ESP Bid Submission Guide - CLP · ESP Bid Submission Guide Page 8 of 30 Logon ESP Type in User ID and Password and click “Log on” button to continue

ESP Bid Submission Guide

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ESP Process Map

Useful Information Appendix 1: System Requirements……………Page 28

Appendix 2: About Digital Certificate………...Page 29

Appendix 3: ESP Helpdesk ……………………Page 30

Step 1

Download

Documents

Step 2

Input Price

Step 3

Upload

Documents

Step 4

Complete Bid

Submission

Set Password Logon ESP Download

Reference

Documents

Receive Bid Invitation E-mail

Go to ESP Logon Screen

Please click the

boxes to go

directly to the

topics.


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Bid Invitation E-mail

The following information is provided in the Bid Invitation e-mail: Bid Invitation Number and Description

Bid Submission Deadline (Hong Kong Time)

Bidder’s User ID, for logon to ESP

URL https://www.clp.com.hk/ESP to access ESP

Click the URL to start accessing ESP logon screen. The ESP Terms and Conditions page will

open.

800000XXXX Tender for Supply and Installation of Switchgear

Z0000012345A

https://www.clp.com.hk/ESP


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ESP Logon Screen

Accept Terms & Conditions After Clicking the URL in e-mail, the following “Terms and Conditions” screen will open:

Read the Terms and Conditions, and click “Accept” button to open the Logon Screen of ESP.


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ESP Logon Screen

On this Logon Page, you can:

Click the buttons to download reference documents of ESP.

Set Password Logon ESP Download

Reference

Documents


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Set Password

Click the button at the ESP Logon Screen:

Type in the number shown in the picture,

Input User ID, Email address for receiving Bid Invitations, Bid Invitation No. and Bid

Closing Date for verification

Click “Continue” button to proceed.


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Input the new password twice;

Click “Submit” button;

When you see this, password has been changed successfully:

Now, you can start Logon ESP.


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Logon ESP

Type in User ID and Password and click “Log on” button to continue. “Bidder’s

Dashboard” will open:

Find Bid Invitation

Click the Bid Invitation No. (8000001612 in this example) to open the Bid Invitation. The “4 –

Steps Bid Submission” screen will be displayed.

Z0000012345A

********

8000001612

Tender for Supply and

Installation of Switchgear

Click “Hide Quick Criteria Maintenance”

button to expand criteria input section. Input

criteria to search Bid Invitation


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Four–Step Bid Submission Screen

Please go through the 4 Steps to ensure Bid Submission is completed:

Remarks:

The step numbers are based on typical sequence of a bid submission. However, you are free

to click any step to view the contents at any time.

Step 1

Download

Documents

Step 2

Input Price

Step 3

Upload

Documents

Step 4

Complete Bid

Submission

80000001612

80000001612


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Click the “Step 1 – Download Documents” tab as shown:

You can view “RFx/Auction Text” from Buyer (optional):

80000001612

80000001612


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Download document s in “Collaboration” section:

Click the document name under “Current Version”:


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When prompted, click “Open” or “Save” button to complete download of the document:

Repeat the above steps to download other documents.


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Click the “Step 2: Input Price” tab:

If no item is found, you can skip this step, and go to Step 3: Upload Document:

To input price, first click the “Edit” button to change to edit mode:

There are 2 types of items with slightly different steps of price input:

Material Item Service Item

80000001612

80000001612


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For Material Item, simply enter price at the “Unit Price” field:

For Service Item, click the sign to expand next level, then, input price at “Unit Price”

field:

After inputting price, click “Submit” button to submit the price:

Clicking “Submit” button does not affect Upload Document in Step 3


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Click “Step 3 – Upload Documents” tab:

In this step, you can:

Upload Documents in the “Collaboration” Section:

Upload Documents Input Bidder’s

Remarks


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Click the to expand the folder, then select “Supplier Commercial Proposal” folder:

At the right-hand side, click “Create” button:

The Create Document screen will appear:

You can upload :

Without Digital

Certificate

With Digital

Certificate


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Select option (1):

Click “Continue” button to go to next screen.

Edit the “Name”:


At the “Save Document” screen, click “Browse” button to select file to upload:

Click “Save” button to finish upload.


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- Only when the following message appears, upload is successful. Otherwise, please

repeat the above steps to upload again:

- If you need upload other document, please click “Go to Overview page” and repeat

the above steps to upload.


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Select option (2):


Edit the “Name”:



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If this is the first time you upload document with digital certificate, you will be prompted

to install an add-on:

Click “OK” button to close the message;

Click “Install” button to install the add-on.

After installing of the add-on, the “Create Version” screen will appear:

At “Step 1: Select File to Sign”, click “Browse” button to select file to be uploaded: (In this example, the document name is Bid Document.zip)


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Click “Sign” button, the “Signing Wizard” window will appear.

Select the certificate:

click “Sign” button, and system will confirm signing successful:

A new signed document with name Bid Document.zip.p7m is now generated.


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At “Step 2: Upload Signed File (.p7m)”, click “Browse” button to select the .p7m file:

Click “Save” button to upload.

When upload is successful, the following confirmation screen will appear:


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go to the folder, and check if document names appear under the “Current Version”

column:

Click Each of these document name under “Current Version”.

If it can be opened and viewed, upload is successful.

It is very important to check and ensure documents are successfully uploaded

before submission deadline.


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You can input some remarks/notes which can be seen by buyers after bid opening.

Click the “Edit” button first:

At “Step 3: Upload Documents”, click “Add” and select “Bidder’s Remarks:

At “Step 3: Upload Documents”, click “Add” and select “Bidder’s Remarks. A text box

will appear. Type in remarks/notes, then click “OK” button to complete:

80000001612


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Remember to click “Submit” to save the text:


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Click “Step 4 : Complete Bid Submission” tab, window below will pop up:

Click “OK”

This screen serves as a reminder to ensure the followings are completed before submission

deadline:

Price Input in Step 2 is done;

Documents Upload in Step 3 is successful; and

“Submit” button is clicked


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Check Bid Submission Status

Beside Input Price and Upload Document, it is very important to click “Submit” button before

submission deadline to confirm your intention of bid submission.

To ensure “Submit” button is successfully clicked, go to “Step 4: Complete Bid

Submission” tab

Check the 3 locations as shown in the following picture:

1. Status = Submitted

2. Green light with Bid Submitted (small)

3. Green light with Bid Submitted (big)

1 2

3


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Appendix 1: System Requirements

The followings are the minimum requirements to access ESP:

CPU : Pentium II 450 MHz or above

RAM : 128 MB or above

Internet Connection : Must, Preferably Broadband

Document Viewer : Acrobat Reader 5.x

Digital Certificate : CLP recognized Organizational Digital Certificate (Optional)

Operating System : Windows or Mac OS

Brower : Internet Explorer / Safari / Firefox / Chrome

Upload bid document with digital certificate only supported by IE

(32-bit version) in Windows. If you prefer uploading document with

digital certificate, please logon with Internet Explorer.


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Appendix 2: About Digital Certificate

Logon to ESP, view bid information, and download CLP bid documents DOES NOT require

digital certification.

Bidder can select upload bid document with or without digital certificate.

If you prefer to upload bid documents with digital certificate for enhanced security, you need to:

- Subscribe a digital certificate from one of the CLP preferred Certificate Authority. Please

refer to the CLP Preferred Certificate Authority (CA) List;

- Install the digital certificate in your system.

- Logon to ESP with Internet Explorer


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Appendix 3: ESP Helpdesk

You can contact the ESP Helpdesk for any queries regarding bid submission:

Telephone: +852 26787722

E-mail Address: [email protected]

Business Hours: 09:00 - 17:30 (GMT +8) Monday to Friday (except Public Holidays or adverse

weather conditions - e.g. Typhoon)

mailto:[email protected]

http://www.gov.hk/en/about/abouthk/holiday/