ERP ConfigGude in English

EHP4 for SAP ERP 6.0

December 2010

Profitability Analysis (168)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Profitability Analysis (168): Configuration Guide

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Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

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<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



Contents

1 Purpose............................................................................................................................. 6

2 Preparation........................................................................................................................ 6

2.1 Prerequisites............................................................................................................6

3 Configuration.....................................................................................................................6

3.1 Structures................................................................................................................6

3.1.1 Creating Operating Concern (Enterprise Structure).............................................6

3.1.2 Maintaining Characteristics – Transfer from SAP Table......................................6

3.1.3 Maintaining User-Defined Characteristics...........................................................7

3.1.4 Maintaining Value Fields.....................................................................................8

3.1.5 Creating Operating Concern................................................................................9

3.1.6 Setting Operating Concern................................................................................10

3.1.7 Assigning Controlling Area to Operating Concern.............................................10

3.2 Derivation & Valuation...........................................................................................11

3.2.1 Derivation..........................................................................................................11

3.2.2 Valuation...........................................................................................................12

3.3 Planning................................................................................................................. 18

3.3.1 Maintaining Versions.........................................................................................18

3.3.2 Plan Settlement: Receiving Version in CO-PA..................................................19

3.3.3 Maintaining Revaluation Keys...........................................................................20

3.3.4 Defining Planning Layout...................................................................................20

3.3.5 Defining Planning Levels...................................................................................20

3.3.6 Defining Planning Packages..............................................................................21

3.3.7 Defining Planning Methods (Parameter Set).....................................................22

3.3.8 Creating Plan Assessment................................................................................23

3.4 Flows of Actual Values..........................................................................................28

3.4.1 Transfer of Billing Documents...........................................................................28

3.4.2 Order and Project Settlement............................................................................29

3.4.3 Direct posting from FI/MM.................................................................................32

3.4.4 Settlement of Production Variances..................................................................33

3.4.5 Transfer of Overhead........................................................................................35

3.4.6 Activating Profitability Analysis..........................................................................40

3.5 Information System................................................................................................40

3.5.1 Defining Variables for Reports...........................................................................40

3.5.2 Defining Forms for Profitability Reports.............................................................41

3.5.3 Creating Profitability Report...............................................................................43

4 Troubleshooting in CO-PA...............................................................................................43



4.1 General Troubleshooting – Regenerating the Operating Concern.........................43



Profitability Analysis

1 PurposeThis configuration guide provides the information that you need to manually set up configuration of this building block.

If you do not want to configure manually and prefer to use an automated installation process using BC sets and other tools, refer to the installation guide for this building block.

2 Preparation

2.1 PrerequisitesBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the building block prerequisite matrix (Prerequisites_Matrix_[xx]_EN_SG.xls; the placeholder [xx] depends on the SAP Best Practices version you use, for example, BL refers to the SAP Best Practices Baseline Package: Prerequisites_Matrix_BL_EN_SG.xls). This document can be found on the SAP Best Practices documentation DVD in the folder: \BL_SG\Documentation\.

3 Configuration

3.1 Structures

3.1.1 Creating Operating Concern (Enterprise Structure)

Procedure

1. Access the activity using one of the following navigation options:

Transaction code SM30 (enter table name V_TKEB2 and choose Maintain.)

IMG menu Enterprise StructureDefinitionControllingCreate Operating Concern



2. On the Change View “Define Operating Concern”: Overview screen, choose New Entries.

3. In the Operating concern field, enter your Operating concern (for example 10SG).

4. In the Name of operating concern field, enter Best Practices.

5. Choose Save.

3.1.2 Maintaining Characteristics – Transfer from SAP Table

Procedure


Transaction code KEA5

IMG menu ControllingProfitability AnalysisStructuresDefine Operating ConcernMaintain Characteristics



2. On the Edit Characteristic: Start screen:

a. Choose All Characteristics.

b. Choose Change.

3. In the Caution: You are processing cross-client data structures dialog box, choose Continue.

4. On the Change Characteristic: Overview screen, choose Create.

5. In the Creat Char: Assignment dialog box:

a. Choose the Transfer from SAP table option.

b. In the Table field, enter PAPARTNER.

c. Choose Create.

6. In the Reference table dialog box, choose the KUNWE field and choose Confirm.

7. In the Warning dialog box, choose Enter.

8. In the Save Inspite of Warnings dialog box, choose OK.

9. On the Change Characteristic: Overview screen:

a. Choose Save.

b. Choose KUNWE and choose Activate.

10. Repeat the steps above to create the following characteristics:

Characteristic Table

KUNRE PAPARTNER

VRTNR PAPARTNER

PAPH1 MVKE

PAPH2 MVKE

PAPH3 MVKE

BESKZ MARC

PSTYV VBAP



3.1.3 Maintaining User-Defined Characteristics

Procedure



IMG menu ControllingProfitability AnalysisStructuresDefine Operating ConcernMaintain Characteristics



2. On the Edit Characteristic: Start screen:

a. Choose All Characteristics.

b. Choose Change.

3. In the Caution: You are processing cross-client data structures dialog box, choose Continue.

4. On the Change Characteristic: Overview screen, choose Create.

5. In the Creat Char: Assignment dialog box:

a. Choose the User defined radio button.

b. Enter WWCST in the Char. field.

c. Choose the Without value maint. radio button

d. Choose Create.

6. On the Create Char. WWCST screen:

a. Enter Country Ship-to in the Description field.

b. Enter CST in the Short text field.

c. Enter Country Ship-to in the Heading field.

d. Enter CHAR 3 in the Data type/length field.

e. Choose Save.

7. On the Change Characteristic: Overview screen:

a Choose Save.

b Choose WWCST and choose Activate.

3.1.4 Maintaining Value Fields

Procedure



IMG menu ControllingProfitability AnalysisStructuresDefine Operating ConcernMaintain Value Fields



2. On the Edit Value Fields: Start screen:

a Choose All value fields radio button.

b Choose Change .

3. Accept the info message.

4. On the Change Value Fields: Overview screen, choose Create. Make the following entries, save and activate each value field:

Value Field Description Amount Quantity

VVFGS Free Goods X

VVMAT Material Costs X

VVMEP Material external Procurement X

VVLCV Labor Costs variable X

VVMCV Manufact. costs variable X

VVOCV Overhead costs variable X

VVLCF Labor Costs fix X

VVMCF Manufact. costs fix X

VVOCF Overhead costs fix X

VVIPV Input Price Variance X

VVIQV Input Quantity Var. X

VVRES Resource usage var. X

VVREM Remaining input var. X

VVLSV Lot Size Variance X

VVMPV Mixed-Price Variance X

VVOPV Output Price Var. X

VVRVA Remaining Variance X

VVSCR Scrap X

VVMSK Marketing X

VVRDC R&D X

VVN10 Non Operating Income X

VVN20 Non Operating Expens X

VVN30 Taxes X

VV910 Rev. for Exp/Travel X

VV950 Travel expenses X

VV970 Costs third party X

VVY01 CO-Bypass Mat. Costs X



3.1.5 Creating Operating Concern

Procedure



IMG menu ControllingProfitability AnalysisStructuresDefine Operating ConcernMaintain Operating Concern



2. On the Maintain operating Concern screen:

a Enter your Operating concern (for example 10SG) in the Operating Concern field.

b Choose Create.

c Confirm the dialog box.

d In the Description field, enter the description for the Operating Concern.

e For Type of Profitability Analysis choose Costing-based.

f Choose Save.

g Choose Create data structure.

3. On the Create Data Structure: Characteristic Screen:

a Choose the following characteristics and transfer them from the Transfer from pane to the Data structure pane by choosing the left arrow button:

BESKZ, KDGRP, KUNRE, KUNWE, LAND1, PAPH1, PAPH2, PAPH3, PSTYV, VKBUR, VRTNR, WWCST

b Choose the Value fields tab page.

c To transfer the following fields from the Copy from box to the Data structure box, choose the field and choose the left arrow button:

ABSMG, ERLOS, KWKDRB, KWMARB, MRABA, KWMKPR, VVFGS, RABAT, KWSKTO, VVMAT, VVMEP, VVLCV, VVMCV, VVOCV, VVLCF, VVMCF, VVOCF, VVIPV, VVIQV, VVRES, VVREM, VVLSV, VVMPV, VVOPV, VVRVA, VVSCR, VWGK, VTRGK, VVMSK, VVRDC, VVN10, VVN20, VVN30, VRPRS, VV910, VV950, VV970, KWBONI, VVY01

d Choose Activate.

e Choose Back.

4. In the Generate Environment dialog box, choose Yes to generate the Operating Concern Environment.

5. On the Maintain operating Concern screen:

a Choose the Attributes tab page.

b Choose Change.

c In the Operating concern currency field, enter your Currency (for example SGD).

d In the Fiscal Year Variant field, enter K4.

e Choose Save.

f Choose the Environment tab page.

g Activate the client-specific part.

6. To confirm the activation, go to transaction KEA0. Enter your Operating concern (for example 10SG) for operating concern and choose Enter.

7. Choose the Environment tab page and make sure that client-specific and cross-client activation indicators are green.

3.1.6 Setting Operating Concern

Procedure




Transaction code KEBD

IMG menu ControllingProfitability AnalysisStructuresSet Operating Concern



2. On the Set Operating Concern screen, enter the necessary data.

Field name Description User action and values Comment

Operating concern Your Operating concern (for example 10SG)

Type of Profit. Analysis

costing-based



3. Choose Enter.

3.1.7 Assigning Controlling Area to Operating Concern

UseThe purpose of this activity is to allocate the controlling areas that you want to be able to analyze together in Profitability Analysis to an operating concern.

Procedure


Transaction code SPRO

IMG menu Enterprise StructureAssignmentControllingAssign controlling area to operating concern



2. On the Change View “Assignment Operating concernCO Area”: Overview screen, make the following entries:

Field name User action and values

COAr your controlling area (for example 1000)

OpCo your Operating concern (for example 10SG)



3. Choose Save.

3.2 Derivation & Valuation

3.2.1 DerivationIn this step, you set up the derivation of characteristic values. Derivation lets you find values for certain characteristics automatically based on the known values of other characteristics, where these characteristics are logically dependent on one another.

When an operating concern is generated, the system produces a standard derivation strategy containing all known dependencies between characteristics. You can display these by choosing ViewDisplay all steps.

3.2.1.1 Defining Characteristic Derivation

UseThe purpose of this activity is to define the characteristic derivation for the characteristics Item Category Dummy and Intercompany Indicator.

PrerequisitesAll characteristics values have been entered and operating concern has been generated successfully.

Procedure


Transaction code KEDR

IMG menu ControllingProfitability AnalysisMaster DataDefine Characteristic Derivation

2. If the Set Operating Concern dialog box appears, enter your Operating concern (for example 10SG) and

choose Enter.

3. On the Characteristic Derivation: Display Strategy screen, choose Display <-> Change.

Ship-to party

4. Choose Create Step.

5. In the Create Step dialog box, choose Move and choose Enter.

6. On the Characteristic Derivation: Change Assignment screen:

a. In Step Description, enter YB01: Ship-To Party.

b. In Source field, enter KNDNR and choose Enter

c. In Target field, enter KUNWE and choose Enter.

d. Choose Save and Back.

Ship-to partyCountry Ship-to



7. Choose Create Step.

8. In the Create Step dialog box, choose Table lookup and choose Enter.

9. In the Enter Table Name dialog box, enter KNA1 and choose Enter.

10. On the Characteristic Derivation: Change Table Lookup screen:

a. Enter YB02: Ship-to partyCountry Ship-to in the Step description field.

b. In the Source Fields for Table Lookup section, make the following settings (Settings in italics to be entered):

Origin Field Name Name Origin Field Name

KNA1 KUNNR Customer Number 1 CO-PA KNDNR

a. Enter LAND1 in the first Field name field inthe Assignment of Table Fields to Target Fields section.

b. Enter WWCST in the second Field name field in the same line.

c. Choose Save.

d. Choose Back.

3.2.2 Valuation

3.2.2.1 Setting up Conditions and Costing Sheets

3.2.2.1.1 Creating Condition Types and Costing Sheets

UseThe purpose of this activity is to define condition types to use in Profitability Analysis (CO-PA) and CO-PA-specific costing sheets.

Procedure


Transaction code 8KEV

IMG menu ControllingProfitability AnalysisMaster DataValuationSet Up Conditions and Costing SheetsCreate Condition Types and Costing Sheets



2. On the Pricing: Maintain Condition Type screen, click on Create in Condition types section and enter the necessary data:


Condition Type YB01

Enter

Description Prices

Access sequence

no value

Prices X set Flag

Mat.Master – Standard Price

X set Flag



3. Choose Save.

4. On the Pricing: Maintain Condition Type screen, click on Create in Pricing procedures section and enter the necessary data:


Pricing procedure

YB1000

description BP Pricing Procedure for CO-PA



5. Maintain the following entries:

Step Cntr CTyp From To Description

010 10 YB01 000 000 Prices



6. Choose Save.

3.2.2.1.2 Assigning Value Fields

UseIn this IMG activity, you assign the CO-PA condition types you have defined to the corresponding value fields. This determines which condition types are used to value those value fields.

Procedure


Transaction code KE45

IMG menu ControllingProfitability AnalysisMaster DataValuationSet Up Conditions and Costing SheetsAssign Value Fields



2. Make the following entries:

Op. concern CTyp Name Value fld Description

Your Operating concern (for example 10SG)

YB01 Prices VVMEPMaterial external Pr



3. Choose Save.

3.2.2.2 Valuation Strategies

3.2.2.2.1 Defining and Assigning Valuation Strategy

UseThe purpose of this activity is to define valuation strategies and assign them to a point of valuation. The quantities transfered from the invoice are valuated with the costs calculated in the product cost estimate. If a valuation strategy calls for valuation using material costing, the system uses the point of valuation to control which cost estimate is read and how the cost components are assigned to value fields in CO-PA.

Procedure


Transaction code KE4U

IMG menu ControllingProfitability AnalysisMaster DataValuationValuation StrategiesDefine and Assign Valuation Strategy




Valuation Strategy

Val.strat. Name

YB1 BP Valuation Strategy



3. Choose Details and make the following entries:

Operatingconcern

Val. strategy

Sequence Appl.Costgsheet

Mat. cstg

Qtyfield

your Operating concern (for example 10SG)

YB1 10 X ABSMG

your Operating concern (for example 10SG)

YB1 20 KE YB1000 ABSMG



Assignment of Valuation Strategy

Operating concern

PV Rec.Plan ver.

Val.strat.

your Operating concern (for example 10SG) 01 F YB1

02 F YB1

03 F 1 YB1

03 F 2 YB1

04 F 1 YB1

04 F 2 YB1



4. Choose Save.

3.2.2.3 Setting up Valuation Using Material Cost Estimate

3.2.2.3.1 Defining Access to Standard Cost Estimates

UseProduct Cost Planning is used to determine the planned cost of goods manufactured for a product. In Profitability Analysis (CO-PA), you can access these material cost estimates to valuate the data in CO-PA. This includes cost estimates both with and without quantity structures.

Procedure



IMG menu ControllingProfitability AnalysisMaster DataValuationSet Up Valuation Using Material Cost EstimateDefine Access to Standard Cost Estimates



2. On the Change View “Costing Key”: Overview screen, choose New Entries.

3. On the New Entries: Details of Added Entries screen, enter the following data:


Costing key YB1

description BP Standard Cost Estimate

Transf. standard cost estimate

Choose

Costing variant YPC1

Costing version 1

Period indicator Released standard cost estimate matching goods issue date

Use line item plant as cost est. plant

Choose



4. Choose Next Entry and enter the following data:


Costing key YB2

description BP Plan Cost Estimate

Transf. standard cost estimate

Choose

Costing variant YPC2

Costing version 2

Period indicator Material cost estimate matching posting date

Use line item plant as cost est. plant

Choose



5. Choose Next Entry and enter the following data:


Costing key YB3

description BP: Cost estimate sales order

Transfer sales order cost estimate

Choose



6. Choose Save.

3.2.2.3.2 Assigning Costing Keys to Material Types

UseThis assignment determines when and for which record type and plan version which product cost estimates are to be read for a specific material type.

Procedure


Transaction code KE4J

IMG menu ControllingProfitability AnalysisMaster DataValuationSet Up Valuation Using Material Cost EstimateAssign Costing Keys to Material Types



2. If the Set Operating Concern dialog box appears enter your Operating concern (for example 10SG) then choose Continue.


PV RecT. Plan ver. Mat.typ Valid to C.key 1 C.key 2

01 F FERT 31.12.9999 YB1 YB3

02 F FERT 31.12.9999 YB1

03 F 1 FERT 31.12.9999 YB2 YB1

03 F 2 FERT 31.12.9999 YB2 YB1

04 F 1 FERT 31.12.9999 YB2 YB1

04 F 2 FERT 31.12.9999 YB2 YB1



4. Choose Save.

3.2.2.3.3 Assigning Value Fields

Use The purpose of this activity is to assign the components of a cost component structure from Product Cost Controlling to the value fields of your operating concern.

Procedure


Transaction code KE4R

IMG menu ControllingProfitability AnalysisMaster DataValuationSet Up Valuation Using Material Cost EstimateAssign Value Fields



2. In the Determine Work Area: Entry dialog box enter your Operating concern (for example 10SG), cost component structure Y1 and choose Continue.


PV CCo F/V Fld name 1 Fld name 2

01 101 1 VVMAT VVMAT


01 102 3 VVY01 VVY01

01 103 3 VV970 VV970

01 109 1 VVOCF VVOCF

01 109 2 VVOCV VVOCV

01 201 1 VVLCF VVLCF

01 201 2 VVLCV VVLCV

01 202 1 VVMCF VVMCF

01 202 2 VVMCV VVMCV







01 305 3 VTRGK VTRGK



03 102 3 VVY01 VVY01

03 103 3 VV970 VV970


















04 102 3 VVY01 VVY01

04 103 3 VV970 VV970
















4. Choose Save.

3.3 Planning

3.3.1 Maintaining Versions

Procedure



IMG menu ControllingProfitability AnalysisPlanningInitial StepsMaintain Versions



2. On the General Version Definition screen, mark the line 0 Plan/actual version and double-click Settings in Operating Concern.

3. On the Change View “Settings in Operating Concern”: Details screen, make the following entries, choose Save and Back (2X):

Version Operating concern

Currency type Exch. Rate Type

Derivation Date

0 Your Operating concern

B0 M 01.01.2009



4. On the General Version Definition screen, mark the line 1 Plan Version: Forecast and double-click Settings in Operating Concern.


Version Operating concern


Derivation Date


B0 M 01.01.2009



6. On the General Version Definition screen, mark the line 2 Plan Version: AOP and double-click Settings in Operating Concern.


Version Operating Concern


Derivation Date


B0 M 01.01.2009



3.3.2 Plan Settlement: Receiving Version in CO-PA

Procedure


Transaction code KEPV

IMG menu ControllingProfitability AnalysisPlanningIntegrated PlanningTransfer Cost Center Planning/Process PlanningInitial StepsAssign Receiver Plan Version



2. On the Determine Work Area: Entry dialog box enter controlling area 1000 then choose Continue.


Vsn Version Description Year Receiver Vers.

0 Plan/actual version 2009 0

1 Plan Version: Forecast 2009 1

2 Plan Version: AOP 2009 2


















4. Choose Save and go back.

3.3.3 Maintaining Revaluation Keys

UseRevaluation keys are necessary to change specified value fields by certain percentages.

Procedure


Transaction code KEF1

IMG menu Controlling ® Profitability Analysis ® Planning ® Planning Aids ® Revaluation Key ® Maintain Revaluation Keys




Rev Name

YB1 Revaluation (05%)

Field Name Name Percentage

ABSMG Sales quantity 5 %

ERLOS Revenue 5 %



3. Choose Save.

3.3.4 Defining Planning Layout

Procedure



IMG menu ControllingProfitability AnalysisPlanningManual Entry of Planning DataDefine Planning LayoutCreate Planning Layout (Choose Activity screen)



2. On the Report Painter: Create Planning layout for Sales and Profit Planning screen, enter the necessary data.


Planning Layout YG100

Description Plan Sales per Brand



3. Choose Enter and create the following layout:

Product Group

Product Customer Revenue Sales quantity

Characteristic Characteristic Characteristic Value field Value field



4. Choose Save.

3.3.5 Defining Planning Levels

Procedure


Transaction code KEPM

IMG menu ControllingProfitability AnalysisPlanningPlanning FrameworkSet Up Planning Framework



2. On the Planning Framework: Overview screen, right click Planning levels and choose Create Planning Level.

3. In the Create Planning Level dialog box:

a. Make the following entries:


Key YB100

Description Sales Planning



b. Choose Enter to continue.

4. On the Planning Framework: Overview screen:

a. Choose the Charact. Tab.

b. Drag the following characteristics from the Characteristic list section and drop them into the Planning level section:

Description Field name

Company Code BUKRS

Customer KNDNR

Period/year PERIO

Plant WERKS

Procurement BESKZ

ProdHier01-3 PAPH3

Product ARTNR

Record Type VRGAR

Sales Org. VKORG

Unit Sales qty ABSMG_ME

Version VERSI



c. Choose the Selection tab and make the following entries:

Characteristic From

Record Type F

Unit Sales qty PC



d. Choose Save.

3.3.6 Defining Planning Packages

Procedure






2. On the Planning Framework: Overview screen, right click the planning level YB100 Sales Planning and choose Create Planning Package.

3. In the Create Planning Package dialog box:



Key YB100





4. On the Planning Framework: Overview screen, choose Save.

3.3.7 Defining Planning Methods (Parameter Set)

Procedure







a. Expand the Planning level YB100 Sales Planning.

b. Double-click the Planning package YB100 Sales Planning

c. In the Planning methods section, right click Enter planning data and choose Create Parameter Set.

3. On the Parameter Set: Create dialog box:



Key YB100






a. Choose the Settings tab.

b. Make the following entries:


Layout YG100

Currency Your currency SGD

Distribution Key Currency 2

Distribution Key Quantities 2

Integrated Excel

Active

X



5. Choose Save to save the entries.

6. Repeat these steps to create Parameter sets for the methods Copy (Enter Period Shift 12), Display Planning Data, Revaluation (Enter Revaluation Key YB1), Valuation (choose Valuation Strategy YB1) and Top-down distribution (Receiver characteristics: Product and Customer, Reference value field Sales quantity, Period Shift 12 and Actual Data).

3.3.8 Creating Plan Assessment

UsePlanned data are transferred through cycles from cost center accounting.

Procedure


Transaction code KEU7

IMG menu ControllingProfitability AnalysisPlanningIntegrated PlanningTransfer Cost Center Planning/Process PlanningAssess Cost Center Costs / Process CostsDefine Structure of Cost Center Assessment/Process Cost AssessmentCreate Plan Assessment (Choose Activity screen)



2. If the Set Operating Concern dialog box appears, enter your Operating concern (for example 10SG) and choose Enter.

3. On the CO-PA Create Plan Assessment Cycle: Initial Screen:

a. Enter YB01 in the Cycle field.

b. Enter 01.01.2009 in the Start Date field.

c. Choose Enter.

4. On the CO-PA Create Plan Assessment Cycle:Header Data view:

o Make the following entries:


To 31.12.9999

Text BP Plan Assessment CO-PA

CO Area 1000 (or your CO Area)

TF basis 1 Costing-based Profitability Analysis

Sender version 2 Plan Version: AOP



o Choose Attach segment.

5. On the CO-PA Create Plan Assessment Cycle:Segment view:

a. Create the segments according to the following table:

Tab Segment Header:


Segment Name YB01-1 Stores

Assessment CElem 942200

Fixed value field VVOCF

Val.Fld Var.Cst VVOCV

Sender values, Rule Posted amounts

Sender values, Share in % 100

Receiving tracing factor, Rule Variable portions

Receiving tracing factor, Val.Fld/Key Fig.

5 Revenue

Receiving tracing factor, Scale Neg. Factors

Standard scaling



o Tab Senders/Receivers (if the product groups are not implemented, do this step later)


Sender, Cost Center Group 120

Receiver, ProdHier01-3 From 00001A000000000000 To 00001ZZZZZZZZZZZZZ



o Tab Receiver Tracing Factor


Val.Fld/Key Fig. 5 Revenue

Scale Neg. Factors Standard scaling

Record Type F

Plan/Act. Indic 1

Reference Versi 2



o Tab Receiver Weighting Factors


PH01-3 Factor per 100

00001B000100000001 100

00001B000100000002 100

00001B000100000003 100

00001B000200000001 100

00001B000200000002 100



6. Choose Attach segment to create more segments as below:

Field name Value segment 2

Segment Name YB01-2 Marketing


Fixed value field VVMSK

Val.Fld Var.Cst VVMSK



Receiving tracing factor, Rule Fixed percentages


Receiver, Company Code for example 1000

Reveiver Tracing Factor, Receivers Portion/percent

100




Segment Name YB01-3 R&D


Fixed value field VVRDC

Val.Fld Var.Cst VVRDC







100




Segment Name YB01-4 Admin. Overhead


Fixed value field VWGK

Val.Fld Var.Cst VWGK







100




Segment Name YB01-5 Sales


Fixed value field VTRGK

Val.Fld Var.Cst VTRGK







100




Segment Name YB01-6 Quality Management










100




Segment Name YB01-7 Manufacturing OH










100




Segment Name YB01-8 Non-Operating Expense


Fixed value field VVN20

Val.Fld Var.Cst VVN20





Sender, Cost Element Group 6200_CE



100




Segment Name YB01-9 Non-Operating Income






Receiving tracing factor, Rule Fixed portions





100




Segment Name YB01-10 Taxes











100




Segment Name YB01-11 Cash discount


Fixed value field KWBONI

Val.Fld Var.Cst KWBONI




Sender, Cost Center 1801




100



7. Choose Save.

3.4 Flows of Actual Values

3.4.1 Transfer of Billing Documents

3.4.1.1 Assigning Value Fields

Procedure


Transaction code KE4I

IMG menu ControllingProfitability AnalysisFlows of Actual ValuesTransfer of Billing DocumentsAssign Value FieldsMaintain Assignment of SD Conditions to CO-PA Value Fields (Choose Activity screen)



2. Make the following entries (XXXX, your Operating concern):

OpCo CTyp Name Val. fld Description Transfer +/-

XXXX BO05 Hierarchy rebate/mat KWKDRB Customer Discount X

XXXX K004 Material KWMARB Material discount

XXXX K007 Customer Discount KWKDRB Customer Discount

XXXX KP00 Pallet Discount RABAT Other Discounts

XXXX KP02 Mixed Pallet Disc. RABAT Other Discounts

XXXX PI02 Inter-company % ERLOS Revenue

XXXX PR00 Price ERLOS Revenue

XXXX R100 100% discount VVFGS Free Goods

XXXX RB00 Discount (Value) RABAT Other Discounts

XXXX RC00 Quantity Discount MRABA Quantity discount

XXXX SKTO Cash Discount KWSKTO Cash discount

XXXX VPRS Internal price VVMEP Material external Pr

XXXX YB01 Special Surcharge KWMKPR Promotion



3.4.1.2 Assigning Quantity Fields

Procedure


Transaction code KE4M

IMG menu ControllingProfitability AnalysisFlows of Actual ValuesTransfer of Billing DocumentsAssign Quantity Fields




Operating Concern SD qty field Name CO-PA qty field Name

XXXX FKIMG Billed Quantity ABSMG Sales quantity



3.4.2 Order and Project Settlement

3.4.2.1 Defining PA Transfer Structure for Settlement

Procedure


Transaction code KEI1

IMG menu ControllingProfitability AnalysisFlows of Actual ValuesOrder and Project SettlementDefine PA Transfer Structure for Settlement




PA Text

YH BP PA Transfer Structure HT

YN Services - w/o results anal.

YR R&D Product Line Settlement

YS Services - with results anal.

YT Overhead Cost Elem. Settlem.



PA PAA Text

YH 10 BP Revenues

YH 20 BP Costs

YN 00 Revenue

YN 20 Labor Costs

YN 30 Travel Expenses

YN 40 Third Party Costs

YN 50 Sales Deductions

YN 60 Material Costs

YR 10 Total internal order Balance

YS 00 Revenue

YS 10 Revenues Travel Expenses

YS 20 Labor Costs

YS 30 Travel Expenses

YS 40 Third Party Costs

YS 50 Sales Deductions

YS 60 Material Costs

YT 10 Total internal order Balance



PA PAA CO Area Cost Element (Group) Source

YH 10 1000 20_CE Costs/revenue

YH 20 1000 YBMF_004 Costs/revenue

YN 00 1000 5100_CE Costs/revenue






YR 10 1000 YB_ALL Costs/revenue

YS 00 1000 YBSP_000 Costs/revenue







YT 10 1000 YB_ALL Costs/revenue



PA PAAOperating Concern

Quantity / ValueFixed / variable

Value fld

YH 10 XXXX Value field 3 ERLOS

YH 20 XXXX Value field 3 VRPRS

YN 00 XXXX Value field 3 ERLOS

YN 20 XXXX Value field 3 VVLCV

YN 30 XXXX Value field 3 VV950

YN 40 XXXX Value field 3 VV970

YN 50 XXXX Value field 3 RABAT

YN 60 XXXX Value field 3 VVMAT

YR 10 XXXX Value field 3 VVRDC

YS 00 XXXX Value field 3 ERLOS

YS 10 XXXX Value field 3 VV910

YS 20 XXXX Value field 3 VVLCV



YS 50 XXXX Value field 3 RABAT

YS 60 XXXX Value field 3 VVMAT

YT 10 XXXX Value field 3 VWGK



3.4.2.2 Assigning PA Transfer Structure to Settlement Profile

Procedure



IMG menu ControllingProfitability AnalysisFlows of Actual ValuesOrder and Project SettlementAssign PA Transfer Structure to Settlement Profile



2. Choose Settlement profile YB00R1 by double clicking.



Settlement profile YB00R1

To Be Settled in Full X

Allocation structure YR

PA transfer str. YR

Default object type PSG

Indicators Mark 100%-validation, %-Settlement and Equivalance numbers

Valid Receivers Cost center: Settlement Optional

Profit. Segment: Settlement Optional

Document type SA

Max.no.dist.rls 3

Residence time 3



3.4.2.3 Assigning Strategy Sequence to Order Type

UseIn this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.

Procedure


Transaction code KSR3_ORC

IMG menu ControllingInternal OrdersActual PostingsSettlementAutomatic Generation of Settlement RulesAssign Strategy Sequence To Order Type



2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:

Field name Description User actions and values

Comment

Order type Y100 Research and Development

Strat seq. SAP020 Change the standard SAP040

Modifiable 2 Always Overwrite Standard

Status CRTD Created Standard



3. Save your entries.

3.4.3 Direct posting from FI/MM

3.4.3.1 Creating Group: Cost Elements

UseCost elements to be assigned in the next step as source of PA structure FI are grouped together.

Procedure1. Access the activity using the following navigation options:

SAP ECC menu AccountingControllingCost Element AccountingMaster DataCost Element GroupCreate

Transaction code KAH1



2. On the Create Cost Element Group: Initial Screen, enter the cost element group YBMF_005 and choose Enter.

3. On the Create Cost Element Group: Structure screen, enter description Scrap and choose Insert Cost Element.

4. Enter the cost elements to be assigned and choose Save.

Cost Element Group From Value To Value

YBMF_005 500010 500010

YBMF_005 500030 500030

YBMF_005 500050 500050

YBMF_005 500090 500090

YBMF_005 500110 500110

YBMF_005 500140 500140



3.4.3.2 Maintaining PA Transfer Structure for Direct Postings

Procedure



IMG menu ControllingProfitability AnalysisFlows of Actual ValuesDirect Posting from FI/MMMaintain PA Transfer Structure for Direct Postings




PA Text

FI Direct Acct Assign. fr. FI/MM



PA PAA Text

FI 10 Personnel costs

FI 20 Raw-/service material consump.

FI 30 Other costs

FI 40 Secondary costs

FI 50 Revenues

FI 100 Scrap



PA PAA CO Area Cost Element (Group) Source

FI 50 1000 20_CE Costs/revenue

FI 100 1000 YBMF_005 Costs/revenue




Quantity / Value

Fixed / variable

Value field

Y1 50 XXXX 1 3 ERLOS

Y1 100 XXXX 1 3 VVSCR



3.4.4 Settlement of Production Variances

3.4.4.1 Defining PA Transfer Structure for Variance Settlement

Procedure



IMG menu ControllingProfitability AnalysisFlows of Actual ValuesSettlement of Production VariancesDefine PA Transfer Structure for Variance Settlement




PA Text

Y1 PP Variance Settlement



PA PAA Text

Y1 10 Input Price Variance

Y1 20 Input Quantity Variance

Y1 30 Resource-Usage Variance

Y1 40 Remaining Input Variance

Y1 50 Mixed-Price Variance

Y1 60 Output Price Variance

Y1 70 Lot Size Variance

Y1 80 Remaining Variance

Y1 90 Scrap



PA PAA CO Area Group name SourceVariance category

Y1 10 1000 YB_ALL Variances on production orders PRIV

Y1 20 1000 YB_ALL Variances on production orders QTYV

Y1 30 1000 YB_ALL Variances on production orders RSUV

Y1 40 1000 YB_ALL Variances on production orders INPV

Y1 50 1000 YB_ALL Variances on production orders MXPV

Y1 60 1000 YB_ALL Variances on production orders OPPV

Y1 70 1000 YB_ALL Variances on production orders LSFV

Y1 80 1000 YB_ALL Variances on production orders REMV

Y1 90 1000 YB_ALL Variances on production orders SCRP




Quantity / Value

Fixed / variable

Value field

Y1 10 XXXX 1 3 VVIPV

Y1 20 XXXX 1 3 VVIQV

Y1 30 XXXX 1 3 VVRES

Y1 40 XXXX 1 3 VVREM

Y1 50 XXXX 1 3 VVMPV

Y1 60 XXXX 1 3 VVOPV

Y1 70 XXXX 1 3 VVLSV

Y1 80 XXXX 1 3 VVRVA

Y1 90 XXXX 1 3 VVSCR



3.4.5 Transfer of Overhead

3.4.5.1 Creating Actual Assessments CCA to CO-PA

Procedure


Transaction code KEU1

IMG menu ControllingProfitability AnalysisFlows of Actual ValuesTransfer of OverheadAssess Cost Center Costs / Process CostsDefine Structure of Cost Center Assessment / Process Cost AssessmentCreate Actual Assessment (Choose Activity screen)



2. If the Set Operating Concern dialog box appears, enter your Operating concern (for example 10SG) and choose Enter.

3. On the CO-PA Create Actual Assessment Cycle: Initial Screen:

a. Enter YB02 in the Cycle field.

b. Enter 01.01.2009 in the Start Date field.

c. Choose Enter.

4. On the CO-PA Create Plan Assessment Cycle:Header Data view:

o Make the following entries:


To 31.12.9999

Text BP Actual Assessment CO-PA

CO Area 1000 (or your CO Area)

TF basis 1 Costing-based Profitability Analysis



o Choose Attach segment.

5. On the CO-PA Create Plan Assessment Cycle:Segment view:

d. Create the segments according to the following table:

Tab Segment Header:


Segment Name YB02-1 Stores






Receiving tracing factor, Rule Variable portions

Receiving tracing factor, Val.Fld/Key Fig.

5 Revenue

Receiving tracing factor, Scale Neg. Factors

Standard scaling



o Tab Senders/Receivers (if the product groups are not implemented, do this step later)



Receiver, ProdHier01-3 From 00001A000000000000 To 00001ZZZZZZZZZZZZZ



o Tab Receiver Tracing Factor


Val.Fld/Key Fig. 5 Revenue

Scale Neg. Factors Standard scaling

Record Type F

Plan/Act. Indic 0



o Tab Receiver Weighting Factors


PH01-3 Factor per 100

00001B000100000001 100

00001B000100000002 100

00001B000100000003 100

00001B000200000001 100

00001B000200000002 100



6. Choose Attach segment to create more segments as below:


Segment Name YB02-2 Marketing


Fixed value field VVMSK

Val.Fld Var.Cst VVMSK







100




Segment Name YB02-3 R&D


Fixed value field VVRDC

Val.Fld Var.Cst VVRDC







100




Segment Name YB02-4 Admin. Overhead










100




Segment Name YB02-5 Sales


Fixed value field VTRGK

Val.Fld Var.Cst VTRGK







100




Segment Name YB02-6 Quality Management










100




Segment Name YB02-7 Manufacturing OH










100




Segment Name YB02-8 Non-Operating Expense











100




Segment Name YB02-9 Non-Operating Income






Receiving tracing factor, Rule Fixed portions





100




Segment Name YB02-10 Taxes











100




Segment Name YB02-11 Cash discount


Fixed value field KWBONI

Val.Fld Var.Cst KWBONI




Sender, Cost Center 1801




100



7. Choose Save.

3.4.6 Activating Profitability Analysis

Procedure


Transaction code KEKE

IMG menu ControllingProfitability AnalysisFlows of Actual ValuesActivate Profitability Analysis




COAr Name From FY Op. concern Active Status

1000 Controlling Area 1000 2009 XXXX 2



3. Choose Save.

3.5 Information System

3.5.1 Defining Variables for Reports

Procedure


Transaction code KE3E

IMG menu ControllingProfitability AnalysisInformation SystemReport ComponentsDefine Variables for Reports



2. Choose New entries.

3. Make the following entries and choose Save.

Type of variable

Variable Name

Replacement type

Field Name

Optional entry

Parameter/selectopt.

Description

Characteristic value &BISGJAHR Entry GJAHR

Required entry Parameters

To Fiscal Year

Characteristic value &VONGJAH

R

Entry

GJAHRRequired entry Parameters

From Fiscal Year

Characteristic value &BISPER

EntryPERDE


To Period

Characteristic value &VONPER

EntryPERDE


From Period



3.5.2 Defining Forms for Profitability Reports

Procedure



IMG menu ControllingProfitability AnalysisInformation SystemReport ComponentsDefine FormsDefine Forms for Profitability ReportsCreate Form (Choose Activity screen)



2. On the Report Painter: Create Forms screen, enter the necessary data.

Field name Description

Form YBF140

Description P/A N.O.



3. Choose Create.

4. Build up the form with the Report Painter.

Actual data Planning data Diff. Diff.%

Sales quantity

Revenue

Rev. for Exp/Travel

Customer Discount

Material discount

Qty discount

Promotion

Free goods

Discount

Bonuses

Net Sales

Material Costs

Material external Pr

Costs third party

Labor Costs variable

Travel expenses

Manufact. costs vari

Overhead costs varia

CM I

Labor Costs fix

Manufact. costs fix

Overhead costs fix

CM II

Scrap

Variances

CM III

Admin. Overhead

Sales Overhead

Marketing

R&D Cost Center

CM IV

Non Operating Income

Non Operationg Expen

P&L before Tax

Taxes



P&L after Tax



Actual data:

Plan/Actual Indicator 0

Planning data:

Plan/Actual Indicator 1

Version variable

Diff.:

Actual data - Plan data

Diff.%:

Diff. / Actual data *100

The key figures are linked directly to the value fields.

Material Costs is calculated by adding Direct Material Cost and CO-Bypass Mat. Costs

Discount is the total of the former discount and promotion values

Variances are calculated by adding all single variance value fields.

Net Sales, CMI, CM II, CM III, CMIV, P&L before Tax, P&L after Tax are calculated by subtracting the former values.

3.5.3 Creating Profitability Report

Procedure



IMG menu ControllingProfitability AnalysisInformation SystemCreate Profitability ReportCreate Profitability Report (Choose Activity screen)



2. On the Create Profitability Report: Initial Screen:

a. Enter the following data:

Report YBR1040

Text Plan/Actual comparison

Report with Form X

Form YBF140



b. Choose Create in the line Report with Form.

3. In the Characteristics view, choose the following characteristics:

Characteristics

Country

Product

Customer group

Customer

ProdHier01-3

Plant



4. In the Variables view, maintain the following values:

Variable value Entry at Execution

From Fiscal Year N/A X

To Fiscal Year N/A X

From Period N/A X

To Period N/A X

Version N/A X

5. In the Output Type view, choose Classic drilldown and Basic list: Detail.

6. Choose Save.

4 Troubleshooting in CO-PA

4.1 General Troubleshooting – Regenerating the Operating Concern

UseRegenerating the operating concern is a useful instrument in all kinds of troublesome situations in profitability analysis. While regenerating the operating concern, the system automatically provides for data consistency, which makes it possible to use this instrument of trouble shooting even after transaction data has been created.

Procedure



IMG menu ControllingProfitability AnalysisStructuresDefine Operating ConcernMaintain Operating Concern

2. On the Maintain Operating Concern screen, on the Data Structure tab, choose Display <-> Change and confirm the message regarding cross-client settings.

3. In area Data structure, choose Change.

4. On the Edit Data Structure: Characteristics Screen, choose ExtrasCharacteristicsUnlock and confirm when the dialog box appears.

5. Choose Save.

6. Choose Activate.

7. Choose Back.

8. Confirm dialog box regarding regeneration of operating concern.

ResultThe operating concern has been regenerated.
