Event Safety Coordinator

Job title: Event Safety Coordinator

Reporting to: Event Safety and Security Manager

Start date: As soon as possible for a fixed term contract up to the end of

July 2014

Location: Leeds

Salary: Circa £25,000 p.a. pro rata

Background

Welcome to Yorkshire, in partnership with local councils, successfully bid to host the first three stages of the

Tour de France 2014, which includes a Yorkshire Grand Départ, the first two days of racing and a further exit

stage from Cambridge to London. The aim is not just to bring the start of the most exciting road race to the

UK but also to use it as a catalyst to increase cycling participation for all ages and across the whole country. It

will build on the successes of the London 2012 Olympic and Paralympic Games, showcasing the UK as a top

tourist attraction and event destination as well as ensuring everyone involved has a great experience by

providing a high quality, high profile wraparound cultural offer and visitor experience.

The Amaury Sport Organisation (ASO)

The Tour de France is owned by the ASO and is the world’s largest annual sporting event. The complexity of its

financial, logistical and technical elements creates both challenge and excitement for those delivering the race

for the ASO. Welcome to Yorkshire have been contracted to deliver the 2014 Tour de France Stages 1, 2 and 3

up to the M25. Transport for London will deliver the race from the M25 to Pall Mall.

Delivery of the event

As the lead local and national organisations responsible for overseeing its delivery, UK Sport has established a

limited company to deliver the event. The Event Safety Co-ordinator is part of the Event Operations team. The

delivery company will require a high-performing, experienced and focused multi-disciplinary team to deliver

the Tour De France 2014 in the UK from Grand Départ in Leeds to Stage 3. The team will need to work

coherently across a large number of local authorities in Yorkshire and the south-east of England, Welcome to

Yorkshire, Yorkshire Dales and Peak District National Park; to liaise with the government, Transport for

London and UK Sport, along with a wide range of stakeholders, and will report to the delivery company board.

The Event Safety Coordinator will report to the Event Safety and Security Manager.

Legacy

The race sits within a broader Yorkshire Grand Départ project being co-ordinated by Welcome to Yorkshire,

which includes a major arts festival and activities to create an economic and cycling legacy.

Job Overview

The Event Safety Co-ordinator will be responsible for supporting the Event Safety and Security Manager who

has the responsibility for all event safety, security and crowd management planning for the week leading up

to and three days of the Grand Départ in Yorkshire, along with the start of Stage 3 from Cambridge up to the

M25 when Transport for London takes over. The Event Safety Co-ordinator will provide a support role to

ensure that all aspects of safety have been adequately and appropriately planned across the whole event.

The role will work across Stage 1 and Stage 2 of the race and be predominantly focused on Temporary

Demountable Structures, The Construction (Design and Management) Regulations (2007) and centrally

auditing the event management plan, based on the 21 individual plans from Local Authorities. The Event

Safety Co-ordinator will be responsible for auditing this information and presenting in a consistent format.

Key responsibilities/accountabilities:

• To work across all aspects of the programme to ensure safety has been adequately and appropriately

planned across the whole event.

• To support the Safety and Security Manager in co-ordinating the individual local authority event

management plans, centrally auditing and presenting in a consistent format.

• To assist in the creation and completion of the Event Safety plan, working in conjunction with the

local Safety Advisory Groups (SAG) across the 2014 Grand Départ.

• To support in the preparation and co-ordination of the Event Safety operations as part of the event

planning process

• Working with the Safety and Security Director and Manager in assuring the whole programme and

supporting delivery partners in their preparations and delivery.

• To support the Safety and Security Manager to work collaboratively across the Company and with

stakeholders, to ensure information is shared quickly and effectively as directed

• To support the Event Safety and Security Manager to provide day to day direction of the team’s

Graduate/Intern where required.

• To undertake other duties as directed by the Event Safety and Security Manager to ensure the success

of the event.

Person specification

Key knowledge, skills, experience and qualifications required:

• Recognised Health and Safety qualification at Level 3 or above (Level 5 event safety diploma, IOSH

Tech, NEBOSH) which must be Occupational in the Event Safety sector

• Experience of working in an event safety background

• Experience of interpreting, auditing and presenting safety information

• Ability to work under pressure and to tight timescales

• Project management, report writing and presentation skills

Key competencies and behaviours

• Excellent communicator at all levels

• Ability to successfully manage the demands of a constantly changing event environment

• Excellent interpersonal and negotiating skills

• Excellent project management and organisational skills

• Ability to build and maintain effective relationships quickly with multiple key stakeholders

• An approach that is flexible, honest and open as well as innovative and responsive

• Strong team worker who has a collaborative approach

• Ability to work under pressure and to tight deadlines

Desirable experience, competencies, behaviours and qualifications:

• Experience of working in partnership with local authority event teams, the police and transport

colleagues

• Experience of working in, or with Public Sector.

• An understanding of event safety management systems

• An understanding of cycling and road cycling events would be an advantage but is not essential.

Key requirements

We need someone who is available as soon as possible and commit for the duration of the contract and will

be available to attend regular meetings in the Leeds and Yorkshire area. We are happy to discuss secondment

proposals as appropriate.

Key dates for your diary

The Tour de France will race through the UK on 5-7th

July 2014.