European Computer Driving Licence

Module 3 – Word Processing

Chapter 3.3 – Basic Operations

Selecting TextTo select How to do it

A word Double-click on the word

One or more lines Click in the left margin beside the line. Drag down the left margin to select several lines.

A sentence Hold down Ctrl key and click anywhere in the sentence

A paragraph Triple-click anywhere inside the paragraph

An entire document From the Edit menu choose Select All (or you can use the keyboard shortcut Ctrl + A)

A large block of text

Click the mouse at the beginning of the text, scroll down, hold down the shift key and click again

Non-adjacent text Select the first bit of text, hold down the Ctrl key and select another piece of text

Copying text

Z Select the text you want to copy

Z Click the copy icon onceZ Move the insertion point to

where you want the copy of the text to appear

Z Click the paste icon

Cutting and pasting text

Z Select the text that you want to move

Z Click the Cut icon onceZ Move the insertion point to

where you want the text to be moved to

Z Click the Paste icon

Z Handy Hint: if moving a block of text, check to make sure the spacing between paragraphs is consistent!

Finding and Replacing text

Z Open the Edit menu, select Replace

Z The Find and Replace dialogue box appears

Z Type the word you want to replace in the Find box

Z Type the word you want to replace it with in the Replace box

Z Click on Replace or Replace All as appropriate

Z If you select Replace All a message will appear telling you how many replacements have been made!

Displaying and hiding toolbars

Z The Standard and Formatting toolbars are displayed by default

Z Open the View menu and select Toolbars – a list of toolbars will appear

Z To add a toolbar to your screen, click on it so a tick appears

Z To remove a toolbar, click on it to deselect it

Z Make sure the Drawing toolbar is selected – it will appear at the bottom of the screen

Drawing a horizontal line

Z Select the line tool from the Drawing toolbar

Z Keep your finger on the Shift key whilst you click and drag to draw a line (this will keep the line straight)

Z To change the line style click the Line style icon

Z Hold down the Ctrl and Shift keys when dragging to a different location to make a perfect copy!

SpellcheckingZ Click on the Spellchecker

icon or press the F7 keyZ Word will scan your

document - as soon as it finds a word it does not recognise, the following dialogue box appears

Z Click on Change or Ignore as appropriate

Z You can also right click on a word and a shortcut menu will appear – if the correct word appears, select it

Proofreading

Z You should always proofread your work

Z The spellchecker will not tell you if you have used the incorrect version of a word (eg their instead of there or form instead of from)

Z It will not tell you if you have missed out any text

Z You should also check layout and presentation