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Event Management Tools
NTC 2007 February 2007Leland Design
lelanddesign.com
lelanddesign.com
Leland Design
San Francisco Bay Area Web and Database Design Firm, with a focus on smaller nonprofit national/international organizations.
Eric LelandDirectorLeland [email protected]
Breaking down Events
lelanddesign.com
Event Access
Free, Public and Informal You just need to get the word out! Let all come who may!
Pay, Invite/Public and RSVPRequires attendees to pay
Free, Public but RSVPYou need to estimate # attending to
shape the eventFree, Invite Only and RSVPRestricted to those you invite.
lelanddesign.com
Event Scope
Workshop One simple, short event. Minimal workshop details necessary.
Day Conference with WorkshopsMay need additional info such as food
preference, workshop names and times
Multiday Conference with Workshop TracksMay have rsvp requirements & payment per
workshop, multiple locations, speakers, etc to track
lelanddesign.com
Event Integration
Manage Events Separate from Contacts Just need a way to manage my event registration, nothing more.
Update Contacts with Event InformationMay need to pull in event registration information
into my contact management system
Manage Events Integrated with ContactsNeed to track ongoing event invite and registration
information with my contact database
Event Tools
lelanddesign.com
“Just get the word out” Systems
Email Yes good ol’ email. Your outlook, entourage,
hotmail, whatever works.
Email Marketing Systems
Constant Contact, Npogroups, other list services that let you blast emails and encourage folks to sign up
Online Forums
Associate with Nonprofit Associations and publish – Alliance for Nonprofit Management, CAN, YNPN…
lelanddesign.com
“Free but RSVP” Systems
Upcoming.org Post your event, its available for anyone to see, or
for you and others to syndicate. No inviting. Folks can indicate they will come.
Evite.comInvite only, you can let invitees invite others, or
not. Invitees respond with yes, no, maybe.
Meetup.com
Good for ongoing less formal events, can make it invite only or public.
lelanddesign.com
“Free but RSVP” Systems
Upcoming.org Post your event, its available for anyone to see, or
for you and others to syndicate. No inviting. Folks can indicate they will come.
Evite.comInvite only, you can let invitees invite others, or
not. Invitees respond with yes, no, maybe.
Meetup.com
Good for ongoing less formal events, can make it invite only or public.
lelanddesign.com
Managing Pay Events
Regonline.com Multiple day, multiple track/workshops, pay scales,
importing/exporting info. Price per event and % of each event ticket.
123Signup.comIntegrated with a basic membership system
too. Not quite as sophisticated as Regonline.
acteva.com
Can get started with no setup fees, pay per transaction. Premium option costs more. Less costly of the three here, less feature rich.
lelanddesign.com
More Advanced & Costly Systems
Convio.com Just merged with GetActive. Integrates website,
membership, fundraising, emarketing, events and more.
kintera.comThe cadillac of integrated membership/web/event
management solutions. Very pricey!
tendenci.com
Similar to Convio, more support for Association management.
lelanddesign.com
More Online!
• A Few Good RSVP Tools http://www.idealware.org/articles/fgt_online_rsvp.php
• Techsoup Software Discussion forum http://www.techsoup.org/community/index.cfm
See more:
