ESTATES AND PROPERTY SERVICES JANUARY 2016 MONTHLY ...€¦ · sets out clear business rules and expectations of all stakeholders involved in timetabling. I am sure you understand

Stephen Talboys Director of Estates & Property Services University of Salford Crescent House

Salford, M5 4WT

www.estates.salford.ac.uk

: +44(0)161 295 2343

[email protected] Published 10th February 2016

ESTATES AND PROPERTY SERVICES

JANUARY 2016 MONTHLY COMMENTARIES AND PERFORMANCE INDICATORS FOR:

Hard and Soft Facilities Services

Capital Projects Minor Works

Ancillary Services

Our Vision, realising that Vision and PI’s at a Glance………………………..……...………….…...……...1

Gateway Project (New Adelphi)…………………………………………………….…………………………....…....2 - 3

Other E&PS Projects and Related Matters…………………………………………………………………..……..4 - 5

Estates Capital Project Log…………………………………………………………………………………………..….....6

Space Utilisation Updates…………………………………………………………………………………………….........7

Statutory Maintenance.........................................................................................................18 - 9

PI [01] Reactive Maintenance — Emergency Work (I Hour response in core hours)……….......10

PI [02] Urgent Repairs — (8 Working Hours Completion)……………………………………..…..….......10

PI [03] Non Urgent Repairs — (10 Working Days Completion)…………………………………….….....10

PI [04] Client Requested Works — Up to £1,000 (5 Working Days Response)……….…........…..10

PI [05] Client Requested Works — Up to £1,000 (20 Working Days Completion)……..……..…..10

PI [06] Car Parking Revenue against Budget Forecast……………………………………………....…..……11

PI [07] Cleaning Audit Performance…………………………………………………………………………...………12

PI [08] Electricity Consumption………………………………………………………………………………..….….….13

PI [09] Gas Consumption……………………………………………………………………………………….…….….….13

PI [10] Water Consumption……………………………………………………………………………………….….…...13

PI [11] Furniture Recycling—Waste Action Re-use Portal (WARPIT)……………………………...…...14

PI [12] Grounds Maintenance — Emergency Work (I Hour response in core hours)…….......…15

PI [13] Grounds Maintenance — Non Urgent Repairs — (10 Working Days Completion)...…..15

PI [14] Grounds Maintenance — Quality Audit for Scheduled Services………………………….…...15

PI [15] Health & Safety — Accidents and Near Misses (E&PS staff only)………………………....….16

PI[16] Mail Service — Processing and Delivering Internal Mail………………………………..…….…...17

PI[17] Mail Service — Processing Incoming and outgoing external Mail………………………...…...17

PI[18] Reception Desk Service Staffing…………………………………………………………………………...…..18

PI[19] Help Desk— Answered Calls against Abandoned Calls…………………………………….…….…..18

PI[20] Help Desk— Answered Calls within 15 Seconds……………………………………………..….…..…..18

MONTHLY COMMENTARIES TAB

TAB MEASURABLE PI’S AND OTHER SUPPORTING DATA

CONTENTS

PI[21] - Customer Satisfaction Feedback …………………………………………………….........................................….19-20

PI[22] - Security Services — Response to Incidents…………………………………………….......................….…….....21

PI[23] - Security Services — Number of Reported Crimes……………………………………...……….........................21

PI[24] - Sickness and Absence — Days Lost…………………………………………………………….……….........................22

PI[25] - Sickness and Absence — Percentage Sickness and Absence Days Lost……….…….......................….22

PI[26] - Sports & Leisure Centre — Income received……………………………………………….…….….......................23

CONTENTS continued

MEASURABLE PI’S AND OTHER SUPPORTING DATA TAB

All PI's achieved or exceeded targets in January 2016

OUR VISION AND PI’S AT A GLANCE

Our Vision

E&PS will be recognised for strong determination to deliver the very best environment and service experience - and for making visible progress.

Realising the Vision

In order to realise this vision Estate Management will gather monthly Performance Indicators [PIs] for each of the hard and soft Facilities Management disciplines. This will be supplemented by customer feedback. The whole purpose of these initiatives is to learn from experience and continuously improve the service provided by Estates & Properties staff. All defined targets are set between 90% and 100%. In respect of completed project work, Estates Management will conduct Lessons Learned exercises with Project Sponsors.

OPERATIONS AND FACILITIES PI’s AT A GLANCE (15No)

NUMBER OF PI'S THAT REACHED OR EXCEEDED TARGET,

14, 100%

NUMBER OF PI'S THAT FAILED TO

REACH TARGET , 0, 0%

GATEWAY PROJECT - NEW ADELPHI

View of New Adephi from Salford Crescent Station - January 4th 2016

View of New Adephi from Salford Crescent Station - February 4th 2016 The second tower crane was dismantled in January signifying all high level installations are now complete.

GATEWAY PROJECT - NEW ADELPHI ..........continued

View of New Adephi from the main campus; Chapman Building can be seen to the right hand side of the photograph.

Conceptual image of Chapman Square with Chapman Building in the background

OTHER ESTATES AND PROPERTY PROJECTS & RELATED MATTERS

Historic Peel Park Historic Peel Park - the oldest in Britain - is to get it’s parkie back - paid for with a £1.6m windfall. Opened in 1846 and painted by LS Lowry it has received the grant from the Heritage Lottery Fund. Some of the cash will pay for a park keeper to nurture it’s return to its former glory. Work has commenced on recreating the 1890’s layout of paths and terraces as well as bringing it into the digital age. Councillor Gena Merrett, assistant mayor for housing and environment, said: “Peel Park is a garden for over 20,000 people who already live close by. Between now and 2025 we will see another 7,000 new homes completed within a kilometre of the park so it’s a very important green lung for both Salford and Manchester city centres – as well a major part of our country’s heritage. “This National Lottery Funding will enable us to recruit a park keeper to work on the project, continue work to open up views, improve the paths, terraces and riverside walkway, enhance the play area, recreate the Victorian style flower beds and establish new wildflower meadows.”

The Rev Andy Salmon, chair of the Friends of Peel Park, added: Peel Park is a fantastic resource for our local community and it will be great to see it transformed so more people can enjoy it. Rejuvenating the park will create a great space for an exciting range of activities and events, a place where people can get involved in volunteering and a green oasis where people can relax and play in the heart of our city. “We also want to open the park up digitally by using 21st century technology to add interest for visitors, to provide information and photos to recreate lost features, let people meet the Victorian gardeners who used to work there and learn about the history, the plants and what’s on and up and coming for the park.” The park was originally paid for by public subscription, including many donations from working class men and women. It opened its gates to everyone, when other parks excluded “the humbler classes” by charging and/or using dress codes to restrict entry, making it a world first. Built on the former Lark Hill estate, Peel Park also pioneered well used public facilities for physical exercise. It included a gym, playground and swings for girls in an age when women were not thought to be strong enough for sport. Four years later Lark Hill mansion, originally the refreshment rooms for the park, was opened as a museum and library – the first unconditionally free public library in Britain. Speaking on behalf of HLF and the Big Lottery Fund, HLF’s Chair Sir Peter Luff said: “We all benefit from spending time outside in the fresh air, so it’s vital that we look after our green spaces, particularly in dense urban areas. National Lottery players’ money will give a boost to Peel Park, helping make sure it has a great future.”

OTHER ESTATES AND PROPERTY SERVICES ISSUES

Space Utilisation

Message from the Vice Chancellor regarding Space Utilisation Over the past year, we have brought in several changes to our timetabling policy which have resulted in improved performance in a range of areas. Our excellent NSS results this year demonstrate that our drive to constantly put our students first is proving successful in terms of an improved student experience – a key driver in our timetabling practice - but equally important is ensuring we use our space efficiently and appropriately. Our vision and new strategic priorities to deliver Industry Collaboration Zones will naturally involve new ways of engaging students through a range of innovative teaching methods. This should make us think twice about the way we use our estate, perhaps making greater use of group work, online teaching and industry-led seminars for example. Despite concerted efforts, our performance in relation to utilising the estate remains extremely poor. A recent audit has revealed that our space utilisation stands at 15 per cent compared with sector best practice of 35 per cent. This puts Salford in the lowest quartile and is a situation that we simply cannot allow to continue. Accordingly, we have made this one of our strategic priorities for the year and have set a challenging target of 21 per cent space utilisation to be met by November 2016. This is a tough task, but it is achievable if each and every one of us plays our part with support freely available from our timetabling and examinations team, who will be visiting Schools to talk this through over the coming months. You will shortly be asked to submit your timetabling requirements for September 2016. I would therefore ask that you bear all the above in mind and consider carefully whether your requests are realistic and appropriate and secondly that you only request space for sessions that you intend to be taught. Guidance will be offered by the timetabling and examinations team who will help you build your timetables. These will ensure we maximise the student experience and make the most use of our limited resources. Our new timetabling policy sets out clear business rules and expectations of all stakeholders involved in timetabling. I am sure you understand that there are significant benefits for the University if we get this right. Improvements in this area will lead to a better experience for students and colleagues, as we will save money on heating and lighting a large number of rooms, and that resource can be used on better equipment and investment across the University. We have reached a point where we have tried a number of ways to improve the timetable and our space utilisation, but have not made any progress. I am very reluctant to introduce space fining to achieve our targets (i.e. fines where rooms are booked and not used or an over-sized room is booked), or even space charging, but we need to recognise that this may be necessary if progress is not made. I hope instead that we can achieve our objectives through all of us playing our part in booking rooms appropriately and using those we book, in order to free up much needed space, leading to a better experience for all.

ESTATES CAPITAL PROJECTS

All Estates Capital Projects are logged and recorded on the Estates Project Log

These Projects can be viewed on accompanying PDF document last updated February 2016 Lessons Learned A lessons learned report contains lessons learned from a project that may be useful to pass on to other projects. The prescribed method of producing a ‘lessons learned’ report is to take information from the following sources. Lessons Learned Log, Issues Log, Face to face meeting(s) with stakeholders, customers and users. Estates Officer(s) involved in the project. E&PS lessons learned reports examine: What went well? What went badly? What was lacking? Were there any critical or abnormal events which caused deviations in the project? Aggregate scores given by the stakeholders of individual projects managed by E&PS project managers can also be found in a supporting PDF document

EPS space change update February 2016Projects Description Space Expected completion

Adelphi House Refurbishment of upper floors to accommodate growth of SPD Adelphi House floors 2 and 3 No date

Art space Relcoation of art space from Maxwell. Allerton. No date

Business House Multi-faith centre Business House No date

Clifford Whitworth Conference space Reloctaed to provide decant space as part of library refurb project To be identified. Jun-16

Clifford Whitworth IT team Reloctaed to provide as part of library refurb project To be identified. Jun-17

Clifford Whitworth Library 2 phase project to refurbish Clifford Whitworth/Lady Hale library facilties. Clifford Whitworth/LadyHale Sep-17

Clifford Whitworth Library Archive Relocation away from Clifford Whitworth of the current archiving space Allerton. No date

Crescent House Dementia Dementia society suite to relocate to ground floor Crescent House No date

Faraday House - Feasability Feasability study for the future use of the building. Faraday House No date

Horlock block Remaining blocks to be demoolished Horlock Court Summer 2016

Mary Seacole 1 x Lab Counselling and Psychotherapy Lab Loss of teaching rooms Mary Seacole 330, 333, 338 Feb-16

Mary Seacole 2 x Labs Nursing Clinical Simulation Lab, and Midwifery Clinical Simulation LabLoss 226-230 offices, 292-297 interview rooms, 288-291

learning rooms, and relocation of PC suite 218Feb-16

Maxwell FeasabilityFeasability study to reconfigure accommodation of SOBE, SBS, Salford Languages, Teaching

rooms, and any other areas. Maxwell all floors No date

New Adelphi New building for the School of Arts & Media and space for other subjects New build due 2016 Jun-16Newton Extension Project to provide an extension to the Newton building with an Engineering Showcase. New block adhacent to Newton Sep-16Newton PG suite Creation of new pg suite Newton 1st floor May-16Peel Dave Sanjek Space required for Dave Sanjek collection Peel 401-402 converted to exhibition space Jan-16Student Union Shop Move to Clifford Whitworth from Horlock Clifford Whitworth Library ground floor Apr-16

SPACE CHANGES UPDATE

Adelphi

Adelphi House Oct-15 Oct-16 N/A Oct-14 Oct-19 Oct-15 Jan-16 N/A Nov-15 May-16 Sep-15 Sep-16 Sep-11

Adelphi Building Oct-15 Oct-16 N/A Oct-14 Oct-19 Oct-15 Jan-16 N/A Nov-15 May-16 Sep-15 Sep-16

Centenary Building N/A N/A Aug-15 Mar-16 May-12 May-17 Oct-15 Jan-16 Mar-15 Mar-16 Aug-15 Feb-16 Sep-15 Sep-16

Crescent

Alumni House (was Acton Square) Oct-15 Oct-16 N/A N/A Jul-14 Jul-19 Sep-15 Dec-15 N/A Nov-15 May-16 Sep-15 Sep-16

Crescent House Oct-15 Oct-16 N/A N/A Feb-11 Feb-16 Oct-15 Jan-16 N/A Nov-15 May-16 Sep-15 Sep-16

Faraday House Oct-15 Oct-16 N/A N/A Mar-11 Mar-16 Oct-15 Jan-16 N/A Nov-15 May-16 Sep-15 Sep-16

Humphrey Booth Oct-15 Oct-16 N/A N/A Oct-11 Oct-16 Oct-15 Jan-16 N/A Nov-15 May-16 Sep-15 Sep-16

Joule House Oct-15 Oct-16 N/A N/A Sep-11 Sep-16 Sep-15 Dec-15 N/A Nov-15 May-16 Sep-15 Sep-16

The Old Fire Station Oct-15 Oct-16 N/A N/A Jul-12 Jul-17 Oct-15 Feb-16 N/A Nov-15 May-16 Sep-15 Sep-16

Frederick Road

Allerton Building Data Centre

Apr-15

Chubb

Apr-16

Chubb

Allerton Building Oct-15 Oct-16 Aug-15 Mar-16 Sep-13 Sep-18 Oct-15 Jan-16 N/A Aug-15 Feb-16 Sep-15 Sep-16

Allerton Annexe N/A N/A N/A N/A Oct-13 Oct-18 Aug-15 Dec-15 N/A Aug-15 Feb-16 Sep-15 Sep-16 Sep-11

Brian Blatchford Oct-15 Oct-16 N/A N/A May-11 May-16 Sep-15 Dec-15 N/A Aug-15 Feb-16 Sep-15 Sep-16

Mary Seacole Oct-15 Oct-16 N/A N/A Apr-11 Apr-16 Oct-15 Jan-16 Mar-15 Mar-16 Aug-15 Feb-16 Sep-15 Sep-16

Jack Goldberg [Busy Bees Nursery] Oct-15 Oct-16 N/A N/A May-11 May-16 Sep-15 Dec-15 N/A Aug-15 Feb-16 Sep-15 Sep-16

Peel ParkBusiness House (BAM responsible whilst occupying Business

House) March 2016 back to UoS?Oct-15 Oct-16 N/A N/A Mar-11 Mar-16 Nov-13 Feb-14 N/A Jun-15 Nov-15 Sep-13

Sep-16

Chapman - Upgrade Oct-15 Oct-16 N/A N/A Sep-12 Sep-17 Oct-15 Feb-16 Mar-15 Mar-16 Nov-15 May-16 Sep-15 Sep-16 Sep-11

Clifford Whitworth Data CentreApr-15

Chubb

Apr-16

Chubb

Clifford Whitworth Oct-15 Oct-16 N/A N/A Jul-11 Jul-16 Oct-15 Feb-16 N/A Nov-15 May-16 Sep-15 Sep-16

Cockcroft Oct-15 Oct-16 N/A N/A Oct-14 Oct-19 Nov-15 Feb-16 N/A Aug-15 Feb-16 Sep-15 Sep-16 RA Jan-16

Gilbert Rooms Oct-15 Oct-16 N/A N/A Jul-12 Jul-17 Oct-15 Feb-16 N/A Jan-15 Feb-16 Sep-15 Sep-16

Lady Hale(EPT)

Nov-14

(EPT)

Nov-15N/A N/A May-11 May-16 Oct-15 Jan-16 N/A Aug-15

Feb-16Sep-15

Sep-16

Leisure Centre Oct-15 Oct-16 N/A N/A Jul-12 Jul-17 Oct-15 Jan-16 N/A Aug-15 Feb-16 Sep-15 Sep-16 Sep-11

Maxwell Hall N/A N/A N/A N/A Jul-12 Jul-17 Oct-15 Feb-16 N/A Aug-15 Feb-16 Sep-15 Sep-16 Sep-11

Maxwell Main Oct-15 Oct-16 Aug-15 Mar-16 Jul-11 Jul-16 Oct-15 Jan-16 N/A Aug-15 Feb-16 Sep-15 Sep-16 RA Jan-16

Newton Mar-15 Mar-16 Oct-15 Oct-16 N/A N/A Jun-12 Jun-17 Oct-15 Feb-16 N/A Aug-15 Feb-16 Sep-15 Sep-16 RA Jan-16

Newton Annexe Oct-15 Oct-16 N/A N/A Jun-12 Jun-17 Sep-15 Dec-15 N/A Aug-15 Feb-16 Sep-15 Sep-16

Peel Oct-15 Oct-16 N/A N/A Jul-12 Jul-17 Oct-15 Feb-16 N/A Aug-15 Feb-16 Sep-15 Sep-16

University House Oct-15 Oct-16 N/A N/A May-11 May-16 Oct-15 Jan-16 Mar-15 Mar-16 Nov-15 Nov-15 Sep-15 Sep-16

Solvent Store N/A N/A N/A N/A Aug-15 Feb-16 Sep-15 Sep-16

Technology House

Technology House Oct-15 Oct-16 Dec-12 Dec-17 Oct-15 N/A Nov-15 May-16 Sep-15 Sep-16

Accommodation [1 Yr Testing]

Castle Irwell Village (Until Sept 2015) Mar-15 Oct-15 Oct-16 Mar-09 Mar-15 Aug-15 01/09/2015? N/A Nov-15 May-16 Oct-14 Service n/a

01/09/2015

Constantine Court Oct-15 Oct-16 Mar-09 Mar-15 May-15 Jun-15 N/A Aug-15 Nov-15 Oct-14 Service n/a

01/09/2015

Horlock Court Mar-14 Now barrier Oct-15 Oct-16 Mar-09 Mar-15 May-15 Jun-15 N/A Aug-15 Nov-15 Sep-14 Service n/a

01/09/2015

Cube Building

Cube Building Jun-11 Jun-16 Aug-12 Sep-13No longer

our building Sep-11

VC's House

VC's House - Now sold (Jan 2016) Mar-15 Nov-14 Nov-15

Urgent Attention

Work Undertaken, Remedials Outstanding

Complete In progress

RA's are currently being

undertaken in highest risk

buildings

Remedial works in

progress, Uni House may

need new boiler

Some in-house lighting

remains to be inspected

from December 15

Campus Buildings Last Test Next Test Last Test Next Test

Eurosafe

Automatic Gates Boiler Servicing

Dry Riser Installations

(6 monthly)

Sept - Hydraulic Test

March - Visual Inspection

5 Year Fix Electrical Test

(Including

Thermographic

Testing/Fuse-boards)

Emergency Lighting

In-HouseFall Protection

DK

Eisotech FIS Walker Fire Various Mainlight - Accom ?Aarhus (Now Walker Fire)Graingers/Chubb

Fire Alarm

system

Fire

Extinguishers

Gas Distribution

[Drop Test]

[2 yearly}

Next TestLast Test Next Test Last Test Next Test Last Test Next Test Last Test Next Test Last Test Next Test Last Test Next Test Last Test

STATUTORY MAINTENANCE PAGE 1

Boilers - Remedial works are in progress – University House may need a new boiler Lifts – One lift (Maxwell Hall) service sheet outstanding – should receive at next lift meeting. In-House lighting – A number of buildings are outstanding due to shortage of electrical staff – solutions are being urgently addressed PAT testing - Only Energy House in Cockcroft outstanding due to access problems Gas Distribution (Drop Test) – Risk Assessments are currently being undertaken in Cockcroft, Newton and Maxwell, (considered the highest risk). A decision will be made when these are complete whether this will be rolled out to other buildings. RA’s to be discussed in Feb meeting. Pressure Vessels – The air receivers in a tower (Newton), have now been inspected and remedial works due for completion in February. Water risk assessments – One building is awaiting remedial works – Ongoing

AdelphiAdelphi House N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Dec-12 Nil to test Jan-16 Jan-17 Nov-15 Nov-16 Sep-14 Sep-16

Adelphi Building N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Dec-15 Dec-16

Oct-13

(Allianz) Air

Receivers

Jan-15

Dec-15

Jan-16 (PB) Jul-14 Nov-16 Sep-14 Sep-16

Centenary Building N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Dec-15 Dec-16 n/a n/a Sep-14 Sep-16

Crescent Sep-16

Alumni House (was Acton Square) N/A N/A Aug-15 Feb-16 N/A N/A Sep-15 Oct-16 Jan-15 Jan-16 Sep-14 Sep-16

Crescent House N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Sep-15 Oct-16 Jan-16 Jan-17 Nov-15 Nov-16 Sep-15 Sep-16

Faraday House N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Mar-15 Mar-16 Jan-15 Jan-16 Sep-15 Sep-16

Humphrey Booth N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Jun-15 Jun-16 Nov-15 Nov-16 Sep-15 Sep-16

Joule House N/A N/A Aug-15 Feb-16 N/A N/A Sep-15 Oct-16 Jan-16 Jan-17 Sep-15 Sep-16

The Old Fire Station N/A N/A Aug-15 Feb-16 N/A N/A Mar-15 Mar-16 Sep-15 Sep-16

Frederick Road

Allerton Building N/A N/A Jan-16 Jul-16 Nov-15 Nov-16 Jun-15 Jun-16

Feb-15

(Allianz)

Autoclaves

/Air

Receiver

Jan-16 (PB)

April - 16

Jan-17

(Pressboost) Nov-15 Nov-16 Sep-15Down for

new tanks

Allerton Annexe (Studios) N/A N/A N/A N/A Nov-15 Nov-16 Dec-15 Dec-16 n/a n/a Nov-15 Nov-16 Sep-15 Sep-16

Brian Blatchford N/A N/A Jan-16 Jul-16 Nov-15 Nov-16 Apr-15 Jan-15 Jan-16 Nov-15 Nov-16 Sep-15 Sep-16

Mary Seacole N/A N/A Aug-15 Feb-16 Nov-15 Nov-16 Apr-15 Apr-16 Jan-16 Jan-17 Sep-15 Sep-16

Jack Goldberg [Busy Bees Nursery] N/A N/A N/A N/A N/A N/A Apr-15 Apr-16 Jan-16 Jan-17 Sep-15 Sep-16

Peel ParkBusiness House (BAM responsible whilst occupying

Business House)N/A N/A Aug-15 Feb-16 N/A N/A Feb-13 Feb-14 Jun-13 Jun-14 Sep-13 No tank

Chapman - Upgrade Jul-12 (New) Aug-16 Aug-15 Aug-17 Jan-16 Jul-16 Nov-15 Nov-16 Aug-15 Aug-16 Jan-16 Jan-17 Nov-15 Nov-16

Clifford Whitworth Jul-11 Aug-16 Aug-15 Aug-17 Jan-16 Jul-16 Nov-15 Nov-16 Sep-15 Sep-16 Jan-16 Jan-17 Nov-15 Nov-16 Sep-15 Sep-16

Cockcroft Jul-13 Aug-16 Aug-15 Aug-17 Jan-16 Jul-16 Nov-15 Nov-16 Mar-15 Jan-16

Sept-15

(Allianz)

Autoclaves

Feb-14 C02

Receivers

Jan-16 (PB)

Nov-16

Feb-19

Jan-17

(Pressboost)

Nov-15 Nov-16 Sep-15 Sep-16

Gilbert Rooms N/A N/A N/A N/A N/A N/A Aug-15 Aug-16 Jan-16 Jan-17 Jun-15 Jun-16 Nov-15 Nov-16 Sep-15 Sep-16

Lady Hale N/A N/A Jan-16 Jul-16 Nov-15 Nov-16 Sep-15 Sep-16 n/a n/a Nov-16 Sep-15 Sep-16

Leisure Centre N/A N/A N/A N/A Nov-15 Nov-16 Oct-15 Oct-16 Jan-16 Jan-17 Nov-15 Nov-16 Sep-15 Sep-16

Maxwell Hall N/A N/A * Dec-15 Jan-15 N/A N/A Aug-15 Aug-16 N/A N/A Sep-15 Sep-16

Maxwell Main Jul-11 Aug-16 Aug-15 Aug-17 Aug-15 Feb-16 Nov-15 Nov-16 Aug-15 Aug-16 Jan-16 Jan-17 Nov-15 Nov-16Bin Store

Dec-15Dec-16 Sep-15 Sep-16

NewtonSub Jan-13

Main Jul-16

Sub Aug-16

Main Aug-16Aug-15 Aug-17 Aug-15 Feb-16 Nov-15 Nov-16 Feb-15 Feb-16

Jul-2013

(Allianz)

Air

Receivers/D

riers

Jan-16 (PB)

Sept-15

Jan-17

Nov-15 Nov-16 Sep-15 No tank

Newton Annexe N/A N/A N/A N/A N/A N/A Feb-15 Feb-16 n/a n/a Sep-15 No tank

Peel Jul-11 Aug-16 Aug-15 Aug-17 Aug-15 Feb-16 Nov-15 Nov-16 Jan-16 Jan-17 Jan-16 Jan-17 Sep-15 Sep-16

University House Jul-11

Aug-16

Aug-15

Aug-17

Aug-15 Feb-16 Nov-15 Nov-16 Jun-15 Jun-16 Jan-16 Jan-17 Nov-15 Nov-16 Sep-15

Going onto

mains

supply

Technology House

Technology House N/A N/A N/A N/A N/A N/A N/A N/A Jun-15 Jun-16 Jan-16 Jan-17 Nov-15 Nov-16 Sep-15 Sep-16

AccommodationCastle Irwell Village N/A N/A N/A N/A Dec-14 Nov-16 Nov-14 Nov-15 Jan-16 01/01/2017? Nov-15 Nov-16? Sep-14

Constantine Court N/A N/A N/A N/A N/A N/A Nov-14 Nov-15 Sep-14

Horlock Court N/A N/A N/A N/A N/A N/A Nov-14 Nov-15 Sep-14

Cube Building

Cube Building Oct-12Premises

vacant

VC's HouseVC's House

Comments

Urgent Attention

Work Undertaken, Remedials Outstanding

Complete

In progress

* Maxwell Hall Lifts 43

and 67 require monthly

maintenance

Remedials awaiting

completion by contractor/or

inspection by Allianz Inspector

Leisure Centre is awaiting

new tank

Next Test

PAT Testing (1 Yr

Frequency)

Pressure Vessel

Testing

PUWER

Regulations

Roller Shutter

Doors (Arrow Security

Shutters)

Fire Sprinkler

System

Last Test Next Test Last Test Next Test Last Test Next Test Last Test

Allianz/Pressboost (PB)

Water Risk

Assessments (yearly)HV

Maintenance

[Minor] 1 year

Lifts - Insurance Inspections

6 monthly

Annual Lightning

Protection

Last Test Next Test Last Test Next TestCampus Buildings Last Test Next Test Last Test Next Test Last Test Next Test Last Test Next Test

ESE ESE Rubax / Allianz BEST In-House

HV

Maintenance

[Major] 5 years

STATUTORY MAINTENANCE PAGE 2

BUILDING MAINTENANCE (EXCLUDING STUDENT ACCOMMODATION)

5 4 3

NON-URGENT REPAIRS 10 WORKING DAYS COMPLETION

98 95 93 90

95 95 90 92 94 92 94 94

44 40 41

29

20 21

31 26

47 50

31

47

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

% JOBS RESPONDED TO WITHIN TARGET & No JOBS PER MONTH

MONTH

% WITHIN RESPONSE TOTAL No OF JOBS

PI (01) REACTIVE MAINTENANCE - EMERGENCY WORK (1 HOUR RESPONSE - CORE HOURS)

TARGET PI RESPONSE

(90%)

91 94 95

93 86 94 91 95 91 90 89 90

173 159

132

211

111 97

79

121

194 172

110

83

0.00

25.00

50.00

75.00

100.00

125.00

150.00

175.00

200.00

225.00

250.00

275.00

300.00

325.00

350.00

% JOBS COMPLETED WITHIN TARGET & No JOBS PER MONTH

MONTH

% WITHIN COMPLETION TOTAL No OF JOBS

PI (02) FOR URGENT REPAIRS COMPLETION (8 WORKING HOURS COMPLETION)

TARGET PI COMPLETION

(90%)

98 97 98 97 94 95 91 92 90 90 95 92

292 307 320

395

260

208

53

288

325

421

343

390

0.00

25.00

50.00

75.00100.00

125.00

150.00

175.00

200.00225.00

250.00

275.00

300.00

325.00350.00

375.00

400.00

425.00

450.00


MONTH


PI (03) FOR REACTIVE MAINTENANCE - NON URGENT REPAIRS COMPLETION (10 WORKING DAYS COMPLETION)


(90%)

1

BUILDING MAINTENANCE (EXCLUDING STUDENT ACCOMMODATION) PAGE 2 0F 2

CLIENT REQUESTED WORKS UP TO £1,000 (RESPONSE 5 WORKING DAYS)

CLIENT REQUESTED WORKS UP TO £1,000 (COMPLETION 20 WORKING DAYS)

90

97 93 91

88 94

88

96 100

94 96

92

29 29

27 34 34

16

34

45

12

35

28

38

0.005.00

10.0015.0020.0025.0030.0035.0040.0045.0050.0055.0060.0065.0070.0075.0080.0085.0090.0095.00

100.00

% JOBS RESPONDED WITHIN TARGET & No

JOBS PER MONTH

MONTH


PI (04) FOR CLIENT REQUESTED WORKS UP TO £1,000 (5 WORKING DAYS RESPONSE)

TARGET PI RESPONSE

(90%)

100

93 93

100 94 94 94

97 93 92

96 95

33 29 29 27

35 34

16

34

46

36

28

38

0.005.00

10.0015.0020.0025.0030.0035.0040.0045.0050.0055.0060.0065.0070.0075.0080.0085.0090.0095.00

100.00


MONTH


PI (05) FOR CLIENT REQUESTED WORKS UP TO £1,000 (20 WORKING DAYS COMPLETION)


(90%)

2

August

September

October

November

December

January

February

March

April

May

June

July

August

Sept

October

November

December

January

February

March

April

May

June

July

£25.7

£55.1

£59.3

£55.9

£29.3 £27.6

£49.2

£54.3

£45.0

£33.0 £35.4

£24.6 £24.7

£63.02

£52.75

£58.60

33.57

39.06

£0

£10

£20

£30

£40

£50

£60

£70M

ON

THLY

CA

R P

AR

KIN

G

REV

ENU

E £

10

00

's

MONTH

2014/2015 2015/2016

PI (06) CAR PARKING REVENUE £ (ALL CAR PARKS - CASH, PERMITS & INTERNAL PARKING INCOME)

£25.73

£80.83

£140.10

£195.96

£225.28

£252.91

£302.14

£356.46

£401.42

£434.39

£469.80

£494.44

£24.7

£87.7

£140.4

£199.0

£232.6

£271.7

£0.00£25.00£50.00£75.00

£100.00£125.00£150.00£175.00£200.00£225.00£250.00£275.00£300.00£325.00£350.00£375.00£400.00£425.00£450.00£475.00£500.00£525.00£550.00£575.00£600.00£625.00£650.00

Monthly Revenue £K

COMPARISON OF CUMULATIVE CAR PARKING INCOME

2014/2015 2015/2016

Budget Forecast for 2015/2016 Permits = £401,824 Cash = £ 136,400

Total = £538,224

CLEANING QUALITY AUDITS

Audits are conducted by a client representative from each respective building, accompanied by

the Building Manager.

Building Acceptable Unacceptable % AcceptableAdelphi House 31 1 97%

Allerton Studios 30 0 100%

Brian Blatchford 33 0 100%

Chapman 24 1 96%

Clifford Whitworth 26 1 96%

Cockroft 28 2 93%

Crescent House 30 2 94%

The Old Fire Station 32 1 97%

TOTAL ALL BUILDINGS AUDITED 234 8 97%

95 98

94 94 95 96 97 97 99 95 96 97

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

% AREAS CLEANED WITHIN SPECIFICATION

MONTH

ACTUAL AUDIT %

PI (07) CLEANING AUDIT SCORE - (90%) TARGET - NON ACCOMMODATION BUILDINGS

8

NOTES TO ENERGY AND UTILITIES PI's

PI (10) WATER CONSUMPTION NOT MONITORED AT PRESENT

PI [8] Electrical consumption is higher this year as the building sites have been taking some extra power (ave intake from Uni H ouse for Residences is + 10% of Peel Campus electricity, which translates to just over 5% of total). Castle Irwell has also had the he ating on 24hours for the last month. Equipment installation update - Allerton has a Voltage Optimiser installed, consumption has dropped on average b y 8% in the building. PI [9] Gas consumption was up for what was one of the coldest and wettest Mays. The consumption was also compounded by the bo ilers in Castle Irwell being on 24hours a day.

Water consumption at the moment is seriously out of date, due to United Utilities trying to migrate onto remote metering and logging. Currently,they have connected Peel Campus and Maxwell meters, the rest to be rolled out over the next 2-4 months. Currently, they have given an indication of April for all systems to be migrated, then they will have to set up the AMR side of things. We know we will be a lot higher on consumption this year, due to the big leaks on the Peel Campus

11

.12

11

.90 1

4.5

7

14

.45

14

.42

15

.35

14

.83

15

.84

13

.61

13

.24

11

.37

10

.63

9.8

6

10

.36

12

.50

12

.71

11

.80

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0123456789

10111213141516171819202122232425

Au

g

Sep

Oct

No

v

Dec Jan

Feb

Mar

Ap

r

May

Jun

e

July

CO

NSU

MP

TIO

N1

00

,00

0 k

Wh

MONTH

CONSUMPTION 2014/2015 CONSUMPTION 2015/2016

PI (18) ELECTRICITY CONSUMPTION IN 100,000kWh

2.5 Million kWh

5.0

4

6.4

5

14

.33

19

.14

25

.29

29

.15

28

.75

25

.80

17

.38

14

.18

6.5

1

3.0

0

2.8

7

4.6

1 9.3

8 1

4.8

5

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0.0

0

0

5

10

15

20

25

30

35

40

45

50

55

Au

g

Sep

Oct

No

v

Dec Jan

Feb

Mar

Ap

r

May

Jun

e

July

CO

NSU

MP

TIO

N1

00

,00

0 k

Wh

MONTH CONSUMPTION 2014/2015 CONSUMPTION 2015/2016

PI (19) GAS CONSUMPTION IN 100,000kWh

5.5 Million kWh

8

PI (11) Furniture Re-cycling (Waste Action Reuse Portal)

4.1 4.3 4.3 4.3

20.6 23.1 29.6 29.6

0.0010.0020.0030.0040.0050.0060.0070.0080.0090.00

100.00

C

O2

(1

00

0 K

g)

MONTH

Cumulative CO2 (1000 Kg) Saved

The University of Salford has joined WARP-it (Waste Action Reuse Portal), a redistribution network, which works in a similar way to Ebay or Freecycle but for organisations rather than individuals. WARP-it makes it easy for departments to give away, loan or claim items unwanted by others within the organisation and beyond. The scheme encourages reuse, saves money and carbon. Items which can currently be reused include furniture, stationery and unused printer cartridges.

£8.70 £9.40 £9.40 £9.40

£41.60

£46.48

£60.25 £60.25

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

C

um

ula

tive

Sa

vin

gs £

10

00

MONTH

Cumulative Savings (£1000)

0.79 0.93 0.93

0.93

5.20 6.37

8.90 8.90

0.00

5.00

10.00

15.00

20.00

25.00

W

aste

Avo

ided

(1

00

0 K

gs)

MONTH

Cumulative Waste Avoided (1000 Kg)

Equivelant cars off the road.

Equivelent Trees SavedT ree

12

40

11

GROUNDS MAINTENANCE

NON URGENT REQUESTED LANDSCAPING WORKS (COMPLETION WITHIN 10 WORKING DAYS)

NOTES TO GROUNDS MAINTENANCE PI's

0 0

0 0 0 0 0 0 0 0 0 0 0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

% JOBS RESPONSES COMPLETED WITHIN

TARGET & No JOBS PER MONTH

MONTH


PI (12) EMERGENCY REPAIRS (RESPONSE WITHIN 1 WORKING HOUR)

TARGET PI COMPLETION (90%)

100 100 100 100 100 100 95 96 97 100

100 100

40 44 44

40 40 40 42

50

35 36 36 33

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

% SERVICES COMPLETED SATISFACTORILY

AS PER SLA & NUMBER OF SERVICES COMPLETED AS PER SLA

MONTH

% SERVICES SATISFACTORILY COMPLETED AS PER SLA No OF SERVICES COMPLETED AS PER SLA

PI (14) GROUNDS MAINTENANCE QUALITY AUDIT FOR SCHEDULED SERVICES


(90%)

100

92

100 100 100

100 100 100 100

92

100 100

3

13

6

20

12 10 6

3 6

12

4 3

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

% JOBS COMPLETED WITHIN TARGET

& No JOBS PER MONTH

MONTH


PI (13) NON URGENT REPAIRS (COMPLETION WITHIN 10 WORKING DAYS)


(90%)

12

HEALTH AND SAFETY

NOTES TO HEALTH AND SAFETY PI[26]

Action Taken Investigating Officer Status

Under

InvestigationAmanda Tilley Open

Awaiting

further

information

Amanda Tilley Open

IP suffered back pain when a ceiling

tile with light fitting fell landing on

IP's back

Details of Accident

It was reported that a lorry

mounted the pavement knocking

out a steel post and causing

damage to the paving slabs.

0 0

1

0

1 1 1

2

1

0

1 1

0

1

0

1

0

2

0.00

1.00

2.00

3.00

4.00

5.00

6.00

7.00

8.00

9.00

10.00

NUMBER OF REPORTED ACCIDENTS

AND NEAR MISSES

COMBINED NUMBER OF REPORTED ACCIDENTS AND NEAR MISSES 2014/2015

COMBINED NUMBER OF REPORTED ACCIDENTS AND NEAR MISSES 2015/2016

PI (15) HEALTH AND SAFETY - PI'S FOR COMBINED REPORTED ACCIDENTS AND NEAR MISSES

TARGET PI NIL

13

MAIL SERVICE

MAIL SERVICE OUTGOING DESPATCH (95% DELIVERY TARGET)

NOTES TO MAIL SERVICE PI'S

All mail delivered and collected to schedule.

100 100 100 100 100 100 100 100 100 100 100 100

20 22 20 20 22 23 20 22 22 21

18 20

0.005.00

10.0015.0020.0025.0030.0035.0040.0045.0050.0055.0060.0065.0070.0075.0080.0085.0090.0095.00

100.00

% DELIVERIES WITHIN TARGET

& No DAYS PER MONTH

MONTH

% MET TOTAL No OF DAYS AVAILABLE

PI (16) MAIL SERVICE - FOR PROCESSING AND DELIVERING INTERNAL MAIL

TARGET PI COMPLIANCE (95%)

100 100 100 100 100 100 100 100 100 100 100 100

20 22

20 20 22 23 20 22 22 21

18 20

0.005.00

10.0015.0020.0025.0030.0035.0040.0045.0050.0055.0060.0065.0070.0075.0080.0085.0090.0095.00

100.00

% PROCESSED WITHIN TARGET & No

DAYS PER MONTH

MONTH

% MET TOTAL No OF DAYS AVAILABLE

PI (17) MAIL SERVICE - FOR PROCESSING INCOMING & OUTGOING EXTERNAL POST

TARGET PI COMPLIANCE (95%)

14

RECEPTION AND HELP DESK STAFFING

98% 98%

90% 93%

100% 98% 99%

97% 99% 99% 98% 97%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

SERVICE HOURS PER MONTH

MONTH

PLANNED HRS

PI (18) RECEPTION DESK SERVICE STAFFING - (COVER 90% OF SERVICE HOURS)

TARGET PI COMPLIANCE

(90%)

98% 98% 98% 97% 98% 98% 99% 98% 98% 98% 98% 98%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

% CALLS ANSWERED

MONTH % TOTAL CALLS ANSWERED

PI (19) HELP DESK - ANSWERED CALLS (90% OF ALL CALLS)


(90%)

93% 93% 94% 94% 94% 94% 94% 91% 92% 92% 94% 94%

0%5%

10%15%20%25%30%35%40%45%50%55%60%65%70%75%80%85%90%95%

100%

% CALLS ANSWERED WITHIN 15 SECS

MONTH

% CALLS ANSWERED WITHIN 15 SECS

PI (20) HELP DESK - ANSWERED CALLS WITHIN 15 SECS ( 90% OF ALL CALLS)


(90%)

15

549, 100%

0, 0%

0, 0%

1. Was the job completed to your satisfaction? Yes

No

Don'tKnow

PI (21) CUSTOMER SATISFACTION FEEDBACK FROM CAFM. NET

549, 100%

0, 0%

0, 0% 2. Were our staff polite & courteous?

Yes

No

Don'tKnow

549, 1.0

0, 0.0%

0, 0.0% 3. Was the area left clean & tidy?

Yes

No

Don'tKnow

549, 100%

0, 0% 0, 0%

5. Do you consider our response within your expectations?

Yes

No

Don'tKnow

2, 0%

547, 100%

0, 0%

Yes

No

Don'tKnow

4 Do you have any outstanding maintenance or repair issues with this job?

CAFM Ticket No Job Summary Date

Received

Completed

Within SLA?

Comments Received Person

Responding

(Support Team)

Date Responded Action Resolution

294851

FAULTY/FLICKERING

LIGHT IN ROOM 309

MAXWELL - NOTE FROM

HANDYPERSON, PLEASE

REFER TO ELECTRICIAN,

10.00AM. 17 12 15.

04/01/2016 yYour man (Steve?) has just been in and

done a brilliant job in sorting it out.LY Emailed to Steve Pearson NFA

294374

Please investigate issue

re glare/blinds raised in

DSE assessment

The staff member

sending this email has

indicated that they need

blinds, or other covering,

to prevent glare from

05/01/2016 y

1: Yes; Entirely - great solution to a tricky

problem. 2: Yes; Extremely polite and

cheerful. 3: Yes; I was asked if everything

was put back as I needed it. 4: No. 5: Yes. 6:

Yes; Thanks to all involved for resolving my

problem so quickly and efficiently!

BW 06/01/2016

Emailed comments to Pete

Thornton and Marcus Young

and replied to Ursula to

acknowledge submission and

say thank you for taking time

to give positive feedback.

NFA

296007

OLD FIRE STATION, FIRST

FLOOR, RECEPTION

DOORS LEADING INTO

OFFICE - CARPET

UNRAVELLED

21/01/2016 y

Excellent response time.

SH 2/2/016Emailed Building Manager

with comments. NFANFA

296382 (email)

NONE/LOW

TEMPERATURE

THROUGHOUT FLOOR -

IMMEDIATE-

EMERGENCY

337 maxwell throughout

26/01/2016 N

I am afraid this matter has not been

resolved, the radiator is still not sending

out any heat. A heating engineer has not

called into our office to assess the radiator.

Please can you reopen this job and ask the

engineer to look at the matter again.

JS 26/01/2016

Phoned Mech to have

another look. UPDATE: Mech

is consulting with S Pearson

for further action. New work

order raised 296702 2/2/16

NFA

296021

Details:

FAULTY/FLICKERING

LIGHT - BULB OUT L223

27/01/2016 Y Sorry the job has not been completed DR 27/01/2016

Spoke with Handyperson who

had time on the ticket and

requested it closed but he

stated he hadn't done the job

and that another

handyperson had said he had

done the job?? He will go and

do the job immediately

27.01.16 @ 13:50hrs

NFA

PI (21) CUSTOMER COMMENTS FEEDBACK FROM CAFM. NET

SECURITY SERVICES

Aug Sept Oct Nov Dec Jan Feb March April May June July

No of Incidents

previous year 69 95 120 95 120 114 98 113 55 123 109 96

No of incidents

Current Year 71 79 87 101 74 40

REPORTABLE CRIMES COMMITTED PER MONTH

NOTES TO SECURITY PI's

PI[23] Response to Incidents Responses to incidents, alarm activations and criminal acts are all campus based and include the stretch of the

A6 dividing the main Peel Campus with the University buildings on the south side. Incidents occurring at Salford Crescent station are also part

of the University's security jurisdiction but reports of incidents may be relayed directly to the police by station staff. All sites require a response

within 5 minutes.

4 3

10

3 4

3 2

5

3

1

6

3 2

4

7

9

2 2

0123456789

10111213141516171819202122232425

NUMBER OF REPORTED CRIMES

MONTH

PREVIOUS YEAR REPORTED CRIMES 14/15 CURRENT YEAR REPORTED CRIMES 15/16

PI (23) NUMBER OF REPORTABLE CRIMES COMMITTED PER MONTH

100 97

94 99

96 99 100 100 99 99 98 98

100 96

99 98 95

100

0

5

10

15

20

25

30

35

40

45

50

55

60

65

70

75

80

85

90

95

100

% W

ITH

IN R

ESP

ON

SE

MONTH

PREVIOUS YEAR RESPONSES 14/15 CURRENT YEAR RESPONSES 15/16

PI (22) RESPONSE TO INCIDENTS (TARGET RESPONSE WITHIN 5 MINUTES)

TARGET RESPONSE 90%

PI [23] 2 No Reported Crimes made up as follows : 2 No Thefts of Bicycles

18

SICKNESS AND ABSENCE

SICKNESS AND ABSENCE DAYS LOST

NOTES TO SICKNESS AND ABSENCE PI'SPI(24) & PI(25) NB. Due to adjustments being made retrospectively,data is always one month behind other PI's

Novembar data includes 7 individuals currently classified as long term sick (456 days lost)

175

313 288

391

342

306

349

300

230

286

211

171 195 194

166

0.00

40.00

80.00

120.00

160.00

200.00

240.00

280.00

320.00

360.00

400.00

440.00

DAYS LOST DUE TO SICKNESS

MONTH

2014/2015 2015/2016

PI (24) SICKNESS AND ABSENCE DAYS LOST

2.4%

4.1% 4.3%

6.6%

5.2% 4.7% 4.9% 4.6%

3.7% 4.1%

2.9% 2.7% 2.9% 3.0% 2.6%

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

8.00%

9.00%

10.00%

% DAYS LOST DUE TO SICKNESS

MONTH

2014/2015 2015/2016

PI (25) CALCULATION OF PERCENTAGE SICKNESS AND ABSENCE DAYS LOST

175

313 288

391 342

306

349

300

230

286

211

171

195

194 166

0

100

200

300

400

500Line Chart of monthly comparison of days lost

2014/2015 2015/2016 Linear (2014/2015) Linear (2015/2016)

19

PI [26] Comparison of Total Monthly Income for Sports Centre

1 £2.5

£46.5

£32.7

£22.2

£48.2

£53.8

£32.5 £29.0

£26.5

£32.6

£13.9 £10.9

05

1015202530354045505560657075

Monthly Income

MONTH

TOTAL MONTHLY INCOME FOR SPORTS CENTRE

2012/2013

£4,348

£24,353

£84,081 £107,281

£167,292

£237,060

£252,926

£304,445

£347,864 £358,167

£389,277

£464,575

£32,980 £36,387

£101,017

£149,560

£188,986

£219,941

£0£25,000£50,000£75,000

£100,000£125,000£150,000£175,000£200,000£225,000£250,000£275,000£300,000£325,000£350,000£375,000£400,000£425,000£450,000£475,000

Monthly Income

COMPARISON OF CUMULATIVE SPORTS CENTRE INCOME

PREVIOUS FINANCIAL YEAR CURRENT FINANCIAL YEAR

Budget Forecast 2015/2016 £445,740

£4.3

£20.0

£59.7

£23.2

£60.0

£69.8

£15.9

£51.5

£43.4

£10.3

£31.1

£75.3

£33.0

3.4

64.6

48.5

39.4 31.0

£0

£10

£20

£30

£40

£50

£60

£70

£80

£90

£100

Monthly Income £000's

MONTH

TOTAL MONTHLY INCOME FOR SPORTS CENTRE

2014/2015 2015/2016

Financial Data always one month behind SLA PI's

0

2000

4000

6000

8000

10000

12000

14000

16000

VISITOR NUMBERS

Visitor Numbers Previous Financial Year Visitor Numbers Current Financial Year

20

Peter DentithBuilding Surveyor

Estates & Property ServicesEstates Project Log - 14th January 2016

Review No Name of Scheme Stakeholder Communicator

Start Date Completion Date Background Photos/image

1 Maxwell Building - Finance and HR Relocating to Level 5 and works also on part level 6

Stakeholder team established of Yvonne Wolstenholme, Andrew Crozier and Rebecca Coles representing client departments. Stakeholder design development meetings regularly held and constant communication flow. Internal Estates stakeholder team form from Building and Maintenance Management teams to comment on the designs, sustainability and future maintenance/cleaning etc. IT involvement for data layout approval and switching capacity. Legal, Governance and Planning now confirmed as going on the 6th floor so stakeholder meetings have been held and briefs confirmed for additional offices. Building Management now working with stakeholders to assist in archiving and move planning. Move dates for the stakeholders has now been arranged by Karen Kelly.

27th April for hoarding erection and asbestos removals. 1st June 2015 for Construction works.

Practical completion confirmed 3rd September 2015. There is a risk register item for the long order AHU to go on the roof which has been confirmed as 12th September. Kier have now confirmed that PC has slipped to 3rd October and that is reflected in the latest programme issued by Kier. Following various meetings with Kier management staff, a revised total project completion of 12th October has been confirmed by Kier. Key stakeholder tours have been held on the 5th and 6th floors and the project has been well received. Kier have confirmed that they do not expect this later completion date to affect the departmental moves.

Project Now Complete

2 Maxwell Building - Catering programme refurbishment of restaurant.

Extensive liaison and design development with chartwell's catering team. Internal Comms fully briefed on all catering projects and programmes and regular comms issued out to both staff and students. Estates stakeholder team established of Maintenance Management to review designs and services requirements etc. Branded hoardings provided with social media links.

11th May 2015 for asbestos removal works. 15th June 2015 for construction works.

Practical completion 4th September 2015. Restaurant

opens 14th September 2015. Project Now Complete





3 Feasibility being carried on Maxwell to look at consolidating accommodation for SOBE, SBS and Salford Languages

Day architecture appointed as consultants. All initial briefing meetings now held with key stakeholders. Feasibility has been developed and interim presentation given to Stephen Tallboys, Vikki Goddard and Julie Charge and was well received. Meetings to be arranged for final presentation to stakeholders. The presentation meetings with stakeholders have been held throughout September and the report will need some amendments prior to final issue. A final meeting has been held with Day to discuss the feasibility layout, including answering stakeholder questions. Plans for each stakeholder floor will be distributed around them.

Appointment made W/c 13th April 2015.

Completion of commission by end of July 2015.

Feasibility Now Complete





4 Clifford Whitworth - Library redevelopment Scheme

Several stakeholder meetings have been held with key Library stakeholders with the most recent being 2nd June 2015 to discuss progressing detailed design and formalising project governance structures. FUSE architects appointed to develop the scheme to next stage. Presentation banners have been produced in conjunction with library services for a visit by the Chancellor on 16th September 2015. Full stakeholder presentation on 21st September 2015. The project board has been established and draft PEP produced. Key appointments of M&E and QS have been made through SCAPE. Phase 3 report received from FUSE. Engagement with Schools student reps set up for Monday 9th November. The Project Board has been ongoing as too have the design Team Meetings. a Phasing workshop has also been run and two possible programme options have been established. Stage 3 report signed off and stage 4 is progressing. Key University stakeholders in estates and ITS are being consulted on the design proposals. A noise workshop has been set up for 7th January 2016 to agree restrictions prior to completion of the tender documents.

First phase to start June 2016

31st July 2016 as a milestone to have the stock from Adelphi moved into Clifford Whitworth. Refurbishment of Library to be completed by December 2017 if a two stage programme is adopted.





5 Allerton Building - Catering programme refurbishment of restaurant.

Extensive liaison and design development with chartwell's catering team. Internal Comms fully briefed on all catering projects and programmes and regular comms issued out to both staff and students. Estates stakeholder team established of Maintenance Management to review designs and services requirements etc. Stakeholder presentation meeting held on 13th May 2015 which included Building Management and student representatives present. No hoardings will be provided as the site area will be contained within the restaurant, although some external signage will be provided.

6th July 2015 for asbestos removal works. 3rd August 2015 for construction works.

Practical completion 4th September 2015. Restaurant

opens 14th September 2015. Project Now Complete

6 Clifford Whitworth - Catering programme refurbishment of Cafe

Extensive liaison and design development with chartwell's catering team. Internal Comms fully briefed on all catering projects and programmes and regular comms issued out to both staff and students. Estates stakeholder team established of Maintenance Management to review designs and services requirements etc. Stakeholder presentation meeting held on 6th May 2015 which included Library and student representatives present. Branded hoardings provided with social media links.

24th June 2015 for hoarding erection. Construction starts 1st July 2015.

Practical completion 4th September 2015. Café open

14th September 2015. Project Now Complete





7 Multi Faith - Business House

A brief has been established which contains the Schedule of Requirements from the faith leaders including Muslims, Jewish, Catholic and Anglican faiths. This has been used to produce a costed feasibility study by architects Good & Tillotson. As the feasibility costs are higher than the original budget and options appraisal report has been produced to request additional funding. The original budget figure was arrived at from a much smaller scheme. A further Budget Options Report has been produced on 23/12/2015 to try and secure funding to progress the scheme.

To be confirmed and dependent on the New Adelphi programme

To be confirmed although initial estimates by the architects is for a contract period of 18 weeks

8 SU Shop Julie Byrd / Paul Vennar. Design development under way with Cds, Chartwell together with Costcutters involvement. Extent of demised area agreed and Cds are designing within that space. Meeting has taken place with Library staff regarding shop works bordering on the book returns area. Various meetings with University stakeholders including M&E and ITS on the existing services installations are/have taken place. Further design development has taken place following a review by Costcutter and the design is now at Rev.F . Chartwells will keep the SU updated on these alterations . Separate meetings have been held with library staff to ensure they are satisfied with works around the book sorter machinery. Formal confirmation received that they are.

11/01/2016 for the start of the refurbishment phase. Initial enabling works including works around the book sorter area commenced mid December 2015

Feb/March 2016 based on a 6 -8 week contract period.

Marcus YoungGateway Project


Review No

Name of Scheme Stakeholder Communicator


9 Initial design for the 4th floor of Peel received for alterations to house the Music Archive collection (funded from the Gateway budget)

Main Stakeholder - Stephen Davismoon (Director of Music). Brett Baker, Timothy Wise & Chris Briden.

Space identified March 2015

Ongoing Day Architectural are the appointed architect - concept design complete and currently undergoing initial budget cost review.

Currently reviewing practicality of managing and carrying all works in house to keep within budget. Work can be delivered in house. Project plan to be drawn up by head of maintenance John Riley. Aimed completion March 2015.

10 E, J, P & CH Offices2nd Floor Crescent House

Decoration, new carpets, blinds & minor lighting improvements to accommodate E, J, P & CH.

E&PS Chris LargePaul BrittonJohn Riley

Arts & MediaNigel HoweDanny CheungAllan Walker

13th July 2015 Aug-15 Relocating this department to Crescent House will create space in New Adelphi for Post Grad facilities.

Works managed by Kier complete. Kier are currently managing the snagging. In house electrical team to work on lighting in September/October. Furniture sourced from Faraday and will be moved over when all works complete. School of Arts & Media have requested for E,J,P&CH to be relocated around Christmas 2015.Snagging complete. Discussions with E&PS and A&M have agreed to the relocation to take place around May 31st 2016 so not to effect the student experience and NSS score. Final furniture and shelving being fitted in some office by facilities team Dec 2015.

Marcus YoungGateway Project


Review No



11 Dementia Office1st Floor Crescent HouseRooms 110, 111, 111a, 114, 115, 112, 113d, & 113c

Removal of internal wall between 110 & 111. Decoration, new carpet and lighting improvements.

E&PS Chris LargePaul BrittonJohn Riley

Health & Social CareMaggie Pearson

13th July 2015 Aug-15 Creating Dementia office for College of Health & Social Care.

Works complete. Dementia moving in w/c 14/09/15 Dementia postponed their relocation. Karen Kelly currently working with them on a new date, Dementia moved in 19/11/2015. Project Complete.

Charlotte FranceBuilding Surveyor




12 Allerton L618 Radiography Suite (converting an existing teaching space into a Radiography Simulation Suite)

Julie Nightingale (Director of Radiography and Occupational Therapy)

28/05/2015 15/06/2015 (Job Complete and handed back to client) PROJECT COMPLETE

13 Allerton L811 Psychology Research facility (converting an existing teaching space into a Psychology Research Facility)

Robert Bendall(Psychology Technician / PhD Researcher)

08/06/2015 20/07/2015 (Job complete and handed back to the client)

PROJECT COMPLETE

14 Phase I (2nd year group)Year architecture Peel 201 and Maxwell 7th floor

Sara Biscaya (Architecture lecturer) / Hisham Elkadi (Head of School)

15/06/2015 28/08/2015(Job complete)Additional works of the acoustic

curtain to be confirmedPROJECT COMPLETE





15 Shock Radio (part of Uni House boardroom) – asbestos removal in June

Rachael Davies (University of Salford Students' Union)

25/08/2015Works are on site (started 25/08/2015) works due to finish on site 25/09/2015) with the exception of the AHU. I have talked this through with shock, who are fine with this as they are not planning to go live till 13/10/2015 PROJECT COMPLETE

16 Newton Staff room/areas Simon Herbertson (School Operations Manager )

01/06/2015 19/06/2015 (Works complete and handed back to the client. Including addition for lighting upgrade. PROJECT COMPLETE





17 Newton Computer rooms/teaching space/boardroom (Newton 2nd Floor Internals)

Ghasem Nasir, Rob Aspin, Jonathan Haynes Pre-start asbestos works going ahead weekend of the 13th and 14th June.

Newton Boardroom 255/256 - Start Date 29/06/2015.

Newton teaching Room 233 - Start Date 13/07/2015

Newton Computer Suites 242 - 245 - 27/08/2015

Asbestos works completed 14/06/2015.

Newton Boardroom 255/256 - complete 31/07/2015. (Snagging process being carried out)PROJECT COMPLETE

Newton Teaching Room 233 - be 28/08/2015 (Snagging process ebing carried out)Project Practically complete; - Lighting controls - Entrance Door

Newton Computer Suites 242/245 - To be complete 23/09/2015

Project Practically Complete - Outstanding Items; - Acoustic Curtain - AV to be complete by 19/10/2015 - Acoustic wall tiling 31/10/2015.

18 Maxwell and Allerton Wudu facilities

Graeme Holland Currently looking into the feasibility and talking with the client to asses, location particulars Tbc





19 Ranger Station Salford City Council through Peter Bright Drawing up tender documents for Ranger station to be situated within. Maxwell basement. Looking to tender to gain actual costs.

Tbc

20 Refurbishment of Listed phone box

Andrew Snowden / Salford City Council Renovation and relocation of listed phone box to turn into mini art gallery. Currently looking into contractors and provisional costs.

In discussions with BT around adopting the telephone box. BT are going to refurbish the telephone box then hand over to the University. TBC





21 Adelphi House Salford Professional Development Amended feasibility received. Awaiting meeting with client to go through.

Adaptations to feasibility complete, and sent communicated to SPD for comment. Business case to be submitted - to include revised cost plan figures / awaiting business case approval

22 TOFS Relocations - Stage 1 Andrew Snowden 42269 Complete 23 TOFS Relocations - Stage 2 Andrew Snowden 42309 Tbc24 University House Atrium Student Life Looking into solar

shading and heat gain over the main reception desk.Meeting to be held with M&E designer and Student life w/c 04/01/2015

TBC - Subject to coss/budget

Graeme HollandHead of Facilities


Review No



25 Peel Park HLF bid Salford City Council Peel Park Working GroupFriends of Peel Park

Feb-14 Jul-17 The University has offered space in the basement of Maxwell for park keeper accommodation and agreed to a 100k donation toward the refurbishment of the steps at Clifford Whitworth. Lottery funding secured. Final drawings in preparation, however, project now on hold at University. Some issues raised regarding length of tenancy and difficulties posed by a charge the bank has on the building. A licence arrangement is now being explored and should be able to proceed if the University Director of Finance is agreeable about the bank notification issue.

26 Peel 119 Graeme HollandTimetabling

May-15 Jul-15 New Seating and Decoration. Now complete

27 Peel Hall Refurb and Dec Duncan Winfield Stephen Davismoon Jodie Lonsdale

Jun-15 Jul-15 Redecoration and carpet. Acoustic works in plant room underneath. Works underway and on schedule. Now complete other than snagging.

28 Atmosfield Festival Student Union Mar-15 May-15 Assistance with planning and arranging, and some small funding contributions. Complete.

29 Solvent Store Relocation Feasibility

ELS Helen Bradshaw Jodie Lonsdale Mike Corbett

Apr-15 Expect full study early next week.

Feasibility of relocation sites for the Solvent Store to facilitate the Engineering Showcase. Feasibility study now complete. Decision to be made regarding location of the unit.

30 Fire Escape Realignment/Reinstatement rear of University House

Claire Whittaker Jane Hopkinson

Oct-15 Nov-15 Feasibility and Costings underway.

Hazel TaylorFacilities Manager - Accommodation

Leisure Services


Review No



31 New Residences Opening in September 2015

Campus Living VillagesThe Consortium Uos Marketing UoS Conferencing UoS Estates UoS Student LifeUoS Students' Union Chartwells Catering

Jun-14 01/09/2015 Complete Building of 1367 new en-suite student bedrooms. These are owned by a consortium of 5 companies and CLV is the operator. There are plans to build a 2nd phase depending on the success of phase 1. Hazel Taylor to log and co-ordinate a lead in plan and satisfy any queries/issues in the lead up to September 2015. Arrange meetings, progress queries, log responses.

32 New Residences - Ongoing management of SLA

Campus Living Villages The Consortium Uos Marketing UoS Conferencing UoS Estates Chartwells Catering

Aug-15 On-going To manage the CLV contract in ensuring delivery to contract/Service Level Agreement. Co-ordinate meetings, record progress, satisfy queries. Meetings arranged six month in advance and progressing. All meeting minutes/actions are circulated and recorded.

33 Astro Turf - Castle Irwell Student Village

University of Salford Sep-15 On-going Agree an entry and access control provision for any users of Astro and Changing rooms at Castle Irwell student Village. Access will have to be arranged for gardening staff also. Access Control arrangements in place. New alarm in Gardeners areas and PAV changing Rooms. Report provided on outline costs for David Lewis playing fields. What can be done as a basic measure to allow clearance from Castle Irwell student Village. Report prepared 16/11/15. An "option 1-4! paper circulated with recommendation that we go with Option 2. Increase size of changing rooms, install floodlighting , fence off the areas and work on pitches to improve levelling from now to September 2016.

34 Closing of Castle Irwell/ Horlock and Constantine Court

UoS Estates Aug-15 01/10/2015 Complete Once we have satisfied the CLV agreement to provide standby residencies. Manage a clearance program across all three sites. Constantine Court being demolished in August 2015. Horlock Court will follow. Castle Irwell will remain as it is and the site will be placed on the open market. Programs to address security to secure Astro pitch are being addressed prior to site closure. Clearance program completed. Access control arrangements in place.

Hazel TaylorFacilities Manager - Accommodation

Leisure Services


Review No



35 Changes in the Sports Centre, upgrading/Media City

Students UoS Staff UoS Members of the local Community Members of the business community

2015 Complete New, state of the art cardio, resistance and weights kit across 4 rooms. New Kiser Spin bikes (20). New outdoor kit rowing/running machines on the verge. Introduction of power plates to cardio rooms. Replacement sounds systems throughout centre, introduction of software provision, access and CCTV provision, new entrance, replacement signage, upgrades to health hub, upgrades to balcony. Introduction of Metafit, spin classes, body conditioning, swim lessons. Induction of events at Media City that include football and netball leagues.

36 Sports update Students UoS Staff UoS Members of the local Community members of the business community

2015 01/09/2015 - Complete This summer brings many improvements to Sport. One of the biggest being the new software input. Install and software training will give us a much improved software provision that will allow us to measure, monitor and report on results in the varying areas of Sport. Also we are concentrating on a marketing program that will hopefully appeal to our new residents (PPQ) and cover the loss that was made from the Accommodation contributions. We have a large activities program arranged for in-take and open days to attract students to sport. We have just introduced our reduced summer timetable and look forward to opening a much improved facility and fitness program come summer 2015.

37 Sports update Students UoS Staff UoS Members of the local Community members of the business community

Sep-15 On-going New software installed and staff starting to use effectively. New term time fitness program in place and classes have very good attendance numbers. New Swimming Club contracts. Regular progress meetings arranged to address finance, memberships, marketing with a view to driving a five year projected out-turn for Sport.

38 Muga progression Estates and Property Services 42309 On-going Reinstate the tennis pitches at the back of Sports Hall. Include a 2nd possible pitch near H&C. Costs being provided .

SportStudents UnionCommunity

Jodie LonsdaleBuilding Surveyor


Review No



39 Newton Externals - Façade and Roof refurbishment

Estates led Planning permission granted. Detailed design to complete 15/06/2015 but to go out tender 2016.

2016 (TBC)

40 Mary Seacole - Nursing Clinical Simulation Lab & Midwifery Clinical Simulation Lab

Brian Boag, Elaine Greenhaulgh, Tony Warne

Works commenced on 30/11/2015. 13/02/2016



Review No



41 Cockcroft Megalab & Window Replacement Judith Smith, Jeremy Allen (ELS) 30/03/2015 Project now complete



Review No



42 Mary Seacole - Counselling & Psychotherapy Simulation Lab

Brian Boag, Elaine Greenhaulgh, Tony Warne

Detailed design to be complete by November 21st December and issued to contractor for pricing as a variation to the nursing & midwifery project.

Should the works be undertaken as a variation to the nursing & midwifery project works, anticipated completion would end of March latest.Alternatively, the works would be tendered in January with a view to being undertaken over the Easter period.

43 Physics Relocation - Newton Materials Lab & Cockcroft Hydrogen Lab

Ian Morrison (School of Computing, Science and Engineering)

Newton physics lab commenced 15th July.

Cockcroft hydrogen lab - on site and being undertaken by Harry Fairclough Construction

Project now complete

Project now complete



Review No



44 Demolition Projects - Constantine & Horlock, Newton Annexe, Allerton Annexe.

Estates led Constantine Demolition - Commences 16th November 2015

Horlock - TBC, subject to shop relocation. Asbestos R&D surveys instructed by R. Bowen. Report expected Jan 2016.

Newton & Allerton Annexe - 2016 under Engineering Showcase enabling works

Complete 1st February 2016

TBC

45 David Lewis Playing Fields - Changing Facilities, Boat Store and Grounds Maintenance

Hazel Taylor, Tom Wilcox Changing Facilities - Feasibility undertaken. Action on next stage TBC pending decision on playing surfaces

Sep-16



Review No



46 David Lewis Playing Fields - Playing Fields Hazel Taylor Ground investigations and initial pitch design options underway. Geo environmental and geo-technical survey report due 20/11/15 - received 03/12/15.Review of GI report to be undertaken and recommendations made for pitch works. Brief and scope of works still to be clarified/ determined.

Pitches - Sept 2016

47 Solvent Store Relocation Estates led/ ELS (Helen Bradshaw) Detailed design/ tender package complete w/c 30/11/2015. Works to be tendered January (TBA by M. Corbett as part of Engineering Showcase.

Mar-16

48 Cockcroft 2nd Floor/ Translational Medicine Project

Judith Smith, Tony Libby (ELS)Caroline Topham

Currently at RIBA stage 0-1.Brief and client requirements received 30/11/2015. School Project Lead now established (Caroline Topham).ELS have requested costs and outline plan to facilitate their business case/ SIF submission which is due for submission 18/12/2015. This was provided and submitted as requested. Feasibility report to be issued in January 2016.

TBC

Peter BrightHead of Strategy


Review No



49 Engineering Showcase Project Board has been established led by Nigel Mellors with Sunil Vadera, Colin McCallum, Neil Currie (Academic Lead), Julie Charge and others representing client departments.

Feb-15 Winter 2017 12/15: Design of PGR space to tender. Refurbishment of basement deferred to allow effective resolution of timetabling issues. Kit list specifications are being developed and equipment procured.Planning application for the extension to be submitted by 22nd January 2016 to comply with ERDF requirements.11/15: £3m ERDF approved as part of £8m programme. To be focussed mainly on extension. Internal works to Newton including computer suites, creation of PG space and refurbishment of basement to be part funded by £2.5m HEFCE grant. Works to be started January 2016.9/15: Draft Stage 2 ERDF bid submitted at the end of August, final bid to be submitted by mid October.

08/15: Architects briefed and concept for extension in designNC engaging with academics to shape the programme, levels of response are varied and remain an area of concern.Works are being programmed to achieve the HFCE spend target date of 31st March 2106. Target date for starting on the Newton Extension is September 2016 because it is reliant on enabling works that can only be completed when New Adelphi is completed.Programme risk register has been drawn up. Highest risks are in parts of the programme requiring cultural change. This is significant in that target outcomes include increasing numbers of students and participation with industry. £3m ERDF bid has been approved at Stage 1, the Stage 2 application is being drawn up, care is required in offering outputs that are realistically deliverable to avoid the risk of claw back.The programme is being shaped to maximise HEFCE contribution of £2.5m. The project scope includes six workstreams:

Peter BrightHead of Strategy


Review No



50 Engineering Showcase (continued)

Acquiring new equipment to replace ageing equipment and provide new teaching facilities.

Refurbishing the interior of the existing Newton Building to improve interpretation of activities and inspire users.

Refurbish the exterior fabric of Newton Building to deliver inspirational environment for STEM learning.

Extend Newton Building to provide 3000m2 lab, teaching and multifunctional space.

Develop new approaches to teaching STEM improving cross disciplinary learning.

Improving the engagement with regional STEM businesses with the University to enhance learning.

51 David Lewis Playing Fields Rachel DaviesJulie ByrdHazel TaylorTom WilcocksBroughton CommunitySalford City CouncilTrevor Jones

Mar-15 December 2015 - Phase 1, subsequent phasing to be agreed.

11/15 Progressing Legal transfer and continuing discussion with regard to pitch provision.

09/15: Agreed with USSU that sports will take place on temporary facilities whilst deliverables are worked up. USSU preference for 5 artificial surfaces is noted and forms 'vision'. Phasing is subject to funds. USSU working to secure funds from NGBs and Sport England.

08/15 Progressing works to ascertain detail of ground conditions prior to commissioning works to create level pitches. Affordability of associated works to be confirmed. Developing the deliverable is taking place with USSU and Sports to work within agreed budgets with a programme of 'add ons' to be delivered as funds allow. Working through USSU to maintain contact with sports teams.

Working with SCC to secure planning consents and with contractors to confirm programme of works to renovate pitches.

Documents

ESTATES AND PROPERTY SERVICES JANUARY 2016 MONTHLY ...€¦ · sets out clear business rules and expectations of all stakeholders involved in timetabling. I am sure you understand