Environmental Management Systems - Transportation.orgsp.construction.transportation.org/Documents/Kober-EnvironmentalManagementSystems.pdf30 EIM & DSS Content Management is a Critical

2006 Summer Meeting2006 Summer Meeting

AASHTO Subcommittee on AASHTO Subcommittee on Highway ConstructionHighway Construction

Computers and Technology Computers and Technology SessionSession

Wednesday, August 8, 2006Wednesday, August 8, 2006

Environmental Management & Environmental Management & Environmental Information Environmental Information

Management SystemsManagement Systems

2

Presentation ObjectivesPresentation Objectives

�� Introduce the AASHTO Center for Introduce the AASHTO Center for Environmental Excellence ServicesEnvironmental Excellence Services

�� Describe the AASHTO/FHWA Describe the AASHTO/FHWA Environmental Management System Environmental Management System Technical Assistance ProgramTechnical Assistance Program

�� Describe the NCHRP 25Describe the NCHRP 25--23(2) Project23(2) Project--Environmental Information Management & Environmental Information Management & Decision Support System Software Decision Support System Software DevelopmentDevelopment

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AASHTO Center for Environmental AASHTO Center for Environmental

ExcellenceExcellence

�� MISSION: PROMOTE ENVIRONMENTAL MISSION: PROMOTE ENVIRONMENTAL

EXCELLENCE IN THE EFFICIENT DELIVERY EXCELLENCE IN THE EFFICIENT DELIVERY

OF TRANSPORTATION SERVICES.OF TRANSPORTATION SERVICES.

�� VISION: MEMBER ORGANIZATIONS HAVE VISION: MEMBER ORGANIZATIONS HAVE

THE TOOLS AND AWARENESS NECESSARY THE TOOLS AND AWARENESS NECESSARY

TO BE EXCELLENT STEWARDS OF THE TO BE EXCELLENT STEWARDS OF THE

ENVIRONMENT IN CARRYING OUT THEIR ENVIRONMENT IN CARRYING OUT THEIR

MISSIONSMISSIONS

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Center for Environmental ExcellenceCustomer Service Areas

InformationSharing

TrainingTechnical Assistance

5

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Center Technical AssistanceCenter Technical Assistance

�� Experts available to provide states with Experts available to provide states with

strategic advice on improving strategic advice on improving

environmental performance and program environmental performance and program

deliverydelivery

�� FHWA/AASHTO Environmental FHWA/AASHTO Environmental

Management System (EMS) Technical Management System (EMS) Technical

Assistance ProgramAssistance Program

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AASHTOAASHTO--FHWA FHWA

EMS Technical Assistance ProgramEMS Technical Assistance Program

Vision:Vision: Environmental considerations are Environmental considerations are systematically integrated into all transportation systematically integrated into all transportation program delivery processes & decisionsprogram delivery processes & decisions

Goal:Goal: To enhance transportation program delivery To enhance transportation program delivery and environmental stewardship through the and environmental stewardship through the application of EMS plan> do>check>act conceptsapplication of EMS plan> do>check>act concepts

Objectives:Objectives: 1) To greatly increase the awareness 1) To greatly increase the awareness & understanding of EMS concepts & sound & understanding of EMS concepts & sound business reasons for applying them & 2) To business reasons for applying them & 2) To promote EMS technology transfer through promote EMS technology transfer through technical assistance, networking, mentoring, & technical assistance, networking, mentoring, & trainingtraining

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EMS Technical Assistance ProgramEMS Technical Assistance Program

Service AreasService Areas

�� OnOn--Site EMS OrientationSite EMS Orientation

�� OnOn--Site EMS Training Sessions Site EMS Training Sessions

�� OnOn--Site EMS Work Plan DevelopmentSite EMS Work Plan Development

�� EMS Development & Operation MentoringEMS Development & Operation Mentoring

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AASHTO/FHWA EMS Technical Assistance AASHTO/FHWA EMS Technical Assistance

Application ProcessApplication Process

Step 1Step 1--State DOT Completes OnState DOT Completes On--Line Line

Application for Technical AssistanceApplication for Technical Assistance

Step 2Step 2--AASHTO & FHWA EMS Work Group AASHTO & FHWA EMS Work Group

Evaluates, Scores, & Approves ApplicationEvaluates, Scores, & Approves Application

Step 3Step 3--AASHTO & State DOT Develop AASHTO & State DOT Develop

Technical & Cost Proposal for Technical Technical & Cost Proposal for Technical

AssistanceAssistance

Step 4Step 4--AASHTO & State DOT Execute a AASHTO & State DOT Execute a

Technical Assistance AgreementTechnical Assistance Agreement

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Potential Construction EMS Focus Potential Construction EMS Focus

AreasAreas

�� Incorporation of environmental Incorporation of environmental

commitments from planning & design commitments from planning & design

�� Constructability of environmental Constructability of environmental

measures in preliminary & final design measures in preliminary & final design

plansplans

�� Clarity of construction contract language Clarity of construction contract language

covering environmental measures covering environmental measures

�� Constructability of environmental permit Constructability of environmental permit

conditionsconditions

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AreasAreas--ContinuedContinued

�� Contractor preContractor pre--qualification requirements qualification requirements

for environmental measuresfor environmental measures

�� Construction inspection preConstruction inspection pre--qualification qualification

requirements for environmental measuresrequirements for environmental measures

�� PrePre--bid conference coverage of bid conference coverage of

environmental measuresenvironmental measures

�� PrePre--construction conference coverage of construction conference coverage of


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�� Partnering agreements environmental Partnering agreements environmental measuresmeasures

�� Construction work plan & schedule Construction work plan & schedule environmental measures environmental measures

�� Utility relocation plan environmental Utility relocation plan environmental measuresmeasures

�� Construction environmental monitoring & Construction environmental monitoring & reporting requirementsreporting requirements

�� Construction borrow, waste, & staging Construction borrow, waste, & staging areas environmental measuresareas environmental measures

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�� Contractor value engineering proposal Contractor value engineering proposal


�� Construction plan modification Construction plan modification


�� Construction budget environmental Construction budget environmental

measuresmeasures

�� Construction inspection of environmental Construction inspection of environmental

measuresmeasures

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�� Construction material testing Construction material testing environmental measuresenvironmental measures

�� Use of environmentally friendly Use of environmentally friendly (recyclable, non(recyclable, non--toxic) construction toxic) construction materialsmaterials

�� Incentives & disincentives for Incentives & disincentives for environmental measuresenvironmental measures

�� As built drawings of environmental As built drawings of environmental measuresmeasures

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Potential Areas to Integrate Environmental Potential Areas to Integrate Environmental

Protection & Enhancement MeasuresProtection & Enhancement Measures

�� Agency & construction organization Agency & construction organization business plan & budgetbusiness plan & budget

�� Construction management systemConstruction management system

�� Construction specificationsConstruction specifications

�� Construction office & field manualsConstruction office & field manuals

�� Construction policies & proceduresConstruction policies & procedures

�� Construction training programConstruction training program

�� Construction QC/QA programConstruction QC/QA program

�� Construction work plansConstruction work plans

�� Contractor preContractor pre--qualificationqualification

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Environmental Information Management & Environmental Information Management &

Decision Support System (EIM & DSS)Decision Support System (EIM & DSS)

NCHRP 25NCHRP 25--23( 2)23( 2)--Software for an EIM & DSSSoftware for an EIM & DSS

Objective:Objective: To design, test, & To design, test, &

demonstrate a prototype software for an demonstrate a prototype software for an

EIM & DSS that builds on the concepts EIM & DSS that builds on the concepts

presented in NCHRP Report. 481. The presented in NCHRP Report. 481. The

software shall support decisions in software shall support decisions in

transportation planning, programming, transportation planning, programming,

project development, operations, and project development, operations, and

maintenance.maintenance.

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The EIM&DSS Fits into The ISO 14001 The EIM&DSS Fits into The ISO 14001

Framework:Framework:

ISO 14001ISO 14001

Environmental

Information Management

Decision

Support System

ISO 14001

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ISO 14001 EMS DefinitionISO 14001 EMS Definition

�� The part of the overall management The part of the overall management

system that includes organizational system that includes organizational

structure, planning activities, structure, planning activities,

responsibilities, practices, responsibilities, practices,

responsibilities, practices, procedures, responsibilities, practices, procedures,

processes and resources for developing, processes and resources for developing,

implementing, achieving, reviewing and implementing, achieving, reviewing and

maintaining the environmental policymaintaining the environmental policy

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EPA EMS DefinitionEPA EMS Definition

�� A set of processes and practices that enable A set of processes and practices that enable

an organization to reduce its environmental an organization to reduce its environmental

impacts and increase its operating efficiencyimpacts and increase its operating efficiency

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EIM & DSS System ConceptEIM & DSS System Concept

Business

Data

Spatial

Data

Application Server

Long-Term

Planning

Project

Development

Asset

Definition

Commitment

Tracking

Requirements/

Best Practices

EIM&DSS Data Other Agency Data

Map Interface

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EIM & DSS System Design EIM & DSS System Design

Key PointsKey Points

�� WebWeb--based systembased system

�� Flexible data structureFlexible data structure

�� Allow agencies to configure specific Allow agencies to configure specific

attributes for each entity (e.g., plan, attributes for each entity (e.g., plan,

project, asset)project, asset)

�� Use basic set of tables for planning, Use basic set of tables for planning,

project development, & maintenanceproject development, & maintenance

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EIM & DSS System Design EIM & DSS System Design

Key PointsKey Points--ContinuedContinued

�� MappingMapping

�� Map interface supported for display and Map interface supported for display and

selectionselection

�� Useful but optional Useful but optional ––fully functional without fully functional without

the mapthe map

�� Use of document links to provide a level ofUse of document links to provide a level of

integration with other systems and dataintegration with other systems and data

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EIM & DSS Main Screen & NavigationEIM & DSS Main Screen & Navigation

((From Report 481 ConceptFrom Report 481 Concept))

X

PlanningPlanning

ProgrammingProgramming

Project Dev.Project Dev.

MaintenanceMaintenance

OperationsOperations

Mitigation &

Enhancement

Mitigation &

Enhancement

ClosureClosure

ReportsReports

DocumentsDocuments

RegulationsRegulations

Public Involv.Public Involv.

ModelsModels

Select a module or a location

ComplianceCompliance

AdminAdmin

WorkflowWorkflow

Content Mgmt.Content Mgmt.

BMPsBMPs

GIS

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System Design System Design

Screen SchematicScreen Schematic

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EIM & DSS System Design ModulesEIM & DSS System Design Modules

�� LongLong--term planningterm planning

�� Defining of longDefining of long--term plans and plan term plans and plan

alternatives, along with associated alternatives, along with associated

environmental management dataenvironmental management data

�� Detailing environmental analyses Detailing environmental analyses

performed for a plan and the impacts performed for a plan and the impacts

determined from an analysisdetermined from an analysis

�� Detailing public involvement steps and Detailing public involvement steps and

actions for a planactions for a plan

�� Associating plans and projectsAssociating plans and projects

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EIM & DSS System Design ModulesEIM & DSS System Design Modules--

ContinuedContinued

�� Project developmentProject development

�� Defining projects and project Defining projects and project alternatives, along with associated alternatives, along with associated environmental management dataenvironmental management data

�� Detailing environmental analyses Detailing environmental analyses performed for a project and the impacts performed for a project and the impacts determined from an analysisdetermined from an analysis

�� Detailing public involvement steps and Detailing public involvement steps and actions for a projectactions for a project

�� Associating projects and assetsAssociating projects and assets

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ContinuedContinued

�� Asset definitionAsset definition

�� Viewing and editing data for roads, Viewing and editing data for roads,

bridges and/or other assets, as well as bridges and/or other assets, as well as

associated environmental management associated environmental management

datadata

�� Detailing any analyses, impacts, or Detailing any analyses, impacts, or

public involvement steps for an asset public involvement steps for an asset

(e.g., for a maintenance facility)(e.g., for a maintenance facility)

�� Associating assets with map featuresAssociating assets with map features

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ContinuedContinued

�� Commitment trackingCommitment tracking

�� Detailing commitments and related actionsDetailing commitments and related actions

�� Associating commitments with a specific plan, Associating commitments with a specific plan,

project or assetproject or asset

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ContinuedContinued

�� Requirements/Best PracticesRequirements/Best Practices

�� Detailing requirements and/or best practices Detailing requirements and/or best practices

associated with environmental managementassociated with environmental management

�� Grouping requirements/practices into setsGrouping requirements/practices into sets

�� A plan, project or asset alternative can have a A plan, project or asset alternative can have a

requirement set associated with itrequirement set associated with it

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EIM & DSS Content Management is a EIM & DSS Content Management is a

Critical Success FactorCritical Success Factor

�� Assure that the value of data exceeds the cost of Assure that the value of data exceeds the cost of

data collection over the full life cycle of the datadata collection over the full life cycle of the data

�� Assure the quality and completeness of the dataAssure the quality and completeness of the data

�� Assure that responsibility is assigned for data Assure that responsibility is assigned for data

collection, updating, and maintenance for the full collection, updating, and maintenance for the full

life cycle of the datalife cycle of the data

�� Assure that the financial resources are available to Assure that the financial resources are available to

maintain the data over the lifecycle of the datamaintain the data over the lifecycle of the data

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EIM & DSS Software StatusEIM & DSS Software Status

�� ScheduleSchedule

�� Fall 2006 Fall 2006 –– Project FinalizedProject Finalized

�� Early 2007Early 2007--Potential AASHTO Ware Potential AASHTO Ware

Pooled Fund Project Solicitation to Pooled Fund Project Solicitation to

Deploy SoftwareDeploy Software

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EIM & DSS Software Contact InformationEIM & DSS Software Contact Information

Andrew Andrew LemerLemer, NCHRP 25, NCHRP 25--23(2) Project 23(2) Project ManagerManager

NCHRP NCHRP

202202--334334--20062006

[email protected]@nas.edu

Bill Robert, NCHRP 25Bill Robert, NCHRP 25--23(2) Principal 23(2) Principal Investigator Cambridge Investigator Cambridge SystematicsSystematics100 Cambridge Park Drive100 Cambridge Park DriveCambridge, MA 02140Cambridge, MA 02140617617--354354--01670167

[email protected]@camsys.com

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AASHTO Center for Environmental AASHTO Center for Environmental

Excellence InformationExcellence Information

Shannon EgglestonShannon Eggleston

[email protected]@aashto.org

(202) 624(202) 624--36493649

www.environment.transportation.orgwww.environment.transportation.org

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Thank You!Thank You!

AASHTO EMS Technical Assistance AASHTO EMS Technical Assistance

Program InformationProgram Information

Wayne W. KoberWayne W. Kober

AASHTO ConsultantAASHTO Consultant

(717) 502(717) 502--01790179

[email protected]@earthlink.net