EPFO Mumbai 1Ra

8/3/2019 EPFO Mumbai 1Ra

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EMPLOYEES PROVIDENTEMPLOYEES PROVIDENT

FUND ORGANIZATIONFUND ORGANIZATION

Presented by

IT-Special Projects Department, Belapur



Background

Revised Process

Dealing Branch Activities Nodal Branch Activities

Requirements from Circles

Queries



DEALING BRANCHES¨ Collects the challans and corresponding Payment instruments .

¨ At EOD, scroll is prepared manually.

¨ The Physical Challans and the scrolls are sent tothe Nodal Branch.

¨ The funds are transferred to the Nodal branch through Branch

Clearing.



Nodal Branch

Ä Collect all Challans & Scrolls from Dealing branches

Ä Consolidate the received Challans Manually & Report to the

linked RO (EPFO)

Ä The segregation is done on the basis of the account numbers of the

EPFO, and the five different accounts are credited as per the

amounts received.

Ä Branch Clearing entries are passed on the respective branches by

the Nodal branch for the amount received.



Requirements of EPFO

$ Credit five accounts of EPFO on the basis of the Challan

$ Electronic Data- Provide Daily e-Statement of 5 Accounts &

e-Challan Statement to Regional EPFO office.(Nodal branch)

$

No direct Credit or reversal Debit to be done by thebranches in EPFO Accounts; these will be through the EPFO

Application only.



¨ Caters the need of Customer (EPFO)

¨ Enhanced data quality- build in Validations

¨ Cashless transactions

¨ Auto MIS/Reports/Scrolls

¨ Dematerialized reporting (No physical movement

of challans to Nodal Branch)

¨ Reduced Data entry at Nodal branch

¨ ¨ Increase in CommissionIncrease in Commission (` 3 per 1000)



Dealing Branch: Maker

EPFO Application: Enter the Challan Details in EPFO

before posting in CBS Mode Of Payment: Transfer

In CBS enter the Cheque by debiting the Customers

Account and crediting the branch BGL Account forEPFO transactions (98843).



Mode Of Payment: Clearing

For Clearing Cheques, in CBS enter the Cheque in the

Clearing Option and credit BGL Account for EPFO

transactions (98843).

Cheque to be sent to Clearing for realization.

On realization of the Cheque, Debit the Clearing Account

and Credit BGL Account for EPFO transactions (98843).



Dealing Branch: Checker

In both the above cases, you will get a system

generated reference number of 20 digits, beginning with

SYS. Note down the 20 digit number on the Challan,

as this is required while authorization of the Challan.

CARE: No CASH to be accepted for EPFO

Transactions.



To login to the application we use the url as

http://10.0.1.141:8096/EPFO

Login to the application using your PF Number as the

log-in User-ID.

Select the Data Entry option and enter the Establishment

Code. The name of the Company will be displayed.

Next Enter the amount as per those filled on the Challan

and submit



Amount bifurcation (in any of the 5 Accounts)

should not be in paise.





Enter PF Number as User-ID

Password should contain at

least one alphabet, number & special Character with

minimum length of 8

characters



Valid

Establishme

nt Code &

Extension

Verify ValidRO Code on

Challan







Establishment

Code doesn¶t

exist in Master

databasec



Establishment

Code doesn¶texist in Master

Database





If Establishment Code details (Name) available on

the challan is different than the details availablein database - Bank will reject such challan



Note the

TemporaryReference

no. Banks

Copy of

Challan only











Enter the number

without leadingzeroes and the

word ³SYS´



Note Down the

CRN no. on allthe copies of

Challan



Enter the

Temporary

Reference No toview the posting

status













Select the

CRN No.

from Drop

down and

SUBMIT



ENTER VDR No.

&Establishment

Code





For creating users in the branch, the Admin-id

will be generated by GITC, Belapur and

conveyed to the Branch Heads.

The Branch will then create the USER¶s asMaker/Checker as the case may be.



Select the role from

Maker (Data Entry)

Checker (Authorizer )

Enter PF

Index

Number

Enter The

Base(Dealing) &

Link (Nodal)

Branch Codes









For Link/

NodalBranches

Only!!!













X The dealing branches would ensure that the Challan isproperly filled by the Depositor / Establishment.

X Only Challans pertaining to your sector should beaccepted.

Centre CodeGurgaon HR/GGN

Karnal HR/KNL

Delhi North DL/CPM

X Only Cheques (Transfer & Clearing) can be accepted.Non-SBI cheques outside the clearing area should not beaccepted.



X In case the Establishment Code is not available, thesystem will not fetch details from database.

X Maker will be allowed to make data entry but you have

to ensure that the Name given on the Challan is keyed inproperly.

X The name of the establishment is now Mandatory.



Transaction Flow (CBS)

Entries to be passed (Transfer Cheque)

X Debit Customer Account

X Credit BGL Account 98843 (branch specific). Note downthe reference number generated in the CBS Application.This is required for the Authorization of EPFO

Transaction.



In EPFO Application

Complete the Data Entry

While authorization, the application will ask for thereference number. The above system generatedreference number is required to be keyed in.

Challans will be retained at the Dealing Branch



Transaction Flow (CBS)

Entries to be passed (Clearing Cheque) when sent through CBS Clearing Option

X Debit Clearing Suspense Account

X Credit BGL Account 98843 (branch specific). Note downthe reference number generated in the CBS Application.This is required for the Authorization of EPFOTransaction.



In EPFO Application

In EPFO Application on the date of lodgment of the Cheque

Complete the Data Entry (Clearing/Transfer)

When the clearing return period is over and the funds are received

Authorize the Challan. The application will ask for the referencenumber. The above system generated reference number is requiredto be keyed in.

ENSURE that the BGL Account 98843 is always either zero orhaving only recent entries. Also ensure that the BGL A/c98530 is always zero.



Transaction Flow (Cheque return)

Entries to be passed (Clearing Cheque) when sent through CBS Clearing Option and the Cheque is returned

unpaid

In CBS

Mark the Cheque returned as per the usual procedure.



In EPFO Application (Cheque return)

Select the authorization option.

Click on the Cheque Return Option.

Enter the reason for the cheque being returned.

The system will mark the cheque entry as failed and nocredits are afforded to the Nodal branch.



The Nodal branch can be also a dealing branch. Henceapart from the normal function of the dealing branch,the following activities are required to be performed bythe Nodal Branch.

X Uploading of the Master Database (modalities are beingworked out)

X VDR entries are allowed at NODAL Branch only.

X Amount in paise are allowed for VDR entries only.



X Sending e-Challan File, after downloading from theapplication to the EPFO

X Sending e-Statement of Account(s) to EPFO available

on FTP Server)

X Calculate the commission of all the branches anddistribute the same to the dealing branches (Option is

provided for calculating commission).



The following reports are generated from the EPFO

Application

Success Transaction

Failure Transaction

Checker Rejected Transaction

Cheque Return Transaction

Pending For Authorization

Commission Report (Link Branch only)





Before implementing the EPFO application, it should beensured that the local Regional Office of EPFO is

computerized.

$ BGL A /c (98843) should have all entries

reconciled.

$ Matrix of Nodal Branch and Dealing Branch.

$ Complete BGLAccount Number (9884398843) of all the

branches.

$ BGLAccount Number (9853098530) of the Nodal Branch.

$ Account Numbers of the five EPFO Accounts namely

1, 2, 10, 21 & 22.

The Account Numbers of the Nodal Branch should be given

immediately so that they can be configured for the e-statement.

The Establishment Master is required to be received by the bank



Maker Checker

Data Entry

Modify Data Entry

MIS Base Branch

Transaction Enquiry

Change Password

NODAL BRANCH ONLY

$ VDR Data Entry

$ Modify VDR Entry

Authorize

Re-fire Wrong

Transaction

Non-Posted Transaction

Reference Status Link

Transaction Enquiry

NODAL BRANCH ONLY

$ VDR Authorization

$ Transaction Reversal$ Download Challan File



Click on the link given below

http://10.0.1.142:9091/EPFO

CARE: THIS URL IS FOR DEMONSTRATION

ONLY

Asst General



Shri D. K. PandeyAsst. General

Manager (SME)9619885182 [email protected]

Mr. R K Saxena Chief Manager

022-

27560784 [email protected]

Mr. N. P. Pai

Panandikar Manger (Systems) 9867568432 nitin.panandikar @sbi.co.in

Ms. Neha Modi AVP 9768004402 [email protected]

Mr. Nir lep B

Chauhan

Asst.

Man.(Systems)9867568490 nir [email protected]

Mr.Var unendr a V

Chauhan

Asst.

Man.(Systems)9987786201 [email protected]

Mr. Rajendr a

Pr atap

Asst.

Man.(Systems)9004098532 Rajendr a_pr [email protected]



QUERIES?

Documents

EPFO Mumbai 1Ra