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Get In...

Event Manual Version 4 Bramcote Barracks 2018

Event Phone Number: 0247 601 2997 (Active 17-20 May)

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Foreword Can you hear us at the back? After 2 years of planning involving loads of people and countless hours of preparation Get In 2018 is here! This is a great opportunity for the whole County to come together, from the youngest Beaver Scout to the oldest Leader. There will be new activities to try and old favourites to enjoy again. For some it will be their first camp - others will be well used to sleeping under canvas. It will be a time to cement friendships and to make new friends. From the time you arrive until the time you leave, make the most of every moment. Huge thanks to all those who have made it possible, the organising team, the leaders and the parents and friends. Without any of you this great event would not happen. Yours in Scouting,

Nigel Hailey, County Commissioner

Get In is the perfect example of the opportunities within Warwickshire. It's looking to be a monumental camp full of fun and excitement. A special thanks to everyone for their hard work and commitment I was especially happy to see the level of involvement the young people had in choosing activities and shaping the camp. I'm hoping to get lots of feedback from everyone who attended so we can make the next camp even better than this one. Yours in Scouting,

Bubbles, County Youth Commissioner

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Introduction What are we doing here? WelcometotheGetIneventmanual!ThisdocumentwilltellyoueverythingyouneedtoknowaboutWarwickshireScouts’countycamp.Therewillbeseveralversionsofthisdocumentreleasedbeforetheevent,eachwithmoreinformationthanthelast.Neworupdatedinformation(fromthepreviousversiononly)willbehighlightedingreen,soyoudon’tneedtore-readtheentiremanualtopickupnewinformation.Ifapage’stitleishighlightedingreen,thentheentirepageisnew.Wanttomakesureyoudon’tmissanything?Subscribetoouremailnewsletterat:

www.getincamp.co.uk/leadersnewsletterThefinalcopyofthismanualwillbedistributedwithwristbandsmid-April,toprovideeachgroupwith1copyeach.Ifyouwantmore,pleasefeelfreetoprintthisdocument,howeverthismaysavesometrees!

Page Content4 GeneralInfo5 Booking7 Preparingtocamp8 CampingatGetIn11 Accesstotheevent18 ActivitiesandZones22 Safety23 Safeguarding24 SectionalInformation25 Media26 EventTimetable28 KitList29 LeadersChecklist30 VehiclePass31 SiteMap

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General Info What, Who, When & Where? Q:WhatisGetIn? A:“GetIn...”isanactivitycampopentoallmembersofWarwickshireScoutCounty.ActivitieswillbeforBeavers,Cubs,ScoutsandExplorers. Q:WhenisGetIn? A:Friday18thtoSunday20thMay2018-Webrokethenatural4yearcycletoavoidclashingwiththeJamboreein2019. Q:WhereisGetIn? A:ThecampissituatedatBramcoteBarracks.Wewillbecampingonsurpluslandwhich,althoughownedbythearmybarracks,isnotpartoftheirlivesite.Theaddressis:GamecockBarracks,BazzardRd,Bramcote,NuneatonCV116QN. Q:Howmuchdoesitcosttoattend? A:ParticipantsarrivingonFridaynightandcampinguntilSunday:£40(£35iftravellingbycoach–seebookinginstructions)ParticipantsarrivingeitherFridayorSaturdaytocamponly1night:£40 Dayvisitors(SaturdayorSunday,nocamping):£25(£20iftravellingbycoach–seebookinginstructions)AdultsandNetwork:£0!WeknowhowmuchyougivetoScoutingandwillbeforevergrateful:) Q:Whatdothepricesinclude? A:Thecostscoveryourcamping&activitiesfee.Groupsneedtoaddtravelandfoodcoststothisbeforetellingyoursectionhowmuchyouarecharging. Q:HowwillweknowwhereourGroupiscamping? A:EachDistrictisbeingallocatedaplotwithinthecampingarea,appropriatetothenumberandsizeofGroupsbooked.DCsandtheirteamwillallocatecampingareasforeachGroupintheirDistrict. Q:Wehaveleadersbringingtheirchildrentocamp.ThesechildrenarenotmembersofScoutingandareeithertooyoungorhavechosennottojoin.Cantheyjoininanyactivities? Leaderschildrenunder6yearsofagemustbesupervisedbyparentsandwillbeabletojoininoneortwoactivities,suchassomeoftheinflatables,atnocharge. Leaderschildrenagedover6yearsmustberegisteredandpayasaparticipantwithagroup,andcantakepartintheactivities.

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Booking How do I be part of this? Formsneedtobesubmittedtoregistration@getincamp.co.ukunlessstatedotherwise. OnlyoneformperGroupwillbeaccepted.SoyouneedtospeakwiththeleadersofyourgroupanddecidewhoisgoingtobethebookingcontactforinformationfromyourGroup.Thispersonwillreceiveallthedocumentationfromthebookingsteamviaemailorpost. FormA: Initialnumbersanddedicatedportaloorequestform

Submitwith£10depositperheadby15thDecember2017.

FormB: Finalnumbersforcamp Submitwithbalancedue,by31stMarch2018.FormB1: Clothingorderform Submitwithpaymentby31stMarch2018.ThedeadlineforFormA,BandB1hasnowpassed.Ifyouareagroupwithoutaninitialbookingthat

wouldliketocometoGetIn,pleasecontactususingask@getincamp.co.uk FormC: YoungPeoplePermissionForm Thisisatemplateformwhichgroupsmayuse,iftheywish,tosendouttoparents.

ThisisanoptionalformanddoesnotneedtobereturnedtoGetInunlessFormEisrelevant.

FormD: AdultInformation Thisisatemplateformwhichgroupsmayuse,iftheywish,tocollectinformationfrom

theiradultsandholdwithinthegroup.

FormE: MedicalInfoforCampControl ThisformisforindividualsofanyagewhohaveamedicalconditionthatCampControl

shouldbeawareof.Submitby4thMay2018.

Adetailedbookingdocumentguidecanbefoundonourwebsite,alongwithalltheseforms.www.getincamp.co.uk

NumbersAdjustments:23-27AprilInresponsetofeedbackafterGetIn2015andCub100,GetIn2018willhaveaoneweek“lastchance”periodwheregroupscanincreasetheirnumbers.ThismeansanyonewhoexpressesaninterestincomingtoGetIn2018afterthe31stMarchcancometotheevent.ThesepeoplemaybeentirelynewtoScouting,ormayhavejusttransferredfromadifferentgrouporsection.Toregisterduringthe“lastchance”period,thegroupbookingcontactneedstocompleteformBwithanyextrachildrenonly(asnumberscannotbereduced)andemailtoregistration@getincamp.co.ukalongwithconfirmationofpayment.

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Booking How do I be part of this? LastMinuteHelpersAdditionalhelpwillbeacceptedindefinitely.Anyonewhosignsupadulthelpersoryoungleadersbetweennowandtheeventwillnotgetawristbanddeliveredwithintheassignmentstogroupcontactsaroundthe16thApril.Insteadthatgroup'sbookingcontactwillneedtoheadtotheEventReceptionMarqueeonarrivalandaskfor"Xadditionalwristbands".Iftheadditionalhelpersneedtobringachildwiththem,thenthesamestepsasaboveneedtobefollowed.ThatchildwillbegivenaredNON-DBSwristband,becausetheywon'tbeabletopartakeinanyactivities.Allresponsibilitywillbeongroupstolookafterextrahelp&anychildrentheybring,hencewhythegroupbookingcontactwillneedtobetheonetocollectextrawristbands.

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Preparing to camp What you need to know before you arrive

BookingandRegistrationFAQQ:Whatwillbemyevent‘ticket’?Howwillwebeidentifiedonsite? A:Everyoneonsitewillhaveawristband,whichwillbecolourcoded.Noonewillbeallowedbeyondthemainentrancewithoutone.AnyonenotwearingawristbandandfoundwithinthesiteshouldbechallengedbyanappropriateadultandreportedtotheEventReception.Q:Whenwillwegetthewristbands? A:WewillgivewristbandstoDC’sortheirrepresentativeby16thApril2018,alongwiththe2018campbadge.Moreinformationaboutthiswillbereleasednearerthetime,likelyviaourleadersnewsletter(www.getincamp.co.uk/leadersnewsletter).Q:Wristbandscomeindifferentcolours.Whatdoeseachcolourmean?

● NeonGreen-Medicalformwithcampcontrol● Red-NoDBSorchildwhocannottakepartinactivities● Orange,DarkBlue,Pink,Purple,YellowandAqua-Participantteamcolours● Gold-LeaderswithDBS● White-Contractors

Wristbands will also show the event emergency number and two symbols. Participant wristbands will have a logo for water activities and rifle shooting - leaders must cross out the relevant symbols if permission has not been given for that activity.

Groupswillreceivewristbandsbeforetheevent.Wristbandsshouldbefilledinbysectionleaders,ensuringtheappropriatepermissionshavebeendeletedandwhereverpossible,issuedtoalladultsand

participantspriortoarrival. UsefulformsandtemplatesYoucanfindaPermissiontoCamptemplateatwww.getincamp.co.uk/bookings-lookforFormC.Thisisaformthatgroupscanusetocapturepermissions,buttheyarewelcometousetheirownattheirdiscretion.Thisdoesnotneedtobereturnedtothebookingteamasthisinformationshouldbeheldatagrouplevel.Thereisatemplateletterforparents/guardiansavailableatwww.getincamp.co.uk/downloads

NightsAwayPermitCurrentPORmeanseachDCisexpectingaNightsAwayNotificationfromtheirrespectivegroups,whichwillincludedetailsoftheNightsAwaypermitholder.Ifagroupdoesn’thaveone,itjustmeanstheyneedtotalktotheirDCaboutarrangingsomeonewhodoesholdapermittooversee/superviseyourgroup.ThiscampwillbeanidealopportunityforleadersworkingtowardstheirNightsAwaypermittobeassessedinplanningandattendingthecamp.AtemplateNANformwitheventinformationalreadyfilledoutwillbeavailableonourwebsite(www.getincamp.co.uk)-lookonthedownloadspage.

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Camping @ Get In What will happen in our big empty field? EventPhoneNumber02476012997Thisistheonlyphonenumberyouwillneedtogetintouchwiththeeventteam.ItwillbeoperationalfromThursday17thtoSunday20thMay.Callthisnumberforanything,fromemergenciesthroughtoeventandtransportationqueries.Theeventreceptionwillalsobeopentodealwithqueriesfacetoface.

FacilitiesPower:Therewon’tbeanypoweravailableonyourcampingpitchesunlessyouprovideagenerator,whichisallowedbutmustbeturnedoffby11pmandnotrestarteduntil7am.Drinkingwaterwillbeavailablefromhydrantslocatedaroundthesite.Thewaterwithintoilettrailerswillnotbefordrinkingorwashing.Washingwillneedtobedoneusingwatercollectedfromhydrantsandtakenbacktocamp,asthewaterfromtoilettrailersisnotfordrinkingorbrushingteethorgeneralwashing.Toiletnumbershavebeendoubledsincethe2015eventandwillbelocatedaroundthesiteingroupsoftrailers.Thesewillbeplentifulenoughsothatanycampingpitchshouldn’tbeanymorethan150metresawayfromatoilet.Therewillbestepsavailableinthetrailersforyoungpeopletostandon.ThewaterwithintoilettrailersisonlyforhandwashingandNOTfordrinkingorgeneralwashing.Portalooswon’tbelitduringthenighttime(butmaintoilettrailerswillbe),somakesureyoubringatorch!Pleasenotetherearenoelsandisposalpoints.Privateportalooscanbehiredbygroupsfortheirpersonaluse,tobelocatedontheircampingpitch.Thesemustbearrangedviaourbookingsteam.Thesewillbeatacostof£75each,andwillbeyoursfortheevent.Noservicingfortheseportalooswillbeavailable,sooncetheyarefull,theywillbeunusable.YoucanbookthisusingFormAavailablehere:www.getincamp.co.uk/bookings.Portalooswon’tbelitduringthenighttime(butmaintoilettrailerswillbe)somakesureyoubringatorch!Liquiddisposal-therearenodrainsonsite,socamperswillneedtoconstructwetpits.TheScoutAssociationhasissuedguidanceonthisaspartofaHygieneonCampdocument,availableonourdownloadspage:www.getincamp.co.uk/hygieneCatering:Therewillbenocateringfacilitiesprovidedforgroupsorleadersbytheevent.Cateringwillbearrangedbygroupsanddistricts.Smokingarea:Thereisadesignatedsmokingarea(awayfrompopulatedareas)markedonthesitemap.LostProperty:ThiswillbeheldattheEventReceptionmarqueeduringtheevent.Aftertheevent,photoswillbepostedonFacebook(www.facebook.com/getincamp)andheldforaperiodoftwoweeks.Anythingunclaimedafterthistimewillbeappropriatelydisposedof.

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Camping @ Get In What will happen in our big empty field?

RubbishandRecyclingdisposalGroupswillbegivensomeclearrefusesackswhenarrivingonsite(theseclearsacksareforrecycling).Pleaseuseblackrefusesacksforanygeneralwaste.Whenfull,thesebagsneedtobetakentoskipenclosuresatsignpostedpointsaroundthesite.Thesearelocatedalongsidethetoilettrailers.Pleaseremindallyoungpeopletobecarefulwithsackswhenitistheirturntokeepourcampclean,tidyandsafe.Splitsackswillstillneedtobemovedandnoonewantstoberiflingthroughapileofspilledrubbish!

Thefollowingitemsarerecyclable:● Cardboard-cerealboxes,paperrolls...● Paper:magazines,newspapers,letters...● Metal:aluminiumtrays,tincans....● Plastic:CLEANemptycartons,bottles,bags...

ThefollowingitemsareNOTrecyclable:● Foodcontaminatedcontainers● Plasticcutlery● Usedpaperinctoiletrolls● Clothes● Aerosolcans● Glass.

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Camping @ Get In What will happen in our big empty field? Attheendofthismanual,onthelastpage,isasitemapshowingyouthebasiclayoutofGetIn2018.

Yourcampingarea,andpitchingyoursiteRiskAssessing:Anythingthatgoesonwithinyourpitchboundariesisuptothatrespectivegroup’sleaderstoriskassess.GetInwillriskassessthingsfromthecarparktotheactivities,butthingslikecookingaredowntothegroupsalone.LargetentsandMarquees:Pleaseinformyourdistrictcontactshouldyouwishtobringalargemarqueeandtheycanlettheinfrastructureteamknow.WhenGroupsbringlargemarquees/messtentsonsitetheyneedtoidentifywheretheywishtolocateittoamemberoftheInfrastructureteam.Groupcontactswillbesentinformationaboutthispriortothecamp.Dogswon’tbeallowedonsite,exceptforassistancedogs.Fires:Theseareallowedbutmustbeoffthefloor,suchaswithinraisedaltarfires.Theground&grasssurroundingthefiremustbeprotectedfromheatandfallingembers-wesuggesttheyhavesomeboardingunderittopreventdamagetothegrass.Thereisnowoodavailableonsite,sopleasebringyourown.Undernocircumstancesshouldwoodberemovedfromthewoodedareaofthesite-pleasemakesureyourentiregroupisawareofthis.Thewoodsareoutofbounds!Camporganizershavetherighttoremovepermissionforfiresiftheyfeelthefireisgoingtodamagethegroundorcauseafirehazard.AnydamagetothegroundwhichhastoberepairedwillbechargedtotheGroup/District. Wereservetherighttodeclineuseofopenfiresshouldthelandbeextremelydry.

ALLGROUPSMUSTPROVIDEFIREFIGHTINGEQUIPMENT,e.g.firebucketwithwater/sandin,fireblanketandsmallextinguisherinkitchenarea.Beingcampednearafireextinguisherpointisnota

sufficientsafetymeasure.

OutOfBoundsThewoodedareasofthesiteareoutofbounds,asarethecarparks-excludingarrivalsanddeparturetimes.Leadersmustbrieftheirgroupswiththisinformation.

SecurityTherewillbeaprofessionalsecuritycontractoronsiteduringThursday,FridayandSaturdaynight.Thesecurityoperativeswillhavetheirownvehicle,beregisteredwiththeofficialbodies,beDBScheckedandfullybriefedbytheGetIneventteam.Theywillbeperformingpatrolsofthesiteperimeter(includingcarparks)butwillnotbeenteringthecampingarea.Groupsstillneedtotakeresponsibilityforthesecurityoftheirownequipment(suchasmakingsurevaluablesarestoredsecurelyandnotleftout)sincethesitesecurityisonlyanadditionalmeasureandnotareplacementforgoodpractice.

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Access to the event Set up, arrivals, departures, take down & everything in between! AccessonsiteWalkways:Thesitewillhaveobviousavenuestouse,whichmeanswalkingbetweententswon’tbenecessary.Theseavenueswilldoubleasfirelanesintheeventofanemergency.Thesearesafetyroutes-theremustbenoencroachmentofcampingareasorequipmentontotheselanes.Roads:Thecampingareaswillbekeptseparatefromallvehiclesexceptsitevehiclesandcontractorvehicles(asthesearerequiredtoruntheactivities).Theseselectvehicleswillhaveseparatetracksthatgoaroundthemainsitewhichwillbeusedwherepossible.ParkingPasseswillneedtobedisplayedoneveryvehiclethatwillbestayingonsite.Thesecanbefoundonourwebsitedownloadspage:www.getincamp.co.uk/downloadsDisabledaccess:● Wewillmakethenecessaryarrangementstoaccommodateallcampers.Tohelpusdothis,

GroupswithdisabledyoungpeopleoradultsshouldensurefullinformationiscommunicatedtotheBookingsteamwellinadvanceofthecamp.

● ItisrecommendedthatanywheelchairsbroughttoGetInaresuitablefortheterrain,asthecampsiteisagreenfieldsite.

● Sitevehicleswillassistanyonewhorequiresassistance,suchasanyonewithmobilityissues,tonavigatethesite

● Thereisspecificdisabledparkingforthosewhorequireit-thiswillbesignposted

SetUpBeforetheevent:SetupisallowedonThursday17th,between13:00and22:30,subjecttodistrictteamshavingcompletedtheirmarkingout.LeadersmaycampontheThursdaynight,butthereisastrictruleofnounder-18’sonsite.Therewillbereducedfacilities,howevertoiletsanddrinkingwaterwillbeavailable.OnFriday18th,setupwillcontinuebetween9:00and17:00.Vehicles:Vehicleswillbeallowedonsiteduringsetup.At17:00onFriday,therewillbeavehiclefreezeonthecampingandactivityareas.Anythinginthisspaceatthistimewillbestayinguntilthefreezeisliftedatapproximately17:00onSunday.Anyvehiclesremainingonsiteforthedurationofthecampmustnotbemovedwithinthesite.AnyvehicularaccessrequiredduringthefreezecanbearrangedviatheEventReception.

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Access to the event Set up, arrivals, departures, take down & everything in between! DistrictMeetingPointsSetUp:Wewillbeprovidingthetents,gazebosandsignageforthesepoints.AlldistrictsneedtodoisstaffthemforFridayarrivalsanddayvisitorarrivals(ifapplicableforthatdistrict).Uponarrivalallparticipants(exceptthosearrivingbycoach)willneedtoheadforthedistrictmeetingpoints.Thisiswherethedistrictteamswillrecordwhoisonsiteandtakeresponsibilityfortheyoungpeople.Participantsarrivingviacoachwillhavealreadypartedwithparentsandsodonotneedtoheadtothispointwhenarrivingatsite.Wristbandswillneedtobewornatthispoint.Thesewillbedistributedtodistrictcontactsaroundmid-April,sogroupsshouldhavethempriortotheevent.Noonewillbeadmittedthroughthemainentrancewithoutwearingawristband.

ArrivalTimesTospreadoutthetrafficandcongestion,pleaseonlyarriveduringyourdistrict’sdesignatedarrivaltimes:

Atherstone

18:00-19:00Nuneaton

Rugby

Kenilworth

18:30-19:30Leamington

Warwick

Stratford

19:00-20:00WestWarwickshire

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Access to the event Set up, arrivals, departures, take down & everything in between! Arrivals&DeparturesvideoInformationonhowtoarrive&leavesiteisdetailedbelow.Thissameinformationisavailableinashortvideoalongwithmapsanddiagrams-forsome,thismaybemoredigestiblethanwordsonapage!Youcanfindthisvideoonlineat:

www.getincamp.co.uk/trafficvideo

Lookoutforoursigns!Pleasefollow‘WarwickshireScouts’temporaryroadsignage-thisiswillensureyouarrivesafely,asplannedinconjunctionwiththerelevantauthorities.DonotuseSatNavdirectionsastheywillleadyoutositeagainsttheflowoftraffic;thesitewillbeoperatingaonewaysystemsocomingfromthewrongdirectionmeansyouwillbesentbackaroundtojointhebackofthequeue.PleasenotethatusingtheFossemayalsobringyoutositeinthewrongdirection-thedirectionsbelowshowthecorrectwaytoreachBramcoteBarracks.Pleaseensureyousharethisinformationwithallleaders,parentsandguardiansdrivingdirectlytothesite.

Arrivingfrom‘TheSouth’Thisappliesto:Kenilworth,Leamington,Rugby,Stratford,WarwickandWestWarwickshireDistricts.

1. FollowtheA46onCoventryEasternBypassandexitattheAnstyInterchange.DoNotfollowtheM69.

2. FollowsignsforAnsty(B4065)3. ContinueonthroughAnstyvillage4. AttheTrafficLightjunctioninShilton,turnleft

ontoBULKINGTONROAD(B4029)5. AttheminiroundaboutinBulkington,turnleft

ontoRUGBYROAD(B4112),thenimmediatelyrightontoWOLVEYROAD(B4109)

6. TurnleftontoBAZZARDROAD7. TurnleftintoMainEventEntranceforGetIn.

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Access to the event Set up, arrivals, departures, take down & everything in between! Arrivingfrom‘TheEast’Thismayalsoapplyto:Rugby.

1. FollowtheM6westboundleavingatJunction2,followingsignsforA46.

2. AtAnstyInterchange,FollowsignsforAnsty(B4065)

3. ContinueonthroughAnsty4. AttheTrafficLightjunctioninShilton,turnleft

ontoBULKINGTONROAD(B4029)5. AttheminiroundaboutinBulkington,turnleft

ontoRUGBYROAD(B4112),thenimmediatelyrightontoWOLVEYROAD(B4109)

6. TurnleftontoBAZZARDROAD7. TurnleftintoMainEventEntranceforGetIn.

Arrivingfrom‘TheNorth&West’Thisappliesto:Atherstone&Nuneaton.

1. LeaveNuneatononLutterworthRoad(B4114)2. AttheDoubleMiniRoundabout,turnright

ontoBulkingtonRoad(B4112)3. ContinueonthroughBulkington,rightonto

WOLVEYROAD(B4109)attheminiroundabout.

4. TurnleftontoBAZZARDROAD5. TurnleftintoMainEventEntranceforGetIn.

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Access to the event Set up, arrivals, departures, take down & everything in between! ArrivalMethodsCoaches:WristbandsMUSTbewornforcoacharrivals.Coachesmustdisplaythecoachpass,whichwillbecirculatedtoallgroupswhonotifytheGetInregistrationteamabouttheiruseofacoachbeforetheevent.Coacheswillenterthemainarmybarrackssiteforbotharrivalsanddeparturessincetheeventsiteisnotsuitableforcoachestodriveon.Coacheswillpassthroughthebarriersandfollowdirectionstothecoachstoparea.Thisiswherepeopleandkitcanbeunloadedandmovedthroughlargegatestothemainsite-atthispointwristbandswillbechecked.Sitevehicleswithtrailerswillbeavailabletomovekitandequipmenttositeifrequired.Coacheswillthenexitsitethroughthesameentrance/exitofthearmybarracks.Thereisnocoachparkingonsiteatallduringtheweekend.Oncecoacheshavebeenbooked,theGetInregistrationteamwillsendthebookingcontacta‘coachpack’whichhasasectionthatmustbecompletedandreturnedASAP!

1. Yourgroupname2. Yourgroupcontact’sphonenumberandemailaddress3. Thecoachcompanyyouareusing,andcontactdetails.4. Thecoachdriver’snameandthecoach’sregistrationnumber5. Thesizeofyourcoach(inseats)6. Yourestimatedtimeofarrival

Thisinformationneedstobesenttoregistration@getincamp.co.ukCars&Minibuses(notstayingfortheweekend):FollowsignsfortheDrop&Gocarpark.ParkhereandtakeyouryoungpersontotheDistrictMeetingPoints.Afterhavingtheirwristbandscheckedandsendingthemthroughtheeventgate,returntoyourcarandleavesiteviathesignpostedexit.Cars&Minibuses(stayingover1or2nights):FollowsignsfortheWeekendParking-thisispastalltheotherparkingspace.PullupwherethetrafficmarshallsindicateandentersiteviaentranceB.Wristbandswillalsobecheckedatthisgate.Vehiclesintendingtostayoveroneortwonightsshouldhavethecarparkingpassintheirwindscreenastheyentersite-trafficmarshalswillseethisandwilldirectyoutotheweekendcarparkwithouthavingtostoptraffictoaskyouofyourintentions.Trailers:Thesecanbedeliveredtoyourpitchbeforethevehiclefreeze,whichbeginsonFridayat17:00.Afterthistimetrailerscanonlybetowedtoyourpitchusingasitevehicle.Trailerscanbedroppedinthesignposted“TrailerDropOff”areanexttoWeekendParking,thenyoucanparkyourcarintherelevantspace.Waitwithyourtrailerandasitevehiclewilltakeyou(andthetrailer)toyourpitch.

DayVisitorsIfarrivingbycar,dayvisitorswillneedtobebroughttotheDistrictMeetingPoints-thesewillbeaseriesofgazeboswithadistrictbannernexttoeachone.Thisiswhereyoungpeoplecanbedroppedoffandpickedupfrom.Ifarrivingbycoach,youngpeoplewillenterthesitethroughthemainbarracksandwillnotberequiredtogototheDistrictMeetingPoints.

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Access to the event Set up, arrivals, departures, take down & everything in between! CheckInGroupsshouldalreadyhavewristbandswhentheyarriveonsite.AttheDistrictMeetingPoints,participantsandadultsNOTarrivingbycoachcanbereceivedbytherelevantdistrictteamanddirectedontosite.Thisinformationistheresponsibilityofdistricts.Oncecheckedin,everyonemayproceedthroughthemaingateandintothecampingarea.

Noonewillbeadmittedwithoutavalidwristband.Itisveryimportantthatanyadultorchildwhowillbeattendingforonlypartoftheweekendisregistered.Anyonesuspectedofnotwearingoneshouldbechallengedbyanappropriateadult,andifnoneispresented,theyshouldbeescortedfromsitebyamemberoftheeventteam.

DuringtheeventCarparkaccess:Therewillbepublicaccesstothisspacefrom06:00to23:00everyday.Outsidethesetimesasecuritypatrolwillbepostedontheentrancegate.Ifyouneedaccessduringthistime,speaktothesecurityteam.Fooddelivery:Supermarketdeliveriescandelivertothemainsiteduringbetween06:00to23:00,butwillnotbeallowedpasttheDrop&Goparkingarea.SupermarketsshouldbeinstructedtowaithereandtocalltherespectiveLeaderuponarrival.Leaderscanrequestassistancefromasitevehiclestohelpthemtransportdeliveriestotheirpitch.Theclosestsupermarketsare:

● AsdaNuneatonSuperstore,NewtownRd,NuneatonCV114FL(4miles)● TescoExtra,MillSt,BedworthCV128SY(4miles)● AldiMillSt,BedworthCV128SY(4miles)● Sainsbury's,20RugbyRd,HinckleyLE100QG(5miles)● Morrisons,NormandyWay,HinckleyLE101YA(7miles)

VehicleAccess:Onlysitevehiclesandcontractorsbyexceptionwillbeabletoaccessthecampingandactivityareasduringtheeventvehiclefreeze.Minimisingvehiclesinthiswayistokeepeveryonesafe,sincetherewillbethousandsofpeopleonsite.Sitevehicleswillbewearingaflashingorangebeaconandwillbedrivenbyamemberoftheeventteam.Contractorswillbeescortedbyamemberoftheeventteamwhowillbewearingahigh-visjacket.

Ifyouneedavehicletoperformaduty,thiscanbearrangedthroughtheEventReception.

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Access to the event Set up, arrivals, departures, take down & everything in between! DeparturesThiswilloperateexactlylikearrivals,butwithpick-upsoccurringinsteadofdropoffs.Thesearethedeparturetimes:

Stratford

15:00-16:00WestWarwickshire

Kenilworth

15:30-16:30Leamington

Warwick

Atherstone

16:00-17:00Nuneaton

Rugby

TakeDownThecampingareamustbevacatedby19:30Sundayevening,asthesitewillbelockedat20:00.NoovernightcampingispermittedforSundayevening.Groupsmayleaveequipmentonsite,ascampingareasdon’tneedtobecleareduntil18:00onMondaybywhichtimethesitewillneedtobeempty.Pleasenotetherewillbenosecuritypatrolsduringthistime.

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Activities and Zones What will young people get up to? Wearespendingover£40,000onthebestactivitieswecanfindforouryoungpeopletoenjoythroughouttheweekend,overmorethan10hoursofactivitytime! Activity Zones and Activities Thereare6activityzones:Active,Air,Earth,Fire,Space,andWater.EachonewillfeatureactivitiesforBeaverstoExplorerstoenjoy,experienceanddelight.Newfor2018isourSaturdaynightprogramme,witharangeofactivitiesforyoungpeopleofallagestoenjoy(iftheysochoose!)Mostactivitieswillbemannedbyscoutingvolunteersdrawnfromtheleadersandhelpersoncamp.Someactivitieswillbeself-led,i.e.instructionswillbeprovided.Someactivitieswillsuitsomeagerangesofchildrenmorethanothers.Someactivitiesmayhavespecificagerestrictions:theseactivitiesmayonlybeavailableforcertainsections.(thesearemarkedbelowwhereknown)

ActivitySessionRotationTohelpreducethesizethatqueuescangrowto,participantswillmovearoundourdifferentzonesduringthedifferentsessiontimes.Theywillbegivenallocatedtimesateachofthesixactivityzonesbasedontheirwristbandcolour.Intheinterestoffairness,leaderscannotqueueforparticipantsintheirplace!

Session Air Active Earth Fire Space Water

A-Saturday9:30-11:00

Orange Aqua Yellow Purple Pink Dark Blue

B-Saturday11:30-13:00

Dark Blue Orange Aqua Yellow Purple Pink

C-Saturday14:30-16:00

Pink Dark Blue Orange Aqua Yellow Purple

D-Saturday16:30-18:00

Purple Pink Dark Blue Orange Aqua Yellow

E-Sunday9:00-10:30

Yellow Purple Pink Dark Blue Orange Aqua

F-Sunday11:00-12:30

Aqua Yellow Purple Pink Dark Blue Orange

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Activities and Zones What will young people get up to? Hereisaflavouroftheactivitieswehaveplannedforthecamp!Allactivitiesaresubjecttoconfirmationandchange.Specificactivitieslistedmaynotbeavailable,andotheractivitiesmaybeprovided.Undercertainweatherconditions,someactivitiesmaynotbeabletooperate.Agerestrictionsaresubjecttochange,andmaybeintroducedforotheractivities.

Active Zone Air Zone Earth Zone

American Football Archery Badminton Bike Maintenance Blind Trail Bungee Run Changing a Car Tyre Fencing Frisbee Golf Giant Angry Birds Guide Dogs Inflatable Caving System Labrynth Laser Tag Modern Line Dancing Motorised Buggies Orineteering Scout Radio Soft Archery Stone Painting Tuf of War '5v5' Warwickshire Blood Bikes

70ft Obstacle Course Blow Football Bubbles Bungee Eliminator Bungee Run CD Hovercrafts Dash And Grab Diablo Disk Golf Drum Workshop Flip Bang Paper Things Gladiator Dual Kites Large Slide Mega Obstacle Course Paper Aeroplanes Penalty Shootout Pillow Fight QR Code Orienteering [Explorers

only] Rodeo Bull Royal Bunting Spider Mountain Stilts Stomp Rockets Windmills

Geo Area Cave Bus Climbing Wall Drilling Rig Fossil Dip Sand Box, Diorama,

Minerals quiz Giants Causeway Sedimentary my dear Watson Warks Geology Experience: Building Area: Choc Chip Mining Earthquake Table / Tower comp Lego Sand Pit Environment / Sustainability Animal Handling (Sat only) Earth Collage Nature activity (Sunday only) Shelterbox Smoothy Bikes Active / Crafts Drum Workshop Ethnic Arts and Crafts Giant Game Zone Gun Carriage Metal Detecting Mud Puds Nerf Range Orienteering

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Activities and Zones What will young people get up to?

Fire Zone Space Zone Water Zone (Off-site)

Branding Build A Man Made Shelter Bushcraft Skills Camp Fires Camp Ovens Charcoal Art Elder Whistles Fiji Oven Fire Safety Extinguishers Firelighting - Flints Firelighting - Friction Firelighting - Piston Food Prep - Woodland Food Prep – Animals Knots Matchstick Rockets Paracord Making Pioneering Rope Craft Rope Trail Sawdust Drum Fires Steam Engines Swedish Log Fires Tea Light Cooking Vinegar Volcanoes

Alien Target Ball Bridge Building Computing Creating Civilisation on Mars:

Considerations when building civilisation on Mars, Windmills, Mars Rover, Ground conditions on Mars, Building a Bridge / Cross the void on Mars, Build a shelter, Virtual reality

Flux Dance Company Flying Saucer Craft Hammer & Nail Star Craft ICE Build a Suspension Bridge IET Imagineering Laser Quest Light Sabre Marshmallow / Spaghetti Rocket

Building Pioneering - Catapults Pioneering - Hazardous Waste Planetarium Rocket Launchers Rocket Straw Blowers Sirus Astronomy Sublime Science Walking On Custard Walking Planks

Apple Bobbing Archery With A Pirate Ship

Targets Assault Course. Axe Throwing [Scouts and

Explorers only] Canoeing Climbing / Abseiling With Water

Container Fill Tube System Water themed crafts Duck Races/Hook A Duck Greasy Pole Helmets With Water Pipes Kayaking Paint Balling Pioneering Bridge Over Lake Pipes With Holes To Fill / Ping

Pong Ball Pulling Rafting Rifles With Water Targets Stand Up Paddle Boards Water Shooting Range / Blisters Zip Wire Team Challenge

Saturday Evening

Cinema Flight Simulator

Live Jester Shows Outside Disco

Story Time Other activities from the day will

also be available.

Allactivitieswillbefullyriskassessedandcoveredbypublicliabilityinsurance,eitherthroughScouts,orbythecommercialproviders.Allactivitieswhichrequirepermitswillbeappropriatelystaffedbypermitholders.Allcommercialactivitieswillberunbyqualifiedstaff.

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Activities and Zones What will young people get up to? WaterZone-OffSiteActivitiesThereisnobodyofwater(suchasalake)onsite,sothewaterzonewillbetakingplaceatasitecalledFiveWays.Thisisapproximately5minutesdrivefromBramcoteBarracks.Minibusshuttlerunswillberunningthroughoutthedaytomovetheparticipantsofeachactivitysessionbetweenthetwosites,andondemandshouldtheneedarise.Theshuttlepickuppointwillbelocatedjustoutsidethemainactivityarea,nearwheretheweekendparkingandtrailerdrop-offpointislocated.Don’tworry,thiswillbesignposted!Therearehalfanhourgapsbetweenactivitysessionstoallowforthetimeitwilltaketomovesuchaquantityofpeople.Inordertomaximisethespeedoftransferbetweenthemainsiteand5Ways,minibuseswilltravelFULL.Thismaymeangroupshavetobesplittofillseats.Thereforeitisessentialthatbothyoungpeopleandadultsgodirecttothemarkedmeetingpoints,bothontheirarrivalat5Waysandupontheirreturntothemainsite,tomeetupasagroupandensureallarepresentbeforeprogressingontotheirnextactivity.Pleasehelpusbymakingsureallparticipantsandleadersareawareofthisbeforedepartingforthezone.

PermissionFormsWateractivitiesandrifleshootingrequirespecialpermissionformstobefilledout.Theseformsmustbefilledoutbytheappropriateparentorguardianandpresentedtoleaders.Leadersshouldthenmarkparticipant’swristbandsasappropriate.Forexample,ifayoungpersonhaspermissionforrifleshootingbutnotwateractivities,thewatersymbolonthatparticipant’swristbandshouldbeclearlycrossedoffusingapermanentmarker.

PocketMoneyAllparticipantswillberesponsiblefortheirownmoney.Pleasesendyoungpeoplewithcoinsratherthannotesasitcanbedifficulttochangesnotesforthousandsofpeople!TherewillbethefollowingopportunitiestospendmoneyatGetIn:

● AtuckshopwilloperateduringSaturday(includingtheevening)sellingsweetsandmerchandise-includingJamboreebadges!ThiswillbeoperatedbytheWarwickshireJamboreeUnits,whoarefundraisingfortheirtriptothe24thWorldScoutJamboreeinAmerica!

● ClothingcustomisationwillbeavailableforGetInmerchandise,wherepeoplecanhaveletteringaddedat20pperletter.

Openingtimesofallservices: Saturday 09:00-12:00

14:00-17:00Sunday 09:00-11:30

ThetuckshopwillopenonSaturday19:00-21:00speciallyfortheSaturdayEveningzone.

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Safety Our #1 Priority SpecificMedicalConditionsIfayoungpersonhasaspecificmedicalneedpleasemaketheeventteamawarebycompletingFormE,foundatwww.getincamp.co.uk/bookings FirstAid-02476012997Eachgroupshouldensuretheyhaveasuitablefirstaidkitreadilyavailablewithintheircampingarea.Allactivityzoneleadswillalsoensurethereisafirstaidkitwithinthezone.Asallleadersshouldbefirstaidtrained,minorfirstaidshouldbedealtwithbythegroupleaders.Howeveradesignatedfirstaidteamwillbeprovidingcoverfromafirstaidpostduringthedaytoanyonewhoselfpresentsandanoncallsystemwilloperatethroughoutthenight.Theteamarehappytoprovideadviceandassistancetoanyinjuriesorillnessandwilldealwithanyseriousincidents.Thefirstaidteamcanbecontactedbyvisitingthefirstaidpost,througheventradiocommunication,orbytheeventtelephonenumber.Duringthenighttheteamwillbe"oncall"throughtheeventtelephonenumberonly.

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Safeguarding The Other #1 Priority DBSDiscolsuresAnypersonover18stayingovernightORwithunsupervisedaccesstoyoungpeoplewillneedtohavefollowedtheScoutAssociationVettingprocess(whichwillincludeaDBScheck)beforethestartofcamp. AsthereisnospecificNetworkprogrammeallnetworkmembersattendingwillbeconsideredadultvolunteersandshouldcompletethevettingprocessasanyotheradult.

HarmtoyoungpeopleIfayoungpersonisatimmediateriskofsignificantharmcontactEventReception.Allleadershavearesponsibilitytomakesureyoungpeoplearesafe.Ifyouareconcernedaboutayoungperson’ssafetyandwellbeing,orthereisaconcern,complaintorallegationaboutanadultoryourselfpleasefollowtheprocedureoutlinedontheYellow/OrangeCard.Similarly,ifayoungpersontellsyoutheyarebeingabusedpleasefollowtheprocedureontheYellow/Orangecard.DuringGetIn,theEventReceptionwillactasthefirstpointofcontactforallreferrals.

GivingAdviceWhengivingadviceremembertooffermultipleoptionsandenableyoungpeopletomakeinformedchoices.AlladviceshouldbeinlinewithScoutingValuesandadultsshouldalwaysbewithinsightandhearingofotherswhenspeakingtoanindividualyoungperson.Ifyoudon’tknow,orareunsureoftheappropriateansweritisOKtosayyoudon’tknow,butifyouoffertoseekadviceensureyoufollowupwiththeyoungpersoninquestion.Formoreinformationonissuesyoungpeoplefacepleasevisit:themix.org.uk

AlcoholPleaseremembertheinformationcontainedintheScoutingandAlcoholChecklistforadults(GreenCard).Especiallyimportantarethefollowingpointstakenfromthispolicy:

- Under18’smustnotconsumealcoholunderanycircumstances - Theremustbeacorrectratioofadultsresponsibleforyoungpeopleatalltimes;theseadults

mustnothaveconsumedanyalcohol - Ifyouarenotdirectlyresponsibleforyoungpeopleandyoudrinkalcoholyoumuststill

followtheyellowcard - Ifyouhaveconsumedalcoholpleaserememberyoumustbefittocarryoutyourdutiesthe

followingmorning - Youngpeoplemustbeclearwhichadultsareresponsibleforthematalltimes

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Sectional Information How old do you think you are? BeaversCamping:Beaversareallowedtocampfortheentireweekend,ortocomeasdayvisitors.Gettingonsite:Beaverswillneedtocarrymost,ifnotalltheirkit,sopleasepackappropriately!TherewillbefellowScoutersonhandtolendassistance,aswellassitevehiclesandtrailers.Activities:Thereareonlyafewactivitieswhichhaveagerestrictions.TheseexclusionswillbedecidedonPORandspecificsafetyguidance.ItisrecommendedthatBeaversbeaccompaniedbyaleader.

CubsandScoutsCubsandScoutsmayroamtheactivityzoneswithoutaleaderiftheCub/Scoutleaderdeemsitappropriate.Theseleadersknowtheiryoungpeoplebest,thereforeiftheyfeelitisappropriateforyourYPnottobesupervisedintheactivityzonesthatisfine.Howevertheymustbeingroupsandnotontheirown.Itissuggestedthatleaderswriteamobilenumberonthebackoftheirparticipant’swristbands.

ExplorersCamping:Explorerswillbecampingwithintheirrespectivedistrictsandnotasacounty.YoungLeaders:ThereisnoexpectationthatExplorerswillcarryoutyoungleaderrolesovertheweekend.Explorersareexpectedtoparticipateasayouthmembersandtakepartinafullrangeofactivities.Howevershouldtheynotwishtoparticipateinactivitiesandfulfillaleadershiproletherewouldbenocampfee.(Notetheyneedtobebookedappropriatelyonthebookingform)

DayVisitorsTimes:Dayvisitorsareallowedonsitefrom08:00–20:00onSaturday.Cost:Dayvisitorswillbechargedthedayrateof£25(£20iftravellingbycoach).Peoplecampingoneortwonightswillbechargedthefullweekend£40(£35iftravellingbycoach).

LeadersYou’rebrilliant.That’sall.

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Media Smile for the camera! Withsuchalargeeventcomespublicityandpublicinterest.FromWarwickshireMediatopeopletakingtheoddphotoontheirphone,thesearetheeventguidelinestokeepeveryonesafe.

EventMediaTherewillbeadedicatedteamofphotographersandvideographersaroundthesite(s).Theywillberecordingimagesandvideounderthedirectionoftheeventteam.Alloftheirmaterialwillbetakenbacktoasecurecentralcomputerandthentheircameraswiped.Groupswithyoungpeoplewhocannothavetheirimagesharedforsafeguardingreasonsshouldhaveleaderssendanimageofthatpersontomedia@getincamp.co.ukBEFORETHEEVENT.Itmayfeelcounterintuitivetotakeandsendaphotoofsomeonewhocannotbephotographed,butitistheonlywayourmediateamcandoublecheckimagesbeforedistributingthemastheycannotlearnover3000namesandfaces.Beforedistributinganyimagesthemediateamwillthencompareeveryphotoandvideoagainstallthephotosthathavebeensentin.Ifachildwhocannotbephotographedisfoundinanimageorvideothemediateamwilldeleteandnotusethatmaterial.Aftertheeventacompletecheckwillbedoneofallimagesandvideostaken.Anythathaveprotectedpeopleinwillbedeleted.

LeadersWeaskthatifleaderstakeandsharephotos,theymakeeveryefforttoonlyshowtheirownyoungpeople(thathavetheappropriateparentalconsent)withintheframe.

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Event Timetable What’s happening when?

Thursday 17th May

Time Activity

13:00 Groups begin set up

22:30 Groups leave site

23:00 Site locked

Friday 18th May

Time Activity

08:00 Site Open

09:00 Site available for groups to continue set up

17:00 No public vehicles onsite

18:00 – 21:00 Young people arrival wearing uniform

21:30 Opening Festival & Firework Display

23:00 Quiet on site

23:00 Site Locked

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Saturday 19th May Time Activity

06:00 Site Open

08:00 - 08:30 Leaders meeting for District Reps, DC’s and Event Team

08:00 - 09:00 Day visitor arrival

09:30 – 11:00 Activity Session A

11:00 – 11:30 BREAK

11:30 – 13:00 Activity Session B

13:00 – 14:30 LUNCH

14:30 – 16:00 Activity Session C

16:00 – 16:30 BREAK

16:30 – 18:00 Activity Session D

18:00 – 20:00 DINNER

20:00 Day visitors depart

19:30 – 22:00 Evening Activities

23:00 Quiet on site & gates locked

Sunday 20th May

Time Activity

06:00 Site Open

09:00 – 10:30 Activity Session E

10:30 – 11:00 BREAK

11:00 – 12:30 Activity Session F

12:30 – 13:30 LUNCH

13:30 – 14:00 Break camp

14:00 – 15:00 Closing Ceremony (uniform worn)

15:00 – 17:00 Young people depart

17:00+ Site take down

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Kit List Bring your things You’llneedtobringallyournormalcampinggearwithyou,alongwithacoupleofspecificitems.We’vehighlightedthespecialodditiesforyou.

Clothingo Oldclothestowearwhilstinthewaterzone,includingfootwearo Uniform(fortravelingin)o Jumper/hoodieo T-shirto Casualtrousers(pleasenotethatjeansarenotsuitableclothingforcamp)o Shortso Underwearo Sockso Waterproofcoato Suitablefootwearsuchaswalkingbootsorotherstrongcomfortableshoeso Sunhatandsunglasseso Pyjamas

PersonalKito Plasticbag(binlinerreccomended)toputwetclothesintoafterthewaterzoneo Waterbottle(500ml,to‘launch’inthespacezone)o Waterbottle(tocarryadrinkin)o Sleepingbago Sleepmat/rollmato Washkit(toothbrush,toothpaste,flannelandotherhygieneproducts)o Plate,bowl,mug,knife,fork&spoono Teatowelo Torch&batteries(removebatteriesfortraveling!)o Personalfirstaidkito Suncreamo Plasticbag(binlinerreccomended)fordirtyclotheso Kitbag(toholdallyourkit)o Youngerparticipantsmaywantasoftcuddlyfriendtosharetheirtentwith

Wediscourageyoungpeopletobringmobilephonestocampastheycanprovideadistractionfromtheawesomeactivitiesavailable.Therewillbenochargingfacilitiesavailableonsiteforyoungpeopleorleaders.

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Leaders’ Checklist Make sure you’re ready to Get In! Booking

o Liaisewithdistrictcontacttocollectgroupwristbandso Sendoutpermissionformsforwaterandairrifleactivitieso Makesureanyoneonsite(ofanyage)withamedicalconditionthefirstaidteamshouldbe

awareofhasfilledoutFormEandsentittoregistration@getincamp.co.ukbythe4thMay2018.o Makesuretheeventteamknowaboutanyspecificmobilityissueswhichmayrequirespecial

facilitiesorservices,suchasdisabledshowersorsitevehicleassistance.o Makesuretheeventteamhaveaphotoofanyprotectedchildren(followtheinstructionson

page25-‘Media’)o MakesureallyourDBSclearancesareinplace

Preparingforcampo Markofftherelevantpermissions(water&airrifle)onparticipant’swristbandso Checkallyourelectricalandgasequipment,especiallyifithasn’tbeenusedinalongtime,to

ensureitissafeforuse.Youmayneedtoreplaceperishedgashoseorelectricalcabling.Gashosesshouldhavean‘expiry’dateonthemshowingwhentheirthreeyearlifeisover-ifyoucan’tseethisdate,it’sdefinitelyover3yearsold

o CheckouttheseresourcesfromTheScoutAssociationtomakesureyou’rereadytocamp:http://members.scouts.org.uk/supportresources/3898/preparation-and-checklist

o Giveyourparticipant’sparentsthe“Top10Tips”-thesecanbefoundonthedownloadssectionofourwebsite

o Ensurethatyouhavereadandunderstandthearrivalstrafficmanagementplan,knowingyouralloteddistrictarrivaltime.

Duringtheevento Briefgroupsonout-of-boundsareas(page10oftheEventManualV4)o ReportanyissueswithfacilitiestoEventReceptionorbycalling02476012997o Onlypublishphotographsonsocialmediaofyourownyoungpeople.o Ensureyoungpeopledonotwashorfillwaterbottlesinthetoilets-itisnotdrinkingwater.o Makesureyourpurpleglowstickisputoutsidetheleaderinchargetentforeasein

identification.GroupswillgetthesedeliveredalongwiththeirwristbandscircaApril16th.o Ensureyoungpeopleareawarethatthewoodedareasareoutofbounds.

Aftertheevento Checktheevent’sFacebookpageforlostproperty

www.facebook.com/getincampo Completecampfeedbacksurvey,whichwillbesharedonoursocialmedia,inournewsletterand

iniWispaaftertheevent.

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ScoutGroupName:

VEHICLE PASS

ContactName:

ContactNumber:

VehicleRegistration: