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January8,2018,WorkSessionandMeeting
EUGENE CITY COUNCIL AGENDA January 8, 2018
7:30p.m. CITYCOUNCILMEETING HarrisHall,125East8thAvenue Eugene,Oregon97401
MeetingofJanuary8,2018;HerHonorMayorLucyVinisPresiding
Councilors AlanZelenka,President MikeClark,VicePresident JenniferYeh GregEvans EmilySemple ChrisPryor ClaireSyrett BettyTaylor7:30p.m. CITYCOUNCILMEETING
HarrisHall,125East8thAvenue
1. ELECTIONOF2018COUNCILOFFICERS
CouncilPresident:ImovetoelectMikeClarkasPresidentoftheCityCouncilfor2018.
Callforvote.
CouncilPresident:ImovetoelectBettyTaylorasVicePresidentoftheCityCouncilfor2018.
Callforvote.
2. PUBLICFORUM
Mayor:ThePublicForumisanopportunityforindividualstospeaktotheCityCouncilonanycity‐relatedissuesexceptforthoseitemswhichhavealreadybeenheardbyaHearingsOfficialorareontonight’sagendaasapublichearing.
January8,2018,WorkSessionandMeeting
Eachpersonwillhavethreeminutestospeak.Whenyoucometothepodium,pleasegiveyourname,cityofresidence,and,forEugeneresidents,yourwardifknown.Thetimerandlightsindicatethetimeyouhavetospeak.Theredlightindicatestheendofthreeminutes.
MayorclosesPublicForumandasksforcommentsfromtheCityCouncil.
3. CONSENTCALENDAR(Note:Timepermitting,actionontheConsentCalendarmaybetakenatthe5:30p.m.worksession.)A. ApprovalofCityCouncilMinutes‐ November20,2017,WorkSession
‐ December11,2017,WorkSessionB. ApprovalofTentativeWorkingAgendaC. AdoptionofaResolutionApprovingaLow‐IncomeRentalHousing
PropertyTaxExemptionRenewalfortheBirchwoodApartments,Locatedat1080ClarkStreet,Eugene,Oregon(BirchwoodInvestmentsLLC/Applicant)
CityCouncilPresident:ImovetoapprovetheitemsontheConsentCalendar.
Callforvote.
Adjourn.TheEugeneCityCouncilwelcomesyourinterestintheseagendaitems.Thismeetinglocationiswheelchair‐accessible.Forthehearingimpaired,aninterpretercanbeprovidedwith48hours'noticepriortothemeeting.Spanish‐languageinterpretationwillalsobeprovidedwith48hours'notice.Toarrangefortheseservices,contactthereceptionistat541‐682‐5010.CityCouncilmeetingsaretelecastliveonMetroTelevision,Comcastchannel21,andrebroadcastlaterintheweek.ElconsejodelaCiudaddeEugeneagradecesuinterésenestosasuntosdelaagenda.Ellugardelareunióntieneaccesoparasillasderuedas.Sepuedeproveeraunintérpreteparalaspersonascondiscapacidadauditivasiavisacon48horasdeanticipación.Tambiénsepuedeproveerinterpretaciónparaespañolsiavisacon48horasdeanticipación.Parareservarestosserviciosllameal541‐682‐5010.LasreunionesdelconsejodelaciudadsetransmitenenvivoporMetroTelevision,Canal21deComcastysonretransmitidasdurantelasemana.
Formoreinformation,contacttheCouncilCoordinatorat541‐682‐5010,orvisitusonlineatwww.eugene‐or.gov.
January8,2018,Meeting–Item1
EUGENE CITY COUNCIL AGENDA ITEM SUMMARY
Action:ElectionofCityCouncilOfficersfor2018
MeetingDate:January8,2018 AgendaItemNumber:1Department:CityManagersOffice StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThisitemistoelectthe2018CityCouncilPresidentandVicePresident.BACKGROUNDEachyeartheCityCouncilelectsanewpresidentandvicepresident.TheCityCharterandCityCodespecifytheofficeofCouncilPresident;theCityCodeoutlinestheprocessofselectingthePresidentandVicePresident.Section13oftheCharterstates:
“Council‐President. (1) Eachyear,atthefirstregularmeetingofthecouncil,orassoonaspracticable,thecouncilshallchoosebyballotoneofitsmemberstoserveascouncilpresident.
(2) Thecouncilpresidentshallpresideatcouncilmeetingswhenthemayorisabsent.
(3) Thecouncilpresidentshallfunctionasmayor,withthepowersandsubjecttothelimitationsoftheofficeofmayorwhenthemayor:
(a)isabsentfromthecityonleavegrantedbythecouncil; (b)hasbeenabsentfromthecityfor30daysormore;or
(c)hasbeenphysicallyunabletofunctionasmayorfor30daysormore.”
Further,theSection2.009oftheCityCodestates:
(1)Thecouncilpresidentshallbeelectedforaone‐yearterm.Thatpersonwhohasservedthelongestonthecouncilandhasnotpreviouslyactedascouncilpresidentshallnormallybeentitledtoelectionasthepresident.Acouncilormaybere‐electedaspresidentofthecouncilonlyaftertheexpirationofoneyearfromthedatethecouncilorlastservedassuchpresidentunlesstwo‐thirdsofthetotalmembershipofthecouncilvotesotherwise.Acouncilorwillnotbeeligibletobeelectedpresidentwhohasnotservedasacouncilorforatleasttwoyears.
January8,2018,Meeting–Item1
(2)Thevice‐presidentofthecouncilshallbeelectedatthesametimeandinthesamemannerasthepresidentofthecouncil.Avice‐presidentmaybenominatedandelectedaspresident.(3)Thecandidatesforpresidentandvice‐presidentofthecouncilshallbenominatedandelectedbyamajorityvoteatthefirstregularmeetingofthecouncilineachcalendaryear.”
CITYMANAGER’SRECOMMENDATIONTheCityManagerhasnorecommendationonthisitem.SUGGESTEDMOTIONMovetoelectMikeClarkasPresidentoftheCityCouncilfor2018.MovetoelectBettyTaylorasVicePresidentoftheCityCouncilfor2018.ATTACHMENTSNone. FORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]
January 8, 2018, Meeting – Item 2
EUGENE CITY COUNCIL AGENDA ITEM SUMMARY
PublicForumMeetingDate:January8,2018 AgendaItemNumber:2Department:CentralServices StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThissegmentallowscitizenstheopportunitytoexpressopinionsandprovideinformationtothecouncil.TestimonypresentedduringthePublicForumshouldbeonCity‐relatedissuesandshouldnotaddressitemswhichhavealreadybeenheardbyaHearingsOfficial,orareonthepresentagendaasapublichearingitem. SUGGESTEDMOTIONNoactionisrequired;thisisaninformationalitemonly.FORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]
January8,2018,Meeting‐Item3A
EUGENE CITY COUNCIL AGENDA ITEM SUMMARY
ApprovalofCityCouncilMinutes MeetingDate:January8,2018 AgendaItemNumber:3ADepartment:CentralServices StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThisisaroutineitemtoapproveCityCouncilminutes.SUGGESTEDMOTIONMovetoapprovethefollowingminutes:November20,2017,WorkSessionandDecember11,2017,WorkSession.ATTACHMENTSA. November20,2017,WorkSessionB. December11,2017,WorkSession
FORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]
MINUTES – Eugene City Council November 20, 2017 Page 1 Work Session
ATTACHMENTA
MINUTES
EugeneCityCouncilWorkSessionHarrisHall,125East8thAvenue
Eugene,Oregon97401
November20,20175:30p.m.
CouncilorsPresent: EmilySemple,BettyTaylor,AlanZelenka,JenniferYeh,MikeClark,Claire
Syrett,ChrisPryorCouncilorsAbsent: GregEvansMayorVinisopenedtheNovember20,2017,WorkSessionoftheEugeneCityCouncil.A.WORKSESSION:AuditorDiscussion
CityAttorneyGlennKleingaveanoverviewofthemajorsectionsoftheCityAuditorinitiativeandthechangesitwouldestablish.NormaGrier,MartyWilde,andJohnBarofskyspokeabouttheworkoftheMayor’sstudygroupandtheCityAuditormodelsthattheystudied.
CouncilDiscussion Theauditorcouldonlyspendtheirbudgetonthingsrelatedtothedutiesand
responsibilitiesoftheoffice. Ifauditorcouldfacecriminalchargesifmoneywasusedunlawfully,however,therewould
benochecksandbalancesoninappropriate‐but‐not‐unlawfulspending.Itwouldbeattheauditor’sdiscretiontodeterminewhatmaterialsandsuppliesareneededtoperformtheirduties
ConcernedthatauditorwouldhaveabilitytoauditoperationsofEWEB. TheCitywouldbeliableforanyunlawfulactivitybytheauditor.Theauditor’sofficewould
stillneedtocomplywithStateandFederalrules. IfinitiativepassesinMay,thefirstelectionforauditorwouldbeinNovemberandwhoever
gotthemostvoteswouldwin,regardlessofhowmanycandidatesareinthefieldorwhetheramajorityisachieved.
Concernedaboutthelackofaresidencyrequirementforthepotentialauditor. Moreinformationaboutsubpoenapowerforothercityauditorsrequested. Moreinformationrequestedaboutwhereonthescaleofelectedofficials’salariesthe
proposedauditor’ssalaryfalls. Whenreviewingthepurposeofhavinganauditor–improvingandsavingaswellas
identifyingandexposing–considerwhetherthisinitiativeencompasseseverythingtheCityinanauditor.
Comparingothercities’auditfunctionandneedstoEugene’sisdifficult,becausetherearemanydifferences.
Themannerwithwhichanauditor’sofficeissetupmayhaveaninfluenceontheoutcomesandwhetherthereisbetteraccountabilityortransparency.
Theinformationgatheredbythestudygroupwastheresultofinternetresearch,phonecalls,andemail.
MINUTES – Eugene City Council November 20, 2017 Page 2 Work Session
Feedbackfromconstituentsaboutthesupportandefficacyoftheauditorinjurisdictionsthathaveanauditorwouldbeinstructive.
Thebudgetwouldcoveralloftheauditor’sexpendituresincludingsalary,rent,materials,etc. ClarificationrequestedaboutStateelectionlawaroundrunningforre‐electionand
promotingtheirwork. ClarificationrequestedonwhetherauditorwouldhavetoupholdCouncil’sProtectionsfor
Individualsordinance. Investigateiftherearejurisdictionswheretheauditorcausedproblemsratherthan
exposedthem. Ifthereisinterestinputtinganadditionalmeasureontheballot,CityAttorneywoulddraft
ameasurewithcouncil’sinput. Auditorwouldbeabletosubpoenaanydocumentsunlesspre‐emptedbystateoffederal
law. Auditorwouldbeabletoencourageconstituentstoengageinpoliticalactivityandcontact
theircouncilortoaddressaproblem. Auditorcantakenoactiononpolicy,wouldbeabletoilluminatemoreinformationand
makerecommendations Requestmadeforlistsofwhatdifferentservicescostthatcomeoutofthegeneralfund. Thereisnoeffectivewaytoevaluatewhetherauditorsgenerallyearnbacktheir
costs/salaryinsavingstotheorganization. Recallprocessistheonlywaytoremoveelectedauditor;somecitieshaveimplementedan
auditcommittee.MOTIONandVOTE:CouncilorZelenka,secondedbyCouncilorPryor,movedtoextendthemeetingby10minutes.PASSED7:0.
Auditorshavebeenheldaccountablebyauditorcommittees,butmanyelectedauditorsareonlysubjecttorecall.
Theremaybedifferencesinevaluatingbenefitswhencomparingcitiesthathadanauditorfromthebeginningvs.establishedlaterintime.
MOTIONandVOTE:CouncilorZelenka,secondedbyCouncilorClark,movedtoextendthemeetingbyfiveminutes.PASSED7:0.
Furtherclarificationrequestedonthefollowing:EWEBoperations,comparativesalariesofotherelectedauditors,numberofauditstheCitycurrentlydoes,whetherauditorstaffwouldbecoveredbyadoptedCouncilpolicyintheformofanordinance,andlistofcutsproposedinyearspast.
Themeetingadjournedat7:11p.m.Respectfullysubmitted,ElenaDomingoDeputyCityRecorder
MINUTES – Eugene City Council December 11, 2017 Page 1 Work Session
ATTACHMENTB
MINUTES
EugeneCityCouncilHarrisHall,125East8thAvenue
Eugene,Oregon97401
December11,20175:30p.m.
CouncilorsPresent: EmilySemple,BettyTaylor,AlanZelenka,JenniferYeh,MikeClark,Greg
Evans,ClaireSyrett,ChrisPryorCouncilorsAbsent: GregEvansMayorVinisopenedtheDecember11,2017,WorkSessionoftheEugeneCityCouncil.A.CommitteeReportsandItemsofInterestfromMayor,CityCouncil,andCityManager
CouncilDiscussion ConcernswereexpressedaboutGarrisonKeillor’sphotonotbeingreinstalledtotheflying
peopleexhibitattheairport.B. WORKSESSION:AuditorDiscussion
CityAttorneyGlennKleinansweredquestionsaskedatapreviousworksessionandlaidouttheoptionsCityCouncilhadtorespondtoBallotMeasure20‐283.
CouncilDiscussion ConsiderwhetherEugenewouldbenefitfromanauditorfunction. Thisdiscussionshouldhavehappenedalongtimeago;Councilshouldnotunderminethe
citizengroup’sworkandletthevotersdecide. Havinganauditorwouldhelpaccountabilityandtransparency. Auditorwouldbehelpful;butthedetailsofhowtheauditor’sofficeisestablishedare
extremelyimportant. Spendingtheproposedamountofmoneyonthisserviceatthistimemaybeimprudent. SkepticalthatanauditorwouldinfluencepolicydecisionsmadebyCouncil. Concernswithballotmeasureincludecost,residencyrequirement,accountability,
fundamentalchangestoelectingofficials,andlackofpublicinputintothedetailsofmeasure. Citizenoversightworkswellandshouldhavebeenincluded. Ifstaffputtogethernewproposalnow,therewouldn’tbeenoughtimetodoitthoughtfully
andwithpublicinput. Concernsthatanelectionforauditorwouldbecomepartisanforanon‐partisanposition. Wouldliketotakeaneutralposition,moveforwardandseewhathappens.
C. UPDATE:WinterStrategies
CityManager’sOfficeDivisionManagerMiaCariagaandPolicyAnalystReganWatjusgaveanupdatetoCityCouncilaboutsomeofthehomelessnesswinterstrategiesbeingimplemented.
MINUTES – Eugene City Council December 11, 2017 Page 2 Work Session
CouncilDiscussion QuestionsandconcernswereraisedaboutEganWarmingCenterhavingenoughresources
tostayopenforlongperiods. Wouldliketoaddresswhattheplanforextremeemergencysituationswouldlooklike. CMOwillspreadthewordaboutatrainingopportunityforEganvolunteers.
Themeetingadjournedat6:51p.m.Respectfullysubmitted,ElenaDomingoDeputyCityRecorder
January8,2018,Meeting–Item3B
EUGENE CITY COUNCIL AGENDA ITEM SUMMARY
ApprovalofTentativeWorkingAgenda MeetingDate:January8,2018 AgendaItemNumber:3BDepartment:CityManager’sOffice StaffContact:BethForrestwww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5882 ISSUESTATEMENTThisisaroutineitemtoapproveCityCouncilTentativeWorkingAgenda. BACKGROUND OnJuly31,2000,theCityCouncilheldaprocesssessionanddiscussedtheOperatingAgreements.Section2,notesinpartthat,“TheCityManagershallrecommendmonthlytothecouncilwhichitemsshouldbeplacedonthecouncilagenda.ThisrecommendationshallbeplacedontheconsentcalendarattheregularCityCouncilmeetings(regularmeetingsarethosemeetingsheldonthesecondandfourthMondayofeachmonthintheCouncilChamber).Iftherecommendationcontainedintheconsentcalendarisapproved,theitemsshallbebroughtbeforethecouncilonafutureagenda.Ifthereareconcernsaboutanitem,theitemmaybepulledfromtheconsentcalendarattherequestofanycouncilorortheMayor.Avoteshalloccurtodetermineiftheitemshouldbeincludedasfuturecouncilbusiness.”SchedulingofthisitemisinaccordancewiththeCouncilOperatingAgreements.RELATEDCITYPOLICIESTherearenopolicyissuesrelatedtothisitem.COUNCILOPTIONSThecouncilmaychoosetoapprove,amendornotapprovethetentativeagenda.CITYMANAGER’SRECOMMENDATIONStaffhasnorecommendationonthisitem.SUGGESTEDMOTIONMovetoapprovetheitemsontheTentativeWorkingAgenda.
January8,2018,Meeting–Item3B
ATTACHMENTSA. TentativeWorkingAgendaFORMOREINFORMATIONStaffContact: BethForrestTelephone: 541‐682‐5882 StaffE‐Mail: [email protected]
Time Length (in min) Department Contact
CommitteeReportsandItemsofInterest 30
DusktoDawn(PotentialAction)
30 ReganWatjus,CS
PublicShelterUpdate 30 JasonDedrick,CS
Electionof2018CityCouncilOfficers
PublicForum
ResolutionApprovingLIRHPTEforBirchwoodApartments(ConsentCalendar)
EllenMeyi‐Galloway,PDD
10‐Jan Wednesday 12pmParksandRecreationSystemPlan
Implementation(WorkSession)
90 CarolynBurke,PW
16‐Jan Tuesday 7:30pmTBD
(PublicHearing)
Divestments(WorkSession)
45 TwyllaMiller,CS
WinterStrategies(WorkSession)
45 ReganWatjus,CS
5:30pmCommunityJustice&Fire/EMSAmbulance
SystemUpdate(WorkSession)
90 KristieHammitt,CS
PublicForum
ApprovalofFundingandUseofCityResourcesforHousingAffordabletoLow‐IncomePersons
(ConsentCalendar)EllenMeyi‐Galloway,PDD
ResolutionApprovingLIRHPTEforEmeraldVillageEugene
(ConsentCalendar)EllenMeyi‐Galloway,PDD
ResolutionApprovingLIRHPTEforMacMcDonald
EllenMeyi‐Galloway,PDD
ResolutionApprovingLIRHPTEforRossLane(ConsentCalendar)
EllenMeyi‐Galloway,PDD
AppointmenttoPoliceCommission(ConsentCalendar)
CarterHawley,EPD
January-2018
Date Title
8‐Jan
ExpectedAbsencesfor1/22:None
ExpectedAbsencesfor1/17:MayorVinis
22‐Jan Monday
7:30pm
17‐Jan Wednesday 12pm
ForJanuary5,2018
WorkSessionActionItemPublicHearingPublicForumConsentCalendarItem
MeetingLocation:HarrisHall,125E8thAvenue,unlessotherwisenoted
ExpectedAbsencesfor1/10:None
ExpectedAbsencesfor1/8:None
ExpectedAbsencesfor1/16:MayorVinis
5:30pm
Monday
CommitteeReportsandItemsofInterest CeremonialMatters
7:30pm
1
Time Length (in min) Department Contact
CommitteeReportsandItemsofInterest
BoundaryExpansionforDowntownRiverfrontPropertyPurchase
(URAWorkSession)30 AmandaNobel,PDD
TBD(WorkSession)
ParksandRecreationSystemPlanImplementation(WorkSession)
45 CarolynBurke,PW
TBD(WorkSession)
Time Length (in min) Department Contact
10‐Feb Saturday TBD CouncilGoalSettingSession
CommitteeReportsandItemsofInterest
TBD(WorkSession)
TBD(WorkSession)
PublicForum
CeremonialMatters
5thStreetMarketDistrictProjectUpdate(WorkSession)
45 MichaelKinnison,PDD
TBD(WorkSession)
20‐Feb Tuesday 7:30pmOrdinanceAdoptingHazardousSubstance
UserFeesforFY18(PublicHearingandPossibleAction)
JoannEppli,ESF
TBD(WorkSession)
TBD(WorkSession)
24‐Feb Saturday TBD CouncilGoalSettingSession
CommitteeReportsandItemsofInterest
MissingMiddleHousing(WorkSession)
90 TerriHarding,PDD
7:30pm PublicForum
12pm
ExpectedAbsencesfor1/24:CouncilorPryor
24‐Jan Wednesday
January-2018
Date Title
February-2018
Date Title
12‐Feb Monday
5:30pm
7:30pm
ExpectedAbsencesfor2/10:CouncilorSemple
31‐Jan Wednesday 12pm
ExpectedAbsencesfor1/31:CouncilorPryor
5:30pm
ExpectedAbsencesfor2/26:None
ExpectedAbsencesfor2/24:None
ExpectedAbsencesfor2/12:None
14‐Feb Wednesday 12pm
ExpectedAbsencesfor2/14:None
ExpectedAbsencesfor2/20:None
21‐Feb Wednesday 12pm
ExpectedAbsencesfor2/21:None
26‐Feb Monday
2
Time Length (in min) Department Contact
EmergencyOperationsCenter(WorkSession)
MikePenwell,CS
TBD(WorkSession)
Time Length (in min) Staff Contact
CommitteeReportsandItemsofInterest
TBD(WorkSession)
TBD(WorkSession)
PublicForum
CeremonialMatters
TBD(WorkSession)
TBD(WorkSession)
Council Break: March 15 - April 8, 2018
ExpectedAbsencesfor3/14:CouncilorEvans,CouncilorTaylor,CouncilorSemple
Date Title
12‐Mar Monday
5:30pm
7:30pm
ExpectedAbsencesfor3/12:CouncilorEvans,CouncilorTaylor,CouncilorSemple
14‐Mar Wednesday 12pm
ExpectedAbsencesfor2/28:None
March-2018
28‐Feb Wednesday 12pm
February-2018
Date Title
Approved Work Session Polls to be Scheduled:
HattonStreetAnnexation‐ CouncilorSyrettC‐2Zoning‐ CouncilorTaylorRestStopSitingPolicy‐ Councilor EvansHwy99/BethelUrbanRenewalDistrict‐ CouncilorEvansRats!‐ CouncilorSemple
Follow-Up Work Sessions to be Scheduled:
IGRProcess$1MillionShelterNuisanceCodesRentalHousingZoneofBenefit/ReimbursementDistrictUnimprovedRoadsCommercialSetbacksPropertyLeases
3
January8,2018,Meeting–Item3C
EUGENE CITY COUNCIL AGENDA ITEM SUMMARY
AdoptionofaResolutionApprovingaLow‐IncomeRentalHousingPropertyTaxExemptionRenewalfortheBirchwoodApartments,
Locatedat1080ClarkStreet,Eugene,Oregon(BirchwoodInvestmentsLLC/Applicant)
MeetingDate:January8,2018 AgendaItemNumber:3CDepartment:PlanningandDevelopment StaffContact:EllenMeyi‐Gallowaywww.eugene‐or.gov ContactTelephoneNumber:541‐682‐5532 ISSUESTATEMENTCityCouncilisaskedtoadoptaresolutionfora20‐yearLow‐IncomeRentalHousingPropertyTaxExemption(LIRHPTE)renewalforBirchwoodApartments,locatedat1080ClarkStreet.TheownerofthedevelopmentisBirchwoodInvestmentsLLC.BirchwoodApartmentsfirstreceivedaLIRHPTEin1997whenthedevelopmentwasconstructed.Thepropertyhashousedlow‐incomerentersfor20years.
BACKGROUNDTheCityadoptedthelow‐incomerentalhousingpropertytaxexemptionprogramin1990.Sincethen,Eugenehasapprovedtaxexemptionsfor30developmentswithover1,200units.In2011,Councilunanimouslyapprovedextendingthe20‐yearLIRHPTEprogramforanadditional10years.Theapprovedordinancealsoenablesrecipientstoreapplyforthe20‐yearLIRHPTEaftertheinitial20‐yearperiodhasexpired.Councilreviewseachtaxexemptionrequestonacase‐by‐casebasis.Mostrecently,CouncilapprovedaLIRHPTEforSt.VincentdePaulYouthHouseonWillametteStreetinNovember2016.Ifanapplicationmeetsthesubstantivecriteria[EC9.239(3)(a)‐(i)]asreferencedintheReportandRecommendation(AttachmentA),theCitymustgranttheexemptionbyresolution(AttachmentB).Adecisiontodenytheexemptioncannotbemadebysimplemotionorinaction;itwouldneedtobemadebyaresolution(AttachmentC)thatexplainshowtheapplicanthasfailedtodemonstratethatthetaxexemptionisinthepublicinterest.SummaryofrequestedtaxexemptionrenewalTherequestedtaxexemptionrenewalisforBirchwoodApartments,a41‐unitapartmentcomplexlocatedat1080ClarkStreetintheWhiteakerneighborhood.Since1997,theapartmentshavebeenrentedtolow‐incomehouseholdsearningatorbelow60percentofareamedianincome,ataffordablerents.ThetaxexemptionexpiredJune30,2017.Withoutthepropertytaxexemptionrenewal,theapartmentswouldnotbeabletomaintaintheircurrentlevelofaffordability.Therequestedexemptionmeetsthesubstantivecriteria[EC9.239(3)(a)‐(i)]asshownintheReportandRecommendation(AttachmentA).Duringthepubliccommentperiod,Whiteaker
January8,2018,Meeting–Item3C
CommunityCouncilsubmittedaletterinsupportoftheLIRHPTErenewalforBirchwoodApartments(AttachmentD).RELATEDCITYPOLICIESTheLIRHPTEwouldhelptosupporttheEugene‐Springfield2015ConsolidatedPlangoalofaffordablehousingpreservation.TheproposedLIRHPTEalsoadvancesgoalsestablishedinotherlocalplansandpolicies.TheseincludetheResidentialLandUseandHousingElementoftheMetropolitanAreaGeneralPlan,EugeneCityCouncilAdoptedGrowthManagementPolicies,theLaneCountyTenYearPlantoEndChronicHomelessness,HousingDispersalPolicy,andtheLaneCountyContinuumofCarePlan.ApprovingthepropertytaxexemptionrenewalapplicationforBirchwoodApartmentssupportstheEnvisionEugenepillarofprovidinghousingaffordabletoallincomelevels.TheEnvisionEugeneHousingAffordabilitypillarincludesstrategiestomeetthegrowingandchanginghousingneedsofEugeneresidentsbysupportingsubsidizedaffordablehousingprojects.Continuingtoprovidepropertytaxexemptionstolow‐incomerentalhousingdevelopmentshasbeenidentifiedasanactiontohelpsuccessfullyimplementthisstrategy.COUNCILOPTIONSTheCityCouncilhastwooptions:
1. Approvethetaxexemption.2. Denythetaxexemption.
CITYMANAGER’SRECOMMENDATIONTheCityManager recommends option1, to adopt aResolution granting a20 year Low‐IncomeRentalHousingPropertyTaxExemptionforthepropertylocatedat1080ClarkStreet.SUGGESTEDMOTIONMove to adopt a Resolution approving a 20‐year Low‐Income Rental Housing Property TaxExemptionforthepropertylocatedat1080ClarkStreet.ATTACHMENTSA. ReportandRecommendationB. ResolutiontoapprovetaxexemptionC. ResolutiontodenytaxexemptionD. WhiteakerCommunityCouncilLetterofSupportE. Mapofproposedsite
FORMOREINFORMATIONStaffContact: EllenMeyi‐GallowayTelephone: 541‐682‐5532 StaffE‐Mail: Ellen.E.Meyi‐[email protected]
January8,2018,Meeting–Item3C
ATTACHMENTA
January8,2018,Meeting–Item3C
January8,2018,Meeting–Item3C
RESOLUTION NO. ________
A RESOLUTION APPROVING A LOW-INCOME RENTAL HOUSING PROPERTY TAX EXEMPTION FOR THE PROPERTY LOCATED AT 1080 CLARK STREET, EUGENE, OREGON. (APPLICANT BIRCHWOOD INVESTMENTS LLC)
The City Council of the City of Eugene finds that: A. Birchwood Investments LLC is the owner of real property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731). Birchwood Investments LLC (“the applicant”), located at 10 Van Buren Street, Eugene, Oregon, 97402 has submitted an application pursuant to Subsection 2.939(2) of the Eugene Code, 1971, for an exemption from ad valorem taxes under the City's Low-Income Rental Housing Property Tax Exemption Program (Sections 2.937 to 2.940 of the Eugene Code, 1971).
B. Birchwood Apartments first received a Low-Income Rental Housing Property Tax Exemption when it was constructed in 1997. The apartments have housed low-income households for twenty years. Under EC 2.940(5) in the final year of low income housing tax exemptions, applications for subsequent low-income housing tax exemptions for the property may be submitted.
C. A tax exemption is being sought for the property which includes 1 one-bedroom unit, 40
studio apartments, and residential common areas, all of which will be used for low-income housing. D. The Community Development Manager of the Planning and Development Department, as designee of the City Manager, has prepared a Report and Recommendation recommending that the application be approved and the exemption granted. In making that recommendation, the Community Development Manager found that the applicant submitted all materials, documents and fees required by Section 2.938 of the Eugene Code, 1971, and is in compliance with the policies set forth in the Standards and Guidelines adopted by Resolution No. 5028. In addition, the Community Development Manager found that the applicant has complied with the criteria for approval provided in Section 2.939(2) of the Eugene Code, 1971, and the eligibility requirements at Section 2.1 through 2.9 of the Standards and Guidelines adopted by Resolution No. 5028.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Based upon the above findings, the City Council approves the application of Birchwood Investments LLC for an ad valorem property tax exemption under the City's Low-Income Rental Housing Property Tax Exemption Program for the property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731) which will includes 1 one-bedroom unit, 40 studio apartments, and residential common areas.
ATTACHMENTB
January8,2018,Meeting–Item3C
Section 2. The land and units described in Section 1 above are declared exempt from local ad valorem property taxation commencing July 1, 2018, and continuing for a continuous period of 20 years unless earlier terminated in accordance with the provisions of Section 2.940 of the Eugene Code, 1971, which provides for termination after an opportunity to be heard if:
2.1 Construction or development of the exempt property differs from the construction or development described in the application for exemption, or was not completed by January 1, 2020, and no extensions or exceptions were granted; or
2.2 The applicant fails to comply with provisions of ORS 307.515 to 307.523, provisions of the Eugene Code, 1971, the Standards and Guidelines adopted by Council Resolution No. 5028, or any conditions imposed in this Resolution.
The tax exemption shall be terminated immediately, without right of notice or appeal, pursuant to the provisions of ORS 307.531 in the event that the county assessor determines that a change of use to other than that allowed has occurred for the housing unit, or portion thereof, or, if after the date of this approval, a declaration as defined in ORS 100.005 is presented to the county assessor or tax collector for approval under ORS 100.110. Section 3. The City Manager, or the Manager's designee, is requested to forward a copy of this Resolution to the applicant within 10 days from the date of adoption of this Resolution, and to cause a copy of this Resolution to be filed with the Lane County Assessor on or before April 1, 2018. The copy of the Resolution sent to the applicant shall be accompanied by a notice explaining the grounds for possible termination of the exemption prior to the end of the exemption period and the effects of the termination. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted the ____ day of January, 2018. _____________________________________ City Recorder
January8,2018,Meeting–Item3C
RESOLUTION NO. ________
A RESOLUTION DENYING A LOW-INCOME RENTAL HOUSING PROPERTY TAX EXEMPTION FOR THE PROPERTY LOCATED AT 1080 CLARK STREET, EUGENE, OREGON. (APPLICANT BIRCHWOOD INVESTMENTS LLC)
The City Council of the City of Eugene finds that: A. Birchwood Investments LLC is the owner of real property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731). Birchwood Investments LLC (“the applicant”), located at 10 Van Buren Street, Eugene, Oregon, 97402 has submitted an application pursuant to Subsection 2.939(2) of the Eugene Code, 1971, for an exemption from ad valorem taxes under the City's Low-Income Rental Housing Property Tax Exemption Program (Sections 2.937 to 2.940 of the Eugene Code, 1971).
B. Birchwood Apartments first received a Low-Income Rental Housing Property Tax Exemption when it was constructed in 1997. The apartments have housed low-income households for twenty years. Under EC 2.940(5) in the final year of low income housing tax exemptions, applications for subsequent low-income housing tax exemptions for the property may be submitted.
C. A tax exemption is being sought for the property which includes 1 one-bedroom unit, 40
studio apartments, and residential common areas, all of which will be used for low-income housing. D. The Community Development Manager of the Planning and Development Department, as designee of the City Manager, has prepared a Report and Recommendation recommending that the application be approved and the exemption granted. In making that recommendation, the Community Development Manager found that the applicant submitted all materials, documents and fees required by Section 2.938 of the Eugene Code, 1971, and is in compliance with the policies set forth in the Standards and Guidelines adopted by Resolution No. 5028. In addition, the Community Development Manager found that the applicant has complied with the criteria for approval provided in Section 2.939(2) of the Eugene Code, 1971, and the eligibility requirements at Section 2.1 through 2.9 of the Standards and Guidelines adopted by Resolution No. 5028.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. Notwithstanding the findings in the Community Development Manager’s Report and Recommendation, the City Council denies the application of Birchwood Investments LLC for an ad valorem property tax exemption under the City's Low-Income Rental Housing Property Tax Exemption Program for the property located at 1080 Clark Street, Eugene, Oregon, 97402 (Assessor’s Map 17-04-25-41; Tax Lot No. 1100; Assessor’s Property Account Number 0441731) because the applicant has failed to demonstrate satisfactory compliance with the criteria in Section 2.939(2) of the Eugene Code, 1971.
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Section 2. The City Manager, or the Manager's designee, is requested to forward a copy of this Resolution to the applicant within ten days from the date of adoption of this Resolution, along with a notice informing the applicant of the right to appeal in the manner set forth in ORS 34.010 to 34.100. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution adopted the ____ day of January, 2018. _____________________________________ City Recorder
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