Enterprise Vault 6: SPS 2003 Support

Jamie Clifton

Snr. Principle Product Marketing Specialist

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Enterprise Vault Benefits

Reduce risk

Reduce cost

Reduce data

Reduce time

MigrationMigrationStorage OptimizationStorage Optimization

Consolidation

Tier-ing

Single-instance

Compression

Risk & ComplianceRisk & Compliance

Retention

Discovery

Supervision

Destruction

Knowledge UtilizationKnowledge Utilization

Centralized

User access

Search

Sharing

Operational EfficiencyOperational Efficiency

Backup/restore

Availability

User support

PSTs

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What is SPS?

SharePoint is a Document Management system Create documents Create revisions Setup review cycles Publish documents to searchable portals

Many of the features of SPS will form basis for the file system of the future

SPS is an application built on top of Windows Sharepoint Services WSS is shipped with WIN2K3

SPS appeals to the smaller org and with its integration to Office and Windows has a big future

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Overall Problems Addressed

Same basic problems address as all inputs (Exchange for Example) Manage the growth of SPS server storage

Move older items ‘out of SQL Store’

Recover SPS faster

Allow consolidation of SPS servers

Enable usage of most appropriate storage

Meet regulation demands

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Data Storage Profile

Typical file or messaging server Only 20% active data

• New/Current data

80% of Data is Inactive

• Old messages, presentations, financial reports etc.

• Every full backup must backup this 80% inactive data!

• Excessive media usage.

• Unnecessarily long restore times.

SPS stores versions of each document so its holding a higher proportion of ‘historic’ information that many information systems

80%

20%

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Enterprise Vault for SPS: Deployment & Management

• EV can archive SPS V1, BCDL, SPS 2003 as well as WSS

• Enterprise Vault for SharePoint Portal Server and can co-exist with all other EV inputs

• One vault server can service several SPS servers

• Integrated archiving, management and exploitation

• Manage and configured using central EV MMC console

File ServerFile Server

SharePointExchange

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User Interaction

•Seamless Environment for the end user

•Users see little or no difference after archiving

•Integrated search of Enterprise Vault and SPS

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Searching

Create a unified search across all archived content SPS archives are AltaVista indexed and searched from

a Vault sub-dashboard

Exchange archives are AltaVista indexed and searched from a Vault sub-dashboard

SPS archives can be searched from Exchange Vault search applications

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Archiving Version History

Archiving is a scheduled process

Archived Version ‘pruned’ (EG leave only 2 version in SPS)

Archived documents can be searched and retrieved from a “search archives” sub-dashboard of the standard search dashboard

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Overall Problems Addressed

Same basic problems address as all inputs (Exchange for Example)Manage the growth of SPS server storage

Move older items ‘out of SQL Store’

Recover SPS faster

Allow consolidation of SPS servers

Enable usage of most appropriate storage

Meet regulation demands

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Competition

The customer has already decided to purchase SPS (or use WSS) – we are complimentary not competition

No one in Gartner MQ has a similar offering

IXOS had a ‘tool kit’ sometime ago but no product

Unlikely that an SPS archiving only vendor will take off

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Technical Considerations

EV 6.0 only archives content from document stores

EV 6.0 only archives the version history

Published documents will not be archived (unless they are a version)

EV 6.0 No shortcuts in SPS 2003. All access is via web part

SPS 1 and BCDL support won’t be around for ever and CANNOT effectively be uses as a migration tool

CA & DA will NOT work on a server that has WSS running

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Where to get more information

This presentation is available from PMM

VNET product pages

Images for Demo’s from PMM Separate image still