Evaluation Report on EURES activities 2010-2013 · Evaluation Report on EURES activities 2010-2013 (Report in accordance with the EURES charter (2003/106/03) and objectives set by

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Template for preparation by EURES beneficiaries of the

Evaluation Report on EURES activities 2010-2013

(Report in accordance with the EURES charter (2003/106/03) and objectives set by

Regulation (EEC) 1612/68 (now codified EU No 492/2011, part II Commission Decision No

2003/8//EC of 23 December 2002 implementing Regulation (EU) No 492/2011 as regards the

clearance of vacancies and applications for employment).

Please fill in the enclosed template

(preferably in English)

and submit it to Commission by 15 December 2013

TEMPLATE FOR EURES MEMBERS (EM)

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EURES evaluation report 2010-2013

EURES Member: [e.g. Slovakia]

- Partnership Agreement number: VS/2010/0xxx

- Specific agreements numbers:

VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx

- Option 1- cross border activities in the region: [e.g. CZ, AT, SR]

EM-A. CONTEXT

EM-A 1. Geographic Mobility trends

EM-A 1.1 Geographic Mobility trends in your country at national level (only for EURES

member action at national level)1

EM-A 1.1.1 EURES member action at national level: Describe the type of mobility flows for your country:

Please describe the mobility patterns of workers going abroad or coming in. Please elaborate with reference to sectoral or skill-level or regional differences, etc. where appropriate. Please cite your source of information.

1 Beneficiaries, who have a more detailed report on these points at their disposal, are encouraged to attach it

to this report.

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EM-A 1.1.2 EURES member action at national level: Provide an overall estimation of the size of the mobility patterns providing:

- figures for overall size of inflow and outflow per year;

- figures in relation to the 3 to 5 main countries from which most employees come and/or to which most employees go, where appropriate;

- any other figures showing the trends and the mobility challenges in your country.

Please cite your sources of information.

EM-A 1.1.3 EURES member action at national level: List key countries with which co-operation took place.

- What are the key countries you cooperated with?

- What sort of cooperation was it?

EM-A 1.1.4 EURES member action at national level: Provide total number of unfilled vacancies in PES database in January 2010- 2011-2012-2013

EM-A 1.1.5 EURES member action at national level: Provide total figures of unemployment at national level for the years 2010-2011-2012-2013


Calendar Year Unemployment rate at national level

2010

2011

2012

2013

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Comments/observation:

EM-A 1.2 Geographic Mobility trends at border level (for Cross-border activities being part

of EURES member Action (option 1)2:

EM-A 1.2.1 Cross-border activities: Define the cross-border area listing all involved cross-border regions on NUTS-III level and describe the mobility flows. Please describe the mobility patterns of workers concerned. Please elaborate with reference to sectoral or skill-level or regional differences, etc. where appropriate. Please cite your source of information.

EM-A 1.2.2 Cross-border activities: Define the mission and scope of the cross border activity and list the organisations involved, committed to the objectives of the cross border activity and how they contribute (proportionally) to (the financing of) the activity.

EM-A 1.2.3 Cross-border activities: If available, please provide number of cross-border commuters 2010-2013 in relation to the overall population of the cross-border region providing:

-figures for overall size of inflow and outflow per year;

-figures in relation to the 2-3 main countries from which come most commuters and/or to which most commuters go, where appropriate;

- Any other figures showing the trends and the mobility challenges in your country.


2 See call text VP/2008/008 p9 for description of the options.

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EM-2. EURES operating environment

EM-A 2.1 Describe historical and administrative set-up of EURES in your country/in yourcross border region.

EM-A 2.2 Describe how EURES activities at national level/at regional Cross-border level is

organised and integrated within national PES:

- describe the development and delivery process for services to employers, services to jobseekers and

supporting tools in relation to PES or other hosting infrastructure

EM-A 2.3 Describe if and how EURES national/EURES Cross-border Partnership works in

collaboration with private employment services or other organisations such as, local and regional

authorities, chambers of commerce, local social partners, NGOs, training organisations, etc.

- describe the development and delivery process for services to employers, services to jobseekers and

supporting tools in relation to other organisations hosting infrastructures

- describe where applicable evolutions and/or changes and/or reorganisations.

EM-A 2.4 Estimate of EURES staff directly working on EURES workplan tasks and the distribution logic over the country

Please fill in the table below, providing an estimation of the numbers if they cannot be known

precisely, please explain your mode of approximation.

- A 2.4.1 Total FTE (full time equivalent) employees specifically allocated to EURES activities at

national level/regional cross-border level (do not include: assistants, line managers, and others staff

who are not directly working on tasks described in the EURES activity plans)

- A 2.4.2 Number of non-EURES-advisers directly in charge or responsible for the execution of a EURES

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task specified in the EURES annual workplans such as EURES managers and special coordinators for

training, information, etc.

- A 2.4.3 Number of EURES advisers

A 2.4.3 A 2.4.2 A 2.4.1

Year Number FTE of

EURES advisers

Number FTE non

advisers EURES staff

Total number FTE

EURES staff

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

– Comments on any other indicator at national level/cross-border regional level in relation to EURES staff:

EM-A 2.5 Estimate of human resources directly working on EURES workplan tasks and not supported by any EU grant

- estimate the total wage costs for the persons covered by the preceding point A.2.4.1 who are not

funded by any EU grant. Please fill in the table below, providing an estimation of the numbers if they

cannot be known exactly, explaining your mode of approximation e.g. (average salary) x (A.2.4.1 total

FTE) – (total staff budgeted for funding under EURES grants).

Year Estimated amount

(EURO)

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013


EM-A 2.6 Estimate of non EU granted non-staff related financial resources

- estimate other financial resources allocated to EURES per year not including any EU grants to cover

costs such as information provision, equipment, organisation of events, IT infrastructure,

maintenance and development etc. Please fill in the table below, providing an estimation of the

numbers. If these cannot be known exactly, please explain your mode of approximation

Year Estimated amount

(EURO)

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

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EM-A 2.7 Describe expenditure rate from EURES Grant Agreement funding:

Please provide percentage of actual EU grant after final payment over Amount granted in EURES

grant agreement:

Year % (actual EU grant after final payment/Amount granted in EURES grant)

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013


EM-A 2.8 Assessment in relation to the expenditure rate.

Where appropriate, please provide information on why the EU grants were not fully executed.

Identify key reasons by each funding year and indicate how progress was made over the years in terms of either better planning and/or reduction of the share of non-execution.

Year Reasons for low

expenditure rate

Progress redressing

factors

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013


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EM-B. OUTPUTS

(See excel tables annexed)

EM-B.1 Implementation of the guidelines

o EM-B.1.1 Implementation of guidelines 1-5

o EM-B.1.2 Implementation of guideline 6 in case of option 1-

cross border activities

EM-B.2 Breakdown of funding and costs per guideline during the 3-

Year Partnership Agreement 2010-2013 (including cross border

activities under option 1)

EM-B.3 Estimated distribution of EURES funding according to 10

key EURES activities

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EM-C. OUTCOMES of the partnership agreement over

the entire period 1/06/2010-31/05/2013

EM-C 1. Outcome

EM-C 1.1 List the original main goals and objectives of the action as set out in the Parternship

Agreement 2010-2013, and explain in a synthetic way how they were met during the period.

Please briefly describe the global results/outcome, including the main global changes, that your

action has brought about and explaining the lasting impact and/or multiplier effect that you can

perceive.

Please use the overview of OUTPUTS described in tables B.1, B.2 and B.3 to illustrate with key

examples your assessment.

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EM-C 1.2 Please briefly describe which activities were carried out which in your opinion

contributed to a "fair mobility"?

EM-C 1.3 Describe in a synthetic manner and for the whole period 2010-2013 the key main achievements of the EU funded EURES action by considering the most important target group(s) for your action and the most significant effect(s) achieved on this target group. (see suggestions below) Possible target groups:

o people: as individuals, groups of beneficiaries, entire populations o employers organisations: as single companies, groups of companies, labour market actor,etc. o employment organisations: EURES offices, Public Employment Service offices, NGOs, private

companies, other employment service providers o territories: local area, sub-national region, country, supra-national 'region', EURES member countries,

international o systems: Employment services, social security, training, etc. o values within organisations involved: long-termism, evaluation culture

Possible effects:

1. What could be done thanks to the action in addition to normal PES activities? ("more of the existing actions")

2. Where there activities that could be broadened thanks to the action, addressing e.g. groups that would not otherwise be addressed? ("broader scope of existing actions")

3. Did the action allowed for the support of innovations and the transfer of ideas/services which could be "rolled out" in other different contexts? ("new actions")

4. Did your administration/organisation benefit from the EURES network overall administrative/organisational setting? ("new ways of doing things")


Target group 1: Choose one or more key effect from 1 to 4 and explain with a

short narrative:

Target group 2

………

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EM-C 1.4 Placement and recruitment

From quantitative outputs provided in table B. OUTPUTS, can you estimate results in term of jobseeker/jobchanger placed in a job and employers' vacancies filled.

Please cite your sources of information

Year Estimated number of

persons placed in a job

(employed) in another EURES

member country

Estimated number of filled

vacancies of local employers

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Year

Number of CVs handled

Number of job vacancies handled

CVs of

nationals of

sending

country:

CVs of

foreigners in

receiving

country

Job vacancies

of local

employers

Job vacancies of

foreign employers

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013


EM-C 1.5 Trans-nationality dimension of the EURES activities:

1. "Bilateral project" in the table below is meant for a joint activity between a sending and a receiving

country e.g. the organisation of a recruitment project to support a group of employers in a specific

sector in country A to hire from a group of candidates having the right profile in country B. (For

example ship building engineers from Lisbon University to work for oil industry and offshore platforms

in Norway)

Year Estimated number of bilateral projects

for local employers for foreign employers

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

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2. "Regular cooperation" in the table below is meant for at least be-weekly cooperation.

What is the estimated number of EURES member countries working in regular cooperation with you?

Number of country: 06/2010 – 05/2011

Nature of the

cooperation

06/2011 – 05/2012

Nature of the

cooperation

06/2012 – 05/2013

Nature of the

cooperation

Country 1:

Country 2:

Country 3:

Country 4:


EM-C 1.6 Collection of data: did the EU funding lead to improvements in terms of collection,

dissemination and monitoring of data on mobility in general and in relation to Reg. 492/2011?

EM-C 2. Assessment of the ouputs and outcomes of the partnership agreement over the period 1/06/2010-31/05/2013

EM-C 2.1 Information on the your EURES action/cross border project achievements: monitoring

and evaluation approach:

Describe your approach to monitoring and evaluating the global achievement of your activities: staff

reports? EAs monthly reports? did you consider specific indicators to assess your activities? which

indicators did you collect with which frequency, how was the quality of data ensured? If not self-

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evident: please describe the link between objectives and indicators – Are there any evaluations or

reports beyond this document that you could provide?

EM-C 2.2 Global relevance

At the end of the partnership agreement, looking back to the original objectives of the three-year

partnership work programme, how do you assess the extent to which the objectives set for your

activities allowed to respond to the needs identified at that time? Did needs/objectives evolve? Are

the outcomes coherent with these objectives?

EM-C 2.3 Global effectiveness

Compare what has been done with what was originally foreseen. Have the desired results and

objectives been attained?

EM-C 2.4 Quality of EURES activities and services

Please provide input on your EURES customers' level of satisfaction. Please provide your sources of

information and attach any relevant report to support your conclusions.

EM-C 2.5 Global efficiency

Provide an analysis of the coherence of the outcome with the spending: how much was achieved and

with what level of quality? Would it have been possible to achieve approximately the same result with

fewer resources or to achieve more with these resources?

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EM-C 2.6 Global sustainability

Are there any actions which will continue without European Union funding support? Please explain

next steps.

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EM-D. BEST PRACTICES, LESSONS LEARNT AND

RECOMMENDATIONS

EM-D 1.1 In light of the implementation in your country of the EURES guidelines, what are the most important lessons learned from the action?

Did any of the shortcomings identified at the outset of the implementation of the activities remained (partially) unaddressed? Please indicate which external factors (obstacles) contributed to such outcome. What are the implications for relevant stakeholders?

EM-D 1.2 Best practices In light of the implementation in your country of the EURES guidelines, please describe if you have developed practices that you think others could benefit from. Please attach any relevant supporting information or material or explain where others can access it (e.g., website).

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EM-D 1.3 Multi-annual plan In light of the implementation in your country of the EURES guidelines, do you have lessons learnt from the planning exercise? Are there actions not to pursue? What is your opinion about the added value of a three-year multi-annual programme vs. the annual programming?

EM-D 1.4 EURES training programme

In light of the implementation in your country of the EURES guidelines, what was your opinion about the usefulness of the EURES training programme organised by EURESco? What training was missing?

EM-D 1.5 EURES communication programme

In light of the implementation in your country of the EURES guidelines, what were the communication

items or services that you found most useful? What was your opinion about the usefulness of the

EURES communication programme provided by EURESco? Please explain if and how this supported

your own communication activities. – Do you have suggestions for improvements?

EM-D 1.6 The EURES portal

In light of the implementation in your country of the EURES guidelines, what were the portal features

or function that you found most useful? What was your overall opinion about the usefulness of the

EURES portal extranet for the members of the network? Please explain if and how this supported your

own networking activities.

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EM-E. POSSIBLE FUTURE NEEDS AND EU FUNDING

EM-E.1 Limitation of financial resources Within the framework of the EURES guidelines 2010-2013, what would you have liked to see financed, which you couldn't in the light of limited resources?

EM-E.2 Limitation of eligible costs Within the framework of the EURES guidelines 2010-2013, what would you have liked to see financed, which you couldn't in the light of the limitations regarding eligibility of costs?

EM-E.2 Future needs

To continue along the lines of the EURES guidelines 2010-2013, in the future what kind of resources

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would you need? Why?

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-Partnership Agreement number: VS/2010/0xxx

EM-F. ABOUT THIS EVALUATION

EM-F 1. The EURES evaluation cycle

How do you evaluate the methodology used for this evaluation exercise? Based on your experience

what are the most important indicators for this exercise? What is your opinion about the added value

of the EURES evaluation exercise? Please explain who contributed to the report and to whom it will be

distributed in your organisation. Will this report be used for internal reporting? For promotion? For

annual budget plans? Please explain.

Documents

Evaluation Report on EURES activities 2010-2013 · Evaluation Report on EURES activities 2010-2013 (Report in accordance with the EURES charter (2003/106/03) and objectives set by