1

Table of Contents

1. Purpose of the document ............................................................................................................................................... 3

2. Assumptions and Prerequisites ....................................................................................................................................... 3

3. Feature Specific Setup..................................................................................................................................................... 4

Service Codes ...................................................................................................................................................................... 4

Tax Reporting Types and Codes .......................................................................................................................................... 5

Tax Rate Setup .................................................................................................................................................................... 6

Global Descriptive Flexfield (GDF) for Italy EPL and ESL Reporting .................................................................................... 8

4. Invoice Entry in Fusion Payables ..................................................................................................................................... 9

Voucher Number ................................................................................................................................................................. 9

Invoice Header Level GDF ................................................................................................................................................... 9

Payables Invoice Line GDF ................................................................................................................................................ 10

Tax Rate Name .................................................................................................................................................................. 10

Validating, Accounting and Posting .................................................................................................................................. 11

5. Transaction Entry in Fusion Receivables ....................................................................................................................... 12

Document Number ........................................................................................................................................................... 12

Receivables Transaction Header Level GDF ...................................................................................................................... 12

Receivables Transaction Line GDF .................................................................................................................................... 13

Tax Rate Name .................................................................................................................................................................. 13

Completing, Accounting and Posting ................................................................................................................................ 14

6. Reporting ....................................................................................................................................................................... 15

Business Flow Summary .................................................................................................................................................... 15

Payables Turnover Reporting Selection Process (Preliminary Mode) .............................................................................. 16

European Purchase Listing of Services for Italy (Preliminary Mode) ................................................................................ 17

Turnover Reporting for Italy

Fusion Financials for EMEA

ERP CLOUD

2

Payables Turnover Reporting Selection Process (Final Mode) ......................................................................................... 18

European Purchase Listing of Services for Italy (Final Mode) ........................................................................................... 19

Payables Turnover Declaration Closure Process ............................................................................................................... 20

Payables Reporting Adjustments ...................................................................................................................................... 21

Receivables Turnover Reporting Selection Process (Preliminary Mode) .......................................................................... 22

European Sales Listing of Services for Italy (Preliminary Mode) ...................................................................................... 24

Receivables Turnover Reporting Selection Process (Final Mode)..................................................................................... 25

European Sales Listing of Services for Italy (Final Mode) ................................................................................................. 26

Receivables Turnover Declaration Closure Process .......................................................................................................... 27

Receivables Reporting Adjustments ................................................................................................................................. 28

7. Appendix ....................................................................................................................................................................... 29

3

1. Purpose of the document

This document explains the implementation and usage guidelines for the following reports:

European Purchase Listing of Services for Italy

The ‘European Purchase Listing of Services for Italy’ report helps you to prepare your ‘European Community

Purchase Listing’ report for services. The report will list the services purchased from intra-EU suppliers and

meets the layout required for Italy.

European Sales Listing of Services for Italy

The ‘European Sales Listing of Services for Italy’ report helps you to prepare your ‘European Community Sales

Listing’ report for services. The report will list the services sold to intra-EU customers and meets the layout

required for Italy.

Customers belonging to EU Member States must report to the relevant authorities (Tax or Customs) the Sales and

Purchases of goods and services. The 2010 EU VAT Package requires a declaration of services rendered within the

European Union to VAT registered customers in other EU Member States.

The document explains the pre-requisite setup, important transaction entry aspects, report output details and the

business flow.

2. Assumptions and Prerequisites

In this document, the following entities are assumed to have already been set up :

Data Security

Geographies

Enterprise Structure

Tax Regime to Rate setup

Tax Party Profiles

Tax Rules

Suppliers

Customers

Document sequences

Procurement Business Function

Common Options for Payables and Receivables

Receipt Classes and Methods

It is recommended that the ‘Implementation Project’ is complete for your organization before commencing the ‘Feature

Specific Setup’ outlined below. If you require further details, refer to the Appendix.

4

3. Feature Specific Setup

Service Codes

Setup service codes that represent the types of services purchased and sold. These are required to report to the Tax

Authorities in the declarations.

Task name: Manage Standard Lookups

Navigation: Navigator –> Setup and Maintenance -> Manage Standard Lookups

The reports require that ‘Service Codes’ are entered for your reportable transactions. The list of 6 digit codes can be

found on the Eurostat website: http://ec.europa.eu/eurostat/ramon/index.cfm. Create the ‘Service codes’ that apply to

your sales and purchase of services for your business.

‘Service Codes’ must be assigned to the transactions, so they can be reported in the ESL or EPL of Services for Italy

Report. The ‘Turnover Reporting Selection Process’ extracts transactions without ‘Service Codes’, but the reports do

not include transactions without the ‘Service Code’ assignments.

Query up Lookup Type ‘JG_ESL_EPL_SERVICE_CODE’

Create Lookup Codes for each 6 digit ‘Service Code’ that applies to your business. For example:

5

Tax Reporting Types and Codes

Tax Reporting Types and codes are required to identify and group your intra EU transactions. The reports will then display the invoices for your Tax Reporting Type and Code combination.

Task name: Manage Tax Reporting Types

Navigation: Navigator –> Setup and Maintenance -> Manage Tax Reporting Types

Set up ‘Tax Reporting Codes’ for each report, to group your transactions for reporting purposes. In this example, a tax

reporting code is set up for the Purchase Listing and another for the Sales Listing to enable easier distinction between

the 2 reports.

Create Tax Reporting Codes for the two reports. Then assign to the tax rate(s) that relate to your Intra-EU transactions.

6

Tax Rate Setup

The Tax Reporting Types and Codes need to be associated to the tax rates that apply to your intra-EU transactions. This

ensures that the ‘Turnover Reporting’ process is able to identify the transactions eligible for reporting.

Task name: Manage Tax Rates and Tax Recovery Rates

Navigation: Navigator –> Setup and Maintenance -> Manage Tax Rates and Tax Recovery Rates

Assign the ‘Tax Reporting Codes’ to the tax rate(s) that relate to your Intra-EU transactions.

Specify a ‘Tax Reporting Type’ and a ‘Tax Reporting Code’ so that the report can identify which transactions relate to

your Intra-EU Transactions. Both EPL and ESL of services for Italy reports require you to run by a ‘Tax Reporting Type’

and a ‘Tax Reporting Code’. Therefore, the tax rate codes that relate to your Intra EU Transactions need to have the Tax

Reporting Type Code associated to the tax rate.

In the example below, the ‘ESL TYPE CODE’ is assigned to the ‘IT VAT INTRA EU ZERO RATE’ tax rate for the ‘European

Sales Listing of Services for Italy’ report.

7

In the example below, the ‘EPL TYPE CODE’ is assigned to the ‘IT VAT STANDARD RATE’ tax rate for the ‘European

Purchase Listing of Services for Italy’ report. Alternatively, a specific tax code for Intra-EU Purchases can be set up rather

than using the ‘IT VAT STANDARD RATE’.

8

Global Descriptive Flexfield (GDF) for Italy EPL and ESL Reporting

The 2 reports (‘European Purchase Listing of Services for Italy’ and ‘European Sales Listing of Services for Italy’) have

Global Descriptive Flexfields (GDF) enabled on the following user interfaces:

Payables Invoice Header

Payables Invoice Line

Receivables Transaction Header

Receivables Transaction Line.

The purpose of the Global Descriptive Flexfield (GDF) is to allow you to add additional information on the transactions

that are required for reporting to the authorities. In particular:

Service Code

Available at both Header and Line level. Composed of 6 digits length, this field must be populated with the CPA 2008 service classification ( European Economic Community listing Statistical Classification of Products by Activity). The values for ‘Service Code’ are defined in the step above in the ‘Service Codes’ setup section

Service Mode Available at both Header and Line level. Indicates if the Service is continuous/consecutive or the Service is one-off/ad-hoc, the values are ‘R’ for continuous/consecutive and ‘I’ for one-off/ad-hoc

Reporting Payment/Receipt Method

Available at Header Level only. Payment and Receipt Methods on the transaction can either classified as 'Direct Debit', 'Transfer Order' or 'Others'

Reporting Payment/Receipt Country

Country of the third party to which the payment/receipt is made

Values entered at the line level take precedence. If there is no value at the line level, then the header level values will

be reported. This allows you to enter for example 10 invoice lines for a particular service code/service mode, but only

need to enter the GDF data at the invoice header level only. If there is just 1 or 2 invoice lines that relate to a slightly

different ‘Service Mode’ or ‘Service Code’ then you can enter the value for that line at the line level.

INVOICES AND TRANSACTIONS THAT ARE INTRA-EU WHICH YOU WANT TO DECLARE ON THE LISTINGS MUST

HAVE THE GDF INFORMATION ENTERED FOR THEM TO BE REPORTED

Examples of these attributes are included in the sections and screenshots below.

9

4. Invoice Entry in Fusion Payables

Enter invoices with the following characteristics, to ensure that they are correctly represented in the ‘European

Purchase Listing of services for Italy’ report.

Task name: Create Invoice

Navigation: Navigator –> Payables Invoices -> Create Invoice

Create an invoice and pay special attention to the following.

Voucher Number

A ‘Voucher Number’ needs to be generated in the ‘Accounting Tab’ section. Voucher Numbers appear on the report

output as ‘Invoice Protocol Number’. Set up a gapless document sequence to achieve this. Italy requires gapless

document sequencing.

Invoice Header Level GDF

The ‘Service Code’, ‘Service Mode’, ‘Reporting Payment Method’ and ‘Reporting Payment Country’ are selected at the

invoice header level. Click on the ‘Additional Information’ tab on the ‘Invoice Header’ and select the ‘European Purchase

Listing of Services for Italy’ context from the ‘Regional Information’. The data entered for these 4 values, will appear on

the report output. If you do not select the data in the GDF section, the transaction WILL NOT appear on the report.

10

Payables Invoice Line GDF

If you have any invoice lines that have different values for ‘Service Code’ or ‘Service Mode’ than what you have entered

at the ‘Invoice Header’ level, select the values on the ‘Invoice Lines GDF’ from the ‘Details’ section of the invoice line.

The values at the line level will take precedence. If there are no values at the line level, then the header level

information will be reported. This is an optional task that depends on the nature of your transaction.

Tax Rate Name

The transaction needs to be an Intra-EU transaction that will have the tax rate code applied that relates to Intra-EU

purchases of services. In this example, the ‘IT VAT Standard Rate’ is applied. The tax rate applied must be the tax rate

that has the ‘Tax Reporting Code’ associated in the previous setup step.

11

Validating, Accounting and Posting

‘Validate’ the invoice and ‘Account and Post to Ledger’. The report only shows invoices that are validated and

accounted.

12

5. Transaction Entry in Fusion Receivables

Enter transactions with the following characteristics, to ensure that they are correctly represented in the ‘European

Sales Listing of services for Italy’ report.

Task name: Create Transaction

Navigation: Navigator –> Receivables Billing -> Create Transaction

Create a transaction and pay special attention to the following.

Document Number

A ‘Document Number’ needs to be generated. Document Numbers appear on the report output as ‘Invoice Protocol

Number’. Set up a gapless document sequence to achieve this. Italy requires gapless document sequencing.

Receivables Transaction Header Level GDF

The ‘Service Code’, ‘Service Mode’, ‘Reporting Receipt Method’ and ‘Reporting Receipt Country’ are selected at the

transaction header level. Click on the ‘Miscellaneous’ tab on the ‘Transaction Header’ via ‘Show More’, and select the

‘European Sales Listing of Services for Italy’ context from the ‘Regional Information’. The data entered for these 4

values, will appear on the report output. If you do not select the data in the GDF section, the transaction WILL NOT

appear on the report.

13

Receivables Transaction Line GDF

If you have any transaction lines that have different values for ‘Service Code’ or ‘Service Mode’ than what you have

entered at the ‘Transaction Header’ level, then select the values on the ‘Transaction Lines GDF’ from the ‘Details’ section

of the transaction line. The values at the line level will take precedence. If there are no values at the line level, then the

header level information will be reported. This is an optional task that depends on the nature of your transaction. In

this example, for the Invoice line 1, the ‘Service Mode’ is ‘Consecutive or continuous’ and will override the header level

value of ‘One off or Ad-hoc’

Tax Rate Name

The transaction needs to be an Intra-EU transaction that will have the tax rate code applied that relates to Intra-EU sales

of services. In this example, the ‘IT VAT Intra EU Zero Rate’ rate is applied. The tax rate applied must be the tax rate that

has the ‘Tax Reporting Code’ associated in the previous setup step.

14

Completing, Accounting and Posting

‘Complete’ the transaction and ‘Account and Post to Ledger’. The report only shows transactions that are completed

and accounted.

15

6. Reporting

The Process for the European Purchase & Sales Listing of services for Italy can be summarised as follows:

Business Flow Summary

16

Payables Turnover Reporting Selection Process (Preliminary Mode)

The ‘Turnover Reporting Selection’ process is a prerequisite process that extracts the eligible intra EU transactions for

the reporting period.

Navigation: Navigator –> Tools -> Scheduled Processes

Select the transactions that you wish to report for the legal entity for a period. It is strongly advisable to run it in

‘Preliminary Mode’ first, so that if necessary you can modify your data before you submit to the Tax Authority.

Run the process for your Legal Entity.

Select ‘Other’ for the ‘Reporting Group’

Note: Although there is no report produced for the ‘Turnover Reporting Selection Process’, you can verify the list of

transactions that are selected, by viewing the log file which lists the transactions. Also you can submit the ‘European

Purchase Listing of Services for Italy’ report. The log file of the ‘Turnover Reporting Selection Process’ will show

something similar to:

List of Transactions Lines Inserted:

Invoice Number:JE_BVT_EPL 1-JE1

Invoice Number:JE_BVT_EPL 1-JE1

Invoice Number:JE_BVT_EPL 1-JE1

Invoice Number:JE_BVT_EPL 2MAN

Extracted Records are successfully committed

17

European Purchase Listing of Services for Italy (Preliminary Mode)

Navigation: Navigator –> Tools -> Scheduled Processes

After you have extracted the transactions, review the results in the ‘European Purchase Listing of Services for Italy’

report. Run the report for your Tax Registration for the period which you selected in the ‘Turnover Reporting Selection

Process’. Choose the ‘Tax Reporting Type’ and ‘Tax Reporting Code’ that you set up earlier.

Before proceeding to running the ‘Turnover Reporting Selection Process’ in ‘Final Mode’, it is important to review the

European Purchase Listing of Services for Italy report output that was previously run. If there are transactions that you

expect to be reported that aren’t in the report, check the setup and verify the GDF data is correctly populated for the

invoices and the correct tax rate is on the transaction.

18

Payables Turnover Reporting Selection Process (Final Mode)

Navigation: Navigator –> Tools -> Scheduled Processes

Once you have verified the preliminary report output, you can proceed to run the ‘Turnover Reporting Selection Process’

in ‘Final Mode’. Use the same set of parameters that you used when running in Preliminary Mode, except choose

‘Selection Mode’ of ‘Final’.

Note: Although there is no report produced for the ‘Turnover Reporting Selection Process’, you can verify the list of

transactions that are selected, by viewing the log file which lists the transactions. Also you can submit the ‘European

Purchase Listing of Services for Italy’ report. The log file of the ‘Turnover Reporting Selection Process’ will show

something similar to:

List of Transactions Lines Inserted:

Invoice Number:JE_BVT_EPL 1-JE1

Invoice Number:JE_BVT_EPL 1-JE1

Invoice Number:JE_BVT_EPL 1-JE1

Invoice Number:JE_BVT_EPL 2MAN

Extracted Records are successfully committed

19

European Purchase Listing of Services for Italy (Final Mode)

Navigation: Navigator –> Tools -> Scheduled Processes

After you have extracted the transactions in ‘Final Mode’, you can view the results in the ‘European Purchase Listing of

Services for Italy’ report. You run the report for your Tax Registration for the period which you selected in the ‘Turnover

Reporting Selection Process’. Choose the ‘Tax Reporting Type’ and ‘Tax Reporting Code’ that you setup earlier.

The report represents the Intra-EU transactions for the period that need to be reported to the Tax Authority. The

output will list all transactions belonging to the period that are validated, accounted, posted and also have the ‘Service

Code’, ‘Service Mode’, ‘Payment Method’ and ‘Country of Payment’ entered.

You can then present the June 2010 declaration and you should receive a ‘Declaration Number’ back from the Authority.

20

Payables Turnover Declaration Closure Process

Navigation: Navigator –> Tools -> Scheduled Processes

After you have received the ‘Declaration Number’ back from the authority, the final step is to run the ‘Turnover

Declaration Closure Process’ to record the details of the finalized declaration. This process assigns the declaration

number to your reported transactions. It assists identification of reported transactions and enables transactions to be

reported again, if they have undergone changes since the original declaration.

Section 4 of the report output will list the modified transactions that were previously reported. For example, if the

‘Service Code’ reported was originally 112211, but subsequently it was realized that the ‘Service Code’ should have been

122211, then the transaction would be eligible for re-reporting in a subsequent period.

Run the ‘Turnover Declaration Closure Process’ as follows:

Once the closure process has taken place, the declaration for the period is complete.

21

Payables Reporting Adjustments

After an invoice has been finally reported and the declaration closure process has completed, further adjustments to the

invoice will result in the being re-reported in a future period. The following examples represent such changes:

Cancelled Invoices

Credit Memo Application

Change in the ‘Service Code’, ‘Service Mode’, ‘Reporting Payment Country’ or ‘Payment Method’

Such changes are reported in the ‘Section 4: Rectifications to Services received and reported in section 3. of previous

periods’ section of the report. The declaration details from the previous invoice are referenced, so that the authority

can cross check the reference.

As an example the following invoice was originally reported in June 2010, but it had a change to the ‘Service Mode‘ since

it was originally declared:

The output contains the values from the original declaration in June:

Section 3 Office Code : Declaration Authority 76543

Section 3 Year : 2010

Section 3 Declaration Protocol : Declaration Number 100201

Section 3 id : 1

Reference Invoice Protocol Number: The ‘Voucher Number’ from section 3.

22

Receivables Turnover Reporting Selection Process (Preliminary Mode)

The ‘Turnover Reporting Selection’ process is a prerequisite process that extracts the eligible intra EU transactions for

the reporting period.

Navigation: Navigator –> Tools -> Scheduled Processes

Select the transactions that you wish to report for the legal entity for a period. It is strongly advisable to run it in

‘Preliminary Mode’ first, so that if necessary you can modify your data before you submit to the Tax Authority.

Run the process for your Legal Entity.

Select ‘Other’ for the ‘Reporting Group’

Note: Although there is no report produced for the ‘Turnover Reporting Selection Process’, you can verify the list of

transactions that are selected, by viewing the log file which lists the transactions. Also you can submit the ‘European

Sales Listing of Services for Italy’ report.

23

The log file will show something similar to the following (Document # 8 for the Receivables trx 10291):

Records updated in JG_ZZ_AR_AP_TRNOVR_DECL_HDRS = 1

List of Transactions Lines Inserted:

Invoice Number:10291

Invoice Number:10291

Extracted Records are successfully committed

Please validate the transactions are correct by running the Sales or Purchase Listing reports. Ensure that the 'European Sales

Listing of Services for Italy' GDF / 'European Purchase Listing of Services for Italy' GDF values exist for your Intra-EU service

transactions.

24

European Sales Listing of Services for Italy (Preliminary Mode)

Navigation: Navigator –> Tools -> Scheduled Processes

After you have extracted the transactions, you can review the results in the ‘European Sales Listing of Services for Italy’

report. Run the report for your Tax Registration for the period which you selected in the ‘Turnover Reporting Selection

Process’. Choose the ‘Tax Reporting Type’ and ‘Tax Reporting Code’ that you setup earlier.

Before proceeding to running the ‘Turnover Reporting Selection Process’ in ‘Final Mode’, it is important to review the

European Sales Listing of Services for Italy report output that was previously run. If there are transactions that you

expect to be reported that aren’t in the report, you may need to check the setup and the GDF data is correctly

populated for the invoices and the correct tax rate is on the transaction.

25

Receivables Turnover Reporting Selection Process (Final Mode)

Navigation: Navigator –> Tools -> Scheduled Processes

Once you have verified the preliminary report output, you can proceed to run the ‘Turnover Reporting Selection Process’

in ‘Final Mode’. Use the same set of parameters that you used when running in Preliminary Mode, except choose

‘Selection Mode’ of ‘Final’.

Note: Although there is no report produced for the ‘Turnover Reporting Selection Process’, you can verify the list of

transactions that are selected, by viewing the log file which lists the transactions. Also you can submit the ‘European

Sales Listing of Services for Italy’ report.

Records updated in JG_ZZ_AR_AP_TRNOVR_DECL_HDRS = 1

List of Transactions Lines Inserted:

Invoice Number:10291

Invoice Number:10291

Extracted Records are successfully committed

Please validate the transactions are correct by running the Sales or Purchase Listing reports. Ensure that the 'European Sales

Listing of Services for Italy' GDF / 'European Purchase Listing of Services for Italy' GDF values exist for your Intra-EU service

transactions.

26

European Sales Listing of Services for Italy (Final Mode)

Navigation: Navigator –> Tools -> Scheduled Processes

After you have extracted the transactions in ‘Final Mode’, you can view the results in the ‘European Sales Listing of

Services for Italy’ report. Run the report for your Tax Registration for the period which you selected in the ‘Turnover

Reporting Selection Process’. Choose the ‘Tax Reporting Type’ and ‘Tax Reporting Code’ that you setup earlier.

The report represents the Intra-EU transactions for the period that need to be reported to the Tax Authority. The

output will list all transactions belonging to the period that are validated, accounted, posted and also have the ‘Service

Code’, ‘Service Mode’, ‘Receipt Method’ and ‘Country of Payment’ entered.

You can then present the November 2010 declaration and you should receive a ‘Declaration Number’ back from the

Authority.

27

Receivables Turnover Declaration Closure Process

Navigation: Navigator –> Tools -> Scheduled Processes

After you have received the ‘Declaration Number’ back from the authority, the final step is to run the ‘Turnover

Declaration Closure Process’ to record the details of the finalized declaration. This process assigns the declaration

number to your reported transactions. It assists identification of reported transactions and enables transactions to be

reported again, if they have undergone changes since the original declaration.

Section 4 of the report output will list the modified transactions that were previously reported. For example, if the

‘Service Code’ reported was originally 888888, but subsequently it was realized that the ‘Service Code’ should have been

818181, then the transaction would be eligible for re-reporting in a subsequent period.

Run the ‘Turnover Declaration Closure Process’ as follows:

Once the closure process has taken place, the declaration for the period is complete.

28

Receivables Reporting Adjustments

After a transaction has been finally reported and the declaration closure process has completed, further adjustments to

the transaction will result in the being re-reported in a future period. The following examples represent such changes :

Cancelled transactions

Change in the ‘Service Code’, ‘Service Mode’, ‘Reporting Receipt Country’ or ‘Receipt Method’

Such changes are reported in the ‘Section 4: Rectifications to Services received and reported in section 3. of previous

periods’ section of the report. The declaration details from the previous invoice are referenced, so that the authority

can cross check the reference.

As an example: the transaction above was originally reported in November 2010, but it had a change to the ‘Service

Code‘ since it was originally declared

The output will contain the values from the original declaration in June:

Section 3 Office Code : Declaration Authority 12345

Section 3 Year : 2010

Section 3 Declaration Protocol : Declaration Number 654123

Section 3 id : 1

Reference Invoice Protocol Number: The ‘Document Number’ from section 3.

29

7. Appendix

Here are some useful information sources to assist with the implementation:

Oracle Enterprise Repository (Financial Report Listing)

The OER provides content relating to the report parameters and sample report output. Log in as ‘guest’ from

OER first.

Oracle Financials Cloud Release 9 (Get Started)

The web site contains links to subscriptions, understanding Oracle Financials Cloud and Implementation advice.

Oracle Fusion Financials Cloud Release 9 What’s New

This document contains additional information relating to this feature and other Fusion Financials features and

capabilities.

Enterprise Resource Planning Release Readiness for Financials Release 9

The web site contains links to spotlights, release content documents, product documentation and training.

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