ESCAPE FIRE RISK - Arco Academy

REGULATORY REFORM (FIRE SAFETY) ORDER 2005COMMERICAL / WORKPLACE
The Regulatory Reform (Fire Safety) Order 2005 – RR (FS) O came into force on the 1st October 2006 and amends and consolidates a
significant number of areas of fire safety law (in England and Wales) that previously were in place such as the Fire Precautions Act 1971 and
the Fire Precautions (Workplace) Regulations 1997.
Assessing Company
2
Responsible Person (Employer or other person having control of the relevant premises)
Lisa Miller
Postcode SE5 8TS
25th February 2020 Jacqui Lawrence N/A.
(This risk assessment should be reviewed annually or at such earlier time as there is reason to suspect that it is no longer valid or there has been a significant change in the matters to which it relates.)
Subsequent Review Date: February 2021
1. This is a LIVE document and should be treated accordingly; the document may be used in
any civil or legal context; therefore, it should be kept safe or backed up.
2. All photos within the main body are present for information and positive examples of areas, systems or otherwise.
3. The photos present within the Action Plan (End of Report) display short comings to enhance
the descriptive comment of a deficiency.
The ‘Responsible Person’:
Will be the body corporate, the company or organization that employs people to work on the premises. It should be noted however, that in the case of a prosecution for an offence under the Order, a director, manager, company secretary or similar officer of the company could be prosecuted as well as, or instead of, the body corporate if the offence had been committed with that person’s consent, connivance, or as a result of negligence.
The 'Duties' of the Responsible Person(s):
Where the premises are a workplace - the responsible person must ensure that any duty imposed by Articles 8 to 22 of the Fire Safety Order is complied with in respect of those premises.
Where the premises are not a workplace - the responsible person must ensure that any duty imposed by Articles 8 to 22, are complied with in respect of those premises - so far as the requirements relate to matters within his control.
Any duty imposed by Articles 8 to 22 on the responsible person in respect of premises - shall also be imposed on every person, who has, to any extent, control of those premises so far as the requirements relate to matters within his control.
Where a person has a contract or tenancy agreement that includes an obligation for - the maintenance or repair of any premises or the safety of any premises - that person shall be treated as the responsible person to the extent that his obligation extends.
Where it can be established that an offence has been committed under the Order and this has been caused by the negligence, failure or deliberate misrepresentation on the part of the contractor, the enforcing authority may take suitable action against the contractor who is deemed the ‘Responsible Person’.
If you are the ‘Responsible Person’, you must ensure that a fire risk assessment has been carried out that must focus on the safety of all.
'Relevant Persons' means:
4.1. Any person (including the responsible person) who is, or may be lawfully, on the premises; and,
4.2. Any person in the immediate vicinity of the premises who is at risk from a fire on the premises - this may include: staff, students, visitors or members of the public on the street adjacent to the building.
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Methodology:
• The methodology used to carry out this fire risk assessment follows the guidance and recommended methodology set out in the ‘Publicly Availably Specification’ PAS 79 (1).
• The objective of using PAS 79 for the purpose of conducting a fire risk assessment is to provide a pragmatic and holistic approach towards assessment of fire prevention measures, fire protection measures and management of fire safety in buildings.
• The methodology is intended to determine the risk-proportionate fire precautions required to protect building occupants including employees, contractors, visitors and members of the public and to protect people in the immediate vicinity of the building.
• Note: It is not intended to address protection of property (the building and its contents) or the environment, or to address protection of a business, process or activity against interruption.
Legal Statements:
• The purpose of this report is to provide an assessment of the risk to life from fire in these premises, and where appropriate to make recommendations to ensure compliance with the current fire safety legislation.
• The report does not address the potential losses relating to the “risk to property of business continuity, due to fire.”
• This report has been compiled to our best belief and knowledge on information available at the time of the survey/assessment.
• Errors & or omissions should be notified to Escape Fire Risk within 30 working days of receipt of this document, should this not be done, no liability for any claim for consequential liability damage or loss however so caused will be accepted by Escape Fire Risk.
• This document remains the property of Escape Fire Risk until full payment has been received (unless prior agreement has been made to release the document prior to payment being made).
4. This is a LIVE document and should be treated accordingly; the document may be used in any civil or legal context; therefore, it should be kept safe or backed up.
5. All photos within the main body are present for information and positive examples of areas, systems or otherwise.
6. The photos present within the Action Plan (End of Report) display short comings to enhance
the descriptive comment of a deficiency.
Approved by: Escape Fire Risk.
ESCAPE FIRE RISK
Guidance and Regulations:
Health and Safety at Work Act 1974 / Regulatory Reform (Fire Safety) Order 2005 / The Housing Act 2004 BS 9991: 2015 - Fire safety in the design, management and use of residential buildings. BS 9999: 2017 - Fire safety in the design, management and use of buildings. Management of Health and Safety at Work Regulations 1999 Gas Safety (Installation and Use) Regulations 1998 Gas Safety (Installation and Use) Regulations 1998 Approved Code of Practice and guidance BS 7273-4:2015 - Code of practice for the operation of fire protection measures. Actuation of release mechanisms for doors. BS 7671 – Requirements for Electrical Installations (IEE Wiring Regulations) BS 8214: 2016 – Code of Practice for Fire Door Assemblies BS 5306 Part 3: 2017 – Fire Extinguisher Installations and Equipment on Premises. Commissioning and Maintenance of Portable Fire Extinguishers. BS 5266 Part 1: 2016 – Code of Practice for the Emergency Escape Lighting of Premises. BS 5839 Part 6: 2019 – Fire Detection and Alarm Systems - This Code of Practice covers fire alarm systems starting from a simple self-contained battery smoke alarms right through to major systems with central panel(s) in accordance to BS 5839-Pt 1. BS 5839 Part 1: 2017 – Fire Detection and Alarm Systems. BS 5499 Part 4: 2013 – Safety Signs. Code of Practice for Escape Route Signing. Safety signs and signals. The Health and Safety (Safety Signs and Signals) Regulations 1996. Guidance on Regulations Gas Safety (Installation and Use) Regulations 1998 Approved Code of Practice and guidance. BS 7273-4:2015 - Code of practice for the operation of fire protection measures. Actuation of release mechanisms for doors. BS 476-22: 1985 - Fire tests on building materials and structures. Method for determination of the fire resistance of non-loadbearing elements of construction. BS 5306-3:2009 - Commissioning & maintenance of portable fire extinguishers. BS 7346-8:2013 - Components for smoke control systems. Code of practice for planning, design, installation, commissioning and maintenance. BS 8300:2009: 2010 - Design of buildings and their approaches to meet the needs of disabled people.
Approved Documents (and Related British Standards):
The Department for Communities and Local Government publishes guidance called ‘Approved Documents’ on ways to meet building regulations.
These contain:
• General guidance on the performance expected of materials and building work in order to comply with the building regulations.
• Practical examples and solutions on how to achieve compliance for some of the more common building situations.
• LACORS and DCLG Fire Risk Assessment Suit of Guidance.
ESCAPE FIRE RISK
Two floors (Ground & First)
Approximate floor area: (m²) (To include all floors of responsibility)
Total - 100m2 (1076ft2) – Ground Floor
Brief details of construction: (Date of construction, brick, timber, purpose built or converted)
The premises located within the Camberwell Leisure centre.
The main building is a multi-occupied shared premises. Arco Academy is an educational premises located towards the rear of the building with the use of a separate entrance/exit as well as via the main entrance to the leisure centre.
Arco Academy consists of mentoring rooms, small classrooms, offices and kitchen/dining area. Remotely located on the fourth floor is an additional office at the front of the building. Arco Academy also, require usage of a small hall, located at the front of the building on the first floor.
There are two directions of travel for escape from the Arco Academy’s occupied section of the building on the ground floor. One direction of travel for escape from the first floor, via a protected non-lobbied stairwell.
Ground floor escape route via the main building is a protected lobbied escape route. Escape from the first floor (hall) an fourth floor (office) are via a protected lobbied stairwell.
ESCAPE FIRE RISK
*First floor hall located remotely at front of the building.
Constructed of brick, mortar and internal partitioning.
Primary usage: (e.g. Hotel, Shop)
Educational Premises
Administration
Sources of Ignition identified: Sources of Fuel: Sources of Oxygen:
Identify the ignition sources in the premises that are possible sources of heat. These sources could include: • cooking equipment, hot ducting, flues and filters; • smokers’ material, e.g. cigarettes, matches and lighters; • electrical, gas or oil-fired heaters (fixed or portable), room heaters, • faulty or misused electrical equipment; • light fittings and lighting equipment, e.g. halogen lamps or display lighting; • hot surfaces and obstruction of equipment ventilation; • central heating boilers. Anything that burns is fuel for a fire. Identify sources of fuel that will burn reasonably easily and are in enough quantity to provide fuel for a fire or cause it to spread to another fuel source.
Some most common ‘fuels’ are: • flammable liquid-based products, such as paints, varnishes, thinners and adhesives; • flammable liquids and solvents, such as alcohol (spirits), white spirit, methylated spirit, cooking oils and disposable cigarette lighters; • packaged foodstuffs; • upholstered seating and cushions, textiles and soft furnishings and clothing displays. Also consider the materials used to line walls and ceilings, e.g. polystyrene or carpet tiles, the fixtures and fittings, and brought-in materials, and how they might contribute to the spread of fire. The main source of oxygen for a fire is in the air around us. In an enclosed building this is provided by the ventilation system in use. This generally falls into one of two categories: natural airflow through doors, windows and other openings; or mechanical air conditioning systems and air handling systems. In many buildings there will be a combination of systems, which will be capable of introducing/extracting air to and from the building. Additional sources of oxygen can sometimes be found in materials used or stored at premises such as: • Some chemicals (oxidising materials), which can provide a fire with additional oxygen and so help it burn. These chemicals should be identified on their container (and Control of Substances Hazardous to Health data sheet) by the manufacturer or supplier who can advise as to their safe use and storage;
ESCAPE FIRE RISK
OCCUPANCY PROFILE
Occupants Especially At Risk From Fire The building is in use during the following times:
5 Days a Week.
None.
Disabled occupants (Personal Emergency Evacuation Plans in use when necessary)
Potentially Yes, Unknown (students).
N/A.
Young person’s (Individual Risk Assessment provided for those persons under 16 yrs)
Yes, (students).
Potentially Yes Psychological Impairment
Visitors Elderly, frail, children, pregnant, those un-familiar to the building, young persons, Delivery Drivers, Contractors.
Occupants whose first language is not English
Potentially Yes
Approximate maximum number: 23. Approximate maximum number of employees at any one time: 11. Maximum number of members of Students: 12.
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Identified Fire Hazards
Note: On the following pages, where the answer is 'Yes', please describe in the Identified Hazards boxes below.
Where the answer is 'No', please complete the deficiencies boxes below.
Electrical Sources Of Ignition Measures taken to prevent fires of electrical origin.
Fixed installation periodically inspected and tested? (e.g. every 5 years)
YES
Portable appliance testing carried out on a risk assessed basis? YES
Suitable policy in place regarding the use of personal electrical appliances? YES
Suitable limitation and management of trailing leads and adaptors? YES
Deficiencies:
None.
Observations / Remedial Action Required: As a supporting note only:
Periodic inspection and testing should be carried out only by electrically competent persons, such as registered electricians. They will check the condition of the electrics against the UK standards for the safety of electrical installations, BS 7671 – Requirements for Electrical Installations (IEE Wiring Regulations). Every 5-10 years.
Recommended Date for Next Inspection: 20th February 2023.
PAT Testing will ensure all equipment is serviceable, maintained and inspected by a Qualified / Competent Person who is able to identify shortcomings in safety standards. In an environment such as this, annual testing is recommended. DATE FOR NEXT INSPECTION: September 2020. *As a note it was recorded in a recent inspection the Cooker requires PAT testing. Ensure this is conducted along with all other Portable Appliances.
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Arson/Deliberate Ignition Basic security against arson by outsiders or other persons appears reasonable. If specific advice on security (including security against arson) is required, the advice of a security specialist should be obtained.
YES
Is there the potential for fire load/combustibles in close proximity to the premises available for ignition by outsiders?
NO
Deficiencies:
None.
Observations / Remedial Action Required: Area sufficiently secured. CCTV installed within premises.
Smoking Measures taken to prevent fires as a result of smoking.
Smoking prohibited in the building? YES
Smoking permitted in appropriate areas? YES
Suitable arrangements for those who wish to smoke? YES
Deficiencies:
None.
Observations / Remedial Action Required: As a supporting note only: Carelessly discarded cigarettes and other smoking materials are a major cause of fire. A cigarette can smoulder for several hours, especially when surrounded by combustible material. Many fires are started several hours after the smoking materials have been emptied into waste bags and left for future disposal. In those areas where smoking is permitted, provide deep and substantial metal ashtrays to help prevent unsuitable containers being used. Empty all ashtrays daily into a metal waste bin and take it outside. It is dangerous to empty ashtrays into plastic waste sacks which are then left inside for disposal later.
Portable Heaters Portable heaters are used within the premises.
YES
Is the use of the more hazardous type (ie radiant bar fires or LPG appliances) avoided? YES
Are suitable measures taken to minimise the hazard of ignition of combustible materials due to these heaters?
N/A
Deficiencies: None.
Observations / Remedial Action Required: Where portable heaters are used, they should be clear of all combustible materials to ensure radiated heat or heat convection does not ignite said materials. All heaters were clear of combustibles on the day of assessment.
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Fixed Heating Installations Fixed heating installations such as boilers are used within the premises.
NO
YES
Are suitable measures taken to minimise the hazard of ignition of combustible materials due to these heaters?
YES
Air Conditioning Certificate: N/A. Fixed Electrical Heaters: YES.
Deficiencies: None.
Observations / Remedial Action Required: The fixed heaters present within the premises appeared to be electrically powered. This was unconfirmed. However, ensure all fixed electrical heaters are: The correct type for the environment. Are cleaned and maintained in accordance with manufacturer’s guidance. Any combustible materials are not placed too close to electrical equipment which may give off heat even when operating normally
As a supporting note only, if Gas Heating is present:
The Gas Safety (Installation and use) Regulations 1998 require that gas installations and appliances are maintained in safe condition and good working order and receive a gas safety check annually. The gas safety check and any other work to the installation may only be carried out by a competent and registered engineer. Central heating is present within the property.
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Cooking Measures taken to prevent fires as a result of cooking.
Filters cleaned or changed and ductwork cleaned regularly?
N/A
YES
YES
Observations / Remedial Action Required: Cooking limited to electrical appliances only.
The kitchen was visibly clean on the day of assessment, continue to ensure there is no build-up of any oils or grease.
ESCAPE FIRE RISK
Lightning The building has a lightning protection system. UNKNOWN
Is the lightning protection system subject to a suitable maintenance regime? N/A
Deficiencies: Unknown level of protection, if any.
Observations / Remedial Action Required: A competent person should survey the building to establish if lighting protection is present. BS EN 62305 gives general guidelines that should be followed to protect persons, as well as buildings and structures – including their installations and contents – from lightning. By complying with these requirements, building services can improve hazard prevention, reduce damage when lightning strikes and contribute to the electrical safety of their structures. It’s important to note that this standard does not include the following: • Railway systems • Vehicles, ships, aircrafts and offshore installations • Underground high-pressure pipelines • Pipe, power and telecommunication lines outside the structure
Dangerous Substances Dangerous substances are, or could be used or stored, within the premises? Dangerous substances are any substances used or present at work that could, if not properly controlled, cause harm to people as a result of a fire or explosion or corrosion of metal. They can be found in nearly all workplaces and include such things as solvents, paints, varnishes, flammable gases, such as liquid petroleum gas (LPG), dusts from machining and sanding operations, dusts from foodstuffs, pressurised gases and substances corrosive to metal.
NO
A risk assessment has been carried out as required by the Dangerous Substances and Explosive Atmospheres Regulations 2002?
N/A
Stored in suitable areas and containers away from potential sources of ignition, to include issues of chemical reactivity and compatibility.
N/A
ESCAPE FIRE RISK
Combustible materials appear to be separated from ignition sources? YES
Appropriate storage of hazardous materials? YES
Appropriate measures for the safe storage and disposal of waste?
YES
Deficiencies: None.
Observations / Remedial Action Required: Standard of housekeeping was good on day of assessment.
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Hazards Introduced By Contractors And Building Works Fire safety conditions have been imposed on both external contractors and in-house maintenance staff, including hot works?
YES
Deficiencies: None.
Observations / Remedial Action Required: A Health and Safety Policy / Contractor Control Policy is required before any third-party conducts works. The Policy included:
• Action for staff.
• Roles and Responsibilities.
• Procedures.
• Requirement for Risk Assessments and Method Statements. A permit to work system was present for high hazard/risks to: • ensure that there is a formal check confirming that a safe system of work is being followed; • people co-ordinate activities; • provide time limits when it is safe to carry out the work; and • provide information on personal protective equipment. As a supporting note only: Activities involving hot work such as welding, flame cutting, use of blow lamps or portable grinding equipment can pose a serious fire hazard and need to be strictly controlled when carried out in areas near flammable materials. This can be done by having a written permit to work for the people involved (whether they are your employees or those of contractor). A permit to work is appropriate in situations of high hazard/risk and, for example, where there is a need to: • ensure that there is a formal check confirming that a safe system of work is being followed; • co-ordinate with other people or activities; • provide time limits when it is safe to carry out the work.
Other Significant Fire Hazards That Warrant Consideration Are there any other fire hazards that warrant consideration within the premises? (This to include any fire hazards from any process; heat producing, spark or friction generating, chemical or other process which has the capacity to ignite, create excessive or rapid heat or generate oxidising or flammable gas).
NO
Deficiencies:
None.
Observations / Remedial Action Required: The work processes are commensurate with the business premises. There are no processes that pose a significant fire hazard.
ESCAPE FIRE RISK
Provision of Elements of Fire Safety as Secondary Control Measures
TO SUPPORT A: SINGLE STAGE EVACUATION
Means Of Escape It is considered that the premises are provided with reasonable means of escape in case of fire. Identify the means of evacuation and attach a plan. (This can be a hand drawn plan).
YES
Reasonable distances of travel when:
Where there is escape in a single direction? 20 Metres
State the distance of maximum travel. YES
Where there are alternative means of escape? 20 Metres
State the distance of maximum travel. YES
Suitable protection of escape routes? (Fire Doors and similar Passive Systems) FD30S (44mm) with functional self-closers + Vision Panel / Glazing.
YES – With Shortcomings
Adequate provision of exits? YES
Exits easily and immediately open-able where necessary without the use of a key? Systems / Procedures present: Thumb Turn Locks. Emergency Push Bars.
YES
Escape routes unobstructed? YES
It is considered that the premises are provided with reasonable arrangements for means of escape for disabled people?
As a supporting note only:
Where staff and regular visitors to a building require a plan, they can be provided with an individual plan through the human resources department or building manager. The plan must be tailored to their individual needs and is likely to give detailed information on their movements during an escape. It is also possible that there will be some building adaptation to facilitate their escape and to reduce the need for personal assistance.
YES – Wheelchair access available – Ground Floor Only
Does the evacuation plan fit with the floor space factors? YES
Identify dead end corridors. Are the appropriately covered? YES
Identify inner rooms. Are the appropriately covered? N/A
Deficiencies:
Fire door on ground floor that leads to kitchen area is missing intumescent strips.
Observations / Remedial Action Required: Intumescent strip on door needs to be replaced. A full 30-minute protected route is required to include walls, floors and sufficient FD30(S) Fire Doors with functional self-closers and thumb turn locks. Fire doors when closed, will stop the spread of fire.
ESCAPE FIRE RISK
Latch/lock installed on office door on first floor.
Cont. They are constructed from materials designed to resist fire for a certain amount of time – normally 30 or 60 minutes. The (s) suffix is for smoke seals and intumescent strips - Intumescent materials are designed to swell and enlarge when exposed to heat, thereby sealing any gaps in and around a fire door, blocking the path of smoke and heat. On the office door on first floor (externally) is a latch/lock installed on the door. This is currently used for security, however, in the event this becomes locked due to malicious intent or accidental any person(s) inside the building will subsequently become trapped. There will be no means of escape from the building. All escape routes were clear on day of assessment. Doors present were compliant fire doors, FD30(S). There are two directions of travel for escape from the ground floor. Maximum travel distance to relative place of safety is approx. 20m.
As a supporting note only: Requirements of a fire-resisting door are vital to ensure that the occupants can evacuate to a place of safety. Correctly specified and well-fitted doors will hold back fire and smoke preventing escape routes becoming unusable, as well as preventing the fire spreading from one area to another.
As with any other life-saving product, a fire door should be checked regularly to ensure it functions correctly and is ready to use. It should be considered in exactly the same way as testing a smoke alarm or a fire extinguisher.
Periodic checks should be carried out at least every 6 months, or more regularly depending on the traffic using the door.
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Measures To Limit Fire Spread And Development It is considered that there is:
Compartmentation of a reasonable standard. (Fire resisting) Identify compartmentation.
YES
Reasonable limitation of linings that may promote fire spread. (Walls and ceilings)
YES
As far as can be reasonable ascertained, fire dampers are provided in ducts or vents as necessary to protect critical means of escape routes against passage of fire, smoke and combustion products in the early stages of a fire?
N/A
Deficiencies: None.
Observations / Remedial Action Required: All areas observed on the day of the assessment were in good order and free from any form of shortcoming.
Emergency Escape Lighting It is considered that there is a reasonable standard of emergency escape lighting to ensure safe use of escape routes complying to BS5266?
YES
Observations / Remedial Action Required: Emergency lighting good throughout the premises.
*Emergency light Systems must be serviced and certified annually in accordance with BS 5266 Part 8: 2016 – Code of Practice for the Emergency Escape Lighting of Premises.
Fire Safety Signs And Notices It is considered that there is a reasonable standard of fire safety signs and notices? This to include fire exit, fire resisting door and hazard signage. The signage should comply to Health & Safety (Signs and signals) Regulations BS1996
NO
Deficiencies: Signage required.
Observations / Remedial Action Required: Emergency Exit Push Bars and Pads do not have signage displayed. All Fire Doors should have signage displayed – Fire Door Keep Closed / Keep Shut / Keep Locked. Fire doors that have been fitted with self-closing devices should be labelled ‘Fire door – keep shut’ on both sides. Fire Action sign located on first floor required information to be included. Currently blank. Ensure signage is installed in accordance with BS 5499 Part 4: 2013 – Safety Signs. Code of Practice for Escape Route Signing and/or the Safety signs and signals. The Health and Safety (Safety Signs and Signals) Regulations 1996.
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Means Of Giving Warning In Case Of Fire Reasonable manually operated fire warning system provided?
YES
If yes give details: (e.g. Break glass call points, fire bell, air horn, klaxon etc)
Conventional Call Points
Automatic fire detection provided? No fire alarm specifications were seen on the day of the assessment. Based on visual inspection only, no audibility tests or verification of full compliance with relevant British Standard carried out. On completion of a visual assessment of coverage, it is assessed as being a …………………
BS 5839 2017: Part 1 L2 system.
YES
Part of Premises only N/A
Extent of automatic fire detection generally appropriate for the occupancy and fire risk?
YES
Remote transmission of alarm signals to a monitoring station or other? External contractor: N/A. Building Security: N/A.
N/A
Observations / Remedial Action Required:
The Fire Alarm panel located on the ground floor was displaying a fault light as well as an intermittent beep to indicate the fault. The fire alarm and maintenance are the responsibility of the Building Management. Ensure a Competent Engineer is utilised to rectify the issue(s). *Fire detection systems should be serviced and certified every 6 months in accordance with BS 5839 Part 1: 2017 – Fire Detection and Alarm Systems.
ESCAPE FIRE RISK
Are all fire extinguishing appliances readily accessible and unobstructed? (i.e. mounted on walls or on appropriate bases)
YES
Are hose reels provided?
Observations / Remedial Action Required: Extinguishers present were correctly mounted and accompanied with the relevant signage. *Extinguishers are the responsibility of Building Management. **Extinguishers should be installed in accordance with BS 5306-8:2012 Fire extinguishing installations and equipment on premises. Selection and positioning of portable fire extinguishers. Code of practice.
Relevant Automatic Fire Extinguishing Systems Type of fixed system and location: (Inergen gas suppression systems, sprinklers/misting systems etc).
N/A
Observations / Remedial Action Required: None.
Other Relevant Fixed Systems And Equipment Type of fixed system and location: (i.e. Dry/wet risers, fireman’s lift control, smoke ventilation, smoke curtains etc).
N/A
ESCAPE FIRE RISK
Lisa Miller
Evacuation Policy: SINGLE STAGE EVACUATION
Are competent person(s) appointed to assist in undertaking the preventative and protective measures (i.e. relevant general fire precautions)?
NO
Is there a suitable record of the fire safety arrangements? YES
Appropriate fire procedures in place? Evac Plan – Single Stage YES
Are procedures in the event of a fire appropriate and properly documented? YES
Are there suitable arrangements for summoning the Fire and Rescue Service? YES
Are there suitable arrangements to meet the F&RS on arrival and provide relevant information, including that relating to hazards to fire fighters?
YES
Is there a plan of the building available indicating basic layout and any areas of significant risk? YES
Are there suitable arrangements for ensuring that the premises have been evacuated? YES
Is there a suitable fire assembly point(s)? YES
Are there adequate procedures for evacuation of any disabled people who are likely to be present? YES
Persons nominated and trained to assist with evacuation, Including evacuation of disabled people? YES
Appropriate liaison (if necessary) with Fire and Rescue Service Rescue Service crews visiting for familiarisation visits?
N/A
Routine in-house inspections of fire precautions (e.g. in the course of health and safety inspections)?
YES
Deficiencies:
None.
Observations / Remedial Action Required: Develop Evacuation Plan displayed in communal areas of the building. Continue to review this plan as necessary. As a supporting note only: Your emergency plan should be appropriate and specific to your premises and could include: • how people will be warned if there is a fire; • what staff should do if they discover a fire; • how the evacuation of the premises should be carried out; • identification of key escape routes; • arrangements for fighting fire; • arrangements for the safe evacuation of people identified as being especially at risk, such as those with disabilities and children; • contingency plans, e.g. restrictions on the use of the building, for when life safety systems are out of order, e.g. fire-detection and warning systems; • how the fire and rescue service and any other necessary services will be called and who will be responsible for doing this; and • what training employees need and the arrangements for ensuring that this training is given.
ESCAPE FIRE RISK
Cont.
You must have a plan in place for the evacuation of disabled people (Customers / Visitors) - (without FRS Assistance). Arrangements for the safe evacuation of people identified as being especially at risk, such as those with disabilities, impairments or frail, lone workers and young persons must be implemented.
Should there be a staff member employed who is disabled, develop and implement the following:
A Personal Emergency Egress Plan or Personal Emergency Evacuation Plan.
The PEEP explains the method of evacuation to be used by a disabled person in each area of a building. It should not be assumed that because a person has a disability that they will need or ask for a PEEP.
Such plans rely on the presence of staff or others available to assist the person to escape in a fire. A further specific risk assessment may be necessary, practicable arrangements may be implemented – further guidance may be required. Information must be made available to the Emergency Services (An appropriate wall mounted locker / folder may be utilised):
• Hazardous Areas and Materials.
• Building Plans.
It is critical that you have a Fire Safety Management Organisation: A fire safety management system should ensure that: • Fire safety objectives are set and clearly communicated throughout the organisation; • A suitable fire safety management structure is developed along with clearly defined roles and responsibilities; • Appropriate guidance is produced and disseminated throughout the organisation to ensure that all of the organisation’s activities support the fire safety objectives; • A suitable and sufficient assessment of fire risks is undertaken throughout the relevant areas of all premises owned, occupied and/or managed by the organisation; • Appropriate action plans for improvement to fire precautions are recorded and actioned; • Fire risk assessments are maintained up to-date and are reviewed as appropriate; • A suitable programme of fire safety training is developed and implemented;
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Cont. • A robust system for the monitoring and reporting of fire incidents, false alarms, unwanted fire signals and other fire safety issues is developed and implemented; • The performance of the fire safety management system is periodically audited and assessed against the organisation’s fire safety objectives.
A folder must be organised in such a way that it reflects a Fire Safety Organisation. Information must be relevant and current.
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Training And Drills Fire safety training is managed by: Lisa Miller
Deputy or assistant: Jacqui Lawrence
Are all staff given adequate fire safety instruction and training on induction? YES
Are all staff given adequate periodic ‘refresher’ training at suitable intervals? If yes, at what intervals?
NO
Are all staff with special responsibilities (Fire wardens and staff who assist with disabled people) given additional training?)
NO
Does all training for staff provide information, instruction or training on the all the following (If no, indicate which one/s in the deficiencies boxes below):
Fire risks in the premises? The general fire precautions in the building? Action in the event of a fire? / Action on hearing the fire alarm signal? Method of operation of manual call points? Location and use of fire extinguishers? Means for summoning the fire and rescue service?
NO
Are fire drills carried out at appropriate intervals and a record of such drills maintained? NO
Is there sufficient and adequate channels of communication of fire safety information between employer and employee (e.g. Health & Safety meetings, notice boards etc)
YES
When the employees of another employer work in the premises, are they provided with adequate instructions and given appropriate information (e.g. on fire risks and fire safety measures)?
YES
N/A
Deficiencies:
Business not yet trading. Once trading commences ensure staff are sufficiently trained. There are two main fire training programmes that suits most low – normal risk environments, Basic Fire Awareness and Fire Marshal Training.
Basic Fire Awareness Training.
This course gives staff an all-round knowledge of what to do in the event of a fire, how to prevent a fire from happening in the first place and gives hands on practical experience of tackling a fire with a fire extinguisher.
Fire Marshal Training.
All workplaces are required by law to have a sufficient number of fire marshals to deal with fire emergencies fast and effectively. This will allow them to effectively evacuate their workplace or provide the emergency services with assistance.
Staff expected to undertake the role of fire marshals (often called fire wardens) would require more comprehensive training. Their role may include: • helping those on the premises to leave; • checking the premises to ensure everyone has left; • using firefighting equipment if safe to do so; • liaising with the fire and rescue service on arrival; • shutting down vital or dangerous equipment; and • performing a supervisory/managing role in any fire situation
ESCAPE FIRE RISK
Cont.
Fire Drills:
Once the emergency plan has been developed and training given, you will need to evaluate its effectiveness. The best way to do this is to perform a fire drill. This should be carried out at least every 6 months or as required. If you have a high staff turnover, you may need to carry them out more often. A well-planned and executed fire drill will confirm understanding of the training and provide helpful information for future training. Throughout the drill the responsible person and nominated observers should pay particular attention to: • communication difficulties with regard to the roll call and establishing that everyone is accounted for; • the use of the nearest available escape routes as opposed to common circulation routes; • difficulties with the opening of final exit doors; • difficulties experienced by people with disabilities; • the roles of specified people, e.g. fire wardens; • inappropriate actions, e.g. stopping to collect personal items, attempting to use lifts, etc.; and • windows and doors not being closed as people leave. This should be recorded and stored within the Fire Safety Folder.
ESCAPE FIRE RISK
Deputy or assistant: Jacqui Lawrence
Adequate maintenance of the workplace? YES
FIRE ALARMS:
EVERY 6 MONTHS BY AN ENGINEER
Commercial - Fire detection systems must be serviced and certified every 6 months in accordance with BS 5839 Part 1: 2017 – Fire Detection and Alarm Systems.
N/A – Building
Management’s
N/A – Building
Management’s
ANNUALLY BY AN ENGINEER
Annual testing routines for emergency escape lighting in accordance with BS 5266-1:2016 Emergency lighting.
N/A – Building
Management’s
N/A – Building
Management’s
YES – November
N/A – Building
Management’s
FIRE DOORS:
STAFF CHECKS Periodical Fire Door checks? Periodic checks should be carried out at least every 6 months, or more regularly depending on the traffic using the door.
YES
FINAL EXITS AND SECURITY:
STAFF CHECKS Routine checks of final exit doors and/or security fastenings?
YES
GAS BOILERS AND GAS SAFETY CERTIFICATE:
ANNUALLY BY AN ENGINEER Annual Gas Safety Check: The Gas Safety (Installation and use) Regulations 1998 require that gas installations and appliances are maintained in safe condition and good working order and receive a gas safety check annually. The gas safety check and any other work to the installation may only be carried out by a competent and registered engineer.
N/A
ELECTRICAL INSTALLATIONS: PAT TESTING:
AS STATED BY AN ENGINEER Periodic inspection and testing should be carried out only by electrically
competent persons, such as registered electricians. They will check the
condition of the electrics against the UK standards for the safety of
electrical installations, BS 7671 – Requirements for Electrical Installations
(IEE Wiring Regulations). Every 5-10 years.
BY A COMPETANT PERSON PAT Testing will ensure all equipment is serviceable, maintained and inspected by a Qualified / Competent Person who is able to identify shortcomings in safety standards. In an environment such as this, annual testing is recommended.
YES – 20th
February 2023
(valid until)
YES – September
Fire Doors Checks: Required.
Periodic checks should be carried out at least every 6 months, or more regularly depending on the traffic using the door.
Ensure all routine tests are conducted and recorded accordingly.
ESCAPE FIRE RISK
Fire drills? NO
Fire training? NO
N/A
N/A
N/A
N/A
N/A
N/A
Location of Records: (Available for inspection by Fire Authority if required)
Give Details: None seen on day of assessment.
Deficiencies:
The relevant testing and maintenance dates of fire safety related equipment is the responsibility of Building Management. However, Fire safety related training and Fire Drill records need to be up to date. All routine maintenance and servicing activity must be recorded, along with all reported defects and remedial action taken – including false alarms. This log must be kept up to date and remain current.
Keeping up-to-date records of your fire risk assessment can help you effectively manage the fire strategy for your premises and demonstrate how you are complying with fire safety law.
Your records should be kept in a specified place on the premises (for example, in the management’s office), and should include:
• Details of any significant findings from the fire risk assessment and any action taken.
• Testing and checking of escape routes, including final exit locking mechanisms, such as panic devices, emergency exit devices and any electromagnetic devices.
• Testing of fire-warning systems, including weekly alarm tests and periodic maintenance by a competent person.
• Recording of false alarms.
• Planning, organising, policy and implementation, monitoring, audit and review.
• Maintenance and audit of any systems that are provided to help the fire and rescue service.
ESCAPE FIRE RISK
• The competence, qualifications and status of the persons responsible for carrying out inspections and tests.
• The results of periodic safety audits, reviews, inspections and tests, and any remedial action taken.
• All incidents and circumstances which had the potential to cause accidents and monitor subsequent remedial action.
ESCAPE FIRE RISK
32
FIRE RISK ASSESSMENT The following simple risk level estimator is based on a more general health and safety risk level estimator
contained in BS 8800:
Slight harm
Moderate harm
Extreme harm
Moderate risk
Substantial risk
Intolerable risk
Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (probability of ignition) at this building in this context, a definition of the above terms is as follows:
Low: Unusually low likelihood of fire as a result of negligible potential sources of ignition.
Medium: Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).
High: Lack of adequate controls applied to one or more significant fire hazards, such as to result
in significant increase in likelihood of fire.
Low Medium X High
Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this risk assessment, it is considered that the consequences for life safety in the event of fire would be:
Slight harm X Moderate Extreme harm
In this context, a definition of the above terms is as follows:
Slight harm: Outbreak of fire unlikely to result in serious injury or death of any occupant
(other than an occupant sleeping in a bedroom in which a fire occurs).
Moderate harm: Outbreak of fire could result in injury of one or more occupants, but it is unlikely to involve multiple fatalities.
Extreme harm:
Significant potential for serious injury or death of one or more occupants.
ESCAPE FIRE RISK
33
Accordingly, it is considered that the risk to life from fire at this building is:
Trivial Tolerable X Moderate Substantial Intolerable
Risk Level
Trivial
No action is required and no detailed records need be kept.
Tolerable
No major additional controls required. However, there may be a need for consideration of improvements that involve minor or limited cost.
Moderate
It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment may be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.
Substantial
Considerable resources may have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken.
Intolerable
Building (or relevant area) should not be occupied until the risk is reduced.
Priority
Meaning
High
Immediate priority to be actioned within 24 hours to 8 weeks
Breaches of legal requirements, which could cause injury and require immediate short term
action. Also includes matters that can be resolved at minimal cost
<<<<<<<<<<<<<
Medium priority to be actioned within 2-6 months
Breaches in legislation that may require medium/long term action to resolve
Low
Items of non urgent priority or for future consideration
ESCAPE FIRE RISK
SUMMARY: (Notes for follow on assessors and / or enforcement officers).
General housekeeping of the property was good. All escape routes were clear on day of assessment.
Fire door on ground floor required intumescent strip replaced.
Signage required. Fire Action, Fire Door and Push Bar signs.
Fire Drill required (6 monthly basis) on business commences.
Fire Alarm panel displaying fault – Building Management’s responsibility.
ESCAPE FIRE RISK
No Action to be Taken Priority Action by Date Action
Completed
1 Means of Escape:
Fire door on ground floor that leads to kitchen area is missing intumescent strips. Intumescent strip on door needs to be replaced. A full 30-minute protected route is required to include walls, floors and sufficient FD30(S) Fire Doors with functional self-closers and thumb turn locks. Further guidance can be found in BS 8214: 2016 – Code of Practice for Fire Door Assemblies.
Latch/lock installed on office door on first floor. On the office door on first floor (externally) is a latch/lock installed on the door. This is currently used for security, however, in the event this becomes locked due to malicious intent or accidental any person(s) inside the building will subsequently become trapped. There will be no means of escape from the building.
See Means of Escape for further supporting comments.
High
High
36
2 Fire Safety Signs And Notices: Signage required. Emergency Exit Push Bars and Pads do not have signage displayed. All Fire Doors should have signage displayed – Fire Door Keep Closed / Keep Shut / Keep Locked. Fire doors that have been fitted with self-closing devices should be labelled ‘Fire door – keep shut’ on both sides. Fire Action sign located on first floor required information to be included. Currently blank. Ensure signage is installed in accordance with BS 5499 Part 4: 2013 – Safety Signs. Code of Practice for Escape Route Signing and/or the Safety signs and signals. The Health and Safety (Safety Signs and Signals) Regulations 1996.
High
37
3 Means Of Giving Warning In Case Of Fire: Fault displayed on Fire Alarm Panel.
The Fire Alarm panel located on the ground floor was displaying a fault light as well as an intermittent beep to indicate the fault. The fire alarm and maintenance are the responsibility of the Building Management. Ensure a Competent Engineer is utilised to rectify the issue(s).
*Fire detection systems should be serviced and certified every 6 months in accordance with BS 5839 Part 1: 2017 – Fire Detection and Alarm Systems.
High
Building
Management
4 Procedures And Arrangements:
No specific Fire Safety folder present. It is critical that you have a Fire Safety Management Organisation. See Procedures And Arrangements for full supporting comments.
High
Business not yet trading. Once trading commences ensure staff are sufficiently trained. Basic Fire Awareness/Fire Marshal training required. Basic Fire Awareness Training.
This course gives staff an all-round knowledge of what to do in the event of a fire, how to prevent a fire from happening in the first place and gives hands on practical experience of tackling a fire with a fire extinguisher.
High
READ EVERY SECTION AS EACH SECTION MAY CONTAIN MORE DETAIL.
Call for guidance and assistance if you do not understand all points.
Cont.
Fire Marshal Training.
All workplaces are required by law to have a sufficient number of fire marshals to deal with fire emergencies fast and effectively. This will allow them to effectively evacuate their workplace or provide the emergency services with assistance.
See Training And Drills Section for full comments.
Fire Drills required:
Once the emergency plan has been developed and training given, you will need to evaluate its effectiveness. The best way to do this is to perform a fire drill. This should be carried out at least every 6 months or as required. If you have a high staff turnover, you may need to carry them out more often. This should be recorded and stored within the Fire Safety Folder. See Training and Drills Section for full comments.
High
6 Recording:
No records seen on day of assessment (Training & Drills). Fire safety related training and Fire Drill records need to be up to date. See Recording Section for full comments.
High
• Avoiding risks.
• Combating the risks at source.
• Adapting to technical progress.
• Replacing the dangerous by the non-dangerous or less dangerous.
• Developing a coherent overall prevention policy which covers technology, organisation of work and the influence of factors relating to the working environment.
• Giving collective protective measures priority over individual protective measures; and
• Giving appropriate instructions to employees.
ESSENTIALLY KEEPING SOURCES OF IGNITION SEPARATED FROM COMBUSTIBLE MATERIALS THROUGHOUT.
GENERAL SAFETY MEASURES:
The following are general safety measures in establishing and maintaining fire protection in the
workplace:
• Never pile or lay material in a way that it covers or blocks access to firefighting equipment.
• Make sure to use only approved containers for the separation and disposal of combustible refuse. Remember to always replace the lid.
• Never store flammable materials within 10 feet of a building or other structure.
• Stack and pile all materials in orderly and stable piles.
• Never let unnecessary combustible materials get accumulated in any part of your work area.
• Make a periodic clean-up of entire work site and keep grass and weeds under control.
• Regularly dispose of combustible debris and scrap from your work area.
• Use only approved containers and tanks for storage, handling, and transport of combustible and flammable liquid.
• Always perform evaluation procedures before performing operations that present fire hazards like welding.
ESCAPE FIRE RISK
ANNEX B: A GUIDE TO EMERGENCY PLANNING
An ‘emergency plan’ must be prepared and its purpose is to ensure that all persons in the premises know what to do in case of any emergency, including a fire, so that the occupants can be safely evacuated. It is good practice to have a written emergency plan in any case. The ‘emergency plan’ should be based with consideration to this fire risk assessment and be available for your employees, their representatives, residents and the enforcing authority. Note (for example): That although in small premises the emergency plan may be exactly the same as the fire action notices, in residential care premises, the ‘emergency plan’ will need to be more detailed. The ‘emergency plan’ should be appropriate for the premises and may include the following:
1. The means of warning if there is a fire. 2. What action staff/employees/visitors should take if they discover a fire 3. Details of how the evacuation of the premises should be carried out. 4. All individual/specific needs or risks associated with any individual resident, employee,
contractor or visitor. 5. Identification and use of protected areas, refuges etc. used for horizontal and progressive
evacuation. 6. The location of the approved assembly point, plus the procedures required to take a roll call
ensuring that all persons are accounted for and for checking that the premises have been evacuated.
7. Identification of key escape routes, how people can gain access to them and escape from them in safety.
8. Arrangements in place for firefighting. 9. The duties and identities of staff/employees who have specific responsibilities e.g. fire
wardens, fire marshals etc. 10. Arrangements for the safe evacuation of people who are identified as being especially at risk
e.g. residents, those with disabilities, employees, contractors or visitors. 11. Which machines/processes/appliances/power supplies etc. that may need to be stopped or
made safe if there is a fire, and the role of all persons responsible for this. 12. Any specific arrangements that have been made especially for high fire risk areas. 13. Contingency plans for when any of the safety systems are non-operable. 14. Details of how fire and rescue services will be called and the responsible person(s) for doing
this. 15. Procedures that are in place for meeting the emergency services upon their arrival and
passing information to them. 16. What training do employees or staff need and what arrangements to ensure that training is
given on a regular basis. 17. Plan for the accommodation of any residents both during the fire, immediately after and long
term and also the storage of any valuables etc.
ESCAPE FIRE RISK
Hot Work Policy and Procedure for ………………………
Preamble
The company is committed to a workplace free of injuries. Given the diverse nature of the operations, each operation will have a Hot Work policy in place which ensures that employees or visitors to the operation are protected from the potential from related injuries and that site property and product is protected. It is required that all employees and visitors to our operations familiarize themselves with our policies and adhere to those policies.
Policy
This policy was developed to ensure that the Hot Work will be managed and proper actions are taken to prevent loss due to fire caused by Hot Work (cutting, soldering & welding, explosion or any other activity that involves an open flame). All affected employees and contractors will receive instruction as to the expectations of them to ensure compliance with this policy.
Scope
The provisions set out in this policy apply to any work done on site using a welder, torch, or any other facsimile and is to be strictly adhered to by all parties. The use of a Hot Work Permit when that hot work takes place away from the designated hot work areas is mandatory.
Responsibilities
Management
• To ensure that all employees involved in the Hot Work Process are trained (including Permit Authorizing Individual, Hot Work Operator and Fire Watch).
• Conduct periodic audits to ensure compliance with this policy.
• EHS are to communicate any changes to this policy with respect to regulation and interpretation.
• Ensure that the policy is reviewed annually and is current with all applicable regulations.
PAI (Permit Authorizing Individual)
• Assess the work area and sign the Hot Work Permit PRIOR to work commencing.
• Post one part of permit at job site and place top copy of permit at the site designated area. (i.e. permit board).
• Have a designated Fire Watch during Hot Work. This could be anyone who has been trained as Fire Watch.
• Ensure sprinkler systems are in working order monitoring once per hour for minimum of 6 hours or longer as determined.
• After completion of Hot Work ensure continuous monitoring for minimum of 30 minutes or longer as determined by the PAI. As well continue by the PAI. This function may be performed by a designated Fire Watch, Plant Security Guard, Machine Operator or maintenance person.
See Appendix #1 for Sample Hot Work Permit
ESCAPE FIRE RISK
Person Performing Hot Work
The person doing the Hot Work must verify that a hot work permit is in place before starting Hot Work. The permit is issued for one location only and is valid for no longer than 24 hours. It may become invalid if conditions change (i.e. adverse environmental condition).
The person doing the Hot Work is responsible for complying with all rules and regulations concerning safe work practices and all requirements stated on the permit.
The Fire Watch
• Assist Hot Work Operator in preparation and clean-up of Hot Work area.
• Wet down surrounding areas including lower floors and beams if applicable.
• Assess 35’ radius for potential fire hazards.
• Be alert to any changes and identify changes or concerns to Hot Work Operator.
The Security Guard or Monitor
• At the end of the monitoring period, the completed forms are picked up and delivered to the designated area. They are stored according to underwriter’s requirements.
Outside Contractors
• Will be trained and held to the same Hot Work Standards as the company employees. The supervisor who hires the contractor will ensure that this training has taken place prior to starting Hot Work and audits the process.
Appendices
ANNEX D: KITCHEN FIRE SAFETY
Simple and basic fire safety training of staff working in high fire risk areas should be informed of the
risks and trained in the use of the fire-fighting equipment provided. This not only gives them
confidence in themselves to tackle fires in their early stages but reduces the risk of fire spread and
loss of the facility quite considerably. A rule of thumb for fire growth in compartments is that the
intensity of the fire doubles every minute it is not attacked.
Always follow the manufacturer’s instructions:
In kitchens there is inevitably a lot of equipment that could potentially be dangerous if badly installed
or misused. Cooking appliances and apparatus such as ovens and deep fat fryers must always be
properly installed and used in accordance with the manufacturer’s recommendations. Also, don’t cut
corners when it comes to maintenance. Looking after your equipment is essential to ensuring safety
in the kitchen.
Major fire risk with deep fat fryers:
Deep fat fryers commonly used in fast food outlets and restaurants are a common cause of kitchen
fires. Overfilling them can lead to the oil being ignited and going up in flames. Once started, the fire
can spread very quickly, causing serious risk of injury and even death. Take care to fill to the
appropriate level and never leave unattended if in use. A documented cleaning regime must be in
place!
Also, if possible try and choose a fat fryer with a special system, built in to automatically turn off
once the oil reaches a certain temperature, this stops overheating and reduces the risk of a fire.
ESCAPE FIRE RISK
Remote power shutdown for an emergency situation:
Passive fire protection is important to ensure the layout of a kitchen helps prevent fire as well as
aiding attempts to contain fire and make the area safe. If a fire starts, it’s crucial that the power or
gas supply is able to be shutdown remotely, to make the situation safer for fire services and avert a
potentially bigger disaster.
All surfaces should be kept clean and tidy:
It probably goes without saying that a kitchen should be clean, but special attention must be paid to
keep areas free of oil and grease. Build-up of grease inside cookers and oven tops can lead to a fire,
so regular cleaning of ovens and equipment is essential.
In general, kitchens should be a tidy environment, without any clutter that could block exits and
prevent escape in an emergency. All waste cooking oil should also be disposed of properly and not
be left on the premises for longer than is necessary.
Ensure kitchen staff wear appropriate clothing:
Again, in commercial kitchens, all staff should be very familiar with this basic safety rule, but in
smaller establishments this may be less strictly regulated. Loose clothing should not be worn whilst
cooking, sleeves must be rolled up and long hair tied back. Aprons are ideal for keeping clothes
away from flames.
Never leave cooking unattended:
The golden rule in preventing both domestic and non-domestic kitchen fires is to always pay
attention to what you are doing. In a busy restaurant kitchen this may not always be easy, but timers
can be really useful to alert chefs when food is ready, to avoid it being left in the ovens for longer
than it should.
If for any reason cooking must be left, it’s important that all staff are instructed to turn off appliances
and take pans off the heat. Even if you think that you’ll only be away for a moment, it’s better to be
safe than sorry.
Make sure the premises is secured at night –and checked!
As we all know how easy it is to forget to turn the oven off, it’s important that at the end of each day
a final check is carried out to ensure all cooking appliances and equipment are properly switched off.
Ideally this would be the responsibility of the owner or the last person to leave at night. Creating a
checklist for staff is a good idea to ensure the premises is secure.
Fire Safety Management System:
A fire safety management system can significantly reduce the risks and minimise the potential
effects of fire. Fire safety management need not be complicated for your food business. Fire Risk
Assessments must be suitable and sufficient, therefore need to be completed by competent persons.
What is a Mobility Impairment?
The degree to which an individual is affected by a mobility impairment, and the extent that this
constitutes a life risk that may be unique to that individual’s circumstance. A mobility impairment
definition can be applied to any individual who is unable, or finds it difficult to move over the
potential evacuation distance without the assistance or others, or at such a pace that would impede
others escaping at a normal speed. In effect, the definition can be extended beyond the wheelchair
user to elderly persons, those with breathing difficulties, those with temporary conditions such as
pregnancy, or those injuries affecting their mobility. It could also affect those with a visual
impairment, who move slowly because they cannot easily see the means of escape. In short, any
individual who is unable to evacuate with the main body of able-bodied occupants.
Aim
The aim of a PEEP is to provide people who cannot get themselves out of a building unaided with
the necessary information and assistance to be able to manage their escape to a place of safety
and to ensure that the correct level of assistance is always available.
Responsibilities
It is the responsibility of [ Practice Manager / Responsible Person / nominated representative ] to
talk to disabled staff, service users, and visitors to assess whether they require any assistance
in the event of an emergency. If someone believes they might require assistance, the PEEP
Questionnaire should be completed. This should be completed by the Responsible Person or
their nominated representative and, if possible, in liaison with the individual who has the
disability / mobility impairment.
Writing the PEEP
From the information gathered in the questionnaire, a PEEP should be developed.
Given the unique characteristics of buildings and the need for a PEEP to take account of an
individual’s capabilities, disabled persons who regularly use different buildings may have to
have a separate PEEP for each building.
If assistance with escape is required, the extent of such assistance should be identified in the
PEEP, i.e. the number of assistants and the methods to be used. It is necessary to ensure that
there is cover for absences, and the assistants may require training.
Evacuation in an Emergency
Assisting wheelchair users down stairs
Where disabled persons are located above the ground floor there are a number of
considerations. In all the following cases Evacuation Lifts (where fitted) or Refuges should be
identified and clearly marked
Temporary Refuges -
A refuge is a designated temporary safe place where disabled people can wait for assistance. It is
an area that is both separated from a fire by fire resisting construction and provides a safe route
to final exit, e.g. the head of a protected stairway - where there is sufficient space. The provision
of a refuge will permit a staged evacuation to be implemented. A refuge area must be clearly
signed and should be of sufficient size to accommodate both people using it as a refuge and any
people passing through on their way out of the building.
Lifts -
Most lifts cannot be used in an emergency. Any lift used for the evacuation of disabled people
should be an “evacuation lift.” The individual lift servicing contractor, or a Specialist Fire Safety
Advisor, will be able to tell you if, and in what circumstances, a lift may be used in the event of a
fire.
Safe Routes -
A PEEP should contain details of the necessary escape route(s). Clear unobstructed gangways
and floor layouts should be considered at the planning stage.
It is especially important to ensure that security devices on doors, etc, are all able to be operated
by the evacuating persons.
It is also necessary to ensure that there are (as many as possible) alternative routes and that the
routes are not excessively long.
Deaf and Hearing Impaired persons
Generally, most deaf people alongside hearing work-colleagues, relatives or carers will not
require special equipment, providing they have been made aware of what to do in the event of a
fire. They will be able to see and understand the behaviour of those around them.
However, deaf or hearing impaired persons working alone may need an alternative method of
being alerted to an emergency. For example many alarm systems have visual indicators in the
form of a flashing light, or vibrating pager systems can be used.
Blind and Partially-sighted persons
Staff, service users, regular visitors, etc should be offered orientation training and, where
applicable, this must include alternative ways out of the building. If a blind person uses a guide
dog it is important that the dog is also given ample opportunity to learn these routes.
Training
To be effective, any Emergency Plan depends on the ability of staff to respond efficiently. Staff
will therefore receive instructions, practical demonstrations and training appropriate to their
responsibilities. This may include some or all of the following elements:
ESCAPE FIRE RISK
• Specific training/instruction for nominated members of staff e.g. Fire Wardens
• Specific training/instruction in the use of Fire Extinguishers etc.