European Commission DG Information Society Information Session on Action Line IV.2.5 - Take-up Proposals Horst Forster - Tom Clausen - Max Lemke EUROPEAN

European Commission DG Information Society

Information Session on Action Information Session on Action Line IV.2.5 - Take-up ProposalsLine IV.2.5 - Take-up Proposals

Horst Forster - Tom Clausen - Max LemkeHorst Forster - Tom Clausen - Max Lemke

EUROPEAN COMMISSIONDirectorate-General Information Society

Essential Information Society Technologies and Infrastructures

Technologies for information processing and management, communications and networks (E1)

Brussels, 28 June 2000


OutlineOutline• Welcome + IST Workprogramme, Horst Forster• Tour de Table - Introduction of participants, all• Take-up Measures, Tom Bo Clausen• Lunch• Thematic focus of Action Line IV.2.5, ML+TBC• Implementation issues, Max Lemke• Call related issues+contractual matters, Max Lemke• Questions and answers, all


““Take-up”Take-up”

“Aimed at transferring leading-edge as well as established but insufficiently deployed methodologies and technologies to industry and other organisations in

order to achieve greater efficiency”

timeinnovators early adopters early majority

Technology TransferTechnology TransferRTDRTD Commercial PhaseCommercial Phase

“T a k e - u p”


InnovatorsInnovators

• technology enthusiasts• appreciate technology for its own sake• the gatekeepers for any new technology• few requirements, but truth, access and being

first to get it• evaluator and key influencer for the next group


Early adoptersEarly adopters• the visionaires• can match technology to strategic

breakthrough opportunity• driven by a dream, but business goal, not

technical goal• least price-sensitive, willing to take

investment risks• easy to sell to, hard to please


Early MajorityEarly Majority

• the pragmatists

• do not want to be pioneers

• goal is to make improvement, predictable progress

• want to know how their peers managed

• hard to win over, but loyal once won

• like to see competition


““Take-up typesTake-up types• Trials:

– evaluation of promising, yet not fullyestablished technologies & solutions

– targets early adopters+ early majority

• Best practice actions:

– promote take-up of well established technologies & methods

– targets early majority


TRIAL Characteristics (1)TRIAL Characteristics (1)

• Objectives: adaptation, introduction and evaluation of technologies in applications

• Technology:emerging, but NOT established

• Consortium:User(s) - supplier(s) - expert(s)

• Innovation: adaptation and use of advanced technologies in applications

• Risk: applicability of the technologies and benefits in the application

• Work done: user: specification, integration, verification

supplier: adaptation, customization, integration


TRIAL Characteristics (2)TRIAL Characteristics (2)

• Beneficiaries: user: commercial advantage of first use

supplier: establish/broaden his market

• Outcome: advanced prototype

public high quality final report


Best Practice Characteristics (1)Best Practice Characteristics (1)

• Objectives: improve processes or way of operation by use and evaluation of technologies

• Technology:well founded, mature and established, but insufficiently deployed

• Consortium:user(s), eventual subcontractor(s)

• Innovation: use of advanced technologies in applications

• Risk: applicability and benefits in the application


Best Practice Characteristics (2)Best Practice Characteristics (2)

• Work done: experiment, evaluate, document

• Beneficiaries: user

• Outcome: public high quality final report


Clustering - ObjectivesClustering - Objectives• Multiplier effect in reaching European industry:

– small individual projects - limited reach

– joint dissemination of experiences in the same thematic cluster - possibility to broadly attract industry

– common identity as a European initiative

• Increased efficiency of co-ordination:– experienced principal contractors

– common interface to the EC

– harmonised and simplified procedures forreporting, monitoring, reviews, cost statements

– centralised financial management


ClusteringClustering

• Obtain critical mass of results in sectors

• Focus dissemination and replication efforts

• Stimulation of further technology transfer

• Target common industrial audiences

• Allow efficient technology transfer across Europe


Existing Clusters Existing Clusters Integrated Machine Vision

European Take-up of Essential Information Society Technologies - Integrated Machine

Vision (EUTIST-IMV)

• Activities:KNOT,3D-INLINE,SAFEGLASS, IMBUS,IMTEX,CV-ADCONTROL, SEESAW,SIGPROEL,TOPCAPI

• Principal Contractors:– CiS-TZM (D) (co-ordinator)

– Satakunta Polytechnic (FIN)

– EPCC (UK)

• EC responsible: Max Lemke

MedicalEuropean Take-up of Essential Information

Society Technologies - Technologies for Medical applications

(EUTIST-M) • Activities:

CREAM,ISAC,ADAM,IONIC,DISMEDI,DEAF

• Principal Contractors:– UPV (E) (co-ordinator)– ENEA (I)– CINECA (I)

• EC responsible: Tom Clausen


DEAF DEAF

• Title: Distance hearing aids fitting

• Objective

Implementation of an interactive remote hearing impairment treatment methodology

• Partners:– Amplifon S.P.A., I


Clustering - ObjectivesClustering - Objectives• Multiplier effect in reaching European industry:

– small individual projects - limited reach

– exchange of experiences in the same theme - possibility to broadly attract industry

– common European identity

• Increased efficiency of co-ordination:– experienced principal contractors

– common interface to the EC

– harmonised and simplified procedures forreporting, monitoring, reviews, cost statements

– centralised financial management


Thematic ClustersThematic Clusters

E C

CoordinatorPrinciple

ContractorPrinciple

Contractor. . .

Member

Member

Member

Member

Member

Member

Activity Activity

. . .. . .. . .

Thematic Cluster <N>


Clusters currently under NegotiationClusters currently under NegotiationIntegrated Machine Vision

European Take-up of Essential Information Society Technologies - Integrated Machine

Vision (EUTIST-IMV)

• Activities: ASPIC/LINUX,KNOT,3D-INLINE,SAFEGLASS, IMBUS,IMTEX,CV-ADCONTROL, SEESAW,SIGPROEL,TOPCAPI

• Principal Contractors:– CiS-TZM (D) (techn. co-ord.)

– Satakunta Polytechnic (FIN)

– EPCC (UK) (fin. co-ord.)

• EC responsible: Max Lemke

MedicalEuropean Take-up of Essential Information

Society Technologies - Technologies for Medical applications

(EUTIST-M) • Activities:

CREAM,ISAC,ADAM,IONIC,DISMEDI,DEAF

• Principal Contractors:– UPV (E) (co-ordinator)– ENEA (I)– CINECA (I)

• EC responsible: Tom Clausen


EUTIST-IMV: Cluster-Level Work PackagesEUTIST-IMV: Cluster-Level Work Packages• WP1: Co-ordination

– T1: Experiment Monitoring and Co-ordination

– T2: Management and Reporting

– T3: Organisation of reviews

– T4: Final report

– T5: Contractual and financial management

• WP2: Dissemination– T1: Dissemination standards

– T2: Quality assurance

– T3: Compilation of success stories

– T4: Thematic cluster web site


EUTIST-IMV: Experiment Work PackagesEUTIST-IMV: Experiment Work Packages

• WP3: Experiment1 – T1: Technical co-ordination and reporting– T2: Dissemination– T3 - …: Technical work

• WP4: Experiment 2

• ...


EUTIST-IMV: Dissemination and EUTIST-IMV: Dissemination and Stimulation of Technology TransferStimulation of Technology Transfer

• Cluster WP2 - Dissemination:Provision of web-based dissemination material– impartial professional quality assurance– professional success story writer expertise– provision and maintenance of cluster web site

• Activity Task 2 - Dissemination:– dissemination actions related to individual activities

• Not covered in experiment clusters: Pro-active cluster dissemination and stimulation of technology transfer actions


EUTIST-IMV: Deliverables + ReportsEUTIST-IMV: Deliverables + Reports- Cluster Work Packages -- Cluster Work Packages -

• 6-monthly Consolidated Progress Reports– management report (WP1)– dissemination report (WP2)– activity progress reports

• Cluster web-pages (6-monthly major updates) incl.– success stories– activity web pages– activity public final reports


EUTIST-IMV: Deliverables + ReportsEUTIST-IMV: Deliverables + Reports- Experiments -- Experiments -

• Formal Deliverables– 6-monthly Progress Reports (restricted to Ms, PCs, EC)– Activity “web-page”– Public Final Report – Success story

• Internal Deliverables– any Activity-internal document/prototype

(restricted to resp. AMs, PC in charge; available on justified request to EC, reviewers)


EUTIST-IMV: ReviewsEUTIST-IMV: Reviews

• 6-monthly 1-2 day cluster review meetings• Organiser: Jointly by principal contractors• Participants:

– EC, PCs, external reviewers– minimum one participant per experiment

(ideally technology provider in first review and user in final review)

• Organisation:– Cluster WPs: ~2 hrs– Activities: ~1 hr for intermediate reviews

~2 hrs for final reviews


EUTIST-IMV: PaymentEUTIST-IMV: Payment

• 40 % advance

• yearly cost statements per cluster

• 15 % retention

• collection and consolidation by (cluster) co-ordinator


EUTIST-IMV: StatisticsEUTIST-IMV: Statistics

• 10 experiments• Average funding per experiment: ~ 270 KEURO• Cluster Work Packages: ~ 10% of Funding• 3 Principal Contractors, 32 Members• Average 3 - 4 partners per trial• Duration

– Cluster: 30 months– Experiments: 12 - 24 months


Eligible Costs in Eligible Costs in Trial or Best Practice MeasuresTrial or Best Practice Measures

No difference between universities and companies• Personnel 100%

• Durable equipment 50%

• Consumables 50%

• Travel & Subsistence 50%

• Computing 50% (only 3rd party invoices)

• Subcontracting 50%

• IPR Protection 0%

• Other Costs 100% (central services, e.g. cluster web-site)

• Overheads 0%

• Co-ordination (cluster co-ordinator only, by above categories)


CONTRACTUAL ARRANGEMENTSCONTRACTUAL ARRANGEMENTS

E C

CoordinatorPrinciple

ContractorPrinciple

Contractor. . .

Member

Member

Member

Member

Member

Member

Activity Activity

. . .. . .. . .

Cluster Contract

Activity Agreement


Contract Contract Model Contract “Accompanying Measures specific to Technology Take-up Measures”– Standard contract prepared by EC, signed by EC and PCs

http://www.cordis.lu/fp5/mod-cont.htm (DE, EN, FR)

– Annex I: Description of Work

– Annex II: General Conditions (standard, provided by EC)

• option 3 (<100% funding, participants own knowledge)

• suboption 2 (use oriented)

• model membership agreement (several members)

– CPF (contract preparation forms) for IST take-up prepared by co-ordinator with ELECTRA tool: http://www.cordis.lu/ist/cont-prep.htmwith contributions from ALL participants


Activity Agreements Activity Agreements Separate Activity Agreements for each Activitybetween responsible PC and activity members– model agreement provided through EC contract (Annex II, Part F:

membership agreement), adapted by PC(http://www.cordis.lu/fp5/mod-cont.htm (DE, EN, FR))

– Annex A: Basic Contract (Copy of contract between EC and PCs)

– Annex B: Activity Description of Work (approved by EC)

– each member fills forms A7.1-A7.4 of contract preparation forms(http://www.cordis.lu/ist/cont-prep.htm)

– activity members prepare and agree a summary description to be included in Annex I of the EC contract (template provided by EC)


Recommendations for Proposers in AL IV.2.5Recommendations for Proposers in AL IV.2.5• Individual proposals per experiment

• Provision of 10% of requested funding for cluster WPs

• Cluster WPs could be carried out by partners

– who are experienced in technology transfer

– who are neutral related to competing users or suppliers

• Partners for Cluster WPs could be

– included in proposal

– foreseen in proposal as NN partners (one partner should be prepared to carry out the work, if the proposal should remain unclustered)


Multinationality RequirementsMultinationality Requirementsfor Take-up Proposalsfor Take-up Proposals

• Principal Contractors have to be single or have to fulfil multinationality requirements for RTD projects

• In case of one Principle Contractor, no multinationality requirements for Members

• Individual proposals must have a European Dimension, e.g. results and experiences are of broader interest and are disseminated across Europe


Proposals for Pro-active Dissemination Proposals for Pro-active Dissemination and Technology Transferand Technology Transfer

• could be submitted under AL VIII.1.2 :Networks of Excellence/ Working Groups (Thematic Networks)

• could be submitted by principle contractors of thematic clusters to complement their work

• could include partners with good links to industry(e.g. chambers of commerce, industrial sector associations, standardisation groups, …)

• could be focused on technical themes and/or industrial sectors• could be based on results and experiences, including from thematic take-up

clusters• should describe in detail the target audience, methodology and

channels to be used to reach it, hard success criteria


Eligible Costs in Eligible Costs in Thematic NetworksThematic Networks

No difference between universities and companies• Personnel 100%

• Travel & Subsistence 100%

• Computing 100%

• Subcontracting 100%

• Other Costs 100%

• Overheads 20% on all categories, excluding subcontracting


ContractContract

Model Contract “Thematic Networks”– Standard contract prepared by EC

http://www.cordis.lu/fp5/mod-cont.htm

– Annex I: Description of Work (prepared by consortium)

– Annex II: General Conditions (standard, provided by EC)


EvaluationEvaluationEvaluation Criteria• Scientific/technological quality and innovation• Community added value • Contribution to Community social objectives• Economic development and S&T prospects• Resources, Partnership, and Management

Evaluation Manual for the IST Programme: • Additional or specific elements per action type• Scores and Thresholds per action type• No anonymity requirements for Support Measures


Call - related InformationCall - related Information• Call 4 (planned)

– Action Line IV.2.5 Take-up MeasuresOpening: early JulyFixed Deadline: end of October

– Action Line VIII.1.2 Thematic NetworksOpening: early JulyCont. Subm.: mid December

Deadlines apply for receipt at one fixed address

• Future Calls– one more call for AL IV.2.5 planned(October 2000)– one more call for new focused AL IV.2.5(2001)– support measures may be re-opened


More informationMore informationIST Programme:IST Programme: http://www.cordis.lu/isthttp://www.cordis.lu/istCall Text and Guides for ProposersCall Text and Guides for Proposers:

http://www.cordis.lu/fp5/src/calls.htmProposal Submission Forms, Pro-Tool:Proposal Submission Forms, Pro-Tool:

http://www.cordis.lu/fp5/src/formsPro-Tool:Pro-Tool:

http://www.cordis.lu/fp5/protool/Evaluation Manual:Evaluation Manual:

http://www.cordis.lu/fp5/src/evalman.htmStandard Contracts:Standard Contracts:

http://www.cordis.lu/fp5/mod-cont.htm HPCN TTN Network:HPCN TTN Network: http://www.hpcn-ttn.orghttp://www.hpcn-ttn.org


ContactsContacts• For all administrative informationFor all administrative information

IST Information DeskIST Information DeskTel. (32-2) 29-68596 Tel. (32-2) 29-68596 Fax (32-2) 29-68388Fax (32-2) 29-68388

E-mail:[email protected]:[email protected]

• For discussion of content and ideasFor discussion of content and ideasTom Clausen Tom Clausen Max LemkeMax Lemke

EUROPEAN COMMISSIONDirectorate-General Information Society

Essential Information Society Technologies and Infrastructures

Technologies for information processing and management, communications and networks (E1)

Tel. (32-2) 29-94942 Tel. (32-2) 29-91575 Fax (32-2) 29-68389 Fax (32-2) 29-68389

[email protected] [email protected]

Documents

European Commission DG Information Society Information Session on Action Line IV.2.5 - Take-up Proposals Horst Forster - Tom Clausen - Max Lemke EUROPEAN