eVA TrainingeVA Training//Information Information SessionSession

As It Relates ToAs It Relates ToBanner Finance Fixed Asset Banner Finance Fixed Asset

1. Banner Finance Fixed Asset

2. Accuracy in Entering Descriptions of Non-catalog Items.

3. Accuracy in Selecting Commodity Codes.

4. Accuracy in Selecting Account Codes.

5. Accuracy in Adding Appropriate Approvers.

6. Accuracy in entering split-funding information: to entire PO or different line items.

7. Determining when to add shipping changes as a

separate line item.

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NEWNEWBanner Finance Fixed AssetBanner Finance Fixed Asset

FFAFFA

• Banner Finance Fixed Asset – Live 1 July 2008

• Integration of more eVA information

• Importance of ACCURATE information & coding

• Better asset reporting

• Easier financial reporting

• Reliable inventory and asset management

Accuracy In Entering Accuracy In Entering Descriptions of Non-Catalog Descriptions of Non-Catalog

Items.Items.INCORRECT

E-Quote number: 1005605524956 – PowerEdge 2950 III~~~~~~~~~~~~~~~NETGEAR 24-PORT GIGABIT

~~~~~~~~~~~~~~~W0046052 LOCATOR EQUIPMENT~~~~~~~~~~~~~~~Leica scope

CORRECT

Dell, PowerEdge 2950 III, Server.Quote:1005605524956, See Comments & Attached ~~~~~~~~~~~~~~~NETGEAR, Smart Switch, GS724T.Networking Ethernet Switch

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Quote detail information should be entered in comments section .

Manufacturer, Model, Model # and/or Catalog #, Brief Description

Proper information minimizes extra research and maximizes efficiency.

Quote line items must have an equal eVA line.

ALL eVA orders and Banner invoice line items MUST contain an item description.

Accuracy in Selecting Accuracy in Selecting Commodity CodesCommodity Codes

• The most difficult part of generating an eVA order.

• The most inaccurate data entered in an eVA order.• Ice Maker coded as Chain• Lawn Mower coded as Hand Held Radio• Laptop coded as PDA

• With an accurate brief description, a correct Commodity Code can be selected.

• Commodity Code determines Useful Life in Banner Fixed Assets.

• Commodity Code table available as .pdf upon request.

Accuracy in Selecting Accuracy in Selecting Account CodesAccount Codes

• The most accurate part of historical eVA orders.

• Supplies – 713 vs. Equipment – 722

• Special Account Codes: Tracking vs. AssetGrant Purchased Equipment

722_ _0 vs. 722_ _ 1

Accuracy in Entering Accuracy in Entering Split-Funding InformationSplit-Funding Information

• Two Different Methods:• Entire PO •Different line items

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Shipping Charges: Shipping Charges: A Separate Line Item?A Separate Line Item?

Accuracy in Adding Accuracy in Adding Appropriate Approvers’ (VIMS)Appropriate Approvers’ (VIMS)

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