Evaluating Requests 2 - Verizon€¦ · Verizon – NY Section 3 Network Services Issue C, December, 2001 7 Procedures _____ 3.03 Rights of Way (private property) First cost determination

Verizon – NY Section 2Network Services Issue C, December, 2001

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Evaluating Requests__________________________________________________________________________

2.01

While inquiries for information will be accepted in any form, requests for licensing agreementsregarding Pole Attachments, Conduit Occupancy and/or (private property) Rights of Way mustbe in written form and sent to the appropriate Verizon-New York Market Area ReimbursableConstruction Engineer (RCE). The RCE, upon receipt of the written request for a licensingagreement will:

1) Determine proposed occupation(s) (pole, conduit, rights of way).

2) Determine if a signed master agreement with the requesting company is on file.If Yes, refer to the occupation type procedure sections of this practice, as follows:

3.01 Poles3.02 Conduits3.03 Rights of Way (private property)

If No, Go to 2.02 section of this practice.

2.02

Routing/Execution of Master Agreements Process Flow

1) Send 2 copies of the Agreement to the applicant.2) Receive and check for signatures on both copies.3) Verify receipt of all relevant documents as follows:

a. A certified copy of the applicant’s Certificate of Incorporation. If the applicant is a foreign corporation, a certified copy of the corporation’s authorization to do business in the State of New York should also be included. These documents must be original certifications on the part of the Secretary of State.b. A copy of each Certificate of Public Convenience, franchise or permit received by the applicant.c. Any other government permit or license required.d. An application fee of $500 must be paid to defray Verizon-New York’s costs prior to executing an agreement.

4) Send to Manager/Director/Vice President Outside Plant Engineering for signature.5) One original to Staff Manager, FCC & Regulatory Support, one original returned toapplicant.6) One copy remains in field.


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Procedures______________________________________________________________________________

3.01Pole Attachment

1) Upon receiving a request to attach equipment and/or facilities to any pole or anchor owned orcontrolled by Verizon-New York, the RCE must insure that a Pole Attachment Agreement(See Att #1), has been executed (See Section 3.04 for process). The RCE must make certainthat two (2) copies of the Application And Pole License (See Exhibit A of Pole AttachmentAgreement), are signed and returned accompanied by any advance payment.

2) Requests for pole and/or anchor attachments must be in written form and sent to theappropriate RCE. Locations of proposed attachments must be precise. Locating informationshould identify municipalities, pole numbers and locations referencing street names(including nearest cross streets or intersections), as identified on the application.

3) The RCE must insure that the requesting party is aware of the process flow (See Att #4) andpotential charges. All applications must be date and time stamped when received. Samelocation and day requests are resolved based on which application was received first.

4) RCE must perform the following:� Record search to determine pole ownership (e.g., PRS).� Coordinate with applicant to perform pre-construction survey to determine any make-ready requirements.

5) RCE must provide written response of findings and any make-ready charges to applicantwithin at least 45 days of the request to proceed.� Potential options:1. Pole and/or anchor attachment require no make-ready. Verizon-New York will issue an attachment license. (Go to Step 9.)2. Pole and/or anchor attachment require make-ready involving rearrangement of Licensor’s

facilities. (Go To Step 7.)3. Pole and/or anchor attachment require make-ready involving replacement of pole and/or

rearrangement of Licensor’s facilities.4. Verizon-New York will not issue a license and clearly cite in writing why request has

been denied.6) If pole replacement and/or rearrangement of Licensor’s facilities is required, RCE sends

written notification to all entities describing the proposed modification. Entities will have 60days to determine whether they wish to make additions and must submit written notificationof their requirements. If any additional requirements are received, applicant will be notifiedand provided with the revised make-ready charges.

If no other entities are involved, (Go to Step 7).


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Procedures ___________________________________________________________________________ 3.01 Pole Attachment 7) Make-ready work will be engineered within 30 days of receipt of payment from applicant.8) Upon completion of engineering, Verizon-New York will schedule and complete make-ready

within 60 days for pole rearrangements and 90 days for pole replacements. This commitmentapplies solely to make-ready work to be performed by Verizon-New York and not to make-ready work to be performed by Joint Owners, Joint Users or other Licensees.

9) License will be issued to applicant upon completion of make-ready.


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Procedures______________________________________________________________________________

3.02Conduit Occupancy

1) Upon receiving a request to occupy conduit, the RCE must insure that a Conduit OccupancyAgreement (See Att #2), has been executed (See Section 2.02 for process). The RCE mustmake certain that two (2) copies of the Application And License For Conduit System (SeeExhibit A of Conduit Occupancy Agreement), are signed and returned.

2) Requests for occupancy must be in written form and sent to the appropriate RCE. Locationsof proposed occupancy must be precise (Examples of required information are the locationsof the “from” and “to” manholes, cable and equipment to be placed in system). Clearlydefined space measurements of the proposed equipment are also required. These are theminimum requirements. Any additional information will speed the response time.

3) The RCE must insure that the requesting party is aware of the process flow (See Att #5) andpotential charges. All applications must be date and time stamped when received. Samelocation and day requests are resolved based on which application was received first.

4) The RCE, with input from Engineering, estimates Assessment Cost.Assessment Cost- Estimated number of hours (distinguish between plant and engineeringfunction), multiplied by applicable fully loaded labor rate(s) to investigate feasibility ofgranting an occupancy license.The cost estimate must include OSP construction and engineering time in assessingfeasibility [i.e., records searches, pre-construction, time spent preparing estimate, etc...].These charges are required up front before proceeding.

5) Within 10 business days of the request, the RCE sends applicant estimated bill to conduct theassessment process. The letter must include following comments:� Only unused portion of estimate is potentially reimbursable to applicant.� Additional time required to complete task will be billed, accordingly. � Potential make-ready cost determinations must also be explained.

Written permission to proceed with attached check equal to the estimated cost must be receivedto commence assessment process, which will take up to 35 days.

6) If permission to proceed is given and check is received, the RCE must:� Assess whether Verizon-New York has the ability to grant occupancy. This includes:

� Records search.� Interface with OSP Engineer to have pre-construction survey performed to determine:

� Space limitations that could preclude access (“First Come First Serve”).� Estimated make- ready preparation costs.� Specifically identified safety and reliability issues.

7) RCE must provide written response of findings to applicant within 35 days of the request toproceed.� Potential options:1. Conduit Occupancy requires no make-ready.

Verizon-New York will issue a license.2. Conduit Occupancy requires make-ready consisting of rodding, roping and placing of

inner duct.


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Procedures______________________________________________________________________________

3.02Conduit Occupancy

3. Conduit Occupancy requires rearrangement or removal of Licensor’s facilities in additionto above make-ready.

4. Conduit Occupancy requires the construction of conduit in addition to above make-ready.5. Conduit Occupancy denied. Verizon-New York will not issue a license and clearly cite

in writing why access has been denied.8) If conduit construction or the rearrangement or removal of Licensor’s facilities is required,

the RCE must identify if other entities share the conduit:� If Yes, entities will have 60 days to determine whether they wish to make additions and

must submit written notification of their requirements. If any additional requirements arereceived, applicant will be notified and provided with the revised make-ready charges.

� If No, Go To Step 9.9) Make-ready will be engineered within 30 days of receipt of payment from applicant.10) Upon completion of engineering, Verizon-New York will schedule and complete make-ready

within 90 days. This commitment applies solely to make-ready work to be performed byVerizon-New York and not to make-ready work to be performed by other Licensees.

11) License will be issued to applicant upon completion of make-ready.


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Procedures______________________________________________________________________________

3.03Rights of Way (private property)

1) Upon receiving an access request to share private property owned or controlled by the NewYork Telephone Company, the RCE must insure that a Master Right Of Way Licensing AndApportionment Agreement (See Att #3), is signed between the Verizon-New York and therequesting party (See Section 2.02 for process).

2) Requests for access must be in written form and sent to the appropriate RCE. Locations ofproposed access must be precise [Examples of required location information are propertyaddress (include town), Block & Lot no.’s, Book & Page of recorded document (if available)and/or a copy of recorded document, a survey (if available)...etc.]

Type of facilities to be placed with clearly defined space measurements is also required.These are the minimum requirements. Any additional information will speed the responsetime.

3) Once a signed master agreement is achieved and an official application form is received, theRCE must insure that the requesting party is aware of the process flow (See Att #6),andpotential charges. All applications must be date and time stamped when received. Samelocation and day requests are resolved based on which application was received first.

4) RCE sends the request to the ROW Manager to estimate Assessment Cost (charges to bedetermined by the ROW Manager with RCE & Engineering input). Assessment Costs - Estimated number of hours (distinguish between plant and engineeringfunction), multiplied by applicable fully loaded labor rate(s) to investigate feasibility ofgranting an access agreement. The estimate must be itemized and include all ROW Manager and OSP Engineering time andcosts in assessing feasibility [i.e., records searches, (pre-construction) site survey, time spentpreparing estimate, etc...]. These charges are required up front before proceeding. Estimateis returned to RCE within 5 business days.

5) Within 10 business days of the request, the RCE sends applicant itemized (estimated) bill toconduct the assessment process. The letter must include following comments:� Only unused portion of estimate is potentially reimbursable to applicant. � Additional time required to complete task will be billed accordingly. � Potential licensing fee and make-ready cost determinations must also be explained.� Written permission to proceed with attached check equal to the estimated AssessmentCost must be received to commence assessment process, which will take up to 35 days.

6) If permission to proceed is given and check is received, the RCE issues CWO number andnotifies ROW Manager:� To formally begin assessment process clearly identifying assessment report due date

(within at least 3 weeks of the date permission to proceed was given).� Of the CWO number. (All work, time & costs, on this request must be direct to this

CWO.)7) ROW Manager must:

� Assess whether Verizon-New York has the legal authority to grant access (assignmentfeasibility). This includes:� Records search [internal and external (county clerks office)].


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Procedures ______________________________________________________________________________ 3.03 Rights of Way (private property)

� First cost determination and licensing fee calculation, if applicable (See Agreementfor definition and process).� Document evaluation analysis, may require Staff and/or Legal consultation.

� Interface immediately with OSP Engineer to assess technical feasibility:� Space limitations that could preclude access (“First Come First Serve”).� Determine and calculate any estimated make-ready preparation costs.� Specifically identified safety and reliability issues.

� Prepare written report outlining findings to RCE at least within three weeks ofreceiving permission to proceed with the investigation.

8) RCE must provide written response of findings to applicant within 35 days of the request toproceed, if applicable:� Potential assignment and technical feasibility options are: 1. Access assignment achievable and technically feasible with no make-ready. Verizon-New York will issue an access license, once applicable license fee paid. (Go to Step

12.) 2. Access assignment achievable and technically feasible with make-ready. (Go To Step 9.) 3. Access assignment not achievable or questionable, or not technically feasible. Verizon-New York will state in its letter that License is denied and/or:

� Directs requesting party to gain access permission from the property owner.� Clearly cites why access is not technically feasible.

9) RCE must determine if other entities share the ROW:� If Yes, the RCE sends a written notification to all such entities describing the proposed

modification. Entities will have 60 days to determine whether they wish to makeadditions and must submit written notification of their requirements.

� If No, Go To Step 1010) Make-ready work will be designed or redesigned to incorporate any additional requirements

submitted by other entities in accordance with Step 9. RCE will provide Licensee with awritten estimate of the make-ready costs with respect to such Private Rights of Way within30 days of receipt of all notification of modification requirements or notification that noadditional requirements are sought.

11) Verizon-New York make-ready work will commence upon payment by Licensee of theestimated site preparation costs and be completed within 90 days. This commitment appliessolely to make-ready work to be performed by Verizon-New York and not to make-readywork to be performed by Joint Owners, Joint Users or other Licensees.

12) Executing a License and Apportionment Agreement. The following conditions, if applicablemust be met:

� Payment of any licensing fee.� True up and payment of additional costs to Verizon-New York, if applicable.� All Verizon-New York make-ready work completed, if applicable.


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Procedures ______________________________________________________________________________ 3.03 Rights of Way (private property)

� Appropriate Verizon-New York signatures and acknowledgments.13) Licensee will have 60 days to occupy the license area from its issuance.

Verizon – NY Section 4Network Services Issue B, February, 2001

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INDEX

Checklists

4.01 Pole Attachment Licensing4.02 Conduit Occupancy Licensing4.03 Rights of Way Licensing4.04 Agreement Execution


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Checklist (Pole)______________________________________________________________________________

4.01

____ Existing Pole Attachment Agreement on file.

____ Two (2) signed copies of Application And Pole License received.

____ Date and Time stamp when received.

____ Applicant advised of process flow and potential charges.

____ Advanced payment received.

Start Assessment Process. (Complete within 45 days.)

____ Record search completed.

____ Coordinate with applicant for pre-construction survey.

____ Pre-construction survey completed.

Options:

____ A. No make-ready required.

____ B. Make ready required:

____ B1a. Rearrangement – Other Attachees

____ B1b. Rearrangement – No Other Attachees

____ B2a. Pole change and rearrangement – Other Attachees

____ B2a. Pole change and rearrangement – No Other Attachees

____ C. Access denied. (Written explanation sent to applicant.)

____ Determine make-ready costs.

____ Results of pre-construction survey and make-ready cost sent to applicant.

____ Written notification of rearrangement or replacement sent to other attachees.

(Attachee response required within 60 days of notification.)

____ Revised make-ready charge provided (If applicable).

____ Make-ready payment received.

____ Make-ready designed. (Engineered within 30 days of receipt of applicant’s payment.)

____ Make-ready scheduled.

____ Make-ready completed. (For Pole Replacement within 90 days of engineering design.)

____ Make-ready completed. (For Pole Rearrangement within 60 days of engineering design.)

____ License issued.


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Checklist (Conduit)

______________________________________________________________________________

4.02

____ Existing Conduit Occupancy Agreement on file.

____ Two (2) signed copies of Application And License For Conduit System received.



____ Cost estimate provided to applicant.

____ Estimated bill (assessment process), sent to applicant. (Within 10 business days of

request.)

____ Written permission to proceed and applicants check for estimated cost received.


____ CWO issued.

____ Perform record search.

____ Contact OSP engineer for pre-construction survey.


Options:

____ A. No make-ready required; Licensee to perform any necessary make-ready.

____ B. Make-ready-rodding, roping and placing inner duct required.

____ B1. Make-ready-rearrangement and removal required.

____ B2. Make-ready-build new conduit required.

____ C. Access denied. (Written explanation sent to applicant.)

____ Determine estimated make-ready preparation costs.

____ Results of pre-construction survey and make-ready cost sent to applicant.

____ Written notification of rearrangement, removals or conduit construction sent to co-

occupants. (Co-occupants response required within 60 days of notification.)

____ Revised make-ready charges provided (If applicable).


____ Make-ready designed. (Engineered within 30 days of receipt of applicant’s payment.)

____ Make-ready scheduled.

____ Make-ready completed. (Within 90 days of engineering design.)

____ License issued.


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Checklist (Rights of Way)

______________________________________________________________________________

4.03

____ Existing Master Rights-Of-Way Licensing And Apportionment Agreement on file.

____ Two (2) signed copies of Application For Private Rights Of Way and License

Apportionment received.


____ Signed Licensing And Apportionment Agreement received.



____ Request for estimated assessment costs sent to ROW Manager.

____ Estimated bill (assessment process), sent to applicant. (Within 10 business days of

request.)

____ Itemized estimate bill sent to applicant by RCE (within 10 business days).

____ Written permission to proceed and applicant’s check for estimated cost received.


____ CWO issued - ROW Manager notified.

____ Contact OSP engineering for pre-survey.


____ Perform record search. (ROWM)

____ Assess legal authority to grant access. (ROWM)

____ Written report of findings sent to RCE (within 3 weeks of start date). (ROWM)

____ Written response of findings sent to applicant.

____ Pre-survey completed.

Options:

____ A. No make-ready required.

____ B. Make-ready required, no other occupants.

____ B1. Make-ready required, other occupants.

____ C. Not achievable-License denied.

____ D. Not technically feasible-License denied.

(C & D above require written explanation to applicant.)

____ Written notice of any make ready charges sent to licensee.

Checklist (Rights of Way)


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______________________________________________________________________________

4.03

____ Written notification of make-ready work sent to co-occupants.


(Co-occupants response required within 60 days of notification.)

____ Acceptance and payment of make ready costs received (within 30 days).

____ Revised make-ready charges provided (If applicable).

____ Design make-ready. (Engineered within 30 days of applicants payment.)

____ Make ready scheduled.

____ Make-ready completed. (Within 90 days of engineering design.)

____ License issued

____ Licensee occupies within 60 days.


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Checklist (Agreement Execution)______________________________________________________________________________ 4.04

POLE:

Introductory Paragraph

____ Date of Execution ____ Application Fee

____ Licensee name, address, state of incorporation

Article I ____ Certificate of Incorporation

____ Locations covered by Agreement

Article III (8) ____ Evidence of Surety

____ Addresses for Notices

Article XII ____ Insurance Certificate

____ Signatures

Exhibit F

____ Licensee name and signature

______________________________________________________________________________

CONDUIT:

Introductory Paragraph Exhibit G

____ Date of Execution ____ Licensee name and signature


Article III (8) ____ Application Fee

____ Addresses for Notices

Article XII ____ Certificate of Incorporation

____ Signatures

Exhibit D ____ Evidence of Surety

____ Licensee name

____ Date of Execution ____ Insurance Certificate

Exhibit E

____ Licensee name

____ Date of Execution

____ Locations covered by Agreement


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Checklist (Agreement Execution)

______________________________________________________________________________

4.04

RIGHT OF WAY:

Cover Page ____ Application Fee

____ Licensee name

Introductory Paragraph ____ Certificate of Incorporation


____ Licensee name, address, state of incorporation ____ Evidence of Surety

Article III (7)

____ Addresses for Notices ____ Insurance Certificate

Article IX

____ Signatures

______________________________________________________________________________

BURIED:

Introductory Paragraph ____ Application Fee



Article IX ____ Certificate of Incorporation

____ Signatures ____ Evidence of Surety

____ Insurance Certificate

Documents

Evaluating Requests 2 - Verizon€¦ · Verizon – NY Section 3 Network Services Issue C, December, 2001 7 Procedures _____ 3.03 Rights of Way (private property) First cost determination