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eRecruit Release Notes March 2014
USDA Staff Acquisition Solution
Date March 11, 2014
*Proprietary Information*
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Table of Contents
TABLE OF CONTENTS ................................................................................................................................................................. 2
RELEASE SCHEDULE ................................................................................................................................................................... 3
RELEASE CONTENT – FUNCTIONAL OR USER INTERFACE MODIFICATIONS................................................................................. 3
ELIGIBILITY STATUS PER SERIES IN INTERDISCIPLINARY ANNOUNCEMENTS ..................................................................................................... 3 SUPPORTING DOCUMENTS WITH FILE NAME ERRORS ALLOWED FOR PACKAGING ........................................................................................... 4 LOCATION COLUMN HEADER TEXT ADDED ............................................................................................................................................. 6 SCREENED OUT APPLICANTS REMOVED FROM ADD APPLICANTS TO CERTIFICATE RESULTS ............................................................................... 6 ADDITION OF SAVE AND CONTINUE BUTTON ........................................................................................................................................... 7 CORRECTED SPELLING OF “RELEVANT” IN VACANCY PREVIEW .................................................................................................................... 8
RELEASE CONTENT – NOT IMPACTING USER INTERFACE ........................................................................................................... 9
INTERNET EXPLORER ERROR CORRECTED ................................................................................................................................................ 9 ABILITY TO CLOSE ANNOUNCEMENTS WITH APPLICATIONS IMPACTED BY “MISSING FROM APPLICANT POOL” ISSUE ............................................. 9
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Release Schedule eRecruit Environment Deployment Date
Non-Production - TS 8:00 PM ET, March 4, 2014
Team NTIS testing March 5 – March 12
USDA Testing March 13 – March 18
Non-Production - TR Scheduled to begin at 8:00 PM ET, March 18, 2014
Production Scheduled to begin at 8:00 PM ET, March 18, 2014
With approval from USDA
Release Content – Functional or User Interface Modifications
The following system changes or defect resolutions are included in this release.
Eligibility Status Per Series in Interdisciplinary Announcements NTIS # UAT, SM# 59998
Added the ability for HR Specialists to set applicant eligibility statuses per series in interdisciplinary announcements.
1. Create a new interdisciplinary vacancy announcement
2. Apply with at least one eligible applicant
3. Navigate to the applicant pool
4. Select an applicant and choose Change Status in Actions
5. Click GO
6. Select the Series and Grade combination you would like to update
7. Select the appropriate Status
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8. Click Save
9. The Application Status of only that Series & Grade Combination will be updated appropriately and will have
a icon indicating that the Application Status was manually changed by HR
Supporting Documents with File Name Errors Allowed for Packaging NTIS # 1011, 810, SM# 57289, 60434
Documents containing file name errors of multiple periods or spacing before the file extension will accurately open within a PDF package document and Candidate Card
1. Create and save a word document with a file name ending in ..doc or ..docx that you can add to an existing application
2. Navigate to the Candidate Card of an existing applicant
3. Click Manage Paper Application
4. Click Edit Application
5. Type a Subject and Content into the Reason for Application Edit page and Select Save
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6. Navigate to the Core Eligibility Questions tab
7. Upload the new document in any of the Document Upload questions
8. Click Save and Continue
9. Click Begin Application Submission and Submit Now
10. Return to the Candidate Card
11. Navigate to the Documents Log
12. View the document to ensure it opens
NOTE: the File name will not have changed
13. Create a PDF package and ensure the document may be openned correctly
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NOTE: You must be logged into eRecruit in the same browser that the file is trying to open in.
Location Column Header Text Added
NTIS # n/a SM# 55044
Updated the locations table to include the word “Location” as a column header.
1. Begin the process of creating a new Vacancy Announcement
2. Work through to Step 2. Vacancy Locations
3. The column containing the locations will have a Location heading
Screened Out Applicants Removed from Add Applicants to Certificate Results NTIS # 1147 SM# 58952
Applicants with an Application Status of Screened Out no longer appear in Add Applicants to Certificate Results.
1. Navigate to a multi-graded announcement
2. Create an applicant who is screened out at one or more grades
3. Create a certificate for a Series & Grade combination for which that applicant has a Status of Screened Out
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4. Click Add Applicants to Certificate
5. This applicant will not appear in the results (only applicants eligible for that series/grade combo will appear)
Addition of Save and Continue Button
NTIS # n/a SM# 60521
A Save and Continue button was added to the Assign Hiring Manager step of the workflow to match the user interface of other steps that contain both a Save and a Save and Continue button.
1. Create a new Vacancy Announcement
2. Work through to Step 3. Assign Hiring Manager and Approving Authority
3. Both a Save and a Save and Continue button will be present
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Corrected Spelling of “Relevant” in Vacancy Preview NTIS # 1589 SM# 60701
Corrected the spelling of the word “Relevant” within the Resume description of the Preview USAJOBS Job Ad Content page.
1. Create a new Vacancy Announcement
2. Check Resume as a Required Standard Documents type in the How to Apply section of the announcement
3. Work through Step 4. Vacancy Announcement Template
4. Preview USAJOBS Job Ad Content
5. Scroll down to the Required Documents section
6. The second sentence of Resume will have “relevant” spelled correctly
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Release Content – Not Impacting User Interface The following system changes or defect resolutions are included in this release that do not impact user functionality or user experience.
Internet Explorer Error Corrected NTIS # 1490 SM# 60382
Corrected the occurrence of some users experiencing an exception error when previewing a Certificate in Internet Explorer.
Ability to Close Announcements with Applications Impacted by “Missing From Applicant Pool” Issue
NTIS # 1571 SM# 60666
Enabled HR users to close announcements with applications impacted by the “Missing from Applicant Pool” ticket addressed in the February Release.