Epracto Admin Module

1Formacs epracto

User guide(Version 1.4.4)

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Formacs epracto


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Formacs epracto


2Contents

Introduction: .................................................................................................................................................3

Key features: .................................................................................................................................................3

How to login to the Admin Module? ............................................................................................................6

1. Dashboard (The Overview of your College): .............................................................................................7

2. Course Management:................................................................................................................................9

3. Students: .................................................................................................................................................11

4. Groups:....................................................................................................................................................14

5. Test Location: ..........................................................................................................................................17

6. Patterns:..................................................................................................................................................18

7. Exams ......................................................................................................................................................20

8. Reports:...................................................................................................................................................34

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Contents

Introduction: .................................................................................................................................................3

Key features: .................................................................................................................................................3




3. Students: .................................................................................................................................................11

4. Groups:....................................................................................................................................................14

5. Test Location: ..........................................................................................................................................17

6. Patterns:..................................................................................................................................................18

7. Exams ......................................................................................................................................................20

8. Reports:...................................................................................................................................................34

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Contents

Introduction: .................................................................................................................................................3

Key features: .................................................................................................................................................3




3. Students: .................................................................................................................................................11

4. Groups:....................................................................................................................................................14

5. Test Location: ..........................................................................................................................................17

6. Patterns:..................................................................................................................................................18

7. Exams ......................................................................................................................................................20

8. Reports:...................................................................................................................................................34

3Introduction:Epracto is skill enhancement software developedexclusively for the colleges to test their studentsability which will give regular assessment report tothe college authorities on where their students standevery time they take the test. The test includes aplethora of questions which have been used byvarious corporate on various domains and aptitude,verbal etc.

Key features:

Assessment platform

Professors can customize the tests to assess their students to meet the variedrequirements.

Evaluation

Epracto tests produce instant evaluation reports with detailed explanation for correctas well as incorrect answers.

Reporting

EPracto provides customized reporting which enables the authorities to extract anyinformation they want.

Performance Trending

The test reports details the progression of the performance of the students over aperiod of time.

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Introduction:Epracto is skill enhancement software developedexclusively for the colleges to test their studentsability which will give regular assessment report tothe college authorities on where their students standevery time they take the test. The test includes aplethora of questions which have been used byvarious corporate on various domains and aptitude,verbal etc.

Key features:

Assessment platform


Evaluation


Reporting




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Introduction:Epracto is skill enhancement software developedexclusively for the colleges to test their studentsability which will give regular assessment report tothe college authorities on where their students standevery time they take the test. The test includes aplethora of questions which have been used byvarious corporate on various domains and aptitude,verbal etc.

Key features:

Assessment platform


Evaluation


Reporting




4Student Profiling

Professors can do the profiling of their students according to their skill sets and canmap roles suited for them in the corporate world.

Cloud App

There is no need to worry about data loss as it is stored permanently using cloud.

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Student Profiling


Cloud App


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Student Profiling


Cloud App


6Types of logins for Epracto:

Admin (TPO) login Student login Other roles login

(HODs, Principal, other customized roles)

Epracto-Admin Role:

How to login to the Admin Module?Log-in id and Password to be entered here

Options under Admin login:

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Types of logins for Epracto:



Epracto-Admin Role:



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Types of logins for Epracto:



Epracto-Admin Role:



71. Dashboard (The Overview of your College):The dashboard, which can be accessed after logging in, gives a quick look of the entire system be it thenumber of students, licenses used, test details like types of test, number of tests taken per branch,branch wise performance etc.

Acquired numberof license v/sactual usednumber ofsystems

Year wise teststaken by students

Types of tests taken and Number of tests taken reportsBoth these can be viewed year wise or altogether for the entire course.

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8Branch-wise performance comparison report.

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Branch-wise performance comparison report.

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Branch-wise performance comparison report.

92. Course Management:This option allows the admin user to add / edit / remove any courses and specializations for thesoftware.Adding a new course:

Fill all the relevant fields(Course Pattern: Semester / Year)

Click on Add Course button

Adding Specializations: Click on Course Management Select Specialization

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Select the course (from the dropdown)

Type the Specialization name

Enter a Short name for the same (e.g. Mech for Mechanical)

Click on Add Specialization button

Editing a Course:

Select the course to be edited

Click on edit button at the bottom left side of the screen

Click on Save after editing is done

If want to cancel the editing without saving click on

Deleting a course: Similarly select the course to be deleted

Click on the Delete button

Editing and Deleting Specialization: Follow the same process as mentioned above

Its mandatory to add the course and Specialization fields before uploading the studentdata (either bulk upload / manually)

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Editing a Course:









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Editing a Course:









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3. Students:The option enables the admin user to add/edit/delete student details as per the requirement.There are 2 ways of adding student(s) to the software

a- Bulk uploading via Excel fileb- Manually adding student via the interface

Adding students (Bulk uploads)

The student details should be available in an Excel file for bulk upload Click on Browse and locate the file in your hard-drive Click on Upload Data button

Post successful upload, all the column headers will appear in the Matching Excel Field section

Match the relevant column headers against each field (Only Red fields are mandatory) Click on Save button, once matching is done

Ensure the Year data in the Excel file is in Numeric format (1, 2, 3, 4) and the email idsdo not contain any space after the text.

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Adding students (Manually):

Click on the Manual Upload Student link under Students ---> Add students Menu

Fill up the details (Name, E-mail, Course, Specialization and Year are mandatory)

Click on Add student button

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Editing student details: Click on View Students

Select the Course, Specialization and Year to view the respective students

Select the student to be modified / deleted

Click on the following button(s) for the same

Edit Save Cancel

You can also manually search a student by typing the initials of his / her name in thesearch box given.

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Edit Save Cancel


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Edit Save Cancel


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4. Groups:This option allows the admin to create different combination of students from different course /specialization under different group names to assign them with similar kind of tests and monitor themaccordingly.e.g., A group can be all B.Tech Specialization scoring above 80%.

Another group can be CSE and ISE students shortlisted for XYZ company (To prepare them onspecific set of assignments)

Creating a Group:

Type the Group name

Click on Add Group button

Select the Course, Specialization & year to add the respective students to this group

Click on List Students button

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Creating a Group:

Type the Group name




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Creating a Group:

Type the Group name




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Select the student(s)

Click on Add Student button

A student can be included in more than one group. The admin user can view the sameunder this option and can edit the same too (if required)

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Editing Groups:

Click on View Group

Select the Group to be edited

Use the following buttons as required

Delete Edit Save Cancel

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Editing Groups:

Click on View Group




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Editing Groups:

Click on View Group




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5. Test Location:This option allows creating / editing the Test locations (Venues) for further tests to be conducted. This isuseful when the college authorities want the test to be conducted inside the college campus for therespective students. It also throws an alert if the assigned number of students for a given test exceedsthe available number of systems in the allocated venue.

Creating a Test location:

Enter the location Name and other details

Click on the Add Venue button

The number of systems in the Test location should be more than the number ofstudents to be assigned the test on a later stage.

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6. Patterns:

This is the option to create various permutations and combinations of different types of question withdifferent difficulty levels for which can be used at different levels of the assessment process as per therequirement.There are some pre-defined patterns created by Formac, considering the specific needs of variouscompanies / the Industry as a whole. The admin user also can create their own custom patterns cateringto the needs of their students requirements.

Creating Customer Patterns:

Type a name for your custom patter

Select all the mandatory fields (Sections, Level, No. of questions, and Duration)

Click on Add button

Editing Custom Patterns

Only Patterns created by the user (custom patterns) can be edited / deleted. Thesystem doesnt allow doing any changes to the pre-defined patterns.

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6. Patterns:





Click on Add button



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6. Patterns:





Click on Add button



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Click on View Patterns

Select the Pattern to be edited



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7. ExamsExams can be created any time by the admin user and can be assigned to the target group of students atany point of time later. Once assigned to the students, they will get the password via their registeredmail ids to access the exam.

There are 4 types of exams available in Epracto:1. Pattern exams:2. ELIS Exam:3. Essay-Email Exam:4. Programming Exam

The Exams can be created in 2 ways; Creating a New Exam or Copying an Existing Exam

Creating a new exam1. Pattern Exam: There are 2 inbuilt Patterns available; 1. Formac Statandard Pattern, 2. Company Pattern. Apart from this the admin user can create his / own Custom Patterns as and when required.

The English Listening type of exams has 2 options; 1. English Speaking, 2. Listening-Comprehension.

In the English Listening Ex

In order to ensure fair practice, a unique proctor id is generated after the examcreation, which has to be entered by the students along with the password to open thespecific exam assigned to them

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Step 1: Click on the type of Pattern to be used

(Default / Custom / Company)

Select the Pattern from the drop-down

Select the Students from Course / Groups

Select the Course / Group Name from the list

Select the Year from the Box

Select the Venue

Select the Date of the Exam

Select the Time of the Exam

Select the Cut-off Date and Time

Click on Next

Step 2:

The Exam will start automatically as per the selected Date and Time and will beunavailable automatically too as per the Cut-off Date and Time

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Select the Venue




Click on Next

Step 2:


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Select the Venue




Click on Next

Step 2:


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Type a Name for the Exam

Select the Other fields as per requirement

Click on Next

Step 3:

Click on Save to complete the Exam

The confirmation screen post completing an Exam creation.

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Click on Next

Step 3:



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Click on Next

Step 3:



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2. ELIS Exam: This type of exam is basically to assess the English Speaking and comprehension skills

of the students. There are 2 sections for this exam; 1. English Speaking and 2. Listening &

Comprehension. New Exams can be created by the admin user in 3 easy steps.

Step 1: Select either of the Section (will start with English Speaking)

Fill all the details appropriately

Click on Next

Step 2: Select the Students from Course / Groups



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Click on Next




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Click on Next




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Type the Exam Name

Select the Venue




Click on Next

Step 3:


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Type the Exam Name

Select the Venue




Click on Next

Step 3:


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Type the Exam Name

Select the Venue




Click on Next

Step 3:


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3. Essay-Email Exam: This helps to assess the Writing skill of the students. There are 2 sections for this exam; 1. Essay Writing and 2. E-mail Writing. New Exams can be created by the admin user in 3 easy steps.

Step 1: Select either of the Section (will start with Essay Writing)


Click on Next




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Click on Next




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Click on Next




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Type the Exam Name

Select the Venue




Click on Next

Step 3:


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Type the Exam Name

Select the Venue




Click on Next

Step 3:


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Type the Exam Name

Select the Venue




Click on Next

Step 3:


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4. Programming Exam: This can be used to assess the programming / coding skill of the students. Programming exams can be assigned for C, C++ & Java. New Exams can be created by the admin user in 3 easy steps.

Step 1: Select either of the programming language


Click on Save

Then Click on Next




Type the Exam Name

Select the Venue




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Click on Save

Then Click on Next




Type the Exam Name

Select the Venue




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Click on Save

Then Click on Next




Type the Exam Name

Select the Venue




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Click on Next

Step 3:


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Click on Next

Step 3:


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Click on Next

Step 3:


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Creating an Exam from earlier saved Exams:

Choose Copy Existing Exam

Fill in all the fields

Click on Next

Follow Step 2 & Step 3 for each category, as described above

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Click on Next


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Click on Next


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Viewing and Editing Saved Exams:

The Admin user can view all the closed and open exams along with the upcoming exams and also can dothe necessary modifications to those.

Click on View Exams

Live Exams: Click on to Cancel the Exams

Click on to Cancel the Exams

Click on to View the Exam Status

The Admin can Cancel / Stop any open exam, Can Cancel / Reschedule the upcomingexams and can View the Attendance and Performance details for all completed exams.

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Click on View Exams





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Click on View Exams





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The Dashboard screen gives the details of all the students who are supposed to appear and theircurrent status on the same on a real-time basis.

It also shows the score for all completed students. The Exam data can be exported to different formats for further analysis / record keeping by the

college.

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college.

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college.

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Upcoming Exams:


Click on to Reschedule the Exams

Select the new Date and Time

Click on to reschedule it

Click on (Time) to view the details of the Exam

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Upcoming Exams:






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Upcoming Exams:






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Click on to Start the Exam

Click on to view the assigned students for the test

Past Exams


The Dashboard screen gives the details of all the students who had appeared and their scores inthe same.

The Exam data can be exported to different formats for further analysis / record keeping by thecollege.

The Proctor ID for all upcoming Exams can be referred here.

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Past Exams





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Past Exams





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8. Reports:This option gives various types of analysis of the tests conducted andthe student performance (both overview and in-depth). There aredifferent types of reports available in the tool, suitable for specificroles, along with the option of custom reports too.

Management:This gives a birds eye view of the year wise overall comparative performance of the students of all thebranches.

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HODWith this report the user can get the comparative performance of any 2 branches; e.g., comparisonbetween CSE and ISE student performance for all the four years.

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Students:Student wise performance report can be viewed through this option for any particular course, year andspecialization.

Fill the Course, Year and Specialization details

Click on

Click on View to see the detailed report

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Click on


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Click on


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Performance Reports:This gives the Top students (any number) for a given type of test and given year.

360 Reports:This gives a detailed insight into all the tests conducted till date.

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The Main screen gives an overview of attendance and absent statistics for each test.

To get the details of performance, click on the Exam Name for the respective Test, which leads to theSection-wise graphical and data reports.

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Further click on the Individual Student Name, will present the detailed analytic for him / her in all thepast exams attempted till date.

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Documents

Epracto Admin Module