European Computer Driving Licence

Module 3 – Word Processing

Chapter 3.2 - Formatting

Fonts

Z There are two basic types of fonts – Serif and Sans Serif

Z Sans Serif fonts are used in places where text is easy to read – eg road signs

Z Serif fonts are often used for large amounts of text such as newspapers, books. The serifs lead the eye from one word to the next

Z Don’t use too many different fonts – it can look messy!

MThis is written in a sans serif font called Arial

MThis is written in a serif font called Times New Roman

serifs

serifs

Font Sizes

Z Font sizes are measured in points

Z 6 point is the smallest you can read without a magnifying glass

Z 12 point is the size normally used by Word when you create a new document

Z The bigger the number, the bigger the text!

This is Times New Roman size 6 point

This is Times New Roman size 12

This is Times New Roman size 24

Using styles

Z If you look at the formatting bar, you will see the current style, font and size

Z Click on the down arrows in each of the boxes and select your choice

Style box

, To change the style, click in the Style box and select the style required

, To change the font, click in the Font name box

, To change the size, click in the Font size box

Font name Font size

Text alignment and emphasis

Z You can centre and make headings bold by selecting text and clicking on the icons

Z Notice how when an icon is selected it looks pressed in – in Word 2003 the background changes to orange

Italic Align left Align right

Bold Underline Centre Justify

Undo and Redo

Z Click the Undo icon to undo the last action

Z Click the arrow next to the Undo icon to see which items can be “undone”

Z If you change your mind about undoing something, click on the Redo icon

Z Use the Redo icon to repeat an action

Z These commands can also be accessed from the Edit menu

Undo Redo

Setting text colours

Z To change the colour of text, select the text then click the down arrow next to the colour icon

Z If you don’t see the colour you want, click on More Colours

Z Click on the colour you require then click on OK

Applying case changes

Z To change text to UPPERCASE (ie all capitals) select the text

Z From the Format menu select Change Case

Z Click the case you want to apply to the text

Z Click OK

Z Handy hint: use tOGGLE cASE if you accidentally forget to press Caps Lock key to finish capitals! Or try Shift-F3

Other text formats

Z From the Format menu, select Font

Z This gives you access to all font formats

Z You can choose an underline style

Z In the Effects section, you can apply subscript and superscript

Changing line spacingZ From the Format menu

select ParagraphZ In the Line spacing section,

select single or double as required

Z You can also add extra spacing by increasing the spacing before and after a paragraph

Z Click on OK

Z Handy Hint: Ctrl + 1 changes to single spacing, Ctrl + 2 changes text to double spacing!

Copying a format

Z Use Format Painter to copy text formats, Select the text which

contains the formatting, Click on the Format

Painter icon oncethe mouse pointer will change

, Select the text you want to copy formatting to

, As soon as you release the mouse button the text will change!

Z To copy text formats to more than one piece of text, Highlight the text, Double-click on the Format

Painter icon, Select each piece of text, When you’ve finished, click

on Format Painter to turn it off

Indenting paragraphs

Z Select your textZ From the Format menu

select ParagraphZ Click on the spin buttons to

change the measurementsZ Click on OK

Z Handy Hint: Use the Format Painter to copy the format to other paragraphs!