Erp Concepts - Copy

8/6/2019 Erp Concepts - Copy

1/41

Is a material master record required to create a purchaserequistion?

Correct Answer:

No, but you must enter a description, a unit of measure and amaterial group.


2/41

What documents can be created from purchase requisitions?

Correct Answer:

RFQ Outline agreement Purchase order


3/41

What are the effects of invoice verification?

Correct Answer:

Material document is created Accounting document is created Vendor subledger is credited and GR/IR is debited Adustments to quantity and value in material master are

made if necessary Adjustments to moving average price in material master are

made if necessary PO history is updated


4/41


5/41

What organizational levels are relevant for procurement?

Correct Answer:

1. Client

2. Company Code3. Plant4. Storage Location5. Purchasing Organization6. Purchasing Group


6/41

You've transferred 100 items of a material from qualityinspection to unrestricuted use. Afterwards you determine thequantity should have been 200. You're boss asked you to editthe material document to change the quantity. Explain to yourboss what the correct procedure is.

Correct Answer:

You cannot edit the quantity, material, movement type ororganizational level once a goods movement has been

posted. You will first have to cancel the previous movementand then create a new one with the correct values.


7/41

List the steps in the procurement process.

Correct Answer:

1. Determination of requirements

2. Source of supply determination3. Vendor selection4. Purchase order handling5. Purchase order monitoring6. Goods receipt

7. Invoice verification8. Handling of payments


8/41

Is an accounting document created by a transfer posting?

Correct Answer:

Only if it is valuation relevant such as a material-to-material

posting.


9/41

What documents are created by invoice verification?

Correct Answer:

Material document

Records the quantity being charged for which quantity of material.

Accounting document

Records the payable - credit to the vendor subledger anddebit to GR/IR


10/41

Which stock types are relevant for MRP?

Correct Answer:

Unrestricted use Quality inspection


11/41

A material that is procured directly for an account assignmentobject (not inventory) is called:

Correct Answer:

A consumable


12/41

What type of goods movements occurs when a material ismoved from quality inspection to unrestricted use (stock-to-stock)?

Correct Answer:

Transfer posting


13/41

Which transaction displays material stocks by organizationallevel?

Correct Answer:

The stock overview


14/41

How does the system know what company code a purchasingdocument applies to?

Correct Answer:

The plant is assigned in the document and since plants mustbe unique in the client and assigned to only one companycode, the company code is determined from the plant.


15/41

Where can conditions be entered in procurement?

Correct Answer:

Purchasing info records

Outline agreements (contracts, scheduling agreements) Purchase orders - specific to only one purchase order Quotations General conditions that apply at the vendor level


16/41

What are the two options for purchasing a consummablewhen using a material master record?

Correct Answer:

1. No quanity or value.2. Inventory is tracked on a quantity basis but not on a value

basis


17/41

A document created to be transmitted to a vendor is called a:

Correct Answer:

Message


18/41

Assume you've decided to purchase some of your rawmaterials from international suppliers and you want to createa new number range so it will be identify these vendors. Howwould you do it?

Correct Answer:

Create a new account group


19/41

In the material masters, data such as alternative units ofmeasure, material short descriptions and consumption valuesare stored in:

Correct Answer:

Additional data


20/41

This represents a buyer or group of buyers who is/areresponsible for purchasing activities.

Correct Answer:

Purcashing group


21/41

How is the purchasing group assigned in the enterprisestructure?

Correct Answer:

It is not assigned.


22/41

What are the effects of a goods receipt?

Correct Answer:

1. A material document in created2. An accounting document is created for valuated materials

3. The stock quantity and value in the material master is updated forvaluated materials

4. The moving average price is updated in the material master5. The purchase order history is updated6. A goods receipt slip is created (optional)7. Stock or consumption account is debited and the GR/IR account is

credited8. If quality management is active a quality inspection lot is created9. If warehouse management is active, a transfer requirement is created


23/41

Assume you are using plant-specific purchasing. One of yourplants wants to purchase from a vendor that another planthas already purchased from. What changes have to made inthe system?

Correct Answer:

Since with plant-specific purchasing each plant is associatedwith a unique purchasing organization, a new purchasingview will have to be created for the vendor. If the plants are

both assigned to the same company code, a new accountingview will not be necessary.


24/41

What field in the purchasing document must be set in order topurchase a consummable?

Correct Answer:

Account assignment object


25/41

Which organizational unit procures materials or services,negotiates conditions of purchase with vendors and assumesresponsibility for these transactions

Correct Answer:

Purchasing organization


26/41

What data is stored in a purchasing info record?

Correct Answer:

Current and future prices and conditions

Delivery data Vendor data such as the contact person Vendor specific data about the material such as the vendor's

description of th ematerial Number of the last purchase order (but not a full history Texts


27/41

What methods are available to create purchase requisitions?

Correct Answer:

Manually

SAP SCM SAP SRM Automatically by almost any logistical process


28/41

What value is used to differentiate between goodsmovements and is key in determining which accounts will beupdated?

Correct Answer:

Movement type


29/41

What master data represents the link between a vendor and amaterial?

Correct Answer:

Purchasing info record


30/41

Inventory management on a quantity basis is carried out atthe:

Correct Answer:

storage location


31/41

What list display will show what vendors supply a givenmaterial?

Correct Answer:

List of purchasing info records


32/41

What documents can be used to create purchase orders?

Correct Answer:

No reference document

Purchase order Purchase requisition Quotation Contract


33/41

Can a plant be assigned to more than one company code?

Correct Answer:

No


34/41


35/41

What are the three SAP stock types?

Correct Answer:

Unrestricted use In quality inspection Blocked stock


36/41

Agreements with vendors about prices, surcharges anddiscounts.

Correct Answer:

Conditions


37/41

What can provide conditions for purchasing orders?

Correct Answer:

Outline agreements

Quotations Purchasing info records Purchase orders


38/41

What are the three views of the vendor master data and atwhich organizational units are they relevant?

Correct Answer:

General -Client Accounting - Company code Purchasing - Purchasing org.


39/41

When a goods receipt is performed, what two documents arecreated?

Correct Answer:

Materials document

This document records the quantity and storage location where the

material was received to.

Acounting document

This document records the value of the goods received in theproper accounts.


40/41

What operations are performed by the automatic paymentprogram in procurement?

Correct Answer:

Posts payment documents Clears open items Prepares data for printing of payment media


41/41

Which organizational unit subdivides an organization from thepoint of view of production, procurement and materialsplanning

Correct Answer:

Plant

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Erp Concepts - Copy