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Enterprise Email & Provisioning Project. Sande Johnson-Byers Assistant Vice President for Information Technology April 2, 2010. Agenda. Project Goals Project Team Structure Projected Timeline Progress Update Issues & Concerns. Project Goals. - PowerPoint PPT Presentation
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Enterprise Email & Provisioning Project
Sande Johnson-Byers Assistant Vice President for Information Technology
April 2, 2010
Agenda
• Project Goals
• Project Team Structure
• Projected Timeline
• Progress Update
• Issues & Concerns
Project Goals
• Build framework for converting to Oracle Identity Management system
• Develop foundation for new eProvisioning system
Project Goals (cont)
• Replace Novell GroupWise Email system with Microsoft• Convert students to Outlook Live• Move faculty and staff to Microsoft Exchange
• Migrate File & Print from Novell to Microsoft
Project Team Structure
Project Team Structure (cont)Recommended External Steering Committee MembersSana Abhari President SGA
Jason Banta HSC & Tier I Advisory Group
Donna Bartman Human Resources
Mylantha Baunjoko Staff Senate
Neil Gibbs Undergraduate Affairs Administration
Don Fisher University Hospital and UPA
Jim Graham ATC & Faculty Senate
Frank Mianzo Office of the VP for Student Affairs
Barry Scott Internal Audit
Chris Weaver Office of the VP for Business Affairs
Projected TimelineAug 2009 – Oct 2010 • Complete foundation for new eProvisioning system
• Begin provisioning Outlook Live accounts to newly admitted students(Contingent upon stabilization of SA/HR system
after upgrade )
Spring 2011 • Migrate students to Outlook Live
Summer 2011 • Conduct pilot of Exchange for faculty & staff
Fall 2011 • Migrate faculty and staff to Exchange
Spring 2012 • Begin migration of file and print services
Progress Update
• Developed and now testing new provisioning system
• Re-tested Outlook Live functionality due to changes since POC
• Defined requirements for applications to:• Integrate email address books between Outlook Live & GroupWise
(later Exchange)• Allow choice of email system so incoming mail is directed to
Preferred Email Address (PEA)
Progress Update (cont)
• Purchased tools to migrate email from GroupWise to Exchange
• Met with Legal & University Archives
• Reviewed Outlook Live agreement with Microsoft
Progress Update (cont)
• Investigating:• Best practices in higher education for migrating email from
GroupWise to Exchange (migration process, timeline, etc.)• Central Archive solution
• Developing:• Migration strategies• Communication strategies• Training & support plans
Issues & Concerns
• Financing the project
• Satisfying desire to increase email quotas
• Maintaining business continuity during migration
• Migrating email archives (stored in multiple locations)
• Continuing integration of address books with U of L Hospital and UPA
• Ensuring appropriate access to conduct e-discovery in Outlook Live
Questions?