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Everything you ever wanted to know about using URS. Cenk Erdil, HMIS Manager Caitlin Madevu -Matson, SI Specialist Strategic Information Unit 22 May 2014. Rationale. Y ou may recall past URS webinars April 2012 February 2013 We are back by popular demand! - PowerPoint PPT Presentation
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Everything you ever wanted to know about using URS
Cenk Erdil, HMIS ManagerCaitlin Madevu-Matson, SI Specialist
Strategic Information Unit22 May 2014
Rationale
• You may recall past URS webinars– April 2012
– February 2013
• We are back by popular demand!– Your responses to the SI webinar survey in Nov 2013
• This webinar will be especially useful to – clinical and programmatic staff who do not routinely use URS,
but would like to use the data to answer a variety of questions
• URS is a valuable resource for ALL ICAP teams
Objectives
• Provide a URS refresher on general data use– Basics– Dashboard– Reports Module
• Answer your questions – A compiled list based on a recent survey
Background
• Web-based, Scalable & Flexible• Globally accessible:– http://urs2.icap.columbia.edu
• ICAP’s central data repository• Mainly used for two reasons:–Submit data for routine indicators–General data use
Background
• URS general data use:–Up-to-date ICAP required indicator statistics–Monitoring progress to targets
• Data reported to ICAP-NY, including:–Mostly ICAP-required indicators– Some indicators that are not ICAP-required
Forgot Password
Register for an Account
Report a Bug / Issue
Report a Bug / Issue
Overall Structure of URS
Overall Structure of URS
Dashboard - Definition
Dashboard - Tabs
Dashboard – Program Areas
Dashboard – Priority Indicators
Dashboard - Targets
Dashboard – Graphs and Tables
A
Dashboard – Graphs and Tables
A
B
Dashboard – Graphs and Tables
Dashboard – Filters
Dashboard – Filters
Dashboard – Filters
Dashboard – Filters
A
Dashboard – Filters
AB
Dashboard – Filters
A CB
Dashboard – Filters
CD
AB
Dashboard – Filter Example
Dashboard – Filter Example
Dashboard – Filter Example
Dashboard – Filter Example
Dashboard – Filter Example 2
Dashboard – Filter Example 2
Dashboard – Priority Indicators
Dashboard – Priority Indicators
Dashboard – Priority Indicators
Dashboard – Priority Indicators
Dashboard – Targets
Dashboard – Targets
Reports
• Reports: provide users the ability to adapt how data are presented– Query: user-defined questions– Constructed indicator: user-defined calculated
indicators that use formulas
21
Reports – New Query Variables
21
3
4
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Reports – Add Indicators32 1
Reports – New Query Variables
21
3
4
5
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Organizations
Reports – Organizations Selection
Reports – New Query Variables
21
3
4
5
Funding source: can select all, or subset
Program area: can select all, or subset
Time period: Quarter and year
Indicators: Add or unselect- will be limited by what program areas
are selected in #2
Organizations
Reports – New Query Options
12
34
Unit status: default is Active, all
Chart type: table or graph- Bar graph can be stacked
Grouping and series- How to show variables
Calculation: default is sum
5 Overall: option to have totals
Reports – Saved Queries
1
Reports – Saved Queries2 3 4 1
Your Questions!
How can I see progress to targets?
• Dashboard
• Use saved query
How can I see progress to targets?
How can I see progress to targets?
How can I adapt a saved query?
• Changing variables
– Time period changes
– Indicator changes
– Organizational unit changes
• Changing options how data are presented
– Chart type changes
– Grouping or series changes, e.g. in columns/y axis and rows
– Beware, there are 5 types of variables but only 2 can vary in one
table query- the others have to remain constant or will be combined
How can I track the number of patients on second line regimens?
How can I track the number of patients on second line regimens?
Column : Organizational Unit / Row : Data
How can I track the number of patients on second line regimens?
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Data
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Organizational Unit
How can I track the number of patients on second line regimens?
How can I track the number of patients on second line regimens?
Column : Time Period / Row : Organizational Unit
How can I track the number of patients on second line regimens?
X-axis : Organizational Unit / Series : Data
How can I track the number of patients on second line regimens?
X-axis : Time Period / Series : Organizational Unit
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
How can I see how many sites reported in a program area and if it has changed over time?
Column : Program area / Row : Organizational Unit by Region
How can I see how many sites reported in a program area and if it has changed over time?
Column : Time period (Q) / Row : Organizational Unit by Region
How can I see how many sites reported in a program area and if it has changed over time?
Column : Time period (Q) / Row : Program Area
How can I see how many sites reported in a program area and if it has changed over time?
Where do I go on URS to see what analyses have already been done?
• (not on URS…) Master Slides
– Contain standard graphs and information for all program areas for all
countries supported by ICAP for anyone to use
– Generated every 6 months : June and December
– Available on Data Dissemination Wiki, under Slides
– http://icapdatadissemination.wikischolars.columbia.edu/
– NOTE: need to be invited to join, send your M&E Director or SI
Specialist an email for access!
• (on URS) Dashboards and Saved Queries
Where do I go (on URS) to see what analyses have already been done?
Overall n=854447
Cote d'Ivoire n=5288
Mozambique
n=247857
Tanzania n=136378
Kenya n=256929
Ethiopia n=206507
Kazakhstan n=1488
0%
50%
100%
61% 67% 62% 62% 61% 57%49%
31% 28% 31% 30% 28% 35%51%
5% 7% 7% 11% 8%
Women 15+ Men 15+ Children <15
AGE AND SEX DISTRIBUTION OF PATIENTS ENROLLED IN CARE, BY COUNTRY, AS OF
SEPTEMBER 30, 2013
Perc
ent o
f pat
ient
s
Source: ICAP URS November 2013Notes: Data are only from clinics currently supported and reporting.
Is there a cheat sheet to understand how and where to pull data on the URS?
• Yes! A few useful
resources are
available:
– URS User manual
– This presentation
Is there a cheat sheet for indicators on the URS?
• Reported versus Calculated indicators
• Yes! A few useful resources are available:
– Reporting SOP : describes how reporting at ICAP works
– Import instructions : guide of reported indicators that should
be imported by program area
– Constructed indicators : list of calculated indicators that are
already programmed in URS
Where are the indicator cheat sheet resources?
At any time you are logged in, ICAP M&E Resources is top right
Drop down menu with the latest version available
for download:– Reporting SOP
– Instructions for Import
– Constructed Indicators Constructed IndicatorsMay 2014
How do I use the Import Instructions?
• Excel document organized with one program area per tab
• Headings on each tab are the same
Unique ID to identify indicators
Long description of what is reported
Optional: if sub-categories exist
Required by ICAP?1= yes0= no
How do I use the Constructed Indicators Guide?
• Similar to Import Instructions, all on one tab
• Includes Formulas
Unique ID to identify indicators
Long description of what is reported
Formula used in calculation (URS ID)
Can I get information about viral loads or those suspected of treatment failure on URS?
• No. Neither viral load nor suspected treatment
failure are in the URS aggregate data
– Not ICAP required indicators
– Information about suspected treatment failure
using CD4 analysis is available in Patient Level
Reports (Standard of Care report) that you can
download from URS M&E Resources.
How can I tell if data are still coming in or are finalized for a quarter?
• URS is a live system
• SI Unit Director sends out
Reporting Milestones each
quarter that states when
data should be finalized
• Usually 1 month after the end of a quarter, you can assume it is final: but it is
always best to reach out to your M&E director or SI Specialist to be sure and
if you have additional questions
If targets are not available initially do you go back and enter them when available?
• Yes!
• SI Specialists and country M&E teams are responsible
for entering targets
• If you don’t see targets, please reach out to your M&E
staff or the SI Specialist
Summary
• URS2 is widely available for making use of routinely collected program data
• Dashboards are pre-set graphs and tables for quick reference
• Easily create your own reports to view the data you want in tables or graphs
• Resources on how to use URS2 are accessible– E.g. URS User manual, the Reporting SOP and Indicator
guides
• SI Unit and M&E Directors are also available