Issues and RecommendationsJan 2010

ObjectiveSupport Daewa

and Celebrate Islamic Occasions

The Organization is responsible for all activities that take place during events (both indoors and

outside venue)

Event Coordinator

Madhi/Culture/Coordinator

EventEvent

Dawa

Public RelationPublic Relation

VenueCoordenator

Catering/Canteen Fund Raising

Dawa

Manage prayers etc

Education

provide all educational items

Organize and coordinate Stage Program

Manage smooth running of event

Organize and coordinate Stage Program

Manage smooth running of event

Count and record number of attendees

Organize flyers

Announce event

VenueCoordinator

Security

Safety

Venue setup

Madhi/CultureCoordinator

Organize chanting

&

Culture Programs

Media Coordinator

Sound

Video

Photo

Projector

Catering/Canteen

Major Events in 2009Major Events in 2009MawludSheykh Hussam’s visitIsra and MirajRamadan KhatimatShwal EidGeey KilahotArafaEidDec 24 2009 Fund Raising Event

Other Events in 2009Ustad’s LessonsCombined Info days (1 every 2 month)

Key IssuesComplexity of eventsNumber of major events per yearStage and venue setup and preparationYouth ManagementSound system issuesIncreased number of audience

RecommendedReduce the number of major eventsReduce complexity of eventsAdd more youth to team ?Increase number of Kids control ?

Major Events 2010Mawlud 27/02/2010Ramadan 21,12,/08/2010KhatimatEid Fitr 01/10/2010Arafa24 Dec 2010 Fund Raising

Other Events 2010(Simple/Educational Events)HijraIsra and MirajAshuraCombined Lessons/Info dayFull Committee Kick off day

Recommendations...Set the event setup team as an

independent teamExecutive committee to agree on events

for 2010All teams to be ready based on the listCommunication system between

computer operator and sound system manager

Manage kids by age groupNew Laptop

Events Calendar(Draft)Month Event

Jan

Feb Info day

March Mawlud

April Info day

May

June Info day

July

August Ramadan

Sep EidInfo day

Oct

Nov ArafaInfo Day

Dec Al-Huda Closing dayFund Raising DayHijraAshura

Key statementEvent is complex matter that involves all member of the committee in one way or the other

We need to consciously seek ways of improving

and simplifying our events.

Keep short and simple

Youth needs to be the focus of

everyone!

Thank you