Essential guide, Road Event Manager (0.3) Roadroid · Essential guide, Road Event Manager (0.3) ... (can be found by dialing *#06# in phone - ... but the web interface is currently

Essential guide, Road Event Manager (0.3) – December 2017

~ 1 ~

Roadroid

The Road Event Manager for inspections of static road furniture’s, installations

and damages with a smartphone!

• The app get coordinates from the phones GPS.

• Add road section ID and choose from +20 event categories to register.

• Add data to three fields: Type, Registration and Action needed.

• Use the phones camera to capture GPS-photos of the object.

• Rate condition/severity (1-5).

• Possibility to add lane and direction data.

• Event state can be modified by the web tool according to work progress.

• Instant email of urgent matters!

• View your objects on a map – with photos.

• Summarize all your object data in a .txt file, for further work in MS Excel or RMMS.

• NEW in this guide: Quick registering of pot holes and State change in web interface!

Benefits with the Road Event Manager are:

- Easy to use, portable and durable!

- Saves time: Quick registration in field, upload your data and it is all there at your desktop.

- Powerful and immediate visualization on maps. View items with photos on map.

- Export as .txt files – easily compatible lists of all items.


~ 2 ~

Introduction Use an android smartphone or tab with OS greater than 4.x. Download the installation file at

www.roadroid.com/app/roadinventory.apk.

NOTE: You need to send us your units IMEI-number (can be found by dialing *#06# in phone -

or under settings, about phone (http://www.wikihow.com/Find-the-IMEI-or-MEID-Number-

on-a-Mobile-Phone). If your unit does not have a SIM-card/IMEI we need the MAC-adress:

Tap Settings -> About Phone -> Tap Status and Scroll down to see your WiFi MAC address. We

need these data register an account – soyou can get a user login to the Road Data

Management System at www.roadroid.com.

This user guide assumes basic knowledge of Android phones and operating system. Please advise your phones user guide or tutorials if you are unsure of Android operating system. Please also use http://roadroid.com/Home/About and https://twitter.com/Roadroid for information about other Roadroid systems.

How to start Start the road inventory app and reach the Road Event Manager (REM) by swiping left from the road

inventory.

By pressing the overflow menu (the three square dots) in the action bar or menu button (if

available) you can enter the settings to set user settings (as email address under User Equipment ID).

http://www.roadroid.com/app/roadinventory.apk

http://www.roadroid.com/

http://roadroid.com/Home/About

https://twitter.com/Roadroid


~ 3 ~

1. Create new event The app should automatically receive a GPS-signal, make sure the GPS is turned on. If you do not

have GPS-connection a text with “Waiting for location” can be seen under the Road inventory label.

1. Start with pressing the “New event” button. User ID, location and date time is now saved to a new event.

2. Note eventual Road ID and choose cathegory. Road ID is free text as SR1301 or RV84 and Category is chosen from a list of + 20 category`s (see ch. 4 category overview).

3. Set eventual Lane and Direction of the event. This is to give more details of a specific location, but not needed for a culvert crossing all road width.

4. Set Condition 1 (Very Good) - 5 (Bad). This levels can later be sorted in a list.

5. Set State – first time an event is created the state is often “Detected”. But the state can later be changed according to ch. 5 “Table of states”. The idea here is to be able to monitor the progress of an event.

6. Add event type (40 letters) - a short added information to the Category label.

7. Add Registration data, here is meant to be a more detailed information about the event. Like a description of a damage or a condition of a culvert.

8. Add Actions: Here is a possibility to note performed actions, as log with a date and an action taken. Like “150817: Culvert cleared from garbage/Hans J”.

9. Finally - before saving the event you can capture up to 3 photos per event, they will all be

reached from the event file in the web interface.

10. Event data is not saved until you have pressed the Save button. Data is now saved on your unit

and awaiting upload to server when you have an internet connection (see chapter 3 upload of

data).

The buttons are changing colors depending on if you are in a prepare mode (yellow), if you are

recording (red) or if you managed to save an event (green).

1

2

3 4 5

6

7

8

9

10


~ 4 ~

2. Take photos This is the current view – but the web interface is currently is only allowing Pick Image (not yet

video). The web interface does not either allow any separate photo comments/notes other than

saved in the event information above.

When you choose “Pick image” (1) , the units camera should be activated (2). After taking a photo

you have the choice to “Try again” or “OK” in the camera application. If you choose OK, you will need

return to the media tab to save it to the event.

When the media is saved, the first of the three photo buttons should turn green.

Repeat for all three photos if needed.

1

2. Take

photo

3


~ 5 ~

3. Upload data After you have collected the events you want to upload, press the upload button:

While you are collecting data, you don’t need any network internet connection (3G/WiFI). But when

you want to transfer your recordings by uploading your data – you will need it.

The data and media is transferred in two different streams. The data is compared to Media very

small, and can be transferred from field with a poor bandwidth. While media should be uploaded

only from WiFi or a very stable 3G/4G connection.

After upload it takes up to one hour until the data is possible to view on the website.


~ 6 ~

3.1 Email report from device In settings you can enable to send the current event as an Email when it is saved. This is meant to be

used for urgent matters that needs to be taken care of instantly.

When this function is activated, you will have a checkbox in the event-window. When a registration is finished, and save button is pressed, the event is saved to a file in the background. At the same time a copy of the event data is imported into your devices default email-client. Note that the Email client must be configured correct to be able to use.

Event data is attached to an Email client with the TO and CC Email addresses configured in settings.

It is possible to change the Email (subject, content and Email address) in the Email before it is sent manually by the operator. Eventual event-photos will be attached to the email. If no Email client is selected or if the e-mail is cancelled by the operator the email-event data copy is lost. The original event data is however saved to file as usual and can be uploaded to the Roadroid server.


~ 7 ~

3.2 Quick registering of pot holes The Road Event registration form described on the previous pages, contains quite a few registration

steps, that might be unnecessary when inspecting and registering the same type of damages. To

enable a quicker registering of Cracks/Holes, the Road Event Manager have a third view.

To reach that, swipe right again from the road event manager view. This is a stripped and adapted

version of the Road Event registration form, made to operate with the thumb of your right hand.

It has the basic registration details already set, and a new event is initiated every time you click the

size S-XL buttons. The size represent the severity in the standard REM form, and you got to directly

take a photo of the damage and proceed to next registration.

The pothole interface use the same technical framework as REM otherwise, and damages is

registered and managed in the same way as any other event created with REM.


~ 8 ~

4. Using the web interface A good way to start is through the File import history list, where imported data from your units

account is listed. REM-data is listed as RoadEvent, together with eventual Road inventory and Road

condition data (IRI). To view REM-object data on the map:

1

2

3 4

1. Find your REM-object in the

import list

2. Zoom to the area on map

3. Click the REM object icon

4. View REM object information

5. View the REM-photos

5


~ 9 ~

4.1 Changing Event state in the Road Event Manager web tool Each road event in the Road Event Manager has a state, which can be changed as the road event is

handled over time. A detected problem/damage is fixed, and a new furniture inventory is made after

a year or so… The purpose is to track, trace and project the assets development over time.

The state of a road event is displayed in the drop-down menu of the road event dialog in the web

interface (left below):

Changing the state of an event can be done by selecting the drop-down menu and choosing a new

state. A new field for entering a comment and a button for saving the change is displayed when the

new state is selected (right above).

If a comment is entered it will be displayed as the latest comment in the road event dialog, until a

new state change is made.


~ 10 ~

As soon as a road event state is changed from the initial state, a button for displaying the state

history will become available (left below):

Clicking on the button will display a full history of the state changes of the road event, including any comments made:

Any state changes made in the Road Event Manager will be reflected in the REM Report export file

(below). Although the state change history information is not included in the report, it will contain

the most recently selected state of each road event.

4.2 Export a road event/inventory status report As an overview – you want to extract a list of the collected REM-objects. This is made through the

button “Create report” and will generate a space separated .txt file with following columns:

- Id

- DateTime

- RoadSectionId

- Category

- EventSeverity

- EventType

- EventAction

- EventRegistration

- State

- RoadLaneNumber

- RoadDirection

- Longitude

- Latitude

From there you can copy and paste the list to excel, and filter your inventory data as you like.

The report function is reached by “REM-report” in the upper right corner. Create report, open or

save .txt-file. Mark all columns in the text file, copy and paste in to Excel.


~ 11 ~


~ 12 ~

4. Table of Categorys Eng name Sv namn

Friction Friktion (82.51)

Cracks/Holes Sprickor/Hål (82.52)

Smooth/Cross Jämnhet/Tvärfall (82.53)

Well Brunnar (82.54)

Pavement Beläggning (82.55)

Support strip Stödremsa (82.56)

Shoulder Vägren (82.58)

Small bridge Broar (84.15)

Culvert Kulvert

Frost damage Tjälskada

Flood/Washout Urspolning

Slip/slide Vägnära skred

Quake crack Jordbävningsskada

Loose chippings Löst grus

Damage Annan skada

Traffic Island Refug

Traffic light Trafiksignal

Zebra crossing Övergångsställe

Missing sign Saknad skylt

Wild game fence Viltstängsel

Milestone/ref Avståndsmarkering

Accident site Olycksplats

Road closure Vägavstängning

Road stop Rastplats

Bus stop Busshållplats

Railway crossing Järnvägsövergång

Guard rail Vägräcke

Other Annat

5. Table of states Eng name Sv namn

Detected Startad

Prepared Förebered

Planned Planerad

PlanOK Plan Ok

WorkOn Arbete pågår

Finished Arbete klar

Approved Arbete godkänt

Invoiced Fakturerat

Ended Avslutat

Other 1 Annat1

Other 2 Annat2

Documents

Essential guide, Road Event Manager (0.3) Roadroid · Essential guide, Road Event Manager (0.3) ... (can be found by dialing *#06# in phone - ... but the web interface is currently