Evaluating the Features of SharePoint 2010.doc

8/21/2019 Evaluating the Features of SharePoint 2010.doc

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Confguring and Administering Microsot® SharePoint® 2010

Module Overview

Microsot® SharePoint® 2010—the collection o products and technologies that includesSharePoint Server 2010 and SharePoint Foundation 2010—oers a !road range o unctionalit"that addresses a vast num!er o !usiness colla!oration scenarios# $he SharePoint platorm sitson% and depends on% a num!er o other Microsot products and technologies#

&n this module% "ou e'plore the role o SharePoint 2010 in delivering !usiness colla!orationsolutions in the enterprise and on the &nternet# (ou then learn )hat it ta*es to get SharePointup and running—rom preparing "our inrastructure% to confguring related technologies andproducts% to deplo"ing SharePoint servers and arms using !oth out o !o' installation )i+ardsand scripts#

,esson 1Evaluating the Features of SharePoint 2010


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SharePoint 2010 is the !usiness colla!oration platorm or the enterprise and the &nternet#-ehind this simple value proposition is a comple' and po)erul platorm that delivers richunctionalit" to address a vast range o !usiness needs# &n this lesson% "ou learn .ust ho) muchtechnolog" is )rapped up !" those 1/ )ords% and "ou dissect the technical capa!ilities andeatures that are driving enterprises around the )orld to adopt SharePoint 2010#

Ater completing this lesson% "ou )ill !e a!le to

escri!e the value proposition o SharePoint 2010# escri!e the SharePoint 2010 platorm# escri!e the *e" SharePoint products and technologies# escri!e the *e" SharePoint capa!ilities% such as sites% communities% content% search%insights% and composites#

The Value Proposition of SharePoint 2010

$he value proposition or SharePoint is% 3SharePoint is the !usiness colla!oration platorm orthe enterprise and the &nternet#4 Microsot invested heavil" in the development o SharePointServer 2010 to deliver eatures that ena!le an enterprise to do the ollo)ing

Deliver the best produtivit! e"periene# $he end5user e'perience o SharePoint Server2010 !uilds on amiliar user interaces and tools#

$ut osts with a uni%ed infrastruture# SharePoint 2010 perorms roles that have !een%in man" enterprises% provided !" other disparate s"stems# 6o) those roles can !econsolidated on to SharePoint 2010#

&apidl! respond to business needs# SharePoint 2010 provides a diverse eature setaddressing man" !usiness colla!oration scenarios% )ith out o !o' unctionalit"% a richcollection o communit"5generated solutions% and e'tensi!ilit" to support custom solutions#&ntroducing SharePoint 2010

Microsot descri!es SharePoint 2010 as a series o !enefts and eatures that support those!enefts# Features are grouped into categories called capa!ilities that deliver solutions torelated !usiness scenarios#


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The SharePoint Platfor'

SharePoint is a platorm that itsel e'tends and depends on man" components o the !roaderMicrosot technologies suite#

$his visuali+ation o the platorm sho)s the dependencies—!oth re7uired and availa!le—!et)een components o the technolog" stac*# 8ach component o the platorm contri!utesspecifc eatures and unctionalit"#

9indo)s Server® 200: or 9indo)s Server 200: ;2 provides the core operating s"stemunctionalit"% including the securit" su!s"stem#

$he Microsot #68$ Frame)or* provides the rame)or* or SharePoint% )hich is a #68$application running )ithin &nternet &normation Services ?ce client applications% and corecolla!orative eatures such as lists and li!raries#

SharePoint Server 2010 !uilds on SharePoint Foundation% adding social net)or*ing%enterprise search% !usiness intelligence% and other eatures#

$he eatures provided !" SharePoint Foundation 2010 and SharePoint Server2010 are detailed later in this module#

SharePoint uses identit" services that can include the Active irector"® director" service or

other Claims5!ased authentication providers# Some o these identit" services% such as orms5!ased authentication% rel" on the #68$ Frame)or*#

SharePoint content is stored in Microsot S@, Server®#

SharePoint is a highl" e'tensi!le platorm# &ndependent sot)are vendors


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SharePoint Produts and Tehnologies

$here is a )ide arra" o products and technologies that ma*e up SharePoint#

SharePoint products and technologies include the ollo)ing

SharePoint Foundation 2010#

SharePoint Server 2010 or &ntranet Scenarios% )hich is licensed )ith Standard or 8nterpriseeatures# $he eatures provided !" SharePoint Foundation 2010 and SharePoint Server 2010are detailed later in this module#

SharePoint Server 2010 or &nternet Sites% )hich is licensed or access !" large num!ers ousers and !" nonauthenticated users#

>?ce 9e! Apps% )hich are discussed in Module 11% 3&mplementing >?ce 9e! Apps#4

FAS$ Search or SharePoint 2010#

FAS$ Search or SharePoint 2010 or &nternet Sites% )hich is licensed or access !" large

num!ers o users and !" nonauthenticated users#

Search Server 2010 and Search Server 8'press 2010% )hich provide the search unctionalit"o SharePoint Server#

Additionall"% a vast selection o communit"5generated solutions and applications !" &Sse'tends the capa!ilities and eature set o SharePoint 2010#

&t is important that "ou understand "our !usiness re7uirements so that "ou can choose the!est mi' o products and technologies#


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Sites

$he sites capa!ilit" includes unctionalit" that delivers and personali+es content to users%provides managea!ilit" and scala!ilit" to administrators% ena!les developers to customi+e ande'tend SharePoint% and allo)s an enterprise to implement SharePoint along )ith other

solutions or to consolidate the unctionalit" provided !" disparate colla!oration solutions intoSharePoint#

$ontent Deliver!

$he sites capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to delivercontent to users

Core content structures

9e! applications% site collections% sites% lists% li!raries

Services to render content

Multiple !ro)sers

Mo!ile !ro)sers

Accessi!ilit" standards


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&nteraces or rich and oDine client e'periences

>?ce client applications

SharePoint 9or*space

>?ce 9e! Applications

Follo)ing are some important points related to content deliver"

SharePoint Foundation 2010 delivers the core unctionalit" o SharePoint and provides mosto the eatures in the sites capa!ilit"#

Content structures such as 9e! applications% site collections% and sites% are discussed inModule 2% 3Creating a SharePoint 2010 &ntranet#4

SharePoint 2010 eatures signifcantl" e'pand !ro)ser support% )hich are detailed in ,esson2 o this module# Additionall"% "ou can access content can using mo!ile !ro)sers#

SharePoint is compliant )ith 9CAB 2#0 accessi!ilit" standards out o the !o'#

A num!er o components% services% eatures% and interaces o SharePoint are designed todeliver a unifed% e?cient% and amiliar e'perience to end users#

SharePoint 2010 oers a variet" o modalities through )hich users can interact )ith content%including >?ce client integration% SharePoint 9or*space and other applications that provideoDine access to SharePoint% and >?ce 9e! Apps% )hich ena!le !ro)ser5!ased vie)ing%editing% and coauthoring o documents#

(uestion) 9hat important !usiness o!.ectives do the content deliver" capa!ilities in the sitescapa!ilit"—its components% eatures% and the man" )a"s it gives "ou to interact )ith content—supportE

$ontent Personali*ation

$he sites capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to supportpersonali+ing the deliver" o content

Features that personalize the user’s experience with content

M" Sites ser tagging Content targeting Multilingual support

Follo)ing are some important points related to content personali+ation

>ne user ma" not need% )ant% or !e allo)ed to see the same content that another user sees# $he SharePoint sites capa!ilit" delivers unctionalit" to individuali+e—to personali+e—the usere'perience#

M" Site is a users individual 9e! page% e'posing that users profle% shared inormation anddocuments% e'pertise% organi+ational relationships% and social activities to other users#Additionall"% a users M" Site can provide a personali+ed navigation and vie) o enterpriseresources#

ser tagging is an important ne) unctionalit" o SharePoint 2010#


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ocuments% lists% li!raries% sites% and users can !e tagged# $hese tags can then !e used toassociate a user )ith content that is o interest to that person#

Content targeting is the a!ilit" o an administrator to 3push4 content to one or more users!ased on those users shared characteristics% including their group mem!ership#

SharePoint provides multilingual support# SharePoint can support content% services% and tags

in a )ide range o languages# A site can !e rendered in a particular language to a user in thatusers language and can !e s)itched to another language on the G"#

Manageabilit! and Salabilit!

$he sites capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to ensurescala!le% managea!le deplo"ment in an enterprise

Central management

Bovernance% securit"% and compliance at multiple levels o ever" eature

>perations management

eplo"% secure% confgure% !ac*up% monitor% audit% and update#

Central Administration ut o the !o' solutions% templates% and 9e! Parts

Custom solutions From no5code to Microsot isual Studio®

9or*Go)% SharePoint esigner% &noPath Services% Microsot isio® Services% Microsot8'cel® Services% Microsot Access® Services

Microsot #68$% Microsot Silverlight®

-usiness Connectivit" Services &nteract )ith line5o5!usiness data

SharePoint and client o!.ect models


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9e! services% application programming interaces ne platorm or intranet% e'tranet% and &nternet

SharePoint provides a unifed inrastructure that delivers a !road range o unctionalit" thatmight ta*e several tools rom other vendors to deliver% at )hich point "ou have to *no) ho) tointegrate them# $his inrastructure gives "ou a )a" to deplo"% secure% manage% maintain% !ac*up% and monitor operations#

(uestion) 9hat are the !usiness outcomes supported !" interopera!ilit"E

(uestion) 9hat are the !usiness outcomes supported !" platorm consolidationE

,dditional &eading 3Microsot SharePoint 2010 Sites4


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$he communities capa!ilit" encompasses much o )hat people thin* o as !usinesscolla!oration#

Enterprise $ollaboration

$he communities capa!ilit" oers the ollo)ing components% eatures% andunctionalit" to ena!le colla!oration !et)een users

Lists

Fundamental construct in )hich content is stored

>ut o !o' lists Calendar% contacts% tas*s% announcements% surve"s

Libraries

Fundamental construct in )hich documents are stored

ersion control% chec* in% chec* out% document )or*Go)s

Alerts and Really Simple Syndication (RSS)

-usiness process automation 9or*Go)s

>ut o !o' )or*Go)s

ocument routing

SharePoint esigner 2010

SharePoint Foundation delivers much o the out o !o' enterprise colla!orationunctionalit" that ma*es up the communities capa!ilit"#

+dentit! and Pro%le


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$he communities capa!ilit" oers the ollo)ing components% eatures% andunctionalit" to defne a user and the user profle

M" Sites

ser profles

Active irector" and other sources

Attri!utes -iograph"% .o! title% location% contact inormation% previous pro.ects%interests% s*ills

Photos% presence% and contact card

>rgani+ational relationships

Manager% teams% colleagues


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$hrough such mining activities% SharePoint can suggest *e")ords and colleagues tohelp users refne their profle#

.ser/enerated $ontent and .ser Feedba-

$he communities capa!ilit" oers the ollo)ing components% eatures% and

unctionalit" so that users can generate unstructured content and provide eed!ac*regarding content o an" t"pe

ser5generated content

-logs% )i*is


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-" com!ining the po)er o colla!orative capa!ilities )ith social computing technologies%SharePoint ena!les an organi+ation to achieve the goals o !oth the customer


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$he content capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to support atremendous range o content and a diverse set o modalities )ith )hich to interact )ithcontent#

Support or a tremendous range o content

ocuments

;ecords

9e! content

;ich media Audio% video

&nteraction )ith content

ie)ing

8diting

Coauthoring

>utput rgani+er ocument routing

ni7ue document &s and permalin*s

ocument sets

&n5place records management

Cross5arm content polic" and rules

Access% inormation rights

;etention% legal holds% disposition

,ocation5!ased polic"

Automatic application o metadata


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Follo)ing are some important points related to document and records management

ocument and records management eatures are integrated into ever" site#

(ou can speci" document routing rules that allo) documents to !e dropped into a li!rar"and then automaticall" moved to the appropriate li!rar" !ased on metadata and !usiness

logic#

(ou can create document sets% )hich are collections o documents that can !e treated as aunit% )ith a collective version histor" and metadata that applies to the collection#

(ou can speci" metadata% retention schedules% record declarations% and legal holds andappl" them consistentl"# SharePoint provides or multistage disposition o documents# Policiescan !e location5!ased#

SharePoint can automaticall" appl" metadata !ased on a documents location and other!usiness logic#

(uestion) 9hat are the !usiness outcomes supported !" SharePoints support or a variet" ocontent t"pes and modalities o interaction )ith the contentE

De%nition of $ontent and Metadata

$he content capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to defnecontent and metadata% and there!" to create and manage content

Structured and unstructured content

-logs% )i*is% discussion orums

efned content t"pes )ith metadata% )or*Go)s% templates% and rightsmanagement

Managed Metadata Service

$ags $a'onom" ol*sonom"

Multilingual metadata

8nterprise content t"pes

se o metadata

$agging content Manual and automatic

isi!ilit" o tags &tem% site% client

Metadata5driven navigation

Search refners

Follo)ing are some important points related to defnition o content and metadata

SharePoint supports content that is unstructured and ree5orm% such as !logs% )i*is% anddiscussion orums% as )ell as highl" structured content and ever"thing in !et)een#

$he Managed Metadata Service


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centrall" driven - storage#

SharePoint is a platorm that "ou can e'tend in numerous )a"s% and it supports man"interopera!ilit" standards#

(uestion) 9hat are the !usiness outcomes supported !" e'tensi!ilit" and interopera!ilit" inthe content capa!ilit"E

,dditional &eading 3Microsot SharePoint Server Content4


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sers can !ro)se SharePoints content structures—sites% lists% and li!raries—or content% !ut o

course searching is oten a more eective means o locating content#

$he search capa!ilit" is sel5e'planator" and is detailed in Module 11#

People and E"pertise Searh

$he search capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to search orpeople and e'pertise

nloc* *no)ledge not ound in documents

Communications

-ehaviors

;elationships

>rgani+ation chart !ro)ser

Search

6ic*name and phonetic matching

;ecentl" authored content

People5 and e'pertise5specifc refnement

;esponsi!ilities% mem!erships% past pro.ects% interests

Follo)ing are some important points related to people and e'pertise search

(ou can connect )ith people and e'pertise !" using search s*ills% tools% and e'periences that"ou t"picall" appl" to searching or content#

9ith people and e'pertise search% "ou can unloc* the *no)ledge that is not stored intraditional content and the value that is ound in people5to5people connections and social!ehavior#

SharePoint 2010 eatures an organi+ation !ro)ser that e'poses a visual% naviga!le vie) oorgani+ational relationships#


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&n addition to loo*ing or people and e'pertise% "ou can use people and e'pertise metadatato improve the relevance and refne the results o traditional content searches#

$ontent Soures +nde"ing and (uer!

$he search capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to ma*e

content availa!le or eective and e?cient searching

Content sources and inde'ing

Support or O00 structured and unstructured content t"pes

Advanced content processing )ith strong linguistics

8ight"5fve languages

A!ilit" to !uild and manage connections to e'ternal content repositories

Common connector rame)or*

@uer"

Search scopes

8nhanced 7uer" s"nta'

$hesaurus and noise )ords

Phonetic and nic*name people search

@uer" suggestions


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Social distance

;elated searches#

Follo)ing are some important points related to results and relevance

sers see onl" results or content to )hich the" have access#

SharePoint search results are ederated% meaning that "ou see a unifed list o results rom all7uer" services#

Search results are relevant% presented using algorithms that include clic*through !ehavior%usage% histor"% the users o)n profle% and social distance#

SharePoint even lists related searches along )ith search results% there!" pointing "ou to)ardsearch 7ueries that ma" help "ou fnd the inormation "ou need#

.ser Searh E"periene

$he search capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to provideusers )ith a rich search e'perience

;esults

Hit highlighting

;esults summaries

isual search

$hum!nails

Previe)s

ie) in !ro)ser

;efnement panel and sorting driven !" metadata

&ncludes social distance% other people% and e'pertise metadata

8'act result counts )ith refners


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$he search capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to ena!le anorgani+ation to manage and e'tend SharePoint

&nrastructure

Scala!ilit" &mproved topolog"% algorithms% and perormance

FAS$ integration

Managea!ilit"

$une inde' and 7uer" !ehavior ;elevance% !est !ets

Monitor user search !ehavior

8'tensi!ilit"

,everage the 7uer" o!.ect model and 9e! Parts

Create search5driven applications to enrich platorm

&ntegrate )ith and aggregate other s"stems and inormation

Follo)ing are some important points related to managea!ilit" and e'tensi!ilit" o the searchcapa!ilit"

SharePoint search is highl" scala!le#

FAS$ enhances the out o !o' SharePoint search e'perience )ith numerous perormance5enhancing and value5added eatures#

SharePoint provides a unifed administrative and management e'perience#

SharePoint is e'tensi!le to support ederation% aggregation% integration% and custom searchapplications#

,dditional &eading 3SharePoint Search atasheet4


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$he insights capa!ilit" encompasses unctionalit" that "ou can use to connect to data sourcesand present the data in meaningul )a"s that support decision ma*ing# &t is the capa!ilit" thatmost closel" aligns )ith )hat the industr" reers to as business intelligence#

+nfor'ation Soures $he insights capa!ilit" oers the ollo)ing components% eatures% and unctionalit" to connect

)ith inormation rom a !road range o data sources

SharePoint

-usiness Connectivit" Services 8'ternal data and s"stems

PerormancePoint Services &nteractive scorecards and dash!oards

isio Services -ro)ser5!ased rendering o isio diagrams% including fltering% interaction )itho!.ects% and connections to data

8'cel Services

Secure% manage% and share 8'cel )or*!oo*s

;endered in the !ro)ser

8m!ed )or*!oo*s in apps% des*top% !logs% and )i*is

Programma!ilit" TavaScript o!.ect model and ;8S$ AP&

Po)erPivot% S@, Anal"sis Services

Follo)ing are some important points related to inormation sources

9ith sel5service access to inormation% users can discover and manage their aspect o the!usiness )ith access to the right inormation#

-usiness Connectivit" Services connects "ou )ith e'ternal data and s"stems#

PerormancePoint Services provide interactive scorecards and dash!oards#

isio Services provides !ro)ser5!ased rendering o isio diagrams and includes fltering%interaction )ith o!.ects% and connections to data sources#

9ith 8'cel Services% "ou can secure% manage% and use 8'cel )or*!oo*s as interactive reportsrendered in the !ro)ser# (ou can em!ed )or*!oo*s in applications% !logs% and )i*is and on thedes*top# 6e) programma!ilit" eatures include TavaScript o!.ect model and ;8S$ AP

Po)erPivot and S@, Anal"sis Services provide po)erul reporting and anal"sis o ver" largedata sets#

Presentation and Visuali*ation of +nfor'ation

$he insights capa!ilit" oers the ollo)ing components% eatures% and unctionalit" toaggregate inormation and present it in meaningul and productive )a"s

Presentation o inormation

ash!oards

Scorecards

Chart 9e! Part


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Benerate charts rom 8'cel )or*!oo*s% -usiness Connectivit" Services% or SharePointlists

Status &ndicator ,ists

Ue" Perormance &ndicator


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$he composites capa!ilit" oers the ollo)ing components% eatures% and unctionalit" toempo)er users to create no5code solutions that target specifc needs and to ena!le anenterprise to manage ad hoc solutions

Access Services Pu!lish Access data!ases as 9e! apps

-usiness Connectivit" Services

;ead5)rite access to !ac*5end data

isconnected e'perience Microsot >?ce >utloo*®% Microsot >?ce9ord% SharePoint 9or*space

Customi+ations -ro)ser% SharePoint esigner

9or*Go)s >ut o !o'% SharePoint esigner% isio

Forms Customi+ed 9e! orms or orms5!ased applications

isio Pu!lish diagrams% interact )ith o!.ects and data

Managea!ilit"

Bovernance over all no5code solutions eatures

Control over inrastructure% data% and applications

Follo)ing are some important points related to the composites capa!ilit"

SharePoint gives "ou a plethora o )a"s to create a custom application )ithout )riting a singleline o code# $he enterprise gains control over such custom applications and can appl"governance and securit" measures that are not possi!le )hen applications are ad hoc and notcentrall" managed#

,dditional &eading 3Microsot SharePoint Composites4


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Evaluating the Features of SharePoint 2010.doc