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Introduction to ETPL Training Guide ETPL Data EntryINTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY
ETPL Manual – Introduction to ETPL
What is ETPL ?
ETPL stands for “Eligible Training
Provider List.”
It is a web-based list of Training
Providers managed by New York
State and New York City.
It is a program funded by the
Workforce Investment Act.
Find more information at:
www.workforcenewyork.org/etp
Welcome New Training Provider
This manual provides instruction for schools that want to apply to be an eligible Training
Provider in New York City and have their courses listed in the NYC Training Guide, found at
http://www.nyc.gov/trainingguide.
This manual helps you understand:
What the ETPL and NYC Training Guide are
How the NYC Training Guide search engine works
How to have your Training Provider information in the Training Guide
Registration process for featuring your courses
Benefits and tips for registering and updating course information
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Overview – ETPL and the NYC Training Guide
ETPL
Training Providers use ETPL to input:
School information Course offerings
Jobseekers use the NYC Training Guide to search for occupational training. The NYC Training
Guide utilizes Training Provider information from the ETPL:
Type of Job
Location of course
Course Information (language, length, class size)
Course schedule
Accommodations
NYC Training Guide
Together
The ETPL and the NYC Training Guide combine to provide jobseekers with useful information
about training providers and course offerings.
The quality of the jobseeker search in the NYC Training Guide depends on the accuracy and
completeness of information entered into ETPL.
ETPL Manual – Introduction to ETPL
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ETPL Manual – NYC Training Guide
NYC Training Guide Home Page
The NYC Training guide, found at www.nyc.gov/trrainingguide is New York City’s connection to jobseekers who are looking
for occupational training courses to help them achieve their employment goals, and a resource for Training Providers who
want to do business with the City.
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ETPL Manual – NYC Training Guide
The TRAINING PROVIDER tab shown in the picture informs schools about the process of becoming an eligible training
provider, and offers returning Training Providers the necessary documents and resources for doing business with the City.
Training Provider tab
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The SEARCH tab provides jobseekers with the ability to research high quality occupational training courses.
When jobseekers click SEARCH, the search engine will scan and pull data from the 4000+ courses listed on the ETPL.
Search Tab
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The search results page allows jobseekers to compare the courses they have selected by clicking the COMPARE COURSES
button. They can click the underlined course and school names to obtain further details. All displayed information is drawn from
the ETPL, jobseeker surveys and evaluations.
Search Results
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How to have your Training Provider information in the Training Guide:
INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY
ETPL Manual – ETPL Data Entry
SBS acts as the Workforce Investment Board (WIB) local authority to review and approve Training Providers registered
via the ETPL website. The review and approval procedure involves four steps:
1. Training Provider
• Enters school information
• Enters information on one
course onto the ETPL
2. SBS Workforce1 Training
• Reviews ETPL applications
• Requests signed forms, documentation and
suggests edits to application which must be acted
on within 5 business days
3. Training Provider
• Downloads, signs and
returns forms and documents
via mail or email
• Edits application as
appropriate
4. SBS Workforce1 Training
• Reviews information from Training
Provider for accuracy and completeness
• Approves the Training Provider information and
course (s)
• Displays information on approved school and
course (s) on the NYC Training Guide
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Benefits:
• No Cost Marketing tool for Training Providers.
• Ability to keep information current for jobseekers.
• Demonstrate that a school and course meet the Workforce Investment Board (WIB) standards.
• Facilitates a level playing field where jobseekers can compare courses.
Tips:
• Training Providers are responsible for providing updated information on their organization (correct email,
address, telephone number and contact person) and courses.
• Training Provider’s failure to submit updated information can affect eligibility to remain on the ETPL.
• The NYC Training Guide requires that ALL fields be filled out, not just the highlighted ones. Incomplete
submissions will be delayed and/or disapproved.
• Accurate and well presented information on the ETPL, helps attract customers who could benefit by attending
a particular course of study.
ETPL Manual – ETPL Data Entry
Benefits and Tips for Registering on the ETPL:
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Registration Process - Steps for registering with ETPL
The following pages provide step-by-step instructions by showing the screen shots of the ETPL. The ETPL is
located at www.labor.state.ny.us/ETP/default.asp
Step 1: Create a New Provider Record
ETPL Manual – ETPL Data Entry
Step 2: Add Contact Information
Step 3: Create Username and Password
Step 4: Submit Provider Information
Step 5: Agree To Provide Detailed Information and Required Documents
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Step 1: Create a New Provider Record
1. This is the first step in entering data into ETPL.
2. Clicking the link – Create a New Provider Record – will lead the Training Provider to the page as seen in the following screenshot:
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3. The Provider ID is the Federal EIN number and is mandatory.
4. The address should be the building and location within the 5 boroughs where the courses will be delivered.
5. The answer to Question “Is Company Headquarters” should be “yes” if administrative functions also happen at this
address.
6. After receiving approval to be listed, any changes in the Training Provider organization name and/or ownership must
be communicated to SBS within 10 business days. Such notice must include copies of the updated license/
certification and other relevant information. Failure to submit updated organization name can affect eligibility to remain
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Step 2: Add Contact Information
The next step for entering data into the ETPL is to fill in the contact information. This section pertains to the person who will
deal with ETPL and administrative functions.
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Step 3: Create Username and Password
After having entered the information, the next step is to create a username and password that a Training Provider can use
every time they visit the ETPL website. This username uniquely identifies the Training Provider.
ETPL Manual – ETPL Data Entry
Step 4: Submit Provider Information
Enter your username and password, then:
1. Click on the “I Agree” button
2. Click on the “Submit Location Information” button. 13
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Step 5: Agree To Provide Detailed Information and Required Documents
1. After submitting the location information, a page as depicted below will appear to confirm the creation of a New
Provider location.
2. It is now necessary to submit one Course offering. This will create a complete application which will qualify for
consideration by SBS.
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3. To complete the next step, login to the ETPL website by using the newly created username and password as explained
in Step 3.
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4. After logging in, the Training Provider will be taken to the Provider Management Main page.
5. From the Provider Management page, select the “Offering Management” option.
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6. After selecting the “Offering Management” button, the Training Provider will be taken to the page containing the “Create
Offering Records” button.
7. Click the Create New Blank Offering Button to add a course.
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Introduction to ETPL Training Guide ETPL Data Entry
8. Fill in all the course information. Use the tips on the following pages for help in completing the course information in a
manner that will reduce delays and denials of the application from SBS.
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INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY
Participants should provide own transportation
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9. The fields below will be displayed as entered in the Training Guide. There will be no editing by SBS- please spell
check and be as accurate as possible since this will reflect on the quality and professionalism of the Training Provider.
Offering Title. The title should match what appears in the approval documents and the course catalog.
Offering Description. This should be a descriptive three or four sentences. The skills gained should be highlighted as
well as component courses and certifications that will be granted. It should also indicate whether completers will
qualify for licensing tests offered by State/ National agencies or certificates recognized by the industry.
Offering Keywords. These should include the occupation name as well as highlight skills gained, using industry
specific terms and certificate levels.
Cost. The price on the application must match the price on the catalog and the price that is charged to the public.
Price discrepancies may affect eligibility to remain on the ETPL.
Cost Includes. List the services and materials included in the price. For example, Tuition $800, Books $30,
Registration $75 and Laboratory fees $75
Cost Comments. Indicate whether there are additional expenses outside the price. For example, uniform, books,
registration or license tests. This will give a full picture of costs for successful completion of the course.
Method of Delivery. Check the appropriate box. .
ETPL Manual – ETPL Data Entry
Example of a good description: The Nurse Aide Program prepares students to work effectively with patients. Skill,
confidence, and compassion will be instilled into each student which help minimize the stress of caring for the sick or
those unable to care for themselves. Trainees will work closely with patients and will be able to deliver basic care
services such as bathing, grooming, feeding and providing emotional support; they will also be trained to assist nurses
with medical equipment, checking vital signs and, as needed, to provide vital information on patient condition.
Prometrix Certified Nurse Assistant State Exam is included in the course price.
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Offering dates. Start and end dates will ensure the accurate listing of the course schedule.
Daytime courses. Daytime courses end by 5 pm
Evening courses. Evening courses start after 5 pm
Offering Language. Refers to the language in which the course is being conducted (English, Spanish or German, etc).
This field must match course approvals, enrollment agreements and catalog information.
ETPL Manual – ETPL Data Entry
Related Occupations. Enter possible careers that will be available to the Jobseeker who completes this course.
Consult http://online.onetcenter.org/ for occupation descriptions.
Offering Classifications. Refers to the Standard Occupational Classifications (SOC). These are available in a
dropdown and are easily selectable.
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10. Click “Create New Offering” at the bottom of the page to submit the Course Offering.
11. If there are blank fields, an error message will appear and a prompt to add information that might have been missed
while data was being entered will appear. If all fields are completed, the screen will inform the Training Provider that the
application has been accepted and that an Offering Record has been created.
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12. SBS will email the Training Provider for necessary documents and further required information.
Documents necessary for the each applicant Training Provider organization:
Authorized Signature form.
Signed Assurances form.
Signed Payment Structure of Individual Training Grants form.
Copy of license issued by the appropriate New York State entity.
If exempt from New York State licensing by not charging tuition or fees, submit the signed Attestation
of No Tuition or Fees, as well as published materials or a course catalogue that demonstrates the
organization does not charge tuition or fees.
Copy of or electronic link to or hard copy of price catalog .
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Introduction to ETPL Training Guide ETPL Data Entry
Documents necessary for each Training Provider course application:
Proof that the course has approval by appropriate licensing entity. Appropriate documentation includes, but is
not necessarily limited to:
If licensed by Bureau of Proprietary School Supervision (BPSS), submit copies of stamped Curriculum
Approval letter, Approval Specifications and stamped Enrollment Agreement issued by BPSS
If licensed by NYS Division of Criminal Justice, letter of Security Guard Instructor and copies of letters of
approval
Other documentation issued by licensing entity. For example, NYS Department of Motor Vehicles, NYS
Department of Health.
If exempt from licensing, complete Demonstration of Industry-Recognized Credentials form.
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Reporting and Updating Requirements/Mandates:
1. Make regular updates to courses on the ETPL to reflect changes in schedule, course description, and other
information. These changes will then be displayed in the NYC Training Guide to jobseekers, making it easier for them to
find schools and courses.
2. To update courses or edit information, follow these steps:
• Login using the unique username and password
• Click on Offerings Management
• Click on Offering Records
• Click on Edit Approval Offering Records
• A list of all approved courses will appear.
• Select the course to be updated.
• There will be options to either edit or delete the course.
3. To add a new course. Once approved, a Training Provider may submit up to 3 course applications at a time. For
instructions on how to enter new courses, please refer to Page 15 of this manual.
4. Notify SBS if Closing, Moving or Suspending Classes:
Notification of school closing, moving, suspending classes or temporary decision to not accept vouchers must be given
in writing as soon as the decision is reached and no less than 30 days before the suspension.
ETPL Manual – Updating ETPL Information
Market Effectively through the Training Guide:
Students’ Ability to Find Your Course Through the NYC
Training Guide Depends on Course and School Information Being
Complete, Current and Accurate24