ENVIRONMENTAL MONITORING AT THE NATIONAL ARCHIVES

Marta O’Neill, Preservation Officer National Archives

Current process One to three data loggers in each stack of our

44 facilities, depending upon stack size and shelving configuration.

Several hundred data loggers in use across the National Archives. A variety of different data loggers. Primarily PEMs.

On-site staff upload the data logger information into Climate Notebook. They email the zipped files to Preservation Programs and mail printed copies of a report to our office quarterly.

NARA eClimate Notebook

We have a contract with Image Permanence Institute to customize their eClimate Notebook website http://eclimatenotebook.com/ for our use.

It is over the web and not part of our network.

Customized features

Each facility will have an account, where they can view their own data.

There will be an administrator account that can see the data for all facilities.

One account can have multiple logins/users.

Customized features Shows NARA Standards and each data logger will be

assigned a standard.

Shows time in standard for each data logger

Show National Archives hierarchy

This is only test data, not our actual hierarchy.

Benefits of the website

Quicker for staff gathering data. More efficient sharing of data between

each facility and Preservation Programs and Facilities staff.

Secure and backed up electronic records for our environmental data.

Schedule

Website will be piloted at the beginning of September.

It will be rolled out to all our facilities between October 2012 and March 2013.

Training will be provided to our field sites over the web by Preservation Programs staff.

Contact information Marta O’Neill

Marta.Oneill@nara.gov Preservation Programs

http://www.archives.gov/preservation/ Preservation@nara.gov

Image Permanence Institute https://www.imagepermanenceinstitute.org/ https://www.eclimatenotebook.com