Europa 45001 System Based Audit

75.41% 12 0

Europa 45001 System Based AuditEuropa: Minworth / Warren Byrne/John Shaw / 15 Jan 2021 Complete

Score Failed items Actions

Site Europa: Minworth, Europa House, Prologis Park, Midpoint Way,�

Minworth, Birmingham., B76 9BJ

Site Manager Sally Watson/Daniel Beasley

Auditor Warren Byrne/John Shaw

Audit Date 15th Jan, 2021

Audit Criteria:1. ISO 45001:2018 standard-System based audit

Introduction:This was a planned audit to verify the effectiveness of the H&S management system to comply with the company H&S policy, ISO45001:2018 standard, company risk assessments and safety procedures.

Opening Meeting With

Nonconformities/Observations from previous audit?

Closing Meeting With

Matt Wood.15th Jan, 2021 12:11 PM GMT

Private & Confidential 1/54

Failed Items 12 failed

Failed Items

Documentation-H&S Manual, Safety Procedures. / Consultation and participation of workers ISO 45001:2018 requirement 5.4

1. The site meeting minutes were checked and included H&S informationCompliance

The nonconformity is that the planned site meetings are not up to date or are not

carried out.

The site has not had a H&S meeting since September 2019 due to operational reasons and changing of staff, prior to today's meeting at the time of the audit the minutes are not avilable.

Competence ISO45001 : 2018 requirement 7.2 / 2. First Aiders

First aid cover compliance? The observation is that First aid certificates are dated within the last 3

years but there is insufficient cover for all shifts.

Records may need sanitising to remove out of date records or leavers.

Photo 11 Photo 12 Photo 13

Competence ISO45001 : 2018 requirement 7.2 / 6. Contractor Control Training

Contractor control training compliance? The observation is that staff require Contractor Control training.

Competence ISO45001 : 2018 requirement 7.2 / 8. Manual Handling Training

Manual handling training compliance? The observation is that a number of staff require Manual Handling training.

Photo 20 Photo 21

(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Control of Substances Hazardous to Health (COSHH)

COSHH compliance? The observation is that Safety Data Sheets/COSHH assessments are not

available.


(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Electrical Safety / Portable Appliance Testing (PAT)

PAT Compliance? The observation is that the Portable Appliance Testing was out of date on all

items inspected.

PAT testing now due.

Photo 25

(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Fire Safety

Is the fire drill up to date? The observation is that fire drills have been completed however, these drills may

not have covered all shifts.

Covid-19

(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / First Aid

Defibrillator on site? The observation is that the defibrillator is not subject to documented regular

checks.

No documented evidence available at time of audit.

Photo 65

(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Housekeeping

Are aisles clear and open for material transfers? No. See comments.

Photo 66 Photo 67


(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Storage and Racking

Storage and racking compliance? The storage and racking was in good order with SWL present.

The non-conformance is that there was no evidence of the racking being

inspected.

Sema approved racking inspection overdue records indicate last inspection December 2019.

Photo 68



Photo 74 Photo 75 Photo 76 Photo 77 Photo 78 Photo 79

Photo 80 Photo 81


Are loose/unboxed materials stacked properly and in a safe manner? No. See comments.

Wrap as been cut, contents may become unstable.

Photo 84 Photo 85


OH&S Policy ISO45001 requirement 5.2 100%

OH&S Policy ISO45001 requirement 5.2 - 100%

Reference Documents: 100%

Reference Documents: - 100%H&S PolicyH&S Law posterEmployer’s liability insuranceH&S notice board

1. H&S Policy 100%

1. H&S Policy - 100%The current H&S Policy was on display and dated? The H&S Policy was on display and in-date

Company May wish to consider updating health and safety manual.Confirmation of key account manager, Brendan Burt no longer with Inspire.

Photo 1

Start date of policy displayed? 1st Jan, 2020

2. H&S Law Poster 100%

2. H&S Law Poster - 100%Is the Health and Safety Law poster on display and displaying correct details?

The Health and Safety Law poster was on display and the details were correct.

Photo 2

3. Employers Liability Insurance 100%

3. Employers Liability Insurance - 100%Employers liability insurance was on display and dated Compliant. The employers liability

insurance was on display and in date.

Photo 3

Start Date of Employers Liability Insurance. 31st Mar, 2020


4. H&S Notice Board 100%

4. H&S Notice Board - 100%Is the health and safety notice board completed to company standards? The Health and Safety notice board is up

to date and contains all required items.

Some information now required to be updated due to the last site manager leaving in November 2020.



Organisational roles, responsibilities and authorities ISO45001 requirement 5.3

100%

Organisational roles, responsibilities and authorities ISO45001 requirement 5.3 - 100%

Reference Documents.1. H&S organisation chart-Group2. H&S organisation chart-Site3. H&S manual section-Roles, responsibilities and authorities4. Appointed person id Harvinder Virdee MSc(Eng) PgD C.Eng. CMIOSH CMIQA CQP CMIET, Registered OHSCR

Depot Organisation Structure. 100%

Depot Organisation Structure. - 100%1. Site organisation structure is established and an organisation chart is defined.

Site organisation structure is established, and an organisation chart is defined and

on display.

Structure is outlined in Sect. 2 of the Health and Safety policy. Dated Jan. 2020.

Photo 10


Documentation-H&S Manual, Safety Procedures. 1 failed, 0%

Documentation-H&S Manual, Safety Procedures. - 0%

1. H&S Manual2. Safety procedures3. Risk assessment procedures4. Legal and other requirements register

1. H&S documentation is developed, documented and issued centrally by the head office.

2. Harvinder writes the necessary H&S documents which are then reviewed and commented on by the health and safety team. The necessary changes are made to the H&S document which is then approved and issued to all depot managers.

3. The depot manager is responsible for implementing the H&S document at his/her depot.

Consultation and participation of workers ISO 45001:2018 requirement 5.4

1 failed, 0%

Consultation and participation of workers ISO 45001:2018 requirement 5.4 - 0%Reference Documents.1. H&S Management Report-Monthly2. H&S Depot Minutes-Monthly

1. The site meeting minutes were checked and included H&S informationCompliance

The nonconformity is that the planned site meetings are not up to date or are not

carried out.

The site has not had a H&S meeting since September 2019 due to operational reasons and changing of staff, prior to today's meeting at the time of the audit the minutes are not avilable.

Date of last meeting held? 14th Jan, 2021


Competence ISO45001 : 2018 requirement 7.2 3 failed, 50%

Competence ISO45001 : 2018 requirement 7.2 - 50%

Reference Documents.1. Training Records

1. IOSH Managing/Working Safely 50%

1. IOSH Managing/Working Safely - 50%Have any members of staff received the IOSH Managing Safely course?

Have any members of staff received formal Health and Safety training? Yes - Supervisors and/or other Team Members.

10 team members received IOSH Working Safely in September 2019.

Date of course (s)?

Sept 2019.

2. First Aiders 1 failed, 0%

2. First Aiders - 0%First aid cover compliance? The observation is that First aid

certificates are dated within the last 3 years but there is insufficient cover for all

shifts.



Number of First Aiders? 3.

Certificate expiry date(s)?

1xMarch22, 1xApril22, 1xNov21.

3. Fire Wardens 100%

3. Fire Wardens - 100%Fire Wardens? Fire Warden certificates are up to date

and there is sufficient cover for all shifts.

Photo 14 Photo 15 Photo 16 Photo 17

Number of Fire Wardens? 7


Certificate expiry dates? 7 x May 2021.

4. Trained FLT Operators 100%

4. Trained FLT Operators - 100%FLT Operators Certified within the last 3 years? There are sufficient FLT operators on site

and the certificates are dated within the last 3 years.


Number of FLT operators? 15

Certificate expiry dates?

Sample checks, 31/05/21 x 2

5. Risk Assessment and Safety Procedures Training

100%

5. Risk Assessment and Safety Procedures Training - 100%Have all recent SSOW been issued to staff? Recent Safe Systems of Work have been

issued to relevant staff and sign-off sheets have been completed.

Date of most recent issue?

6. Contractor Control Training 1 failed, 0%

6. Contractor Control Training - 0%Contractor control training compliance? The observation is that staff require

Contractor Control training.

7. Emergency Preparedness and Response Training

100%

7. Emergency Preparedness and Response Training - 100%Emergency Preparedness and Response Training? All staff have completed Emergency

Preparedness and Response training.

Spill and hazardRecords may need sanitising to remove out of date records or leavers.

Photo 18 Photo 19

Training Date(s)? Feb 2018.

8. Manual Handling Training 1 failed, 0%

8. Manual Handling Training - 0%Manual handling training compliance? The observation is that a number of staff

require Manual Handling training.


Photo 20 Photo 21

9. Accident Investigation Training9. Accident Investigation Training

Accident Investigation Compliance? Not checked during audit

10. Working at Height 0%

10. Working at Height - 0%Working at Height training compliance? Not checked during audit.

Training proceduresTraining procedures

Training is managed by Head Office.


Hazard identification and assessment of risks and opportunities – ISO 45001 2018 requirement 6.1.2

Hazard identification and assessment of risks and opportunities – ISO 45001 2018 requirement 6.1.2

Reference Documents.1. Risk assessment procedure2. Risk assessments3. Safety procedures4. Contractors-Permit to work5. Legal register6. Fire risk assessment updated annually

Register of Safe System of Work checked? Not checked during audit.


(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1

3 failed, 77.27%

(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 - 77.27%

Operational planning and control - ISO 45001 2018 requirement 8.1Reference Documents.1. Safety procedures2. Evaluation of legal compliance audit

AsbestosAsbestos

Asbestos report completed? Not applicable. The building was built after 2000 and an asbestos report is not

required.

Contractor Control and Permits to Work 100%

Contractor Control and Permits to Work - 100%Contractor control and PTW compliance? Permits to Work were completed and on

the correct template for the work undertaken.


Give examples of Permits checked.

Logister 14/01/21.MJ Halton 14/01/21.TWC SERVICES 12/01/21.

Control of Substances Hazardous to Health (COSHH)

1 failed, 0%

Control of Substances Hazardous to Health (COSHH) - 0%COSHH compliance? The observation is that Safety Data

Sheets/COSHH assessments are not available.

Electrical Safety 1 failed, 50%

Electrical Safety - 50%

Portable Appliance Testing (PAT) 1 failed, 0%

Portable Appliance Testing (PAT) - 0%PAT Compliance? The observation is that the Portable

Appliance Testing was out of date on all items inspected.

PAT testing now due.


Photo 25

Electrical Hardwiring (Electrical installation condition report)

100%

Electrical Hardwiring (Electrical installation condition report) - 100%Electrical hard wiring compliance? The building has had an electrical

installation conditioning report and any repairs, if required, have been completed..

Initial condition report Ref: EICR728Minor works cert ref:M00947 Dated:30/03/2017.No C1 defects highlighted.

Inspecting company name? (Or state Not Known) Voltamp Ltd

Date of inspection? 19th Jul, 2016

External Areas 0%

External Areas - 0%Are electronic barriers subject to regular service?

No documented evidence available at time of audit

Photo 26

Fire Safety 1 failed, 87.5%

Fire Safety - 87.5%Is the site's Fire Folder available? The fire folder was available.

Fire extinguisher servicing company? Spectrum Fire UK Ltd

Photo 27

Date of fire extinguisher service? 30th Jun, 2020


Is the fire drill up to date? The observation is that fire drills have been completed however, these drills may

not have covered all shifts.

Covid-19

Date and time of last fire drill. 13th Nov, 2020 5:21 AM GMT

Details of last fire drill i.e. time taken to evacuate, number of staff/visitors/contractors involved?

2 minutes to evacuate.4 people.

Any fire drill issues reported?

None.

Fire Risk Assessment Compliant. A risk assessment has been completed in the last 12 months. There were no significant findings during the

assessment.

Photo 28 Photo 29

Fire risk assessment action plan completed? Most or some Action Points from the Fire Risk Assessment action plan have been

completed.

Photo 30

Weekly fire alarm checks completed and recorded? The weekly fire alarm checks have been completed and are up to date.

Photo 31

Date of last weekly check? 11th Jan, 2021

Six Monthly fire alarm service? The six-monthly fire alarm service has been completed.


Photo 32

Name of alarm service company? Bryland Fire

Date of last six-monthly alarm service? 4th Sep, 2020

Monthly emergency lighting check? The monthly emergency lighting check is complete and up to date.

Photo 33 Photo 34

Date of last monthly emergency lighting check, if applicable? 5th Jan, 2021

Photo 35 Photo 36

Emergency lighting annual service completed? The emergency lighting annual check has been completed.

Photo 37

Emergency lighting annual service completed by? Bryland Fire

Date of last emergency lighting service? 27th Jul, 2020

Storage and Racking 100%

Storage and Racking - 100%Storage and racking compliance? The storage and racking was in good

order with SWL present.

RDS 20383 Europa.pdf

Date of most recent monthly racking inspection? 15th Dec, 2020


https://app.safetyculture.io/report/media/pdf/audit_56f10b86cd1b4d2e83b3e5aed0d8e602/f80148d2-6648-42b1-9365-1d7d9a5a6af1?mediaToken=07f1db0d0637391f522381b5dc4d0210911ee5797c13cfc3de1d63599a628ec3

Warehouse Equipment 85.71%

Warehouse Equipment - 85.71%Equipment inspections? Equipment insurance and maintenance

inspections are up to date and any defects have been rectified.

Equipment inspection undertaken by and date(s)?

Zurich - 14-16/01/2020, 24/07/2020. Due to the Covid situation, this is delayed until further notice.

Compressor? The equipment was visually checked and found to be satisfactory.

Serviced by? (If applicable)

Service date? (If applicable)

Written Scheme of Examination? Compliant. A thorough Examination has been completed and in date.

Written Scheme of Examination reference number? (If applicable) ZE / 349664 19/10/2020

Floor cleaning equipment? The equipment was visually checked and found to be satisfactory.

Photo 38

80785183.pdf

Inspecting/maintenance company name? KAKO UK Ltd

Date of inspection? 11th Aug, 2020

MHE 100%

MHE - 100%Fork Lift Truck (Inc. VNA/Bendi and electric pallet trucks.) The equipment was visually checked and

found to be satisfactory.

Photo 39 Photo 40 Photo 41 Photo 42 Photo 43


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Date of last LOLER inspection?If dates vary between MHE, please list accordingly.

Counter BalanceEqpt Ref: 22594 - 24/07/2020Eqpt Ref: 30650 - 24/07/2020Eqpt Ref: 27011 - 24/07/2020PPT28603 - 16/01/202030110 - 15/01/2020

Date of last service?If dates vary between MHE, please list accordingly.

Counter BalanceEqpt Ref: 22594 - 24/07/2020Eqpt Ref: 30650 - 24/07/2020Eqpt Ref: 27011 - 24/07/2020PPT28603 - 14/01/202130110 - 22/12/20

Fork lift truck extension? Not applicable. There is no lift truck extension on site.

Fork lift truck man-up cage? Not applicable. There is no man-up cage on site.

Manual Pallet Truck The pallet truck had been visually inspected and was satisfactory.

EU012, EU6, EU16


Inspecting company(s)?

Zurich

Date(s) of inspection? 17th Jan, 2020

Roller Shutter DoorsRoller Shutter Doors

Date of last service/inspection? 7th Aug, 2021

Name of inspecting company? Armo



Other equipment that does not appear on this report? Yes

Equipment description, maintenance dates etc...?

Lightning protection tested by LPES Ltd on 22/07/2020. Ref - HCH/3870/MS.

Workstation and Display Screen Equipment (DSE) Assessment

100%

Workstation and Display Screen Equipment (DSE) Assessment - 100%Workstation and DSE Compliant? All staff had undertaken DSE

Assessments and some, or all, requirements are yet to be completed.


(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1

5 failed, 78.95%

(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 - 78.95%

External Areas 100%

External Areas - 100%Traffic Management? One access gate and one exit gate

The site requires more speed limit signage current signage is insufficient.

Photo 50 Photo 51 Photo 52 Photo 53

Site Signage? Site signage was clearly displayed.


Fire Safety 100%

Fire Safety - 100%Fire doors, walkways and extinguishers unobstructed? All fire doors, extinguishers and walkways

were free from obstruction.

Photo 57 Photo 58

Fire related signage checked and satisfactory? All fire related signage was checked and found to be satisfactory.

Fire assembly point location? The Fire Assembly point and its signage was unobstructed and free from hazards.



First Aid 1 failed, 66.67%

First Aid - 66.67%First aid compliance? The first aid kits were checked were all in

date and complete.

Photo 62 Photo 63

Eye wash stations? All eye wash stations checked had sufficient signage and contents were all in

date.

Photo 64

Defibrillator on site? The observation is that the defibrillator is not subject to documented regular

checks.

No documented evidence available at time of audit.

Photo 65

Gas Bottle StorageGas Bottle Storage

Gas bottle storage compliance? Not checked during audit.

Housekeeping 1 failed, 0%

Housekeeping - 0%Are aisles clear and open for material transfers? No. See comments.

Photo 66 Photo 67


Lighting 100%

Lighting - 100%Lighting compliance? The lighting was satisfactory.

PPE 100%

PPE - 100%PPE Compliance? All staff, visitors and contractors were

wearing the appropriate PPE.

Storage and Racking 3 failed, 75%

Storage and Racking - 75%Storage and racking compliance? The storage and racking was in good

order with SWL present.

The non-conformance is that there was no evidence of the racking being

inspected.

Sema approved racking inspection overdue records indicate last inspection December 2019.

Photo 68

Are rack uprights and beams in good condition? Yes

The ones inspected.


Are walkways clear of obstruction? Yes

Photo 72 Photo 73




Photo 80 Photo 81

Are all pallets inspected, used for storage of product in the racking or on the floor, in good condition?

Yes

Those inspected.

Photo 82 Photo 83

Are loose/unboxed materials stacked properly and in a safe manner? No. See comments.

Wrap as been cut, contents may become unstable.

Photo 84 Photo 85

All hazardous materials' containers are properly labeled? Not applicable.

Are all chemicals stored according to the manufacturer’s recommendations and in line with regulations? (i.e. flammable cabinets, cans, etc.)?

Not applicable.

Were all employees observed using the proper lifting technique for the materials being handled?

Yes

Products and containers that are most frequently moved by hand are stored at rack heights that minimize bending / stooping or excess reach to pick up or place?

Yes

Welfare - Toilets and Canteen 100%

Welfare - Toilets and Canteen - 100%


Toilets and Canteen compliance? The toilets and canteen were checked and were satisfactory.


Warehouse EquipmentWarehouse Equipment

Is the Warehouse Equipment section required?


Food storage facilitiesFood storage facilities

Sanitation InspectionSanitation Inspection

Does the warehouse store food? Not applicable. The warehouse does not have food storage.


Vehicle Maintenance Unit (VMU)Vehicle Maintenance Unit (VMU)

Does the site have a VMU? Not Applicable. Site does not have a VMU.


Emergency Preparedness and Response-Incident Management ISO 45001 2018 requirement 8.2

Emergency Preparedness and Response-Incident Management ISO 45001 2018 requirement 8.2

Reference Document:-1. Emergency preparedness and response plan2. Training

Emergency preparedness and response plan completed? Not checked during audit

Emergency preparedness and response training? Not checked during audit

Working at Height rescue plan completed? Not checked during audit


Monitoring, measurement, analysis and performance evaluation ISO 45001 2018 requirement 9.1

100%

Monitoring, measurement, analysis and performance evaluation ISO 45001 2018 requirement 9.1 - 100%

Reference Documents: -1. Site H&S monthly checks2. Accident reports3. Incident reports4. Internal audit-follow of previous audit NCs and Observations5. Evaluation of compliance audits

On site monthly checks The on-site monthly checks have been completed and are up to date.

Europa site visit report.

Date of last monthly check? 5th Jan, 2021

On-site Inspire checks completed? The on-site Inspire checks have been completed and are up to date.

Date of last Inspire check? 14th Jan, 2021

Accident Reports? All accident reports have been uploaded to the central hub and have been closed

after investigation

Accident records incomplete on several reports, no names.

Number of accidents year to date? 36

Number of accidents yet to be investigated and closed? 3

Incident Reports? There have been no incidents reported in the last year to date


Cultures and BehavioursCultures and Behaviours

Were staff members interviewed during the audit? Staff members were interviewed during this audit

Please give a brief outline of comments

Europa warehouse staff, management not really bothered about us, just about getting work out.


AppendixAppendix

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RDS 20383 Europa.pdf

80785183.pdf


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