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Establishment Review
In RMS
4.6.7 1
Establishment Review in RMS
Units Formula appliedSorting Office Marathe Time TestTMO & Section Molinder Singh formulaSRO & HRO (Checking) Punjab FormulaHRO (Accounts) Madan Kishore reportDivisional Office Staff Inspection Unit
(SIU)
4.6.7 2
Periodicity of Review
• Sorting Office/TMO/Section/SRO– Every year
• Program is drawn in the month of December for next year– January, May, June, December is avoided for
review
4.6.7 3
Role of IP/ASP
• Solely responsible for collection of statistics• One day’s statistics are collected.– 1st week & last week in a month avoided– Monday, Tuesday, Saturday will be avoided
• Statistical memorandum showing the number of bags and articles dealt with (Est – 87).– Receipts– Dispatches
4.6.7 4
Role of IP/ASP….
• Bags received excess not to be taken into account
• Bags received short are compensated with previous year statistics
• Work hours/staff hours statement is prepared in the prescribed format (Est-82) as per time factor given in MTT.
4.6.7 5
Preparation
• Dates of statistical collection decided in December for each office
• Before going for collection get the following things ready:
• DML- updated• Est -87 forms– copy all the bags due to be
received and despatched as per DML• Visit the office at least one day in advance
4.6.7 6
• Review the previous year statistics• See for change in bags received and
despatched and its probable impact• Have information of flow of mails and how
you will actually plan
4.6.7 7
Actual work
• Study the est-87 form• See what you have to get immediately and
what is available in records• Concentrate on collection of data for un
accountable articles• Submit report in triplicate within 15 days
4.6.7 8
Report should include
• Est -87• Est -82• Supervisory work hours statement• Detailed analysis report suggesting for– Augmentation– Reduction– Revision of working hours– Rate of handling of mails
4.6.7 9
Exercise 1
• Calculate the justification for number of sets of a section with the given information.
• Departure from HQ- 2100• Arrival at changing station – 0345• Departure at changing station – 0030• Arrival at HQ - 0745
4.6.7 10
Exercise 2
• Based on the statistics given work out the justification for the post – MG/HMG/MA
4.6.7 11
Exercise 3
• Calculate the justification of no of SA justified. Divide them into various branches as per the work hours –
• Calculate the justification of supervisors.
4.6.7 12