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What is ASUSF Funding?
ASUSF Funding are funds provided through the Student Activity Fee by Undergraduate Students to
registered student organizations to enhance the involvement experience of undergraduate students
at the University of San Francisco.
What does the Student Activity Fee provide to me as an undergraduate
student at The University of San Francisco?
Want to find out more about what Finance Committee has being doing this academic year?
Access the Finance Committee drive through your Dons email
Internal Development Vs. Event Funding
Internal Devlopment Expenses geared toward helping better your organisation’s development and leadership
Ex: T-Shirts, banners, binders, marketing materials Travel
Expenses related to organisation travel for conferences or retreats Ex: Conference fees, transportation, lodging
Event Used for events open to all students and community
Ex: Community speaks, training workshops, presentations, catering
Timeline
ASUSF Funding Applications must be submitted at least eight academic weeks prior to when funds are needed
If your organization is requesting funds over $5,000, please submit your application 12 academic weeks in advance, as this is voted on by
ASUSF Senate for approval
What is an academic week?
A period of time in which the University of San Francisco uses to measure a quantity of study, and full functionality of the University
and services provided to students.
Example of a non-academic week: Thanksgiving week in which the University’s services are not fully functional through the week as
Thursday and Friday are public holiday
What is the process? - Event Funding
1. Submit funding application via OrgSync within the 8 academic week requirement, and if the request is larger than $5,000 submit your application with the 12 academic week deadline
2. Wait for VP of Finance to review application and reach out to you
3. Respond to VP of Finance within 48 hours after being contacted to avoid penalisation
4. Schedule time to meet with VP of Finance 5. Organise time to present to Finance Committee, and
organise presentation
The Excel (Accessible through Application)
● Revenue (Ticket Sales)● Expenses1. Food2. Entertainment/Speakers3. Publicity4. Decorations5. Equipment Rentals 6. Miscellaneous Expenses
Expenses - Entertainment/Speaker
DJ: Minimum of 2 Hours at $40 an hour. We do not compensate for setup and pickup, and we must take into consideration the extra 20% cost that EMS (Event Management Services) charges us for insurance and processing of
pay.
Expenses- Publicity
8 Pieces - General Posting Boards16 Pieces - General Posting Boards & Residence Halls
93 Pieces - General Posting Boards, Residence Halls, and every RA on campus
What is your publicity plan?
Handbills - Specific distribution plan (Tabling times, way of distribution)
What is the incentive to hold on to the handbill?
SnapChat Filter - What area are you specifically targeting and why? How does it add to the overall experience of being at your event?
Expenses - Miscellaneous
Include links & images of what you are trying to get
Include links & images of what you are trying to get
What is the difference between a Grant and Loan?
Loan - Funding awarded to host the event that is paid back through the generated revenue (example: ticket sales)
Grant - Not required to pay back as this is a contribution from the Student Activity Fee to make your event happen, and cover the cost of expenses not subsidized from revenue.
What happens after presenting to Finance Committee?
● Within 24 business hours of an evaluated request, the applicant,organisation president, and advisor will receive an electronic notification that will inform you of the status of your proposal.
● You must meet with Carla Christensen, the Finance Committee Advisor, to discuss the paperwork and logistics of your event within five (5) business days of receiving this award letter. Do not place any orders or make any payments until this meeting takes place.
Who is Finance Committee?
The purpose of the ASUSF Finance Committee is to oversee funding to registered
undergraduate student organizations at the University of San Francisco (USF).
This includes assisting the Committee Chair and Committee Advisor in managing
fiscal resources of the Associated Students, developing a recommended annual
budget for review by the ASUSF Senate, reviewing budget change requests for
ASUSF Funded Accounts, and allocating student event funds for organizations
(non-ASUSF Funded Accounts).
Members
ASUSF Senate President - Shaya Kara ([email protected])
Administrative Chair - Karishma Patel ([email protected])
CFC Representative - Ngan Vo ([email protected])
PAT Representative - Nicole-Jocelyn Sanchez ([email protected])
General Member - Kevin Widjaja ([email protected])
General Member - Karen Diaz ([email protected])
General Member - Shelby Lou ([email protected])
ASUSF Senate School of Mangament Representative - Pearci Bastiany ([email protected])
ASUSF Senate School of Arts and Sciences Representative - Bree Zamora ([email protected])
ASUSF Senate Junior Class Representative - Delvin Hodges ([email protected])