Environment PPT (1)

8/3/2019 Environment PPT (1)

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Need of the hour!!!Go paperless

Presented By:-Ujjawal Sharma-11DCP101

Prateek Saxena-11DCP104

Ashwini Kumar Sharma -11DCP106

GROUP NAME- ABC CORP.


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Step 1: Create Urgency

Need for fast and efficient generation

and sharing of data.

To reduce cost of handling the data.

To efficiently integrate with other

departments of the government.

Threat, No Funding.


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Step 2 : Form a Powerful Coalition

The senior management needs to accept

the change and facilitate it.

Key personnel should take charge of the

situation. Proper team should be delegated for the

work.


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Step 3: Create a vision for change

An organization to control pollution

and protect environment.

Quick recognition and efficient

solution of the problem.


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Step 4: Communicate the vision

In the initial stages, using media like

telecommunication and written memos to

effectively communicate the changes in

policy. Every employee to have a clear

understanding of strategic changes in the

functioning of the organization.

The senior management should set a

benchmark for employee behavior.


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Understanding the redundant factors thatundermine the new vision:

Dependence on paper based working.

Lack of technical knowledge.

Resistance to change in the organizationalframework.

Emphasis on the need for new policies: The

advantages entailed. Encouraging free flow of ideas. Employee

participation in formulation of newstrategies.

Step 5: Empowerment: The Just

Do It approach.


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Step 6: Generating ShortTerm

wins.

To generate active interest in the

workforce, keep short term goals.

Actively work to achieve those goals

Selecting few departments where the newpolicies are first implemented.

Streamlining the process to achieve a

paper-less department. Putting in place an attractive reward

system. The rewards to act as an incentive

for employees.


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Step 7: Consolidation and

Enhancement.

With the initial success, generating confidenceamong the employees to make furtherchanges.

Doing away with residual old policies,initiating a new line of thought.

Hiring and promoting people with soundtechnical know-how.

Initiate new projects

Recording new data on Computer baseddatabases.

Making the organization more interactive bycreating a virtual idea-sharing platform.


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Step 8: Anchoring new

approaches.

Enhancing performance by increasing focus on

customer satisfaction and productivity.

Effective leadership to facilitate this change. Establishing a co-relation between increased

success of the organization and changes in policy

that led to it:

Putting up before and after performance stats andfigures.

The management to ensure that the new policies

are implemented and followed in the long-run.


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Conclusion

With proper planning and execution this

institute can become paperless within

five years.

Ex:-Create more room and reduce off

site storage costs.

To achieve this, it is very necessary for

the employees to believe in the

organization.


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Documents

Environment PPT (1)