Enterprise Project Management

using

Microsoft Project Server 2007

Avalon Training Group

Enterprise Project Management

using

Microsoft Project Server 2007

Avalon Training Group

What is Enterprise Project Management (EPM)?What is Enterprise Project Management (EPM)?

Work management solution that includes full enterprise portfolio of projects.

An end-to-end collaborative project management and resource management to help organizations gain visibility, insight, and control to enhance decision making.

A central repository of projects and resource information to consistently manage and report on all work across the enterprise

Successful Change ManagementSuccessful Change Management

EPM enables the opportunity for generating the change needed to keep your people, processes and initiatives current

People

Technology

Strategy

EPMEPM Process

•Leveraging technology •Empowering people•Gaining Insight & Control •Streamlining processes•Establish best practices

Participation Across the Organization…Participation Across the Organization…

Insight and ReportingExec Stakeholders

Project ManagersIntuitive project management

Team MembersA clear understanding of

ownership

Resource ManagersWhat resources are

available

ITOpen, secure systems

Project Server 2007 EnvironmentProject Server 2007 Environment

Project Professional 2007

Project Web Access(SharePoint site)

Project Server Web Tier

Project Server Application Tier

Project Server SQL Database Tier

Draft Published Archive Reporting

Internet Explorer

Clients

Project Workspace(SharePoint sites)

Cache

Project Server Interface (PSI)

Project Server Platform

EventingSystem

QueueingSystem

WSS Content WSS Config

EPM Solution: Project ManagementEPM Solution: Project Management

Gain visibility, insight, & control of your project portfolio

Ensure initiatives align with your strategic objectives

Realize participation from all project stakeholders

Planning & Tracking with Microsoft Project Professional 2007

Planning & Tracking with Microsoft Project Professional 2007

Create project plans based work required, resources available & budget constraints

Enable team members to help keep project plans up to date

Easily identify variations in actual performance from original estimates

Proactively address problem areas & resource conflicts to keep projects on track

Team Member Progress Reporting using Project Web Access

Team Member Progress Reporting using Project Web Access

Manage and report progress Stay informed about new tasks,

upcoming deadlines, changes to documents

Easily to transfer and present project data in Word, Outlook & Excel

Centrally store & standardize resource information

Manage resource utilization for optimal allocation and forecasting

EPM Solution: Resource ManagementEPM Solution: Resource Management

What Is Resource Management?What Is Resource Management?

Aligns people with business goals by allocating resources to your highest priority initiatives

Optimizes resource utilization and provides forecasts to skill requirements

AvailabilityAvailability

LocationLocation SkillsSkills

View resource workload by Project for for Capacity Planning View resource workload by Project for for Capacity Planning

Evaluate resource utilization trends to determine staffing requirements

Forecast future resource requirements based on historical utilization

View assignments by ResourceView assignments by Resource

EPM Solution: Collaboration & CommunicationEPM Solution: Collaboration & Communication

Collaboration:centralized access to project information and resources

Communication:ability to continuously and quickly interact with team members to successfully execute projects

Collaboration & CommunicationCollaboration & Communication

KnowledgeKnowledgeHubHub

Team Team MembersMembers

ExecutivesExecutives

PartnersPartners

CustomersCustomersProjectProject

ManagersManagers

ResourceResourceManagersManagers

Increase visibility of Overall Project StatusIncrease visibility of Overall Project Status

Enable Stakeholders to drill down to Project DetailsEnable Stakeholders to drill down to Project Details

Project Detail

Project Summary

Improve Accountability & Resolution of IssuesImprove Accountability & Resolution of Issues

Centrally store, assign & escalate issues

Recognize problem areas early & resolve issues before they jeopardize the success of projects

Increase team members’ ownership and accountability of this process

Improve Tracking of Project RisksImprove Tracking of Project Risks

Centrally store and track the status of risks

Link to key tasks that could trigger risks

Identify and link to tasks in plan to mitigate risk

Identify and link to contingency tasks

Increase visibility of Deliverables and Cross Project DependenciesIncrease visibility of Deliverables and Cross Project Dependencies

Select key tasks in plan and mark deliverables to increase visibility

Add additional deliverables not found in the plan

Set cross project dependencies on deliverables

EPM Solution: Portfolio ManagementEPM Solution: Portfolio Management

The ongoing process of identifying, prioritizing, and investing in projects that align with your corporate strategy

Continual flow of information provides insight into project performance and supports strategic decision making

Monitor Performance through Roll-Up ReportsMonitor Performance through Roll-Up Reports

Gain a consolidated view of your business

Increase visibility with key performance indicators

Establish consistent metrics and thresholds for evaluating project performance

EPM Critical Success FactorsEPM Critical Success Factors

Clearly defined organizational objectives (phased)

Clearly defined business processes mapped to EPM solution

Custom configuration of Project Server

Custom training for user roles Deployment to test or pilot group Trained support staff on EPM

Administration