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The ChallengeUsers expect books to be on the shelf at all
times
Bookstacks Mission:The Stacks Department serves library patrons through quick, accurate re-shelving of library
materials.
Methodologies for Change 2003 - present
• Process mapping– 2003-2005
• Continuous process improvement– 2004-present
• Lean Manufacturing– present
What wasn’t solved?
• Peak book returns– 4 quarterly due
dates– Normal weekly
book returns avg. 8,000
– Peak weekly returns avg. 35,000
Best Practice Models
• Other Libraries• Similar process organizations
– U.S. Post Office– Library Bindery
What is “Lean Manufacturing?”
• Lean manufacturing is aimed at elimination of waste
• Organize processes to add value to the customer
• Deliver goods “just-in-time”• Service organizations also using
lean
Basic Lean Principles
• Add nothing but value– Eliminate “muda” – waste
• Do it right the first time• People doing the work add value
– Team oriented
• Deliver on demand– “Pull” instead of push
Lean learned from Heckman
• Key Principle #1: Pull…– …means work
isn’t done until a downstream process requires it
– Make only what the next process needs – when it needs it
“Pull” becomes “Immediate Shelving”
• The Process:– Only full shelves
pulled to cart– One shelf = 30
minutes
“The Goal” by Eliyahu M. Goldratt & Jeff Cox
•“This book is about progress. It’s about the creation and acceptance of improvements – change for the better.”
More from “The Goal”…
• What is the Bookstacks Department’s ONE goal?– Quick, accurate
reshelving– All books on the shelf
in correct order, ALL THE TIME
Are we meeting the Goal?
Throughput Books coming IN
InventoryBooks WAITING to
be shelved
Operational Expense Payroll COST
Our Challenge for Lean
• Peak Book Returns
• 4 Quarterly Due Dates– Normal weekly
returns: 6,000– Peak returns:
35,000
Weekly Returns SpQu05
Week
Total books 17974 42102 41430 17541 15642 12033 12782 13638 13589 14068 17382 24453 23400
Interim 1 2 3Sp 05
45 6 7 8 9
Sp 05
10Finals Interim
Brainstorming Session
• Book knowledge can only go so far…– Best way to learn is by DOING
• Begin where the greatest need exists
Creating “level pull”
• “Level pull” is basically a replenishment model– Replenish Bookstacks shelves
• Create a “level” daily schedule of work– Use inventory to buffer against large
swings in work
Keys to level pull
• Create inventory– “supermarket”
• Organize how inventory is stored– Consolidate similar types
Optimize the Bottlenecks
• Reduce batch sizes– Eliminate uneven
amounts of work
• Put the best people on the bottlenecks– They set the pace
The Lean SolutionOLD NEW
Bottlenecks go to overflow shelving
Only non-bottlenecks go to
overflow
No “immediate shelving”
Bottlenecks are “immediate shelving”
Everything goes through same
process
2 processes – bottleneck and non
Actual Outcomes
Winter 2005 Winter 2006
Reserve books turnaround 4 days
Reserve books turnaround 2 days
Search requests found in pre-shelving: 14%
Search requests found in pre-shelving: 7%
High use books stored in overflow
unavailable to users
High use books carted, sent to
stacks available to users
Waste Categories
• Overproducing• Inventory• Waiting• Extra Processing• Correction• Excess Motion• Transportation• Underutilized
People
ReferencesGoldratt, E. M. & Cox, J. (1992). The goal: A process of ongoing improvement 2nd rev. ed.). Great Barrington, MA: North River Press.
Keyte, B., & Locher, D. (2004) The complete lean enterprise: Value stream mapping for administrative and office processes. New York: Productivity Press.
Madison, D. (2005). Process mapping, process improvement, and process management: A practical guide for enhancing work and
information flow. Chico, Calif: Paton Press.
Nalicheri, N., Baily, C., & Cade, S. The lean, green service machine. http://www.strategy-business.com/
Poppendick, M. (2002). Principles of lean thinking. http://www.poppendieck.com/papers/LeanThinking.pdf
Rother, M., Shook, J., & Lean Enterprise Institute. (2003). Learning to see: Value stream mapping to create value and eliminate muda (Version 1.3 ed.). Brookline, MA: Lean Enterprise Institute.