Enrollment Procedures Handbook

EPHG-01-2021

RITSUMEIKAN ASIA PACIFIC UNIVERSITY

April/September 2021 Enrollment

Enrollment ProceduresHandbook Graduate Students

A. Enrollment Procedures*Enrollment Procedures Checklist p. 1Ⅰ．Overview of the Online Enrollment Procedures System p. 2 ｰ p. 4Ⅱ．Enrollment Fees p. 5 ｰ p. 8Ⅲ．Enrollment Documents p. 9 ｰ p. 19You may only proceed to Ⅳ once Ⅱ and Ⅲ have been completed and youhave received the Letter of Enrollment Approval from APU.

Ⅳ．Visa Information p. 20 ｰ p. 21Ⅴ．Japanese Learning Support App TOBIRA p. 22Ⅵ．Preparing to Travel to APU p. 23 ｰ p. 27

*As enrollment procedure deadlines vary for each person, refer to the Invoice for Required Enrollment Fees and Procedures found in the Online Enrollment Procedures System for specifi c details. Any enrollment procedures completed after the deadline will not be accepted.

B. After You ArriveⅠ．About AP House 4 (APU PLAZA OITA) p. 28 ｰ p. 29Ⅱ．Academic Information p. 30Ⅲ．Orientation Events p. 31Ⅳ．Life at APU p. 32 ｰ p. 37

Ritsumeikan Asia Pacifi c University Regulations p. 38 ｰ p. 46Ritsumeikan Asia Pacifi c University Academic Aff airs p. 47 ｰ p. 51Regulations Ritsumeikan Asia Pacifi c University Regulations on p. 52 ｰ p. 54Punitive Measures for StudentsRitsumeikan Trust School Health and p. 55Safety Management RegulationsBasic Policy on the Protection of Personal Information p. 56Handling of Personal Information p. 57 ｰ p. 58at Ritsumeikan Asia Pacifi c UniversityPolicy Statement on Sexual and Gender Diversity p. 59Ritsumeikan Asia Pacifi c University Guidelines on p. 59Support Services for Students With Disabilities Campus Map p. 61Campus Access p. 62

We look forward to seeing you at APU!

Due to the COVID-19 pandemic and its related eff ects, the information in this handbook may be subject to change.

Table of Contents

Enrollment Procedures ChecklistMake sure to review the Enrollment Procedures Handbook for complete details. 1. Enrollment Fee 1 PaymentAdmission Fee: 200,000 JPY □

2. Document Submission(1) Online Enrollment Procedures System Complete the required information within the Online Enrollment Procedures System:

①　Enrollment Procedures Checklist (for your own reference) □②　Student Information Card and photograph □③　 Confi rmation of Residence at AP House □④　 Student Health Questionnaire (including Immunization Record of Measles and Rubella) □⑤　Copy of receipt(s) for Enrollment Fee 1 and Enrollment Fee 2 payments 　　Only if paid by bank transfer. Not required if paid by WU® GlobalPay for Students. □

⑥　Copy of valid passport 　　 If you need a student visa and did not submit a copy at the time of application □

⑦　Comprehensive Renter's Insurance for International Students Application □⑧　Additional PDF uploads of documents ⑭ , ⑮ , ⑯ , ⑰ , ⑱ , and ⑲ below □

(2) Original Versions of Application Documents SEND BY POST ⑨　Academic Transcripts (original certifi cate or certifi ed document1) □⑩　 University Graduation Certifi cate(s) or Certifi cate of Scheduled Graduation if submitted with

your application (Original certifi cate or certifi ed document1) □

⑪　Results of language profi ciency tests (Original only)　　Required if you submitted results for the TOEIC® L&R Test. □

⑫　Certifi cate of Employment (Original only)

⑬　Translation Documents (Original only2) □(3) Enrollment Documents for All Admitted Applicants SEND BY POST ⑭　Two identical photographs □⑮　Financial Plan □⑯　Statement of Financial Support □⑰　 Documents to prove fi nancial sponsor's income and/or fi nancial sponsor's bank account

balance statement □

⑱　Translation documents2 □⑲　Additional documents requested by APU □

3. Enrollment Fee 2 Payment• First Semester Tuition• AP House Entrance Fee• Comprehensive Renters' Insurance

Refer to your Invoice for Required Enrollment Fees and Procedures for the amount.

□

1 A certifi ed document is one that has been marked as being equivalent to the original with a stamp or seal by the issuing institution (preferred) or a notary public. Detailed information about how to get a document certifi ed can be found on the admissions website (https://admissions.apu.ac.jp/graduate/material_download/).

2 English or Japanese translations are required for any of the above documents written in languages other than English or Japanese. Submit an offi cial translation that includes the translator's name, address, contact details, and signature or offi cial seal. APU will only accept translations created by the original document's issuing institution, a translation company, or a licensed translator.

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Ⅰ. Overview of the Online Enrollment Procedures System

Ⅰ. Overview of the Online Enrollment Procedures SystemThrough the Enrollment Procedures System you can submit information necessary for enrollment to APU (payment of enrollment fees, submission of enrollment documents, input of information for COE application, etc.) entirely online.

You can access this system through the link listed in the email sent to you about your fi nal application results, or from the Admissions Results page on the admissions website.

Online Enrollment Process① Your login ID and password will be disclosed in the email sent to you about your fi nal application results.② Access the Final Application Results page and enter your ID and password.

A. Enrollment Procedures

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③ Upon logging in, your final application results and precautions for completing the enrollment procedures will be displayed. Carefully read all listed precautions before clicking the [Enrollment Procedure System] button to proceed.

④ On the next page you will see a list of the following documents: “Final Application Result,” “Invoice for Required Enrollment Fees and Procedures,” “Financial Plan,” and “Notification of Credit Transfer for Transfer Students.” Check each document by clicking the [View] button.

　 Further down the page, you will see the “Enrollment Procedure Status and Enrollment Fee Payment” section. Here, you can check the status of submitted enrollment payments and documents.

　 At the bottom of the page is a section to input information used to facilitate the enrollment process. You can complete the “Enrollment Information” and “COE Application Information” by clicking [edit]. Make sure to fi nish all procedures before the indicated deadlines.


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Note: Website and page layout are subject to change.

Enrollment fee payments can be made by clicking the associated [Pay Enrollment Fee] button. Refer to p. 5 - 8 for more information.

You can track and confi rm the status of enrollment fee 1 and 2 payments as well as submitted documents.

Read and confi rm the instructions on p. 9 - 19 before completing this section. Click [Edit] to fi ll out and submit the enrollment documents.

Read and confi rm the instructions on p. 9 - 19 before completing this section. Click [Edit] to fi ll out the information required to apply for COE.

You can check the status of your COE application here. Both the date APU has applied for your COE at the Immigration Bureau and the date the COE has been sent via courier to you will be displayed.


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Ⅱ. Enrollment Fees1) What are the enrollment fees?

In order to enroll at APU, you will need to pay Enrollment Fee 1 and Enrollment Fee 2. You will also need to submit your Enrollment Documents (see pages 9 - 10). If you do not complete these enrollment procedures by the stipulated deadlines, your enrollment eligibility will be revoked. As the deadlines and payment amounts differ according to each individual, refer to the Invoice for Required Enrollment Fees and Procedures found in the Online Enrollment Procedures System.

Enrollment Fee 1 Enrollment Fee 2① Admission Fee ② First Semester Tuition

③ AP House Entrance Fee④ Comprehensive Renters’ Insurance

① Admission FeeA non-refundable fee of 200,000 JPY is required for all students (regardless of scholarship amount) to enroll at APU.Be sure to pay the Admission Fee only after you have fi rmly decided to enroll at APU and have made a clear and fi rm fi nancial plan to cover your expenses both before and after your enrollment to APU. Internal applicants, APU graduates, and Ritsumeikan University graduates are not required to pay the admission fee.

② First Semester TuitionYou must pay your fi rst semester’s tuition before enrolling. Your tuition will vary according to your APU Tuition Reduction Scholarship percentage. Refer to the Invoice for Required Enrollment Fees and Procedures for the amount.

③ AP House Entrance FeeAll graduate students are guaranteed a room in one of APU’s student housing facilities, AP House 4 (APU PLAZA OITA), which will help you adapt to your new life in Japan and concentrate on your studies. AP House 4 is located off campus in downtown Beppu.

AP House Entrance Fee Breakdown

Semester of Enrollment April September

Moving-In Fee*1 33,000 JPY 33,000 JPY

Security Deposit*2 98,000 JPY 98,000 JPY

Rent*3 98,000 JPY 73,500 JPY

Total 229,000 JPY 204,500 JPY

*1 The moving-in fee is not refundable under any circumstances.*2 The security deposit serves as a guarantee. In case you fail to pay rent, or if any damage is done to the room during your period of

stay, charges will be deducted from the security deposit, and the remaining amount will be returned to you upon moving out.*3 April enrollees are required to pay two months’ rent in advance (April and May), while September enrollees are required to pay 1.5

months’ rent in advance (second half of September and October). The rent for AP House 4 is 49,000 JPY per month.

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④ Comprehensive Renters’ InsuranceThis insurance is for protection in case of liability, and all international students who possess a student visa need to join this program. For more information, refer to the Guide to Comprehensive Renters’ Insurance for International Students Studying in Japan found in the Online Enrollment Procedures System. Even if you do not stay in AP House, you must still pay the Comprehensive Renters’ Insurance.

Doctoral Program Master’s Program IMAT Program

Insurance Amount 13,010 JPY 8,980 JPY 4,950 JPY

The fees above are subject to change.

2) How do I pay my enrollment fees?① Pay through WU® GlobalPay for Students

APU has partnered with Western Union and uses the WU® GlobalPay for Students international payment service to process incoming enrollment fee payments.

By using WU® GlobalPay for Students, you will be able to:・ Make your enrollment fee payments knowing exactly how much you owe and can be sure that the full amount required

will reach APU. ・ Choose your payment method from various options, including payment by bank transfer and Visa or Mastercard credit

card payments. When paying by bank transfer, the corresponding exchange rate will be valid for 72 hours. ・ Easily track the status of your payment through email or SMS updates and by visiting the WU® GlobalPay for Students

payment portal.

Make the payment through the Online Enrollment Procedures System by clicking the [Pay Enrollment Fee 1] or [Pay Enrollment Fee 2] buttons. The required payment amount will automatically be displayed.

Note: The button for making the Enrollment Fee 1 and Enrollment Fee 2 payments are diff erent. You must complete the procedures to pay Enrollment Fee 1 before completing the procedures to pay Enrollment Fee 2.


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More details regarding the payment process are included here: https://admissions.apu.ac.jp/resource/load/documents/GPFS_Infosheet_EN.pdf

Note that while the WU® GlobalPay for Students service is available in over 200 countries and regions, there are a few countries where it is not available. Also, WU® GlobalPay for Students cannot be used to make payments in Japanese yen from within Japan.

If it is not possible to complete the payment through WU® GlobalPay for Students from your country, complete the payment by bank transfer directly to APU.

② Pay by Bank TransferMake the payment directly at a bank or a fi nancial institution only when it is not possible to pay using WU® GlobalPay for Students. The fees must be paid in Japanese yen (JPY) to the following account:

Bank Name : 　Sumitomo Mitsui Banking CorporationBranch Name : 　Oita BranchBranch Address : 　1-3-22 Chuo-machi, Oita-City, Oita-Prefecture, 870-0035 JAPANTel :　 +81-97-532-5161Account Type :　 Ordinary Deposit AccountAccount Number : 　1001673Account Name :　 RITSUMEIKAN ASIA PACIFIC UNIVERSITYSwift Code :　 SMBCJPJTIBAN Code (if necessary) :　 JP28 SMBC 0721 XXX2 4029 0868Bank transfer fee :　 Borne by remitterInclude your name, application number, nationality, and region in the message or additional notes column on the transfer order.

Note: You must pay for the bank transfer charges in addition to the amount of the enrollment fees. Make sure APU is not charged for the transfer, otherwise your payment will be considered incomplete. When transferring the fees, the bank may ask you to submit additional documents. Check with your bank in advance what documents are necessary to complete the payment in order to ensure you can pay by the deadline.

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3) When do I pay my enrollment fees?The deadline to pay your enrollment fees is stated in your Invoice for Required Enrollment Fees and Procedures found in the Online Enrollment Procedures System. Although you have up until the deadline to complete the transfer at your local bank if paying by bank transfer, we strongly encourage you to pay your fees as soon as possible. This will ensure there is ample time to complete the enrollment procedures. Be sure to keep the bank transfer receipts, as you will need to submit copies to APU.

4) What if I change my mind afterwards?If you decide not to enroll at APU after paying the enrollment fees, you can receive a partial refund of the fees. Note that the Admission Fee, the fees associated with AP House, and part of the Comprehensive Renters’ Insurance are NOT refundable. Refunds will be sent in JPY to the account you designate. You will have to bear the transfer fees.

Please request a refund before the following dates (Japan Time):　March 31, 2021 for April 2021 enrollment　September 20, 2021 for September 2021 enrollment

Please contact the Admissions Offi ce (International) by email for more details: [email protected]


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Ⅲ．Enrollment Documents1) What documents do I need to submit to enroll?

Admitted applicants must submit (1), (2), and (3) either by entering/uploading the information online and/or sending the documents by post as part of the enrollment procedures. A checklist is also provided at the front of this handbook for your reference.

(1) Online Enrollment Procedures System　　 Admitted applicants must enter the following required information into our

Enrollment Procedures System. Details are explained on pages 11 - 15.

①　Enrollment Procedures Checklist (for your own reference)

②　Student Information Card and photograph

③　Confi rmation of Residence at AP House

④　 Student Health Questionnaire (including Immunization Record of Measles and Rubella)

⑤　Copy of receipt(s) for Enrollment Fee 1 and Enrollment Fee 2 payments

⑥　 Copy of valid passport (if you did not submit one at the time of application)

⑦　 Comprehensive Renter's Insurance for International Students Application

⑧　Additional PDF uploads of documents ⑭ , ⑮ , ⑯ , ⑰ , ⑱ , and⑲ below.

(2) Original Versions of Application Documents SEND BY POST

⑨　Academic Transcripts (Original certifi cate or certifi ed document*)

⑩　 University Graduation Certificate(s) or Certificate of Scheduled Graduation (Original certificate or certifi ed document*)

　　 Required only if you submitted standardized tests results with your application and did not request to send your results to APU directly from the test provider.

⑪　Results of Language Profi ciency Tests (Original only) 　　Required only if you submitted results for the TOEIC® L&R Test.

⑫　Certifi cate of Employment (Original only)

⑬　Translation Documents (Original only) 　　 English or Japanese translations are required for any of the above documents written in languages other than

English or Japanese. Submit an offi cial translation that includes the translator's name, address, contact details, and signature or offi cial seal. APU will only accept translations created by the original document's issuing institution, a translation company, or a licensed translator.

Important: 　1. APU will not return any of the submitted documents, regardless of the certifi cate type. Submit certifi ed documents*

for original documents that cannot be reissued. Please note that submitted certifi cates will be discarded under APU's Document Preservation Regulation.

　2. If the original or certifi ed documents you submit diff er from those you uploaded within the online application, or if any false information or forgeries are found within the submitted documents, your acceptance to APU will be revoked.

*A certifi ed document is one that has been marked as being equivalent to the original with a stamp or seal by the issuing institution (preferred) or a notary public. Detailed information regarding how to get a document certifi ed can be found on the admissions website (https://admissions.apu.ac.jp/graduate/material_download/).

Can be downloaded online

Enter/upload the information online

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(3) Enrollment Documents for All Admitted Applicants SEND BY POST 　　Detailed requirements for each of these documents explained on pages 15 - 19.

⑭　Two identical photographs

⑮　Financial Plan (Download from the Online Enrollment Procedures System)

Can be downloaded online

Enter/upload the information online

⑯　Statement of Financial Support (Download from the Online Enrollment Procedures System)

⑰　 Documents to prove fi nancial sponsor's income and/or fi nancial sponsor's bank account balance statement

⑱　Translation documents 　　 English or Japanese translations are required for any of the documents you submit that are written in languages other

than English or Japanese. Submit an offi cial translation that includes the translator's name, address, contact details, and signature or offi cial seal. APU will only accept translations created by the original document's issuing institution, a translation company, or a licensed translator. Only original documents will be accepted.

⑲　Additional documents requested by APU

*A certifi ed document is one that has been marked as being equivalent to the original with a stamp or seal by the issuing institution (preferred) or a notary public. Detailed information regarding how to get a document certifi ed can be found on the admissions website (https://admissions.apu.ac.jp/graduate/material_download/).


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2) When and where do I submit these documents?Confi rm the submission deadlines in your Invoice for Required Enrollment Fees and Procedures found in the Online Enrollment Procedures System. Submit the documents either online through the system or by post as noted on pages 9 and 10. For documents that need to be sent by post, ensure that you send the documents to the correct postal address depending on your country or region.

① If you live in China, India, Indonesia, Korea, Taiwan, Thailand, or Viet Nam:Bring the documents directly or send them via registered mail to our local APU Overseas Office or Overseas Representatives in your country.

Your documents must reach our Overseas Offi ce or Representative by the submission deadline. Refer to the end of this handbook for the addresses of our APU Overseas Offi ces and Representatives.

② If you live in any other country:Send all the documents directly to APU by registered air mail or express mail service, such as DHL, FedEx, OCS, EMS, etc. We only accept documents that reach APU by the submission deadline.

Address:Ritsumeikan Asia Pacifi c University Admissions Offi ce (International)

1-1 Jumonjibaru, Beppu, Oita 874-8577 JapanTel: +81-977-78-1119

Note that we are not responsible and are not liable for any damage incurred during the mail delivery process.

3) How do I fi ll out these documents? More details regarding each of the required documents are included from pages 11 - 19.

For the Financial Plan and Statement of Financial Support: 1. Fill out the documents using black ballpoint pen. Do not use pencil or erasable pen.2. Cross out any mistakes with two horizontal lines. Do not use correction fl uid or tape.

If anything is missing from your documents, you will be sent a notifi cation email and asked to resend it as soon as possible. Be aware that resending your documents will result in extra delivery costs and delay in the enrollment process. Failure to submit required documents by the stipulated deadline may result in not being able to enroll at APU on time. Note that submitted documents will not be returned.

Notes on Sex: The Student Information Card and Application for the Certifi cate of Eligibility only provide two options (male or female) at this time. Please choose one of the two as shown on or will be shown on your passport. If your passport indicates a third option or if you would like to share more about your gender identity, please contact the Admissions Offi ce at [email protected]. Please refer to page 59 for APU's Policy Statement on Sexual and Gender Diversity.

(1) Online Enrollment Procedures System

　 ① Enrollment Procedures Checklist (for your own reference)Download the checklist included at the front of this handbook from within the Online Enrollment Procedures System. Once you have completed all the enrollment procedures, review this checklist to check that you have completed all steps necessary to enroll in APU.

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　 ② Student Information Card and PhotographYou can fill out this document online from the link found within the Online Enrollment Procedures System. This information will serve as proof that you are a student at APU and will be permanently stored at APU.

202１ / 3 / 10

202１ / 3 / 10

【BACK】Complete the required information and input your electronic signature to fi nish. Using this system, you can input your legal signature electronically. ① Upon completing your electronic signature and date, the submit

button will be displayed at the bottom of the screen. Note that you will not be able to make corrections after pressing the submit button.

② Enter your email address according to the instructions displayed. You will receive an email asking for fi nal confi rmation. Press the confi rmation button to complete the submission.

How to Electronically Sign and Submit the Document

Written PledgeAfter carefully reading the APU regulations on p.38 - 55, complete the electronic signature and date. Sign the version in the language in which you are enrolled. It is not necessary to complete both.

Written Consent Concerning the Treatment of Personal InformationAfter carefully reading the Personal Information policies at Ritsumeikan Asia Pacifi c University on p.56 - 58, complete the electronic signature and date. Sign the version in the language in which you are enrolled. It is not necessary to complete both.

ＤＯＥ

Tom Doe

Ana Doe

Tom Doe 484630

Ana DoeBob Doe

Father

Father

Mother

MotherBrother

Ｊｏｈｎ

Paabic High School

2000

123 Paabic St, Fair view, CA 12345

123 Paabic St, Fair view, CA 12345

Asian Bank Ltd.

567 Sunset St, Fairview City CA12345

Manager

1-234-567-7777

[email protected]

1-222-333-4567

1 5

0 1 2 3 4 5 6 7

Graduate School of Asia Pacific Studies Master’s Program

Master of Science in Asia Pacific StudiesInternational Relations

【FRONT】

① School, ②Major:Select the school and major in which you will be enrolled.

Photograph:See p.13 for instructions on how to upload the photograph.

⑧ Sex:Select as printed on your passport.

⑩ High School you attended:Enter the name of the high school you graduated from or expect to graduate from.

⑪ College/University (most recently attended) :Enter the name of the university/college you attend or graduated from, if applicable. Otherwise, leave this blank.

⑭ Family:Provide the names and ages of your family members. If your family has more than three members, you do not need to include all of them.

③ Name:Enter as printed on your passport in English.

④ Application Number:Enter your application number as shown in the upper left corner of your Final Application Result letter.

⑥ Nationality:Enter as printed on your passport.

⑦ Date of Birth:Enter as printed on your passport.

⑨Month of Admission:Enter the year/month in whichyou will start at APU. Select "4"for April or "9" for September.

⑫Home Country, Contact Information, and Address for Sending Information Regarding your Health, Safety, and Welfare:Provide the name, address, phone number, and email address of the person to whom matters regarding your health, safety, and welfare can be disclosed if necessary, as well as your relationship with them.

⑬ Emergency Contact Info:Provide the name, address, andphone number of a family member to be contacted in case of emergency, as well as your relationship with them.


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Photograph UploadUpload a photograph within the Online Enrollment Procedures System that meets the following requirements. This photograph will be used for your COE application, as well as the Student ID card that will be issued after your arrival at APU.

・The photograph must be of a close-up of your head and shoulders against a plain background.・The size must be 560 pixels by 420 pixels and no greater than 2MB. ・Only .jpg, .jpeg, and .png fi les are accepted.・Both color and black and white photographs are accepted.・You must be facing forward and not wearing a cap/hat or glasses.・Your hair cannot cover your eyes.・The photograph must be taken within the last three months.・ Photographs taken by a professional photographer or at a photo booth are preferred over photographs taken by

yourself with your camera.

Note that if the photograph you upload has a low resolution or if it does not follow the above requirements, you will be asked to submit the photograph once again.

Designating a Home Country SponsorBeginning with the 2021 academic year, APU will ask all incoming students to designate a home country sponsor̶a parent, relative, legal guardian, or someone else̶who can serve as a contact person that will be able to communicate with the University on matters regarding the health, safety, and welfare of the incoming student. This will help the University ensure an environment and support system in which students can eff ectively pursue their studies and lead fulfi lling lives at APU.

Communication from the University to the home country sponsor will follow the usage outlined in the "Handling of Personal Information at Ritsumeikan Asia Pacifi c University" (see pages 57 - 58).

Admitted Applicants: 　• Explain the above information to your parent, guardian, or home country sponsor if they need the information in a

language other than Japanese or English.　• Married students may list their spouse as their home country sponsor.　• Contact the University if you have any diffi culty designating a home country sponsor.

Parents and guardians:Having contact information for the parent, guardian, or home country sponsor of a student enables APU to ensure good communications with the families of our students, and also helps the University provide an environment where students are able to focus on their academic pursuits and enjoy their life at APU. We appreciate your understanding and ask for your continued cooperation and support.

Home Country Contact InformationThere may also be emergency situations during long holidays in which APU must contact students who have returned to their home countries for vacation. To ensure that APU can always reach its students in case of emergencies, enrollees must also list their home country contact information.

　 ③ Confi rmation of Residence at AP House 4Within the Online Enrollment Procedures System, you must confi rm your residence at AP House 4*, one of APU’s student housing facilities located off -campus in downtown Beppu.

The university will decide the fl oor and room for AP House residents. If you need to make a request regarding your room due to health or other personal reasons, please consult the AP House Offi ce or other specialized representative listed below:

・AP House Offi ce: [email protected]・Disability Support Counselor: [email protected]

*You can fi nd more details about AP House 4 on pages 28 - 29.

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Declining Residence at AP HouseIf you do not wish to reside in AP House 4, you can fi ll out the Notifi cation to Decline Residence at AP House Form shown in the back of this booklet, or download it from the enrollment procedures page on the admissions website, and upload it in the Online Enrollment Procedures System. You must fi ll out all the information on the form.

　 ④ Student Health QuestionnaireYou are required to submit the Student Health Questionnaire and the Measles and Rubella Immunization Record as a reference for APU. This questionnaire is used for duties related to student health management and the health checkups stipulated in the Ritsumeikan Trust School Health and Safety Management Regulations (refer to page 55). The information in this questionnaire will be managed by the University Health Clinic in accordance with the Ritsumeikan Asia Pacifi c University Policy on the Handling of Personal Information (refer to page 57 - 58). Information on student health may be shared within the University within the limits of the purpose of use to deal with any health problems that students may experience.

Please complete this step in the Enrollment Procedures System alongside a teacher, school nurse, or parent/guardian. There is no need to consult with a doctor or receive a diagnosis unless continued medical treatment is necessary after enrolling at APU.

APU provides support for students with physical, developmental, psychological, and other psychosomatic disabilities based on the Ritsumeikan Asia Pacifi c University Guidelines on Support Services for Students With Disabilities. Refer to page 59 for details.

　 ⑤ Copy of receipt(s) for Enrollment Fee 1 and Enrollment Fee 2 Payments

Only required if you paid by bank transfer. Not required if you paid by WU® Global Pay for Students. Upload a copy of the payment receipt from the bank where you paid your enrollment fees. In the case that your document submission deadline is before your Enrollment Fee 2 payment deadline, upload the Enrollment Fee 1 receipt first with your required documents, and then send the Enrollment Fee 2 receipt by email by the appropriate deadline.

Send to: [email protected]

　 ⑥ Copy of valid passport (if you need to apply for a student visa)

If you have not yet submitted a copy of your passport, send a copy of the pages that show your photograph and personal information. If you have changed your name after your current passport was issued or if the name written on the page with your photograph is not your full legal name, attach the pages which show the corresponding explanation.

　 ⑦ Comprehensive Renter's Insurance for International Students Application

Read the information regarding the Comprehensive Renter’s Insurance for International Students within the Online Enrollment Procedures System and enter the required information.


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　 ⑧ Additional information and PDF uploads

If you need a Student Visa: Complete the COE Application Information and upload PDF versions of documents ⑭ , ⑮ , ⑯ , ⑰ , ⑱ and⑲ listed

on page 10 within the Online Enrollment Procedures System.

If you do not need a Student Visa: Complete the Financial Sponsor Information and upload PDF versions of documents ⑭ , ⑮ , ⑯ and⑲ listed on

page 10 within the Online Enrollment Procedures System.

(2) Original Versions of Application Documents SEND BY POST

Submit an original or certifi ed document for ⑨ – ⑬ listed on page 9 to APU by post.

　 ⑩ University Graduation Certifi cate(s)/Certifi cate of Scheduled Graduation

Please note that it is compulsory to submit proof of graduation from every university attended. If you are currently attending a university for a bachelor’s or master’s program, you must submit proof that the program will be completed prior to your intended date of enrollment at APU. Please submit your university graduation certifi cate as soon as you have obtained it.

Note: English or Japanese translations are required for any of the above documents written in languages other than English or Japanese. Submit an offi cial translation that includes the translator’s name, address, contact details, and signature or offi cial seal. APU will only accept translations created by the original document’s issuing institution, a translation company, or a licensed translator.

(3) Enrollment Documents for All Admitted Applicants SEND BY POST

　 ⑭ Two identical photographsSend two copies of the photograph you upload within the Online Enrollment Procedures System (page 3) with your name and nationality written on the back in English.

　⑮ Financial Plan (Download from the Online Enrollment Procedures System)

The purpose of the Financial Plan is to calculate how much money is necessary over the course of four years to pay for your APU education and to prove that the appropriate funds will be available each year. This document is required to obtain a student visa in order to enter Japan. You are also required to submit documents such as bank statements or tax returns to prove your fi nancial sources (see below). Only family members and relatives can be your fi nancial sponsor. In principle, friends and acquaintances will not be recognized as fi nancial sponsors.

There are three ways to calculate your fi nancial plan. Choose the option that best suits your fi nancial situation.You can see an example on the following page.

Once you complete the financial plan, first upload a PDF version within the Online Enrollment Procedures System and then send the original version to APU by post together with the rest of your enrollment documents.

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Method 1: Using Bank Account Balance Only・Fill in the exchange rate・Under “Income Sources,” leave Sponsor 1, Sponsor 2, and Other blank.・On Line (D), fi ll in 0.・Fill in Line (E) with your sponsor's bank account balance calculated in Japanese yen.・The amount on Line (E) must be greater than the amount listed on Line IV.・ You must submit a bank account balance statement proving the amount listed on Line (E). (For

details regarding this document, see Financial Sponsor’s Bank Account Balance Statement on page 19.)

Method 2: Using Annual Income Only・Fill in the exchange rate.・ Under “Income Sources,” write in the name and calculate the annual income in Japanese yen for your

fi nancial sponsor under Sponsor 1. If you have multiple sponsors, you may fi ll in Sponsor 2 and Other.・ On Line (1), write the portion of each sponsor’s annual income in Japanese yen that is available to pay for

your education expenses. If you have multiple sponsors, you may fi ll in Line (2) and (3).・ Multiply Line (1) by the number of years you will study at APU and write the amount on Line (A). If you have

multiple sponsors, you may fi ll in Line (B) and (C).・Add Lines (A) to (C) and write this total on Line (D).・On Line (E), fi ll in 0.・The amount on Line (D) must be greater than the amount listed on Line IV.・ You must submit an income statement proving the annual income amount listed under each

of your sponsors. If your fi nancial sponsor is self-employed, please submit their bank account balance statement. (For details regarding this document, see Documents to Prove Financial Sponsor’s Income on page 19.)

Method 3: Using Both Bank Account Balance and Annual Income・Fill in the exchange rate.・ Under “Income Sources,” write in the name and calculate the annual income in Japanese yen for your

fi nancial sponsor under Sponsor 1. If you have multiple sponsors, you may fi ll in Sponsor 2 and Other.・ On Line (1), write the amount out of each sponsor’s annual income in Japanese yen that is available to pay

for your education expenses. If you have multiple sponsors, you may fi ll in Line (2) and (3).・ Multiply Line (1) by the number of years you will study at APU and write the amount on Line (A). If you have

multiple sponsors, you may fi ll in Line (B) and (C).・Add Lines (A) to (C) and write this total on Line (D).・Fill in Line (E) with your sponsor's bank account balance calculated in Japanese yen.・Add Lines (D) and (E) and write this total on Line (F).・The amount on Line (F) must be greater than the amount listed on Line IV.・ You must submit a bank account balance statement proving the amount listed on Line (E) and

an income statement proving the annual income amount listed under each of your sponsors. (For details, see Documents to Prove Financial Sponsor’s Income and Financial Sponsor’s Bank Account Balance Statement on page 19.)

If you are a self-fi nanced student, the Statement of Financial Support is not required. However, you must submit a bank account statement with a balance greater than the amount listed on Line IV.


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Financial Plan ExampleThe following is an example of a student who will use both the bank account balance and part of the annual income of two fi nancial sponsors.

Regarding “Other”・ If your fi nancial sponsor(s) has other income sources such as a pension, or if you will receive any scholarships

other than the APU Tuition Reduction Scholarship, include this information under “Other” and calculate Line (3), Line (C), and so on accordingly.・If your fi nancial sponsor(s) does not have other such sources of income, leave this line blank.・Fill in the amount according to your Certifi cate of Scholarship or according to an offi cial pension statement, such as a bank-issued pension income certifi cate or your sponsors' pension deposit account balance statement. You must submit the original or a certifi ed copy of these certifi cates as well.

Financial Plan eoD nhoJName:

Awarded Tuition Reduction Scholarship 50

Amount No. of

YearsTotal

I. Tuition for First Year 650,000 JPY 1 year 650,000 JPY

II. Tuition for All Subsequent Years 750,000 JPY 3 years 2,250,000 JPY

III. Approx. Living Expenses for One Year 1,000,000 JPY 4 years 4,000,000 JPY

IV. Total Amount of Money Necessary Until Graduation 6,900,000 JPY

To demonstrate how you plan to cover the amount listed on Line IV above, please fill in the following table. For a sample financial plan, refer to the “Enrollment Procedure Handbook”.

Exchange Rate: 1USD = 100 JPY

Income Sources How much of this income is available per year to pay for your university expenses?

Calculate the amount of income available up until graduation

Sponsor 1 Excluding the living expenses of the financial sponsor and dependent family members, fill in the amount that is available per year to pay for your university expenses from the income written on the left.

4 years

Name Tom Doe

Ana Doe

Yearly Income

$20,000 USD 2,000,000 JPY

1,000,000 JPY A 4,000,000 JPY

Sponsor 2 Excluding the living expenses of the financial sponsor and dependent family members, fill in the amount that is available per year to pay for your university expenses from the income written on the left.

4 years

Name

Yearly Income

$10,000 USD 1,000,000 JPY

500,000 JPY B 2,000,000 JPY

Other (Pension, Scholarship etc.) Excluding the living expenses of the financial sponsor and dependent family members, fill in the amount that is available per year to pay for your university expenses from the income written on the left.

4 years

Details

Yearly Income

JPY

JPY C JPY

What is the total amount available from all income sources up until graduation? = A B C D 6,000,000 JPY

Sponsor’s Current Bank Account Balance If you will use the sponsor’s bank account balance only, we may ask you about how the sponsor will be able to cover their living expenses. When using the full amount of the sponsor’s annual income, please be sure to submit a bank account balance statement. E 1,000,000 JPY

Grand Total of Funds Available to Cover Your University Expenses = D E F 7,000,000 JPY

Application Number : 01234567

Applicant:John Doe, accepted to APU with a 50% Tuition Reduction Scholarship

Exchange Rate:1 US dollar is equal to 100 JPY

Financial Sponsor 1:Tom Doe is the applicant’sfather, the annual income is2,000,000 JPY, and the annualamount available for universityexpenses is 1,000,000 JPY.

Financial Sponsor 2:Ana Doe is the applicant’smother, the annual income is1,000,000 JPY, and the annualamount available for universityexpenses is 500,000 JPY.

Bank Account Balance:1,000,000 JPY

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　 ⑯ Statement of Financial Support (Download from the Online Enrollment Procedures System)

It is necessary to submit this statement as proof that the fi nancial sponsors listed on your Financial Plan agree to support your education expenses. Each of your fi nancial sponsors is required to fi ll out this form. In the case that you have two fi nancial sponsors, you may have each sponsor fi ll out their information on the same form, or you may copy the form and have each sponsor fi ll out a form separately. This also applies if you have three or more fi nancial sponsors. If you are a self-fi nanced student, this form is not required.

You can download the Statement of Financial Support form from our website (https://admissions.apu.ac.jp/graduate/enrollment_procedures/) or from the the Online Enrollment Procedures System. Once the Statement of Financial Support is completed, fi rst upload a PDF version within the Online Enrollment Procedures System and then send the original version to APU by post together with the rest of your enrollment documents.

The following is an example of two fi nancial sponsors submitting one Statement of Financial Support.

Fill in the information of the applicant, not the fi nancial sponsor.

Line (1) Study Expenses:Write the tuition fee for your fi rst year as shown in your Financial Plan.

Line (2) Living Expenses:This amount should be at least85,000 yen per month (total of1,000,000 yen per year).


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　 ⑰ Documents to prove fi nancial sponsor’s income and/or fi nancial sponsor’s bank account balance statement

Documents to Prove Financial Sponsor’s IncomeAs proof of your fi nancial sponsor’s income, APU accepts offi cial certifi cates such as proof of income, proof of paid taxes or employer-issued income statements issued by relevant authorities (originals only). If you wish to submit an employer-issued income statement, only documents with the following information will be accepted:・Offi cial letterhead・Full name of the fi nancial sponsor・Date of issue・Amount of income and currency・Offi cial signature or seal from the issuing organization (digital signatures are also accepted)

Note: If your financial sponsor is self-employed, APU does not accept documents that are only signed by the individual themself as proof of income unless the documents are notarized. If they cannot have their documents notarized, submit their bank account balance statement along with their proof of income.

Financial Sponsor’s Bank Account Balance StatementSubmit only the original bank account balance statements with the information below. Only statements showing the current account balance of the fi nancial sponsor and that are issued by the corresponding bank will be accepted (copies or notary-certifi ed copies of the bank account statement are not accepted).・Offi cial letterhead of the issuing bank・Issue number・Contact information of the issuing bank・Full name of your fi nancial sponsor(s)・ Issued within the last 3 months or have a specifi ed validity period that ends after your intended enrollment date

(Spring: April 1, Fall: September 21)・Currency unit・Stamped and signed by the corresponding bank

Note: APU may contact the issuing bank with the issue number of the statement and sponsor’s information for inquiries.

　 ⑱ Translation documents

English or Japanese translations are required for any of the documents you submit that are written in languages other than English or Japanese. Submit an offi cial translation that includes the translator's name, address, contact details, and signature or offi cial seal. APU will only accept translations created by the original document's issuing institution, a translation company, or a licensed translator.

　 ⑲ Additional documents APU asks you to submit

There may be cases where APU asks you to submit the original version of additional documents other than those listed on pages 9 - 10. In such cases, APU will inform you by email with more details. Continue to check your email regularly throughout your enrollment process.

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Ⅳ. Visa InformationBased on travel restrictions, there is a possibility a visa will not be issued. Make sure to regularly check the admissions website and your local Japanese Embassy or Consulate General's website for the latest updates on immigration regulations.

1) Why do I need a student visa?You are required to obtain a student visa or another status of residence (not including short-term) in order to live and study in Japan. If you were awarded an APU Tuition Reduction Scholarship, it is compulsory that you hold a student visa in order to receive the scholarship. In the unlikely event that we are unable to confi rm your visa status as student, the Tuition Reduction Scholarship will be automatically revoked.

2) How do I obtain a student visa?Step 1. Apply for a COE

In order to obtain a student visa, you must fi rst acquire a Certifi cate of Eligibility (COE), which is offi cially issued by the Japanese Immigration Bureau. APU will apply for the COE on your behalf as long as you meet all of the following criteria:• You have requested only APU to apply for a COE on your behalf• You have paid the Enrollment Fees 1 and 2 by the deadlines• You have submitted all your enrollment documents by the deadline and proved you have enough fi nancial resources

to support your studies• APU considers it appropriate to apply for the COE on your behalf

How to Apply for the COE:① Carefully read and follow the instructions specifi ed in this Enrollment Procedures Handbook. ② Complete all the required information within the Online Enrollment Procedures System. (You can access the Online

Enrollment Procedures System from the Admissions Results page on the admissions website.)③ Submit all the required documents listed on pages 9 - 10 by the deadline specifi ed in your Invoice for Required

Enrollment Fees and Procedures.

For Nationals of China, Indonesia, Myanmar, Nepal, Philippines, or Viet Nam: As announced by the Ministry of Health, Labour and Welfare on March 26, 2020, nationals of the countries listed above will be subject to a Pre-Entry Tuberculosis (TB) Screening. Those who will need to undergo the screening will be given further information through email.

Note:・ Fake documents and untrue statements will automatically result in withdrawal of admission even if you have

offi cially enrolled at our university.・ As your COE will be issued by the Japanese Immigration Bureau and the student visa will be issued by the

Japanese Embassy, APU is not responsible in the event that you are unable to obtain either of these.・The Admission Fee will not be refunded under any circumstances.・ In the case that you plan on entering Japan with any other type of visa (such as a family visa, spouse visa, etc.),

APU is unable to apply for the COE on your behalf.・ Once APU is able to confi rm payment of necessary fees, your intent to enroll at APU, and that you agree to the

conditions above, APU will proceed to apply for the COE on your behalf.


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Step 2. Apply for a Student VisaAfter receiving your COE along with your Letter of Enrollment Approval from APU, you can apply for your student visa. How you apply for your visa depends on whether you reside outside or inside Japan and whether or not you already have a visa.

If you reside outside Japan and do not have a student visaGo to a Japanese Embassy/Consulate General to apply for your student visa with the following documents:　Certifi cate of Eligibility for Status of Residence (COE)　Letter of Enrollment Approval (will also be available to download from the Online Enrollment Procedures System)　Passport　One photograph （45mm square）　Other documents

IMPORTANT: Required documents may diff er depending on the country/region in which you reside. As some of these documents may take time to prepare, contact the Japanese Embassy/Consulate General as early as possible for further information.

If you reside in Japan and have a valid student visa1. Renewing your visa

If your student visa will expire before you enroll at APU: You will need to renew your visa before coming to APU. Carry out the visa renewal procedures by yourself at the local Immigration Offi ce where you currently live. For the visa renewal application, you will need to submit certain documents from APU to the Immigration Offi ce. APU will send these documents to you the day after the last enrollment procedure deadline. In addition, there are other documents you will need to submit to the Immigration Offi ce. Confi rm with your local Immigration Offi ce which documents are required, and begin preparing for your visa renewal in advance. It takes approximately 1 month to receive your new visa after you submit the visa renewal application, so apply to renew your visa as soon as possible.

If your student visa will expire less than six months after enrolling at APU: You do not need to renew your visa before coming to APU. After you become an APU student, the APU Student Offi ce will facilitate your visa renewal process. After enrolling at APU, visit the Student Offi ce to discuss your situation. In order to renew your visa you will need to submit the following documents, so be sure to prepare them in advance and bring them with you when you come to APU:

① Academic transcripts from the previous school or educational institution you attended (The academic transcript must show the number of days you attended the school or institution.)

② Certifi cate of Graduation from the previous school or educational institution you attended

If your student visa will expire more than six months after enrolling at APU: You do not need to renew your visa before coming to APU. After you become an APU student, the APU Student Office will facilitate your visa renewal process. After enrolling at APU, visit the Student Office to discuss your situation. (You will not need to submit documents ① and ② listed above. Instead, you will submit your academic transcripts from your fi rst semester of study at APU when you apply for the visa renewal.)

2. Changing your addressYou must complete the procedures necessary to change your registered address before coming to APU. Submit a Notification of Moving-Out at your local City Hall before coming to APU. If you do not submit a Notifi cation of Moving-Out, you will not be able to change your address when you come to APU. It is possible to submit the Notifi cation of Moving-Out before your new address is decided. After enrolling at APU, you must also register your new address at Beppu City Hall. Visit Beppu City Hall with your Residence Card and the Notifi cation of Moving-Out from your previous City Hall and submit a Notifi cation of Moving-In.

Other casesContact the Admissions Offi ce immediately: [email protected]


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Ⅴ. Japanese Learning Support App TOBIRA

We have a smartphone that will easily help you study fundamental Japanese skills. Please practice the lessons within this app over and over to understand all of the content before you come to APU.

■ App Store 　 https://apps.apple.com/app/tobira/id1521280797

■ Google Play　 https://play.google.com/store/apps/details?id=tobira.defac2standard&hl=ja

Further information can be found on the following website : https://admissions.apu.ac.jp/graduate/tobira/


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Ⅵ. Preparing to Travel to APU1) When should I arrive at APU?

Please make your fl ight arrangements after checking the AP House move-in period scheduled by APU as shown below:

General Move-in Period・At the end of March for April enrollees・In the middle of September for September enrollees

The exact dates of the move-in period will be announced through the admissions website (https://admissions.apu.ac.jp/ enrollment_procedures/). The website will be updated around November of the preceding year for April enrollment and around May for September enrollment.

2) What should I bring in my luggage?

Documents

□ Flight ticket□ Passport□ COE (Sent to you after the completion of your enrollment procedures)□ Letter of Enrollment Approval (Sent to you after the completion of your enrollment

procedures)

Money

□ MoneyAfter arriving in Japan, it takes time to open a Japanese bank account. Bring enough money (about 200,000 Japanese yen) with you to cover your expenses for two months (living and textbook costs, etc.).*Note there are some currencies that cannot be exchanged in Japan.

Everyday Items

□ Everyday ItemsTableware, cooking utensils, and other daily items are available at the APU CO-OP shop. We recommend that you bring a minimum amount of the following items: clothing, books, writing utensils, medicine, (bath) towels, etc. You may wish to bring formal clothing for offi cial ceremonies and interviews.

For more details on student life, check the admissions website (https://admissions.apu.ac.jp/graduate/student_life/).

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to APU

You may bring at most two pieces of luggage (e.g. one suitcase and one carry-on bag) with you to APU. You will not be permitted to board the airport bus if you have more than two pieces of luggage.

Information for students taking medication Students currently taking medication should speak with their doctor about treatment after enrollment. The types of medicine that can be brought into Japan are limited. Some medications are not permitted at all, while limited amounts of others are allowed. Incoming students should check with the Japanese Embassy or the Regional Bureau of Health and Welfare in advance, and make any necessary preparations so that they can continue to take their medications after arriving.

Additionally, any students undergoing any form of psychiatric medicinal treatment (such as for mental, developmental, or sleep disorders) should notify APU. There are no medical facilities which can treat mental illnesses in languages other than Japanese in Oita prefecture where APU is located. If a student does not speak Japanese, there are no medical institutions that can provide treatment or issue prescriptions for medication. Most medications like these have restrictions on what can be brought into the country. Before coming to Japan, students should check with the Japanese Embassy or the Regional Bureau of Health and Welfare as to whether or not the medicines they are prescribed can be brought into the country, and check with their doctor about managing their own health and medications while attending APU.

Any questions should be addressed to the APU Health Clinic at the email address below. APU Health Clinic: [email protected]

3) Can I send some luggage in advance?Yes. You can send up to one box during one of the following periods:

・After March 19 for April enrollees・After September 9 for September enrollees

Be sure to write your APPLICATION NUMBER and NAME clearly in ENGLISH on all the boxes you send.

4) Do I need insurance?Travel insurance is optional. You must arrange your own travel insurance if you would like coverage while traveling. The Japan National Health Insurance (see page 32 for details) is valid only from the day you arrive in Japan.

Send to：APU PLAZA OITA (AP House 4)

Kyomachi 11-8, Beppu-shi, Oita-ken JAPAN 874-0926TEL： +81-977-75-8789


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5) WHAT is the best way to get to the student dormitory AP House 4 (APU PLAZA OITA)?Depending on where you fl y from, there are diff erent routes you can take to get to AP House 4 (APU PLAZA OITA). The closest airports around Beppu City are Fukuoka Airport and Oita Airport. When arriving in Beppu, please go directly to AP House 4, located off -campus in downtown Beppu. If you are coming from overseas, below are several possible routes:

Plane

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(1) From Airports to AP House 4 (APU PLAZA OITA)

The most convenient airports to get to Beppu are Fukuoka Airport (international terminal / domestic terminal) and Oita Airport (domestic terminal). From the airport, highway bus services are available from both Fukuoka and Oita Airport to get to AP House 4. Please note that it may take at least 1 hour to go through immigration and customs at Narita, Haneda, Kansai, and Fukuoka Airports. Bus fares below may be subject to change.

We provide an arrival assistance service from the airport to AP House 4. If you wish to use this service, please go to the next page to learn more. If you will come to AP House 4 by your own means, continue reading to learn how to get there from diff erent airports or train stations.

　① Narita International Airport (http://www.narita-airport.jp/en/index.html) / Haneda Airport (https://tokyo-haneda.com/en/)

　　 If you arrive at Narita Airport, you can take a domestic flight directly to Oita Airport. Alternatively, you can catch a limousine bus from Narita to Haneda Airport and then take a domestic fl ight to Oita Airport or Fukuoka Airport. It takes approximately 70 ～ 90 minutes from Narita to Haneda by bus, and the fare is 3,100 JPY. Please note that you must reserve a domestic fl ight ticket in advance before coming to Japan, and that direct domestic fl ights from Narita Airport to Fukuoka Airport and Oita Airport are limited.

　② Kansai International Airport (http://www.kansai-airport.or.jp/en/index.asp)　　 If you arrive at Kansai International Airport, you will need to catch a limousine bus from Kansai to Osaka (Itami)

Airport and then take a domestic fl ight to Oita Airport or Fukuoka Airport. The limousine bus departs from within Kansai Airport. Purchase a ticket for the bus at the counter near the bus stop. It takes approximately 80 minutes, and the fare is 1,950 JPY. Please note that you must reserve a domestic fl ight ticket in advance before coming to Japan, and that direct domestic fl ights from Kansai Airport to Oita Airport and Fukuoka Airport are limited.

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　③ From Fukuoka Airport (international terminal) to AP House 4 (https://www.fukuoka-airport.jp/english/)　　 Please purchase a ticket for the Non-stop Airport Bus (one-way: 3,190 JPY) at the counter on the ground

fl oor of the international terminal. You can purchase a set of four tickets for 8,220 JPY. The last bus will leave around 21:30. Get off the bus at the Kitahama bus stop and walk to AP House 4.

　　 Note: It can take between 30-100 minutes to go through immigration and customs at Fukuoka Airport.

　④ From Oita Airport to AP House 4 (http://www.oita-airport.jp/en/)　　 Purchase a ticket for the Airliner Bus (one-way: 1,500 JPY) at the Oita Airport Information Counter. If you are

unable to purchase a ticket before you board the bus, you can pay the bus fare to the driver when you get off . The last bus will leave around 21:00. Please get off the bus at the Kitahama bus stop and walk to AP House 4.

Note: Bus fares may be subject to change.

6) What is the Arrival Assistance Service?APU provides a free Arrival Assistance Service for new students during certain move-in dates. Details will be posted on the admissions website once fi nalized.

Note: Due to the Covid-19 pandemic, Arrival Assistance details may be subject to change.

At Fukuoka Airport International Terminal

1. Airport staff will greet incoming students at the arrival lobby. Students on domestic fl ights arriving at Fukuoka Airport (domestic terminal) are requested to use the free shuttle bus service to go to the international terminal where the Arrival Assistance Service is available.

2. Airport staff will assist with converting other currencies into Japanese yen. Some of the foreign currencies accepted include US dollars (USD), Euros (EUR), Chinese yuan (CNY), Indonesian rupiah (IDR), Korean won (KRW), Taiwanese dollars (TWD), Thai baht (THB), and Vietnamese dong (VND).

Note: Check in advance the business hours of the currency exchange counters and banks at Fukuoka Airport on their website (https://www.fukuoka-airport.jp/english/bank_edy_insurance.html). If you will be arriving at the airport after the business hours, be sure to purchase Japanese yen before your departure.

3. Airport staff will help students take buses bound for AP House 4. (Airport staff will not board the buses with students.)

4. RAs (Resident Assistants) will welcome students at AP House 4 and assist with move-in procedures.

If your fl ight will arrive at Fukuoka Airport after the designated Arrival Assistance Service pickup time, you will have to arrange to stay at a hotel on the day of your arrival and use the Arrival Assistance Service on the following day. If you will arrive at Oita Airport, make your way directly to AP House 4. You will be able to move into AP House 4 even if you arrive after the AP House 4 Offi ce has closed for the day.


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7) How do I apply for the Arrival Assistance Service?You can access the Arrival Assistance request form through the admissions website (https://admissions.apu.ac.jp/graduate/enrollment_procedures/).

Note that you may not be able to use the Arrival Assistance Service if you do not submit a request by the designated deadline.

8) What do I do when I arrive at AP House 4 ?Check in at AP House 4 (closest to the Kitahama bus stop). Inform staff of your application number and present your passport when you arrive. After a staff member has checked your passport, you will be given your room assignment and room key, along with other information about moving in to AP House.

Contact in JapanIf you have any problems from the time you land in Japan until you arrive at AP House 4 , contact us at the number below:

Student Offi ce (AP House): 0977-78-1901 (When calling from Japan)(Offi ce Hours: Monday through Friday 9:00-17:30 Japan Time)

Note: If you plan to arrive at APU without using the Arrival Assistance Service, APU may be required to designate your specifi c mode of transportation to its campus due to the Covid-19 pandemic.

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Ⅰ. About AP House 4 (APU PLAZA OITA)All graduate students are guaranteed a room in one of APU’s student housing facilities, AP House 4, which will help them adapt to their new life in Japan and concentrate on their studies. All rooms in AP House 4 are equipped with basic facilities. Experienced students selected as Resident Assistants (RAs) are also available to provide help and support to residents. AP House 4 is located off -campus in downtown Beppu, and it takes about thirty minutes to reach campus by bus.

We strongly recommend that incoming graduate students who do not already have accommodations in Beppu fi rst move into AP House 4. Many of our students live in AP House 4 for 1-2 months while they fi rst get settled and then move into private apartments afterwards. It is very diffi cult for students to fi nd an apartment immediately when they fi rst arrive, but after becoming an APU student the university can provide support for fi nding private housing in Beppu. APU works with a company on campus that helps students fi nd apartments in Beppu and complete all the necessary paperwork, so the process for moving out of AP House 4 to private housing is overall very smooth.

Toilet Air conditioner

Balcony

Bathtub

Bed

RefrigeratorDesk

Rooms are equipped with the following items:Desk, chair, locker, bed, air conditioner, refrigerator, internet connection, curtain, bathroom with shower, hot water supply, auto lock entrance.

1) Residence DurationGraduate students are able to stay at AP House 4 for the entire duration of their studies. They can also move out of AP House 4 at any time, provided they fi nd appropriate accommodation.

2) Payment of RentThe monthly rent for AP House 4 is 49,000 JPY for all students. Rent will be automatically withdrawn from a designated bank account on the fi rst of every month after moving in. For example, you will pay for June’s rent on June 1. Please refer to page 1 for information on payments required before moving in to AP House 4.

3) Other Information① Smoking is allowed only within the designated smoking areas and is prohibited in individual rooms.② Your room number, room information, and key will be given when you check in at AP House 4.③ You may not bring refrigerators, kerosene stoves, gas cookers or large items of furniture into AP House 4.④ AP House 4 does not serve any meals. You may cook in the shared kitchens at AP House 4. As AP House 4 does not supply

any cooking utensils, please be sure to bring or buy your own. A microwave oven and a toaster are provided in the kitchen.⑤ AP House 4 cooking stoves are all induction heater (IH) types. Only pans designed for use on IH stoves can be used

when cooking.

Please direct all inquiries to Student Offi ce (AP House):　TEL: +81-977-78-1901　　FAX: +81-977-78-1902　Email: [email protected]

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4) Living Expenses in JapanLiving in Beppu costs approximately 1,000,000 JPY per year. The tables below show an estimate of the monthly living expenses while staying either at AP House 4 or outside of AP House 4.

Monthly Living Expenses (living in AP House 4)

Monthly Living Expenses (living outside of AP House 4)

AP House 4 Rent 49,000 JPY Accommodation 40,000 – 50,000 JPY

Food 30,000 JPY Utilities 6,000 JPY

Transportation* 6,000 JPY Food 30,000 JPY

Miscellaneous 6,000 JPY Transportation* 6,000 JPY

Miscellaneous 8,000 JPY

Total 91,000 JPY Total 90,000 – 100,000 JPY

Annual Living Expenses 1,092,000 JPY Annual Living Expenses 1,080,000 – 1,200,000 JPY* To commute to APU, most students buy a one-year bus pass at the beginning of the school year which may cost

60,000-100,000 JPY depending on the type of pass and where you live. The monthly transportation expenses specifi ed here are usually for your other transportation needs.

5) Money MattersFuther information can be found on the following website:https://admissions.apu.ac.jp/graduate/student_life/money_matters/

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Ⅱ. Academic Information

1) Academic Calendar

The APU academic year begins in April. Each year is divided into two semesters, and each semester is comprised of two quarters and a summer/winter session.

Classes are scheduled as shown below.

Apr. May June July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar.

Spring Semester Fall Semester

1st Quarter 2nd Quarter SummerSession 1st Quarter 2nd Quarter Winter

Session

Some classes may also be scheduled on Saturdays and national holidays in Japan.

2) Eligibility Review for the APU Tuition Reduction Scholarship

Students awarded the APU Tuition Reduction Scholarship prior to enrollment undergo an eligibility review every semester based on their academic performance. Poor academic performance may result in the cancellation of this scholarship. All scholarship recipients are therefore encouraged to study hard in order to show high academic achievements after enrollment. Furthermore, you must attend the mandatory medical check-up. Those who skip the check-up will have their scholarship revoked. More information regarding eligibility reviews will be given during orientation seminars, so please be sure to attend.

3) Academic Information for Graduate Students

Further information can be found on the following website : https://www.apu.ac.jp/gradinfo/

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Ⅲ. Orientation Events

1) Entrance Ceremony

The Entrance Ceremony for spring enrollees will be held in the beginning of April. The Entrance Ceremony for fall enrollees will be held at the end of September.

Details will be announced through the Admitted Applicants page of the Admissions Offi ce website (https://admissions.apu.ac.jp/graduate/enrollment_procedures/). The website will be updated around October of the preceding year for April enrollees and around April for September enrollees.The ceremony will also be streamed live online via Ustream. Please check the Event Information section on the following website: https://en.apu.ac.jp/

2) Japanese Placement TestThe Japanese placement test is mandatory for graduate students who want to take Japanese language subjects. The Japanese subject level from which students will begin their studies will be determined by their score on the Japanese placement test. Please check your email regularly for details regarding the schedule, application periods, etc.

3) Orientation for New StudentsAfter entering APU, during orientation a series of important sessions are conducted to help students start their life at APU, including the distribution of important documents like their student ID card, opening a Japanese Bank Account, a mandatory health check-up, information on how to register for classes, information literacy, academic writing training, and others. All of these sessions are important, so please be sure to check in advance which ones apply to you and attend all the appropriate sessions. A detailed schedule will be handed out on the fi rst day of the orientation session. You may check the tentative orientation schedule on the Admitted Applicants page of the Admissions Offi ce website (https://admissions.apu.ac.jp/graduate/enrollment_procedures/)

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Ⅳ. Life at APU

1) Tuition

① Tuition FeesTuition Fee (Until Completion of the Program)

GSA Master’s Programs 2,800,000 JPY

GSA Doctoral Program 4,300,000 JPY

GSM Master’s Programs 3,800,000 JPY

Note:・ In addition to the above GSA tuition fees, IMAT students must pay a program fee of 200,000 JPY per year. There

are also administration fees of approximately 172 euros (amount subject to change) per semester during the third and fourth semesters at Trier University of Applied Sciences, Environmental-Campus Birkenfeld.

・ The tuition fee for each individual varies according to the awarded amount of APU Tuition Reduction Scholarship.・ Tuition fees may be subject to change.

② Deadline for PaymentRefer to the table below for your fi rst year tuition fee payment deadlines.

Tuition Fee Payment Deadline (For First Year)2021 April Enrollees 2021 September Enrollees

Type of Fee Deadline Type of Fee Deadline

Before Enrollment

•Admission Fee•Tuition (A+B)

Refer to the Invoice for Required Enrollment Fees and Procedures

•Admission Fee•Tuition (A+B)

Refer to the Invoice for Required Enrollment Fees and Procedures

After Enrollment

【Fall Semester】•Tuition (A+B)

December 25, 2021【Spring Semester】•Tuition (A+B)

June 30, 2022

For payment deadlines from the second year, refer to the Campus Life Handbook which will be distributed after enrollment.

2) National Health InsuranceIn Japan, everyone is required by law to join Japan’s National Health Insurance system. If you present your National Health Insurance card when you receive medical treatment from a hospital, you are responsible for only 30% of the cost. International students will go through the registration procedures for the National Health Insurance during the orientation seminars for new students. Domestic students should speak with their family beforehand and carry their health insurance card with them. There is a system in place to reduce your insurance premium to 18,400 yen per year (based on your previous year's income) if you submit an income declaration to City Hall and fall under an established income level. Once new students have opened a bank account after entering APU, they can apply to have this premium divided into 10 payments and automatically deducted from their bank account.

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3) Information on Local Medical Services1. APU Health Clinic

The APU Health Clinic is not a full service medical institution and therefore cannot perform medical procedures such as prescribing medication or giving injections and infusions. Students who will require medical care or treatment will need to use off -campus medical institutions.

2. Applicants Currently Receiving Medical TreatmentFor those currently receiving medical treatment1, before starting your enrollment procedures please consult with a physician about whether or not continued treatment will be necessary after enrollment. If continued treatment is necessary, the applicant will be required to submit a treatment plan when completing their enrollment procedures. They must also submit a patient referral document2 once they enter APU.

1 “Receiving medical treatment” refers to individuals who require such treatment as oral, injectable or topical medication, physical therapy, psychological treatment, etc., as advised by a medical professional.

2 The patient referral document (which must include: name of condition, symptoms, test results, and course of treatment/treatment plan) must be written in English or Japanese. Please attach an English or Japanese translation if the documents are written in another language.

3. Restrictions on Bringing Medication into JapanThere are strict restrictions on bringing medication into Japan from abroad. It is recommended that prospective applicants check with their local Japanese embassy or Ministry of Health regarding whether it will be possible to bring the medication3 that you are currently using into Japan before starting enrollment procedures. Please make sure to complete the legal procedures to bring medication into Japan.(Further Information: Ministry of Health, Labour, and Welfare Homepage "Information for those who are bringing medicines for personal use into Japan" http://www.mhlw.go.jp/english/policy/health-medical/pharmaceuticals/01.html)

3 Injectable Medicine: Injectable medicine that cannot be self-administered must be administered at a medical institution under the supervision of a doctor. However, depending on the facilities of the medical institution, there is a possibility that you may not be able to have the medicine administered. Please also be aware that the APU Health Clinic cannot perform medical procedures such as giving injections.

4. Psychiatric Disorders/Disabilities (mental illnesses, developmental disorders, sleeping disorders, etc.)

There are no medical institutions near APU that can treat psychiatric disorders or disabilities in languages other than Japanese. In addition, there are strict restrictions for bringing medication into Japan.For individuals currently receiving treatment for psychiatric disorders or disabilities and will require treatment after coming to Japan, please inquire with the university before starting enrollment procedures.

5. AccessibilityWheelchair-accessible public transportation within Beppu City is limited. There are currently only a few wheelchair-accessible buses available on the routes used to commute to APU. Accordingly, it is diffi cult to commute to APU by bus. Students must also contact the bus company in advance to use a wheelchair-accessible bus. It is advisable for wheelchair users considering APU to inquire with the university about accessibility accommodations before applying.

Any questions should be addressed to the APU Health Clinic at the email address below.APU Health Clinic: [email protected]

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. About AP House 4 (APU PLAZA OITA)

4) Sexual and Gender DiversityAPU respects sexual and gender diversity as part of its commitment to human rights. APU aims to create an environment in which people of any sexual orientation and gender identity are able to study and live with the security of knowing that their human rights are fully protected, that they will be treated fairly, and that they need not suff er any discomfort or pain as a consequence of their sexual orientation or gender identity.

Further information and resources regarding sexual and gender diversity at APU can be found on the following website: http://en.apu.ac.jp/home/life/content57/

5) Part-time EmploymentInformation about part-time jobs is available on websites, magazines, and newspapers, but the numbers are limited.In addition, most of the part-time jobs available will require you to speak Japanese. It may be diffi cult for international students to find part-time employment, so we suggest preparing enough resources before enrollment to cover your tuition and living expenses.

Before working, students must obtain a work permit in order to hold part-time jobs in Japan. You can apply for a work permit at the airport immigration when you fi rst enter Japan or at the Student Offi ce once you enroll at APU. If you apply at APU, it will take about three weeks to receive your permit.

Do not apply for a work permit if you are receiving a scholarship that prohibits you from having a part-time job. Additionally, be aware that for international students working part-time, there are restrictions on the type of jobs and work hours permitted. (No more than 8 hours per day and no more than 28 hours per week while school is in session, and no more than 8 hours per day and no more than 40 hours per week during long breaks or outside of the normal semester.)

Students who work without obtaining a work permit, work more than the permitted number of hours, or work in prohibited businesses or industries will be subject to severe punishment in accordance with Japanese law, such as deportation from Japan.

6) Non-smoking CampusIn order to eliminate damage to the health of students, staff, and faculty from smoking, the Ritsumeikan Trust is committed to promoting a smoke-free campus. Currently, the APU campus is smoke-free except for three smoking areas. APU provides smoking cessation consultations, fully separate smoking areas, promotion of smoking manners, and other initiatives with the goal of a completely smoke-free campus in the future.

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7) Response to Criminal Behavior APU was established in April 2000 with cooperation from Oita Prefecture and Beppu City, in the form of land grants and approximately 20,000,000,000 JPY in assistance to help build the university. Since its establishment, many companies, organizations, governments, and individuals̶together with Oita Prefecture, Beppu City, and the Ritsumeikan Trust̶have provided over 2,200,000,000 JPY every year in scholarships for international students and over 800,000,000 JPY in loans for domestic students. These numbers demonstrate the public’s high expectations for the growth of APU and all its students. Student life at APU would not be possible without the trust of the local citizens of Beppu City and Oita Prefecture, and we are very grateful for their continued generosity and support.

Many students fully understand the philosophy and history of APU, are engaged in learning and research, actively participate in extracurricular activities and community exchange, and lead fulfi lling university lives. However, there are cases of students who commit troublesome or illegal acts in the community (incorrect disposal of garbage, drunk and disorderly conduct, violation of traffi c regulations, etc.). The repercussions of troublesome or illegal behavior of one APU student do not only fall on the individual, but also aff ects the reputation of all APU students and the university as a whole.

Disciplinary ActionsAny action by a student contrary to the laws or regulations set by the University, Japanese government and municipalities, and/or impede on the learning rights of other students, may result in disciplinary action. At APU, students are strongly encouraged to refl ect on their actions and are provided guidance to correct their behavior. Student discipline is a form of education, and a way for students to deeply refl ect on what they have done and to not repeat it again.

Students are expected to make themselves aware of APU’s unique, multicultural learning environment and act accordingly as a member of the university. Before taking action, students should consider if their behavior towards others is based on humanity and mutual respect, and appropriately take part in dialogue that will allow for all opinions to be spoken and heard.

APU will impose strict disciplinary measures for serious violations of the law and other applicable regulations.

Acts Targeted by Disciplinary ActionsAct

Cheating on tests or examinationsAcademic misconduct in submitted work such as reports, seminar class submissions, graduation thesis, etc. (plagiarism, etc.)Conduct that violates information ethics and the proper handling of personal informationConduct that interferes with a student’s studies or research, or with the teaching, research , or other activities of a staff of faculty member.HarassmentConduct not befi tting a student of this UniversityCriminal or anti-social acts

Standards for Disciplinary ActionsViolations that warrant disciplinary action will be subject to review by the Student Aff airs Committee and disciplinary measures will be determined based on the precedents. Disciplinary measures may vary depending on the severity of the conduct or in cases involving multiple incidents. Disciplinary action may be taken in cases of conduct that is unlawful, violates social order, and/or is contrary to the standard of student conduct̶even if it is not listed in the Standards for Student Disciplinary Actions. Students subject to disciplinary action may also be subject to suspension or cancellation of tuition reductions and/or scholarships as stipulated in applicable regulations.

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Conduct Disciplinary ActionShoplifting1 Warning・Suspension・ExpulsionTheft Warning・Suspension・ExpulsionUnauthorized use of another person’s ID orpassword, or unauthorized course registration Warning・Suspension・Expulsion

Unauthorized parking near APU Warning・Suspension・ExpulsionDriving without a valid license Warning・Suspension・ExpulsionDriving under the infl uence Warning・ExpulsionMisuse of a bus pass2 Warning・SuspensionPossessing or using illegal drugs ExpulsionCheating on tests, theses, reports3 Warning・Suspension・ExpulsionActs of violence Warning・Suspension・ExpulsionSexual assault or sexual relations without clear consent (cases where one person is under physical or emotional distress)

Warning・Suspension・Expulsion

Harassment Warning・Suspension・ExpulsionSmoking or consumption of alcohol by minors Warning・Suspension・Expulsion

Notes:1 Returning or attempting to pay for the item does not forgive any attempted shoplifting, and any disciplinary actions

will be issued in the same manner.2 Misuse of a bus pass includes the following: • Use of a pass outside its valid area • Use of an expired pass • Use of a pass by someone other than the registered owner (This is considered misuse of a pass even if the

individual in question owns a valid pass.)3 For disciplinary actions applying to misconduct during an examination or plagiarism in an essay or report, refer to the

Undergraduate Academic Handbook.

8) Prohibition of Marijuana and Other Illicit DrugsStudents should be aware that the use or possession of marijuana and other drugs is a serious crime subject to severe punishment in Japan. Not only is the use of marijuana and other illicit drugs physically harmful, the criminal and addictive nature of these drugs can seriously aff ect academic performance.

In Japan, there have recently been successive arrests of university students for possession, cultivation, and use of marijuana and other illicit drugs. As there are students from many diff erent countries at APU, because these drugs may not be illegal in certain countries some students may not consider them to be harmful or may mistakenly believe that there is no legal punishment for using them. Please refrain from using marijuana or other illicit drugs while you are in Japan.

Criminal Actions for the Use of MarijuanaMarijuana use and possession carry severe penalties in Japan under the Marijuana Control Law:Possession of marijuana (passing or receiving) ……………Maximum 5 years imprisonment Mediating the passing or receiving of marijuana …………Maximum 2 years imprisonment Sale of marijuana ………………………………………………Maximum 7 years imprisonment Import or export of marijuana …………………………………Maximum 7 years imprisonment Import or export of marijuana for the purpose of sale ……Maximum 10 years imprisonment

In addition to any applicable criminal penalties, any students found possessing or using marijuana will face expulsion from APU, and international students face the additional penalty of forced expulsion from Japan with a lifetime prohibition from re-entering Japan.

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9) APU Alumni AssociationEvery student at APU automatically becomes a member of the APU Alumni Association after enrolling. As a current student you will be a considered a partial member of the Association, but you are still able to enjoy the benefits of membership and can participate in any of the events. No further application procedures are necessary after enrolling at APU, and a lifetime membership is a one-time payment of 20,000 Japanese yen. International students are invoiced this amount after enrollment. Membership fees are used to support both the APU alumni as well as current APU students.

Being a member of the APU Alumni Association allows you make the most of APU’s worldwide network. APU Alumni Association “Chapters” (branches) now exist all over the world and can be found in more than 30 major cities. These chapters can not only help you with your travels, but can also provide business-related assistance you may need in the future.

The Alumni Association also supports current APU students through services such as career consultation sessions (for both job hunting and graduate school), fi nancial support for extracurricular activities, and book donations to the library to assist students’ research and study. All of these services are available to you while you are still a student.

After graduation, you become a full member of the Association and can join your local chapter. The Association will partially cover the costs for chapters to hold gatherings, events and even provide free seminars and workshops to its members. Through these interactions, you can expand your social and business networks while also gaining new skills and knowledge.

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Section 1 PurposeArticle 1 (Purpose)1. The University’s mission is to off er a wide range of

knowledge as an academic center in accordance with the general principles and methods of education set forth in the Fundamental Law of Education, as well as to teach and research in-depth technical knowledge pertaining to the Asia Pacifi c Region in order to develop students’ intellectual, moral and practical abilities.

Article 2 (College)1. The University shall have the College of Asia Pacifi c

Studies and the College of International Management.3. The purpose of education and research at the Colleges in

the preceding Paragraph 1 shall be as follows: (1) The College of Asia Pacifi c Studies aims to cultivate

human resources who, upon comprehensive understanding of the diverse political conditions, economies, societies, and cultures of the Asia Pacifi c region, will achieve basic and advanced knowledge in such areas as international community, environment and development, and tourism, develop language, communication and problem-solving abilities, and understand the diverse problems facing the Asia Pacifi c, will be able to contribute to sustainable development and coexistence in the region.

(2) The Mission of the College of International Management is to cultivate human resources with strong business ethics that will play an active role in resolving management issues at globalizing enterprises and other organizations by imparting fundamental knowledge in management, enhancing intercultural communication skills and upholding cultural diversity.

Article 2-2 (Graduate School)1. The University shall have the Graduate School of Asia

Pacifi c Studies and the Graduate School of Management.

Article 8 (Semester)1. A year shall comprise the following semesters and

sessions. Spring Semester: April 1 through September 20 Fall Semester: September 21 through March 31 in the

following year

Article 9 (Recess)1. The University shall be closed on the following days:

(1) Sundays and Saturdays; (2) Days set forth in the Law on National Holidays.2. Where necessary, the President may temporarily change

the recess set forth in the preceding paragraph.3. The President may designate temporary recess other

than those set forth in the paragraph 1. Chapter 2: Regular Students Section 1 Period of Study and Maximum Period of

Enrollment

Article 10 (Period of Study)1. The period of undergraduate study at the University is four

years; the period of master’s course shall be two years; and three years for Doctoral Program.

Article 10–2 (Maximum Period of Enrollment)1. The maximum terms of enrollment are eight years in the

undergraduate colleges, four years in the graduate school master’s programs, and six years in the graduate school doctoral program.

2. Students admitted pursuant to the provisions of Article 14, Paragraph 1 may remain at the University for no longer than twice the number of years that would ordinarily be allowed.

3. As per the Paragraph 1, the enrollment period for readmitted students will include the period of enrollment before withdrawal.

4. Notwithstanding the provisions stipulated in the Paragraph 1 and the preceding paragraph, the maximum period of enrollment for readmitted doctoral students is 6 years, including the period from withdrawal to readmission.

Section 2 Admission

Article 11 (Time of Admission)Students may be admitted to the University in April and September every year.

Article 12 (Admissions Qualifi cations)1. Students who may be admitted to colleges of the

University are those who possess at least one of the following qualifi cations and have passed the entrance examination of the University.

(1) Graduation from high school or other institution of secondary education;

(2) Completion of twelve years of school education via the regular curriculum, or equivalent school education by means of a curriculum other than the regular curriculum;

Ritsumeikan Asia Pacifi c University Regulations

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(3) Completion in a foreign country of a twelve-year school education curriculum or completion of an equivalent curriculum upon designation by the Minister of Education, Culture, Sports, Science and Technology;

(4) Completion of a curriculum off ered by a foreign educational facility in Japan which the Minister of Education Culture, Sports, Science and Technology has recognized to off er a curriculum equivalent to a high school curriculum;

(5) Designation by the Minister of Education, Culture, Sports, Science and Technology;

(6) Successful completion of the Examination for Students Achieving the Profi ciency Level of Upper Secondary School Graduates in accordance with the Regulations for the Examination for Students Achieving the Profi ciency Level of Upper Secondary School Graduates (including successful completion of the University Admission Qualifi cation Test in accordance with the University Admission Qualifi cation Test Regulations);

(7) Completion of an advanced course at a special technical school (limited to periods of study of at least three years and any other criteria stipulated by the Minister of Education, Culture, Sports, Science and Technology) on or after the date specifi ed by the Minister of Education, Culture, Sports, Science and Technology in stipulations issued separately by the Minister;

(8) Based on an individual admissions screening, the candidate shall have the recognition by the President that he or she possesses academic qualifi cations equivalent to high school graduates and has reached the age of at least 18.

Article 12-21. Students who can enter the master's degree programs

of the University are those who possess at least one of the following qualifi cations and have passed the entrance examination of the University.

(1) Possession of a bachelor’s degree or graduation from university or a professional university;

(2) Completion in a foreign country of a curriculum equivalent to a sixteen-year school education curriculum;

(3) Completion of sixteen years of school education in a foreign country via correspondence courses provided by the foreign educational facility while being in Japan;

(4) Completion of an education program at a foreign university in Japan under a curriculum based on a foreign education system that has received a separate

designation of the Minister of Education, Culture, Sports, Science and Technology;


(6) Award of a bachelor’s degree by completing a program with a standard period of enrollment of at least three years at a foreign university or other foreign school system (including cases in which a student has completed said program by taking subjects in Japan off ered by said foreign school via correspondence education and cases in which a student has completed a program that has received the designation in Item 4 at an educational institution positioned within the school education system of said foreign country);

(7) Recognition by the President to possess academic qualifi cations equivalent to university

2. Students who can enter the doctoral program of the University are those who possess at least one of the following qualifi cations and have passed the entrance examination of the University.

(1) Possession of a master’s degree or a specialized degree stipulated in the Degree Regulations;

(2) Possession of a degree equivalent to a degree stipulated in the foregoing clause that was obtained in a foreign country;

(3) Possession of a degree equivalent to a degree stipulated in Item 1 via correspondence courses provided by a foreign educational facility while being in Japan.

(4) Completion of an education program at a foreign university in Japan under a curriculum based on a foreign education system that has received a separate designation of the Minister of Education, Culture, Sports, Science and Technology which results in the conferral of a degree equivalent to a degree stipulated in Item 1;


(6) Based on an individual admissions screening, the candidate shall have the recognition by the President that he or she possesses academic qualifi cations equivalent to high school graduates and has reached the age of at least 24.

Article 13-3 (Enrollment Procedures and Admission)Article 13-31. Individuals who have received notifi cation of acceptance

must submit the enrollment documents and pay the prescribed admission fees and tuition fees by the designated deadline.

2. In addition to the provisions stipulated in the preceding

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paragraph, students residing at AP house at the time of admission must pay the prescribed dormitory fees by the designated deadline.

3. The President shall permit entry of those individuals who have completed the enrollment procedures mentioned in the preceding two paragraphs.

Article 14（Undergraduate Advanced Entry, Transfer Entry, and Second Bachelor Entry）1. Upon a screening, the President may permit entry at the

equivalent year level to students who apply for advanced entry, transfer entry from another tertiary institution, or second-bachelor admission.

2. Individuals that may gain advanced entry into the 2nd or 3rd years must fall under one of the categories in the following items:

(1) An individual who has graduated from a professional junior college or the fi rst level of a professional university whose program is divided into two levels or from a junior college (including foreign junior colleges and schools in Japan designated as equivalent to foreign junior colleges (including Japanese campuses of foreign university junior college divisions outside of the designation of the Minister of Education, Culture, Sports, Science and Technology);

(2) A graduate of a technical junior college (kotosenmongakko);

(3) An individual who has completed a major program (at least two years of enrollment and at least 1,700 hours of lectures or at least 62 credits at a special technical school;

(4) An individual who has completed an upper secondary school advanced course with a standard period of enrollment of at least two years or another such course that satisfi es the criteria stipulated by the Minister of Education, Culture, Sports, Science and Technology.

3. Individuals who may transfer into the 2nd or 3rd years must fall under one of the categories in the following items:

(1) Transfer into second year Enrollment at a university or professional university

(including foreign universities) for at least one year and completion of at least 30 credits

(2) Transfer into third year Enrollment at a university or professional university

(including foreign universities) for at least two years and completion of at least 60 credits.

4. Individuals permitted second-bachelor admission to the University must possess a bachelor’s degree.

Article 15 (Courses and Number of Credits)

Article 15-8 (Instruction Method)Classes are to be conducted as a lecture, seminar, lab, practicum, or practical examination, or a combination of these methods.

Article 15-9 1. As specifi ed separately by the Minister of Education,

Culture, Sports, Science and Technology, classes may be taken at places other than the classroom (including foreign countries) through the utilization of diverse technological tools and resources.

2. The number of credits that can be granted in accordance with the teaching methods in the preceding paragraph must not exceed 60 credits.

Article 15-10 Classes in Article 15-8 may be taken in a foreign country.

Article 15-11As specifi ed separately by the Minister of Education, Culture, Sports, Science and Technology, a portion of the classes in Article 15-8 may be held in places other than University buildings and facilities.

Article 16 (Credit Calculation Methods)1. A standard class shall comprise course work that will

require 45 hours of study per credit, and the following standards shall be used depending on the method by which the class is taught.

(1) One credit shall be given for a 15-hour lecture or seminar class. However, regarding language education, one credit shall be given for a 30-hour class.

(2) One credit shall be given for a 30 to 45-hour class involving tutorials, or labs.

(3) If one subject incorporates two or more methods from among lectures, seminars, labs, practicums or practical examinations, one credit will be granted for class hours stipulated by the Faculty Council based on the combination of methods in light of the criteria defi ned in the preceding two Items.

2. Notwithstanding the stipulations in the preceding Paragraph, when it is deemed appropriate to confer credits for Undergraduate Thesis, Research Seminar and other such classes based on an assessment of output therefrom, the applicable Faculty Council may stipulate credit numbers in light of the required amount of study.

Article 17 (Conferral of Credits)A prescribed number of credits shall be conferred on students who have completed a class and passed the

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examinations therein.

Article 18 (Enrollment in Subjects at Other Universities)1. Where the University deems it educationally benefi cial,

students may be permitted to enroll in classes off ered at other institutions based on discussions with other universities or junior colleges.

2. Up to 60 credits obtained by taking classes in accordance with the stipulations in the preceding Paragraph may be treated as having been completed by taking classes at the University.

3. The preceding two paragraphs shall apply accordingly to students who study abroad at foreign universities or junior colleges.

Article 19 (Study at Institutions Other than Universities)1. Where the University deems it educationally benefi cial,

course work that a student has completed in his or her major at a junior college or professional school, or other course work stipulated by Minister of Education, Culture, Sports, Science and Technology, may be treated as classes completed at the University, and the credits may be granted therefore.

2. The number of credits that can be granted in accordance with the preceding paragraph must not exceed 60, including those credits obtained at other institutions and credits treated as credits obtained at the University pursuant to the provisions of paragraph 1 and 2 of the preceding article.

Article 20 (Recognition of Credits Earned Prior to Enrollment)1. Where the University deems it educationally benefi cial,

credits that the student has earned from classes completed at other universities or junior colleges prior to his or her admission to the University including credits that the student has earned as non-degree students may be treated as credits which have been earned through class completed after admission.

2. Where the University deems it educationally benefi cial, studies conducted at institutions prior to enrollment at the University as stipulated in the paragraph 1 of the preceding article may be treated as lecture subjects taken at the University and credits may be granted therefore.

3. The number of credits that may be granted for studies treated as studies at the University in accordance with preceding two paragraphs must not exceed 30 credits.

4. The combination of credits obtained at other institutions

and credits treated as credits obtained at the University in accordance with Article 18 and the paragraphs 1 and 2 of the preceding article―excluding cases of advanced entry, transfer entry and second bachelor entry―must not exceed 60.

Article 21-2 (Enrollment in Graduate School Lecture Subjects at Other Universities and the Recognition of Credits Earned Prior to Enrollment)1. The provisions of Articles 18 and 20 shall apply to

Graduate School of the University by replacing “classes” with “graduate school classes.” The provisions of Article 18, Paragraph 2 and Article 20, Paragraph 3 shall also apply accordingly to the Graduate School of the University by substituting “60 credits” with “10 credits.”

Article 21-3 (Approval of Credits for Advanced Entry, Transfer Entry and Second Bachelor Entry)1. Of the credits in Article 20 obtained prior to enrollment at the University by students admitted under advanced entry, transfer entry and second bachelor entry, up to 30 credits for second-year entrants and up to 62 credits for third-year entrants may be treated as having been obtained at the University.

Article21-4 Pursuant to Article 21-2, students admitted under advanced entry and transfer entry to the Graduate School of the University, may have credits obtained at a graduate school prior to enrollment be treated as having been obtained at the Graduate School of the University, however, the number of said credits must not exceed more than half of the credits required to graduate.

Article22-2(Maximum Credit Registration Limits)The maximum number of credits that students can register in a semester or a year shall be stipulated in the Ritsumeikan Asia Pacifi c University Academic Regulations.

Article 24 (Leave of Absence)1. A student who is unable to continue his or her studies for

3 or more consecutive months due to sickness, fi nancial diffi culties, overseas travel or other justifi able reasons may submit a request for leave of absence.

2. Students requesting a leave of absence must pay leave of absence screening fees and matriculation fees at the time of application.

3. A student who issues a request for leave of absence may be granted a leave of absence by the President upon deliberation by the Student Aff airs Committee.

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4. The President may order a specifi c student to take a leave of absence if his or her attendance in classes is deemed to be inappropriate due to infectious disease or other illness.

5. The period of a leave of absence shall be a semester plus the immediately following session (hereinafter “semester term").

6. Students are allowed to take a leave of absence for up to four consecutive semester terms; however, they may be given permission to continue to take a leave of absence for up to an additional four semester terms if there is a justifi able reason to do so.

7. The period of a leave of absence shall not be counted in the period of enrollment at APU.

8. Students on a leave of absence must pay matriculation fees for the period of absence.

Article 24-2 (Reinstatement)1. A student on a leave of absence who issues a request

for reinstatement may be granted reinstatement by the President upon deliberation by the Student Aff airs Committee.

Article 24-3 (Permission to Withdraw)Students must obtain permission from the President in order to withdraw.

Article 24-4 (Readmission)A student who has withdrawn and who issues a request for readmission may be granted readmission by the President upon deliberation by the Student Aff airs Committee.2. Notwithstanding　the preceding paragraph, readmission

is not permitted after three years have passed from the day following the fi nal day of the semester in which the day of withdrawal occurred. Furthermore, students whose names were removed from the register in accordance with Article 29 and students who involuntarily withdrew for disciplinary reasons pursuant to Article 32-3 may not be granted readmission.

3. Students requesting readmission must pay readmission screening fees at the time of application.

4. Students who have been granted readmission must pay the prescribed admission fees by the designated deadline.

Article 25 (Transfers)1. Students who wish to transfer to a diff erent university may

be permitted to do so by the President upon deliberation by the Student Aff airs Committee.

Article 26 (Internal Transfer)1. Undergraduate students who wish to transfer to a diff erent

college in the university may be permitted to do so at the time of advancement to the second or third year by the President upon deliberation by the Academic Aff airs Committee.

2. Internal transfer at the graduate school level may be permitted only between the majors in the Graduate School of Asia Pacifi c Studies. Internal Transfer may be permitted at the beginning of the second semester by the President upon deliberation of the Academic Aff airs Committee. Transfer between the graduate schools is not permitted.

3. Students requesting a transfer must pay transfer screening fees at the time of application.

Article 26-2 (Study Abroad)1. Students requesting to study a regular course etc. of

another Japanese university, overseas university, or similar foreign higher educational institution upon the approval of APU, pursuant to the agreement between the university or the institution and the University (hereinafter “study abroad") may be permitted to do so.

Article 271. Student who wishes to study abroad may be permitted to

do so by the President upon deliberation by the Academic Aff airs Committee.

2. The period of study abroad shall be counted in the period of enrollment.

Article 28 (Prohibition of Dual Enrollment)Students are prohibited from being simultaneously dually enrolled in degree courses at the University and another university. However, this shall not apply in the case of a dual degree agreement between the University and a foreign university.

Article 29 (Removal from the Register)1. Students who fall under any of the following items may

be removed from the register by the President upon deliberation by the Student Aff airs Committee.

(1) Students who have completed entrance procedures, but who are regarded as having no intention to study at APU;

(2) Students who have exceeded the period of enrollment stipulated in Article 10-2 and who have not earned the credits necessary for graduation;

(3) Dually enrolled students. However, this excludes any students who has the status of a student on a dual degree program operated under an agreement with a

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foreign university or a graduate school; (4) Students whose whereabouts remain unknown for

more than 3 months; (5) Students who have passed away; (6) Students expected to obtain a visa to enter Japan with

the status of residence of ‘Student’ as stipulated in the Immigration Control and Refugee Recognition Act whose visas have been rejected.

Article 30(Graduation and Degrees)1. Graduation shall be recognized by the President for

students that have enrolled at undergraduate colleges of the University for the period of study or more, as stipulated in Article 10, and have earned the credits set forth in separate chart 3.

2. Notwithstanding the preceding requirement, graduation shall be recognized by the President for students that have enrolled at the undergraduate level of the University for three years or more and have earned the prescribed credits with excellent academic records.

3. A Bachelor degree shall be conferred by the President on students that satisfy the requirements set forth by the preceding two paragraphs in accordance with the following classifi cation.

College of Asia Pacifi c Studies: Bachelor of Social Science College of International Management: Bachelor of Business Administration

Article 30-2 (Credits Required to Graduate)The number of credits required to graduate from the College of Asia Pacifi c Studies (omitted) is at least 124 credits.

Article 30-3 The number of credits required to graduate from the College of International Management (omitted) is at least 124 credits.

Article 31 (Completion and Degrees)1. Completion shall be recognized by the President for

students that have enrolled at Master’s Programs of the University for two years or more, have earned the credits required for completion, have undergone necessary research guidance and have passed screening and examination of their research results in the form of a Master’s thesis or any other specifi c written assignment in line with the purposes of the Master’s Programs.

2. Notwithstanding the preceding requirement, the President may decide to grant a Master’s degree to students with excellent achievements who have been enrollment for one year or more if the student has earned the credits required for completion, has undergone necessary research

guidance and passed screening and examination of their research results in the form of a Master’s thesis or any other specifi c written assignment in line with the purposes of the Master’s Programs.

3. A Master’s degree shall be conferred by the President on students that satisfy the preceding requirements in accordance with the following classifi cation.

School of Asia Pacifi c Studies Master’s Program Major in Asia Pacifi c Studies Master of Sciences in Asia Pacifi c Studies Major in International Cooperation Policy Master of Science in International Cooperation Policy School of Management Master’s Program Major in Management Master of Business Administration4. Completion shall be recognized by the President for

students that have enrolled at Doctoral programs of the University for fi ve years or more (which includes two years of enrollment at the Master’s program for those who have enrolled in Master’s Program in the University or other university for two years or more) and have earned the credits required for completion, and have passed the screening and examination for Doctoral dissertation with necessary research guidance.

5. Notwithstanding the preceding requirement, the President may decide to grant a Doctoral degree to students with excellent achievements who have been enrollment for three years or more (or two or more years for Master’s students or students who have completed the Program including those enrolled for two years) if the student has earned the credits required for completion, has undergone necessary research guidance and passed screening and examination of their Doctoral Dissertation.

6. Notwithstanding previous paragraph 4, the term of enrollment for students that successfully completed their Master’s degrees in one year and more with excellent achievements shall be the term required to complete the Master’s Program plus three years. However, enrollment of three years or more (which includes the term of Master’s Program) shall be suffi cient for students with excellent achievements.

7. Notwithstanding previous paragraph 4, in accordance with article 70, paragraph 2 of School Education Law Implementation Rules (1947 Ministry of Education ordinance No. 11), when the students recognized to possess academic qualifi cation equivalent to those of Master’s degrees or more are enrolled in Doctoral Program, they shall be required to enroll in Graduate

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School for three years or more in order to complete the of Doctoral Program and also to pass the screening and examination for Doctoral dissertation after receiving appropriate research guidance.

However, enrollment of one year or more in Graduate School shall be suffi cient for students with excellent research achievements.

8. Doctor Degree shall be conferred by the President for students that satisfy the requirements set forth in paragraph 4 above.

Graduate School of Asia Pacifi c Studies Doctoral Program Major in Asia Pacifi c Studies Ph. D. in Asia Pacifi c

Studies

Article 31-2 (Credit Requirements for Completion)1. For completion of the Graduate School of Asia Pacifi c

Studies Master’s Program, students are required to earn 32 credits or more which must include 4 credits from Core Subjects on the Asia Pacifi c Region, 4 credits from Seminars and 10 credits from Major Subjects. However, it is expected that students will take all subjects which are designated as “required". Credits earned from Optional Subjects will not count towards credit requirements for program completion.

2. For completion of the Graduate School of Asia Pacifi c Studies Doctoral Program, students are required to complete 30 credits. However, it is expected that students will take all subjects which are designated as “required".

Credits earned from Optional Subjects will not count towards credit requirements for program completion.

3. For completion of the Graduate School of Management Master’s Program, students are required to complete 44 credits or more which must include 8 credits from Elective Subjects. However, it is expected that students will take all subjects which are designated as “required". Credits earned from Optional Subjects will not count towards credit requirements for program completion.

4. Credits earned when students belonging to the Graduate School of Management take Analytical Foundation Subjects, Core Subjects on the Asia Pacifi c Region, Asia Pacifi c Studies Major Subjects or Core Related Subjects from the Graduate School of Asia Pacifi c Students may be counted towards the credits required for program completion.

Article 31-3Rules regarding the conferral of degrees shall be stipulated in the Ritsumeikan Asia Pacifi c University AcademicRegulations.

Article 32-2 (Awards)1. The President may grant awards to students who have

engaged in conduct worthy of an award.

Article 32-3 (Punitive Measures)1. Upon deliberation by the Student Aff airs Committee,

the President shall mete out punitive measures against students who violate the regulations of the University or who engage in actions that contravene their duties as students.

2. Punitive measures shall be expulsion, suspension or offi cial warning.

3. The period of suspension shall be included in the duration of enrollment but not in the standard period of study. However, the period of suspension may be included in the standard period of study if it does not exceed three months.

4. Procedures for punitive measures shall be stipulated in the Ritsumeikan Asia Pacifi c University Regulations on Punitive Measures for Students.

Article 33The University shall establish student facilities – AP House – for residential and seminar purposes.2. Students who reside at AP House must pay AP House

fees.

Article 44 (scholarships)1. The University shall establish a scholarship system

and off er scholarships to students whose academic achievements and personal character are recognized as excellent.

2. Rules regarding scholarships shall be established separately.

Article 45-2 (Admission Fee)<Table Omitted>1. The admission fee is stipulated in Table 6.

Article 45-3 (Undergraduate Student Tuition Fee)1. Undergraduate student tuition fee shall be calculated

every semester as the total of Tuition A (fi xed tuition) as stipulated in Table 7-1, and Tuition B (the amount obtained by multiplying the number of credits per semester stipulated in Table 7-2 by the per-credit tuition stipulated in Table 7-3), and shall be as stipulated in Table 7-4.

2. Notwithstanding the preceding paragraph, Tuition A for students in their 9th semester or higher will be halved, and Tuition B will be the amount obtained by multiplying the number of credits registered by the per-credit tuition.

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Article 45-4 (Graduate Student Tuition Fee)1. Semester graduate student tuition fee shall be those

amounts stipulated in Table 8-1 for the Graduate School of Asia Pacifi c Studies Master’s Program, Table 8-2 for the Graduate School of Asia Pacifi c Studies Doctoral Program, and Table 8-3 for the Graduate School of Management Master’s Program.

2. Notwithstanding the preceding paragraph, the tuition fee for graduate students who remain enrolled beyond the standard period of enrollment shall be half the amount that is stipulated for the fi nal semester for “graduate students other than graduate students as listed below” in Table 8-1 to 8-3.

3. Notwithstanding the preceding two paragraph, tuition fee for doctoral program students who satisfy all of the requirements for completion except for the doctoral dissertation and who remain enrolled beyond the standard period of enrollment to obtain their doctoral degree is stipulated in Table 8-4.

Article 46 (Payment of Tuition Fees etc.)1. Students must pay tuition fees by the designated deadline

each semester.2. Tuition refers to admission fees and tuition fees for

classes.3. Students registered for the joint degree program with Trier

University of Applied Sciences must pay IMAT Program fees.

4. Students who take specifi c courses accompanying practical training must pay the training costs stipulated in each guideline.

5. Students applying for doctoral degree conferral must pay degree screening fees.

6. Students requesting recognition of credits after the ninth semester must pay credit fees.

7. Students who request a make-up examination must pay make-up examination fees.

Article 46-2 (Payment of tuition fees during suspension)1. Suspended students must pay tuition fees during their

period of suspension.2. Students who have been suspended and had their date

of completion or graduation postponed must pay tuition fees for the semester in which the date of completion or graduation falls.

Article 50 (Withdrawal for Non-Payment of Tuition Fees) Students who do not pay tuition fees even after the deadline

has passed shall be forced to withdraw from the University.

Article 51 (Refunding Tuition Fees)1. Tuition fees, entrance examination fees, admission fees,

matriculation fees, screening fees, registration fees, part-time student fees, auditor fees, post-master’s research student fees, doctoral research fellow fees, certifi cate fees, application fees for leave of absence, application fees for readmission, internal transfer screening fees, credit fees, make-up examination fees, student ID reissuance fees, visa renewal fees, and degree screening fees that have already been paid shall not be refunded.

2. Notwithstanding the provisions stipulated in the previous paragraph, applicants who request to have their enrollment cancelled by the following deadlines shall be refunded the amount of their payments less the admission fees and actual cost for refunding.

(1) The deadline for students planning on enrolling in April is March 31st.

(2) The deadline for students planning on enrolling in September is September 20th.

3. Notwithstanding the provisions stipulated in the Paragraph 1, students who have been withdrawn or removed from the register and who have already paid tuition fees for the semester following the one in which they were withdrawn or removed from the register may be refunded the amount of their payments less the actual cost for refunding in some cases.

4. Notwithstanding the provisions stipulated in the Paragraph 1, students who have not been granted their request for a leave of absence shall be refunded their matriculation fees.

Article 51-2 (Waivers or Reductions)1. In some situations entrance examination fees, admission

fees, tuition fees, student ID reissuance fees, degree screening fees, other screening fees, registration fees, and part-time student fees will be either reduced or waivered.

Article 51-31. In addition to those provisions stipulated in the University

Regulations, items regarding entrance examination fees, admission fees, tuition fees, training costs, IMAT program fees, matriculation fees, screening fees, registration fees, auditors fees, part-time student fees, post-master’s research student fees, doctoral research fellow fees, and other fees are stipulated in the Ritsumeikan Asia Pacifi c University Tuition Regulations.

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Regulations, items regarding admissions, leave of absence, reinstatement, withdrawal, readmissions, internal transfer, study abroad, removal from the register, and non-regular students are stipulated in the Ritsumeikan Asia Pacifi c University Academic Regulations.


Regulations, items regarding AP House are stipulated in the Ritsumeikan Asia Pacifi c Unviersity AP House Regulations and Ritsumeikan Asia Pacifi c University Regulations for the Usage of Seminar House.

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(Dates of enrollment)Article 31. Students are enrolled at APU from April 1 for spring

semester and from September 21 for fall semester.2. Students who have failed to complete the necessary

procedures for enrollment for either of the following reasons shall be treated as having been enrolled at APU from April 1 for spring semester and from September 21 for fall semester:

(1) failure to enter Japan in time due to a delay in visa issuance;

(2) other reasons regarded by APU as unavoidable.3. The preceding Paragraph shall apply only when the

students have completed the procedures necessary for enrollment within one month of the date of enrollment.

(Enrollment procedures)Article 6Students who have been given permission to enter or to transfer to APU shall submit the following documents and pay the tuition stipulated in the Tuition Regulations within a prescribed period: (1) academic records specifi ed by APU; (2) written pledge in the form specifi ed by APU; (3) certifi cates of high school or post secondary graduation,

certifi cate of completion, or other certifi cates that serves the same purpose;

(4) certifi cate of authentication of the matters on the resident card or other document that serves the purpose;

(5) other documents required by the Admissions Assessment Committee.

(Request for a leave of absence)Article 11 1. Students who wish to take a leave of absence shall

complete the necessary procedures within the prescribed period as shown below:

(1) to take a leave of absence from a spring semester: by the last day of February of the immediately preceding school year;

(2) to take a leave of absence from fall semester: by the last day of August.

2. Notwithstanding the provisions of the preceding paragraph, if the President determines that there is an unavoidable reason, this deadline may be extended by one

month for each semester.3. If students wish to take leave of absence due to illness,

they must submit a doctor's or hospital certifi cate written in English or Japanese.

4. If students wish to take a leave of absence for reasons other than illness, they must submit a written reason.

(Certifi cation for student trip fare reduction during a leave of absence)Article 16 APU will not issue a certifi cation for student trip fare reduction to students during a leave of absence. This provision shall not apply if the President approves that issuance of a certifi cation for student trip fare reduction is necessary.

(Expiration of the period of a leave of absence)Article 17 1. Students who have taken a leave of absence shall

submit a request for reinstatement, a request for a leave of absence, or a request for withdrawal from APU, as appropriate, to the President for approval before the expiration of the period of a leave of absence.

2. Students who have failed to submit any of the request forms stipulated in the preceding Paragraph shall withdraw from APU upon the expiration of the period of their leave of absence.

(Reinstatement)Article 18 1. Students who wish to be reinstated shall submit a request

for reinstatement in the form specifi ed by APU to the President for approval.

2. A request for reinstatement shall be submitted by the last day of February of the immediately preceding school year for students to be reinstated in the spring semester, and by the last day of August for students to be reinstated in the fall semester.

3. Notwithstanding the provisions of the preceding paragraph, if the university determines that there are unavoidable reasons, this deadline may be extended by one month for each semester.

(Date of reinstatement)Article 19 The date of reinstatement shall be the fi rst day of the spring

Ritsumeikan Asia Pacifi c University Academic Aff airs Regulations

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semester or fall semester as appropriate.

(Reinstatement after recovery from illness)Article 20 Students who wish to be reinstated after recovery from illness shall submit a medical certifi cate or written opinion as stipulated in Paragraphs 2 and 3 of Article 8 above in addition to a request for reinstatement.

(Reinstatement procedures)Article 21 1. Students who have been given permission to be

reinstated shall complete the reinstatement procedures within the period between the date of this permission and the deadline specifi ed by APU.

2. Students who have failed to complete the reinstatement procedures stipulated in the preceding Paragraph shall withdraw from APU upon the expiration of the period of their leave of absence.

3. For students who have withdrawn from APU upon the expiration of the period of their leave of absence, APU shall enter the date of their withdrawal together with the period of their leave of absence in the academic record and other documents as necessary.

(Permission to withdraw)Article 22 Students who wish to withdraw from APU due to illness or other reasons shall submit a request to withdraw in the form specifi ed by APU, together with their student ID card, to the President for approval.

(Date of withdrawal)Article 23　The President shall determine the date of withdrawal for students who have been given permission to withdraw from the University; if they have paid tuition for classes to be given after that date, they may be regarded as having withdrawn on the last day of the period for which such tuition is applied.

(Withdrawal due to nonpayment of tuition fees)Article 24　1. Conditions for withdrawal due to nonpayment of tuition

fees are stipulated as follows. (1) Students who have failed to pay tuition fees for Spring

Semester shall withdraw from the University on the last day of July.

(2) Students who have failed to pay tuition fees for Fall Semester shall withdraw from the University on the last

day of January.2. A notice of withdrawal shall be sent to the student and to

his or her permanent address or billing address.　

(Enrollment period in case of withdrawal)Article 25 Students who have withdrawn from APU shall be treated as having been enrolled at APU until the date of the withdrawal.

(Request for readmission)Article 27A student submitting a request for readmission must submit the following documents within the appropriate periods, shown by each number below (1) by the last day of February for re-enrollment in a spring

semester (2) by the last day of August for re-enrollment in fall

semester.

(Date of readmission)Article 28 The date of readmission shall be the fi rst day of the spring or fall semester as applicable.

(Conditions for Transfer)Article 32 1. Undergraduate students who apply for transfer within APU

must meet the following conditions. (1) Transfer at the beginning of the third semester Students

must have earned at least 30 credits that count toward the credits required for graduation by the end of their second semester and have recorded a cumulative GPA of at least 2.50.

(2) Transfer at the beginning of the fi ve semester (a) Students must have earned at least 60 credits that

count toward the credits required for graduation by the end of their fourth semester and have recorded a cumulative GPA of at least 2.50.

(b) Students must have completed all required credits from Language Education Subjects by the end of the fourth semester.

2 Graduate students who apply for transfer must have completed 10 or more credits necessary for graduation by the end of their fi rst semester.

(Request for transfer within APU)Article 33 Students who wish to transfer to another college or department of APU shall submit a request for transfer within APU to the President by the deadline stipulated below:

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(1) by 10th of December for transfer in the spring semester;

(2) by 20th of June for transfer in the fall semester.2. Graduate school students who wish to transfer to another

college or department of APU shall submit a request for transfer within APU to the President by the deadlines stipulated below:

(1) by the 10th of January for transfer in the spring semester;

(2) by the 10th of July for transfer in the fall semester.3. Notwithstanding the preceding two paragraphs, if the due

date falls on a Saturday, Sunday, or public holiday, it shall be the set to the last weekday.

(Procedures for transfer within APU)Article 35 Students who have been given permission to transfer to another college or department of APU shall submit documents specifi ed by APU by the prescribed deadline.2. Students who have failed, without any justifi able reason,

to complete the procedures stipulated in the preceding Paragraph within the prescribed period shall have their permission to transfer within APU withdrawn.

(Request for study abroad)Article 39 Students who wish to study abroad shall submit a request for study abroad in the prescribed form to the President.

(Start date and end date of study abroad)Article 40-2 The start date of study abroad for those who are permitted to study abroad is the start date of each semester period, and the end date of study abroad is the end date of each semester period.

(Completion of study abroad)Article 41 Students who have completed a period of study abroad shall submit to the President, within 1 month of the completion of the period of study abroad, a Notice of Completion of Study Abroad in a prescribed form,

(Withdrawal of permission to study abroad)Article 431. The President may withdraw a permission to study abroad

if students who have been given such permission: (1) are deemed unlikely to achieve expected academic

results during the study abroad; (2) have failed to perform their obligations as stipulated

in the Articles related to study abroad in these Regulations;

(3) are not issued a visa necessary for study abroad; (4) are students with provisional approval who have failed

to meet the requirements stated at the time of the initial announcement within the designated duration

(5) are scheduled to be dispatched to a country of region for which, due to security concerns, the Dean of Academic Aff airs cancels the study abroad program or issues an order to return to Japan.

(6) were deemed unfi t for study abroad by the Dean of Academic Aff airs due to an illness etc.

(7) were subjected to disciplinary action; (8) committed an act of misconduct stipulated in Article 72 (9) have failed to do their duty as a student.

(Enrollment period of students whose name has been removed from the register)Article 47 1. Students who have had their name removed from the

register shall be deemedto have been enrolled in APU until the date of the removal of their name.

2. The dates of removal from the register set forth in the items in Article 29 of the University Regulations shall be done so according to the following items:

(1) The date of removal from the register for Item 1 shall be the fi nal day of April for spring semester and the fi nal day of October for fall semester.

(2) The date of removal from the register for Item 2 shall be the fi nal day of the period of enrollment.

(3) The date of removal from the register for Item 3, Item 4 and Item 6 shall be the date of permission granted by the President.

(4) The date of removal from the register for Item 5 shall be the date of death.

(Date of graduation or completion)Article 491. The date of undergraduate graduation shall be the March

31 for the fall semester term and the September 20 for the spring semester term.

2. The date of completion at the graduate level is March 31 for the fall semester term and September 20 for the spring semester term.

Article 50Students who have been subjected to suspension for 3 months or more including the day of graduation or completion shall have the day of graduation postponed for the period of such suspension.

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Article 51If students who have been eligible for graduation have been subjected to suspension for less than 3 months and the suspension will expire after the expected date of graduation or completion, their date of graduation or completion shall be the day immediately following the expiration of the suspension period.

Article 52If the date of graduation or completion stipulated in Articles 50 and 51 above falls during a semester, the student can request that the date of graduation or completion of the ongoing semester be their date of graduation.

(Graduation from the Undergraduate Colleges of Students who Used the Special Enrollment Provision）Article 61-51. To be deemed as having outstanding academic

performance as stipulated in Article 30-2 of the University Regulations, students who received permission for the special enrollment provision must satisfy the graduation requirements stipulated in the University Regulations as well as all of the criteria in the following items:　

(1) Cumulative GPA of at least 3.20; (2) Completion of at least 20 credits of Common Liberal

Arts Subjects and Major Education Subjects off ered in the non-basis language (i.e., English for Japanese-basis students and Japanese for English-basis students);

(Measures for Special Provisions for Accelerated Completion in the Graduate School)Article 62 Regardless of the semester of subject availability stipulated in Tables 2-(1) to 2-(3) in the University Regulations, the Dean of the Graduate School shall approve registration for subjects in the semester stipulated in Table 3 (hereinafter “special provisions”) for students who have applied for completion (hereinafter “accelerated completion”) as stipulated in Article 31, Paragraph 2 and Paragraph 5 of the University Regulations and who have met the program conditions. However, special provisions shall be discontinued for students who do not pass the assessment for continuation during the semester.

Article 62-21. Students who wish to enroll in the Accelerated Completion

Program must submit an application together with a research plan to the Dean of the Graduate School within 2 weeks of the commencement of the 1st semester.

2. The Dean of the Graduate School shall issue permission for the special enrollment provision.

3. Conditions for special provisions are specifi ed per program and are stipulated in the items below.

(1) Graduate School of Asia Pacifi c Studies Master’s Program The outline of the research clearly identifi es the research objective and research plan and is considered appropriate for accelerated completion.

(2) Graduate School of Management All of the conditions in the following items must be met.

a) The outline of the research clearly identifi es the research objective and research plan and is considered appropriate for accelerated completion.

b) The student’s admissions test result is considered appropriate for accelerated completion or the student has work experience in highly specialized employment previous to entering APU.

(3) Graduate School of Asia Pacifi c Studies, Doctoral Program

The outline of the research as well as the research objective and research plan are considered appropriate for accelerated completion.

Article 62-31. Students granted special provisions for accelerated

completion must submit an application for continuation of these special provisions together with a report on the current status of their research to the Dean of the Graduate School by the deadlines specifi ed for the program in which they are enrolled.

(1) Graduate School of Asia Pacifi c Studies, Master’s Program (1 year Accelerated Completion Program): by the end of the 1st semester.

(2) Graduate School of Asia Pacifi c Studies, Master’s Program (1.5 year Accelerated Completion Program): by the end of the 2nd semester.

(3) Graduate School of Management (1.5 year Accelerated Completion Program): by the 1st and 2nd semesters.

2. Conditions for continuing special provisions are specifi ed per program and are stipulated in the items below.

(1) Graduate School of Asia Pacifi c Studies, Master’s program (1 year Accelerated Completion Program)16 credits or more from the credits required for program completion have been obtained and the content and current status of the research are considered appropriate for accelerated completion

(2) Graduate School of Asia Pacifi c Studies, Master’s Program (1.5 year Accelerated Completion Program) 22 credits or more from the credits required for program completion have been obtained and the

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content and current status of the research are considered appropriate for accelerated completion

(3) Graduate School of Management (1.5 year Accelerated Completion Program) Cumulative GPA of 3.0 or more is achieved, all Required Subjects have been completed and the content and current status of the research are considered appropriate for accelerated completion.

(Defi nition of Academic Misconduct)Article 721. The term “academic misconduct on fi nal and mid-term

examinations” as used in this Act includes any of the following behaviors:

(1) To have another person take an examination, or taking an exam for another person;

(2) To take a cheat sheet into an examination; (3) To exchange examination papers with another student; (4) To look at another student's examination paper; (5) To write unauthorized information on a desk or other

location; (6) To enter false information in an examination paper or

an attendance register; (7) To take an examination paper from the classroom or

destroy it; (8) To whisper, peep, or look around during an examination; (9) To use any materials which are not permitted for use

during the examination; (10) To access the exam questions from outside of the

designated exam room; (11) To access websites or fi les not approved for use

during the exam via a computer, mobile phone, smartphone, or any other network-capable electronic device;

(12) To show an off ensive attitude or otherwise engage in unfavorable behavior during an examination, which may prevent the fair implementation of the examination.

2. The term “academic misconduct on reports, essays, or other documents submitted in lecture subjects” as used in this Act includes any of following behaviors:

(1) Plagiarism; (2) Improper citation; (3) Fabrication of data;

(Consequences of Academic Misconduct)Article 72-21. Students who commit academic misconduct receive an F

grade for the course in question.2. Any students who have been judged to have committed

academic misconduct shall be subjected to punishment

pursuant to the Ritsumeikan Asia Pacifi c University Regulations on Punitive Measures for Students.

(Issuance)Article 105Student ID cards, certifi cates of enrollment, transcripts of academic record, certifi cates of graduation, and certifi cations for student trip fare reduction shall be issued in the name of the President.(Student ID card)Article 1061. A student ID card shall be treated as follows. (1) A Student ID card certifi es that the holder of the card is

a student at the University. (2) Students at the University shall carry at all times the

Student ID card issued to them. (3) A recent photograph of the student shall be attached

to the Student ID Card. The photograph shall be a headshot of the student, and hats are not permitted to be worn.

(4) A Student ID card shall be valid for 1 year, and shall be updated and reissued at the beginning of every school year.

(5) Students who do not carry their Student ID card are not allowed to use the facilities and equipment of the University.

(6) Students shall present their Student ID card whenever requested by faculty or staff of the University.

(7) If students have lost their student ID cards, they should immediately report the loss in the prescribed form to the University and apply for re-issuance of the card.

(8) Students who have lost their status as an APU student, or who have been given permission for a leave of absence, shall return their Student ID card immediately to the University. Also, students who have their Student ID card reissued must return the fi rst card issued to them if they fi nd it again after being issued a replacement card.

(9) Student ID cards shall be returned to the University immediately on the award of the certifi cate of graduation and the degree, although those who need their Student ID cards for the purpose of travel to return home may return the card after such a purpose has been met.

2. Student ID cards shall be returned to the University immediately on the award of the certifi cate of graduation and the degree, although those who need their Student ID cards for the purpose of travel to return home may return the card after such a purpose has been met.

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(Purpose)Article 1.1 These regulations stipulate procedures concerning

the punitive measures prescribed in Article 32-3 of the Ritsumeikan Asia Pacifi c University Regulations (the “University Regulations").

(Applicability of punitive measures)Article 2.1 The punitive measures in these regulations shall apply

to undergraduate students, graduate students, and non-regular students stipulated in Article 38 of the University Regulations

(Approach to punitive measures)Article 3.1 Punitive measures shall be applied in accordance with

the School Education Act and School Education Act Enforcement Ordinance where a student has engaged in conduct that is subject to a punitive measure as prescribed in Article 5.

2 Punitive measures shall be applied in accordance with educational considerations and taking into account the nature and outcomes of the conduct that is subject to punitive measures.

3 Disadvantages incurred by students as a result of punitive measures must be kept to the minimum necessary in order to accomplish the purpose of the action.

(Period for application of punitive measures)Article 4.1 Punitive measures may be applied to students as long

as they hold status as a student of the University after admission.

(Conduct subject to punitive measures)Article 5.1 The following types of conduct shall be subject to

punitive measures: (1) Violations of social order (criminal conduct) (2) Serious infringements of traffi c laws (3) Harassment (4) Conduct contrary to information ethics (5) Conduct contrary to academic ethics (6) Conduct impeding the proper pursuit of learning and

research by students, or education, research, and other activities by faculty and staff

(7) Improper conduct in examinations as stipulated in Article 72 of the Ritsumeikan Asia Pacifi c University Academic Regulations

(8) Other conduct contrary to the goals of university student life

2 In the event that stipulations concerning the types of conduct set forth in the preceding paragraph are made in separate regulations, those stipulations shall apply.

(Types of punitive measures and standards for their application)Article 6.1 Punitive measures stipulated in paragraph 2, Article

32-3 of the University Regulations shall be as follows: (1) Disciplinary withdrawal: Status as a student is

revoked. (2) Suspension: Student’s participation in the university’s

educational programs and extracurricular activities is suspended for a specifi ed period.

(3) Warning: Student’s responsibility for his/her conduct is confi rmed and a warning regarding future conduct is issued in writing.

2 Standards for application of punitive measures shall be stipulated in the Student Handbook.

(Period of suspension)Article 7.1 A period of Suspension shall be indefi nite or for a fi xed

term of between one and six months.

(Reprimand)Article 8.1 The Dean of Student Aff airs may issue a Reprimand to a

student for conduct that does not warrant a Warning. 2 A Reprimand shall make the student aware of the

problems with his/her conduct and encourage them to refl ect on it.

(Investigation)Article 9.1 When conduct subject to a punitive measures or suspicion

thereof occurs, the Dean of Student Aff airs shall without delay conduct questioning and other forms of investigation to establish the facts of the case.

Ritsumeikan Asia Pacifi c University Regulations on Punitive Measures for Students

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2 The Dean of Student Aff airs must give the student under investigation under the preceding article verbal or written notice of the nature of said investigation and furnish an opportunity for the student to account for the situation.

3 The stipulation of the preceding paragraph shall not apply in the event of special circumstances such as where the conduct is manifestly evident and amounts to a serious crime.

(Punitive procedures)Article 10.1 In the event that pursuant to an investigation under the

preceding article the Dean of Student Aff airs judges that punitive measures are appropriate, he/she shall produce a proposal for punitive measures and submit it for approval by the President following deliberation by the Student Aff airs Committee.

(Eff ective date of punitive measures)Article 11.1 Punitive measures shall be determined by the President

following the procedures stipulated in the preceding article.

2 Punitive measures shall take eff ect on the day that the student is issued with written notice of the content of the punitive measures.

(Notice of punitive measures)Article 12.1 The President shall provide students with written notice

of the content of punitive measures against them.2 Notice shall be deemed suffi cient upon issuance.

(Announcement)Article 13.1 After taking punitive measures, the President shall

publish an announcement thereof without delay.2 The announcement shall include the College or Graduate

School with which the student is affi liated, the student’s year level, the type of punitive measure taken, and the grounds therefor.

3 The announcement shall be published for a period of one month.

4 In the event of special circumstances and following deliberation by the Student Aff airs Committee, some or all details may be withheld from announcement.

(Termination of indefi nite suspension)Article 14.1 Suspension for an indefi nite period cannot be terminated

until at least six months have elapsed after the date on which it took eff ect.

2 The Dean of Student Aff airs may propose that a Suspension for an indefi nite period be terminated if considered appropriate after six months have elapsed.

3 Termination of a Suspension for an indefi nite period shall be determined by the President following deliberation by the Student Aff airs Committee.

4 Notice to a student of termination of his/her Suspension for an indefi nite period shall be furnished in writing.

(Record of punitive measures)Article 15.1 The College or Graduate School Dean shall make a

record of each punitive measure in the student register

(Appeals)Article 16.1 A student subject to punitive measures may lodge an

appeal within seven days counting from the day on which notice of the action was issued. However, if the student is deemed unable to lodge an appeal within the said period for a legitimate reason, the student may lodge an appeal within seven days counting from the day on which that reason ceased to exist.

2 A student wishing to lodge an appeal must submit an appeal form to the President.

(Student Disciplinary Review Board)Article 17.1 The President shall establish a Student Disciplinary

Review Board in accordance with an appeal lodged under the preceding article.

2 The Student Disciplinary Review Board shall be composed of one Vice President who is not a member of the Student Aff airs Committee, the Dean of Student Aff airs, the Dean of Academic Aff airs, the Dean of the College or Graduate School to which the appealing student belongs, and the Director-General of University Administration and Student Services.

3 The Student Disciplinary Review Board shall be chaired by the Vice President.

4 A quorum of a meeting of Student Disciplinary Review Board shall be reached upon attendance of a majority of its members.

5 The attendance of attorneys and other experts may be requested if considered necessary by the Chair.

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6 The Student Disciplinary Review Board shall conduct a review in accordance with the appeal form submitted by the student.

7 The student lodging the appeal may state his/her opinions in writing and submit materials to the Student Disciplinary Review Board.

8 In the event that the Student Disciplinary Review Board judges the punitive measures to be appropriate, it shall recommend to the President that the appeal be dismissed.

9 In the event that the Student Disciplinary Review Board judges the punitive measures to be inappropriate, it shall recommend to the President that the punitive measures be cancelled or altered.

10 The President shall upon receiving a recommendation under the preceding two paragraphs notify the appealing student of the content of the review by the Student Disciplinary Review Board.

(Second review)Article 181 Upon receiving a recommendation under paragraph 9

of the preceding article, the President shall require the Dean of Student Aff airs to undertake a second review.

2 When required under the preceding paragraph, the Dean of Student Aff airs shall undertake a second review in the Student Aff airs Committee

(Handling of request for withdrawal by student subject to punitive measures)Article 19.1 In the event that a student subject to questioning and

other forms of investigation under Article 9 requests to be withdrawn prior to the determination of punitive measures, consideration of such request shall not commence until the punitive measures are determined.

(Guidance during period of Suspension)Article 20.1 In the event that the President judges educational

guidance to be necessary, a student subject to Suspension may be permitted to use facilities and/or participate in extracurricular activities during the period of Suspension.

(Additional provisions)Article 21.1 Matters necessary for the implementation of these

regulations shall be stipulated separately in addition to the provisions of these regulations.

(Amendment and abolition)Article 22. 1 These regulations shall be revised or abolished by the

President following deliberation by the Student Aff airs Committee and University Senate.

【Important Information from APU】

At APU, in accordance with the Regulations on Punitive Measures for Students, punitive measures including expulsion and suspension will be taken against students who violate Japanese laws and/or the regulations of the University or who engage in actions that contravene their duties as students. Misconduct on examinations etc. may result in the conferral of an F grade for the subject in question. Students subject to disciplinary action may have their scholarships revoked.

Examples1. Misconduct examinations etc.2. Underage drinking and smoking and disruptive acts

arising from underage drinking and smoking3. Assault and harassment4. Driving without a license, drunk driving, illegal

parking or other violations of the Road Traffi c Act5. Usage, possession, smuggling, and sale of cannabis

or other drugs considered illegal by the Japanese government

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(Health Checkups)Article 12. The President and Principal must hold a health

checkup for students and others once every academic year within three months of new student enrollment.

2. The President and Principal can conduct a health checkup for students and others at any time as needed.

3. Based on the results of the health checkups described in the preceding two paragraphs, the President and Principal must take appropriate measures such as taking actions to prevent illness, giving instructions to receive treatment, and reducing exercise and workload.

4. The President must provide health checkups on specifi ed items conducted by a doctor to students and others engaged in hazardous work operations specifi ed by government ordinance for university research or other activities.

5. The President and Principal can add items to health checkups for students and others in addition to those specifi ed by law as required.

6. In addition to the items specifi ed in this article, health checkups for students at Ritsumeikan University must be carried out according to the Ritsumeikan University Student Health Checkup Regulations and health checkups for faculty and staff must be carried out according to the Ritsumeikan Trust Faculty and Staff Health and Safety Management Regulations.

(Suspension from Classes)Article 13. The President and Principal may suspend

a student or other individual from classes based on government ordinance if there is a danger of spreading infection.

2. In the event of suspension from classes, the President and Principal must inform the Executive Trustee of General Aff airs.

(University Closure)Article 14. The Executive Trustee of General Aff airs may

close all or part of the school if deemed necessary to prevent infection upon discussion with the respective President and Principal.

(Contacting Public Health Centers)Article 15. The President and Principal must contact the

Public Health Center in the following cases: (1) To conduct the health checkups described in Article

12; (2) To enforce the suspension from classes described in

Article 13; (3) To enforce a school closure as described in Article

14.

(Emergency Response Guidelines)Article 18. The President and Principal must create

emergency response guidelines along the basic risk management outline according to Article 29 in the School Health Act and submit said guidelines to the Executive Trustee of General Aff airs.

2. The President and Principal must inform all affi liated faculty and staff of the emergency response guidelines and conduct emergency response drills at least once a year.

(Emergency Response)Article 19. The President and Principal must provide

students and others with the necessary support for recovering their mental and physical health should said student or other individual suff er emotional trauma and/or other mental and/or physical health impact in an accident or other event.

Ritsumeikan Trust School Health and Safety Management Regulations

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Basic Policy on the Protection of Personal Information

The Ritsumeikan Trust (hereinafter, “the Trust”) has instituted its own rules and systems to ensure that the personal information of its students used in the course of the Trust’s educational and research activities is handled in accordance with laws, regulations and other personal information protection standards. As part of this, the Trust implements and maintains the following Basic Policy on the Protection of Personal Information. Rules for the handling of personal information for the purposes of academic research are stipulated separately to this policy.

1. In order to implement this Basic Policy, the Trust shall establish and publicly announce the Ritsumeikan Trust Personal Information Protection Regulations, and ensure that they are known and observed by all faculty and staff (including executives, faculty members, administrative staff members, part-time workers and dispatched workers) and associates of the Trust.

2. The Trust shall establish appropriate information security measures against illicit access, computer viruses, etc., in order to prevent the loss, destruction, manipulation or leakage of personal information.

3. The Trust shall acquire personal information only by legal and proper means. As well as refraining from acquisition of information by improper means, the Trust shall ensure that the subject of the personal information consents to the purposes of its use, or announce the necessary arrangements on the Trust’s website.

4. The Trust shall ensure that personal information acquired indirectly has been acquired properly from its subject, and shall announce the intended purpose of use and other necessary arrangements on the Trust’s website.

5. The Trust shall confi rm that the subject of personal information has the right to disclose, correct, suspend, or erase that information, and shall treat applications from the subject concerning such acts with due respect.

6. When sharing personal information with a third party or entrusting it to a third party under an outsourcing arrangement, the Trust shall investigate that party, conclude a contractual agreement, and take all other steps required by law.

7. Personal information provided for the purposes of becoming a student of any of the educational institutions of the Trust shall be handled by the Trust with the same care as is applied to personal information provided by past and current students of those institutions.

8. The following principles shall apply to specifi c aspects of the acquisition and handling of personal information: • Personal information shall only be used within the scope of the purpose of its acquisition, only by persons granted

authority in accordance with the specifi c tasks involved, and only to the extent necessary to perform those tasks. • Personal information shall not, in principle, be provided to any third party. • Personal information shall not be used outside the original purpose, removed from its regular place of use,

transmitted to any third party, or otherwise leaked. • Employees of the Trust are prohibited from recklessly disclosing personal information encountered in the course of

their work to any third party and from using such information for improper purposes. This prohibition continues to apply after employees have ceased to engage in the work in question.

• The Trust shall not acquire, use or provide personal information of the following nature: 　 1. Matters concerning personal thoughts, beliefs or religion 　 2. Matters that may be the cause of social discrimination

April 1, 2005

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Handling of Personal Information at Ritsumeikan Asia Pacifi c University

Ritsumeikan Asia Pacifi c University (hereinafter called “the University”) handles personal information obtained by the University from prospective students as set forth below, in compliance with laws and regulations relating to the protection of personal information and the Ritsumeikan Trust Personal Information Protection Regulations.

＜ Purpose of Use＞ Personal information on students will be used for the following purposes: 1. Provision of learning support for students, etc. including enrollment record control, registration control, performance

control, and tuition fee information control 2. Provision of living support for students, etc. including life consultation, after-school activity support, scholarship control,

and health control 3. Provision of career and job search support for students, etc. including career guidance, job search activity support,

and career and job search information control 4. Consulting with guardians about registration, performance, and careers including notifying guardians of performance 5. Execution of entrance exam business and admission procedure business 6. Sending various guides for Ritsumeikan Asia Pacifi c University and other schools established by The Ritsumeikan

Trust 7. Managing use and security control of school facilities and equipment 8. Issuance of certifi cates 9. Provision of necessary information to partner universities within Japan and overseas based on academic exchange

agreements　 ■ List of Ritsumeikan Asia Pacifi c University’s Partner Universities and Institutions　　 http://en.apu.ac.jp/home/exchange/content35/10. Provision of necessary information to groups operating scholarship businesses11. Provision of necessary information to the group consisting of graduates (Ritsumeikan Asia Pacifi c University Alumni

Association)12. Provision of necessary information to the group consisting of the parents of students (APU-club Domestic Students’

Parents Association)13. Provision of necessary information to groups permitted by the Ritsumeikan Trust Personal Information Protection

Committee14. University assessments (self-assessment, third-party assessment, accreditation, etc.), and statistical research15. Education, research, and FD activities16. Other purposes related or incidental to each of the above

＜ Management of Personal Information＞ Personal information on students is securely managed in line with laws and regulations and the Ritsumeikan Trust Personal Information Protection Regulations so that it is not leaked, lost, or damaged.

＜ Outsourcing Services Associated with the Provision of Personal Data＞ The University may outsource certain work that includes the handling of personal data to a third-party entity having executed an agreement on the proper handling of personal information.

＜ Provision of Personal Data to Third Parties＞ The University does not provide personal data to groups other than The Ritsumeikan Trust without the prior consent of the subject; provided, however, that information may be provided without the consent of the subject in cases where appropriate provision is required under laws and regulations.

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＜ Shared Use of Personal Data＞ The University, as the party responsible for the management of personal data by The Ritsumeikan Trust, may share personal data in the following cases. Other cases in which personal data is shared will be clearly indicated when collecting data.

Personal Data on Students and Parents (Guarantors)

Personal Data to be Shared

[Students] Name, student ID number, college, department, student year, semester, enrollment status classification, year enrolled, year graduated, year expect to graduate, decision on graduate, current address and telephone number, permanent address and telephone number, students, guarantor’s address and telephone number, name of guarantor

[Parents] Name, address and telephone number for invoicing tuition fees, name of recipient of invoice for tuition fees

Scope of Shared UsersThe Ritsumeikan Trust, APU-club Domestic Students’ Parents Association (in Japan)

Purpose of Use To inform of activities by the parents association, to send out bulletins

Personal Data on Graduates (Alumni)

Personal Data to be SharedName, alumni number, permanent address and telephone number, current address and telephone number, year enrolled, college, year graduated, seminar group, club, nationality, gender

Scope of Shared Users The Ritsumeikan Trust, Ritsumeikan Asia Pacifi c University Alumni Association

Purpose of UseAlumni networking, including notifi cation of activities by the alumni association and sending out bulletins

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Policy Statement on Sexual and Gender DiversityAPU respects sexual and gender diversity as part of its commitment to human rights. APU aims to create an environment in which people of any sexual orientation and gender identity are able to study and live with the security of knowing that their human rights are fully protected, that they will be treated fairly, and that they need not suff er any discomfort or pain as a consequence of their sexual orientation or gender identity.

Ritsumeikan Asia Pacific University Guidelines on Support Services for Students With Disabilities

Ritsumeikan Asia Pacific University (hereinafter referred to as “APU”) will provide support based on the following guidelines to students with physical, developmental, psychological, and other psychosomatic disabilities (hereinafter referred to as “students with disabilities”). However, these guidelines serve to establish the university’s support service standards and core foundation. Support provisions will be fi nalized through thorough discussion between the students with disabilities and the relevant parties after reviewing reasonable accommodation for the individual student in line with the student’s disability. 1. Core Support Principles

All APU faculty and staff will aid in the process of enabling students with disabilities who request support, to have access to the appropriate support needed in order to use their learning experiences at our university to grow and fully connect with society. APU expects that all enrolled students and relevant parties understand these guidelines and will work together to realize our objectives.

2. Basic Policies1) APU faculty and staff will provide support to students with disabilities, in a way that will avoid making distinctions

between students with and without disabilities, so that all are able to lead fulfilling student lives with a mutual appreciation and respect for human character and individuality.

2) Initiatives implemented as support for students with disabilities will aim to contribute to the overall growth and learning of all students.

3) In principle, support provisions for students with disabilities will be implemented based on requests for support by the students with disabilities.

4) In the case of difficult decisions concerning support provisions, APU will refer to the principle of reasonable accommodation in the Basic Act for Persons with Disabilities, as well as the standards and treatment set out in MEXT’s Investigative Report on Learning Support for Students with Disabilities (Preliminary and Secondary Summary). Both the disabled student’s own individual situation and the university’s environment will be taken into consideration in these decisions.

3. Support Objectives The primary objective of APU support for students with disabilities is to ensure that their right to an education and learning is not wrongfully harmed because of their disabilities. At the same time, it is our hope that the provision of appropriate learning support when necessary, in addition to other varieties of support activities, will result in the cultivation of improved personal relationships and will provide opportunities for support persons to better their understanding of disabilities.

4. Support Framework Individuals involved in support for students with disabilities will consist of APU faculty and staff in addition to enrolled students. APU will cooperate closely with an external specialist regarding support for persons with disabilities. A “Consultation Desk for Students with Disabilities” will be set up in the Student Offi ce in order to provide university-wide support to students with disabilities. Support Coordinators for Students with Disabilities will be placed in the Student Office, Academic Office, Admissions Office, and Career Office. Information concerning the placement of Student Coordinators in these offices will be made public to the student body. Students will not only have the option of the Consultation Desk available to them, but will also be able to directly consult with Support Coordinators. Staff at the Consultation Desk for Students with Disabilities will connect students with disabilities who come in for consultation with the appropriate Support Coordinator in the above offi ces according to the nature of the issue. Support Coordinators will be in charge of making the necessary learning support adjustments for students with disabilities, in addition to monitoring collaborative support eff orts between support staff and the relevant departments to ensure that eff orts are appropriately carried out.

5. Protection of Personal Information and Confi dentiality1) Support persons who possess knowledge of a personal information of students with disabilities (this includes

information concerning the disability and consultation records) as a result of their support activities must strictly manage the information in their possession, and obtain consent directly from the student in the case that it is necessary to submit or disclose this information to a third party.

2) Support persons may share personal information concerning the students with disabilities while respecting the boundaries of collective confi dentiality in cases where APU determines collaborative support provisions to be necessary.

6. Disclosure of InformationMediums like APU website, will be used to spread information on university support policies for students with disabilities, the support system, consultation process, and support provisions. APU will notify students and prospective applicants via appropriate means as seen fi t.

7. The Student Offi ce will be in charge of all administrative matters concerning these guidelines. 8. The President of the university will make the fi nal decision with regards to revision or abolition of these

guidelines after deliberation by the Student Affairs Committee and Academic Affairs Committee.Supplementary ProvisionThese guidelines are in eff ect as of April 1, 2016.

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高速大分自動車道、別府湾サービスエリア

大分交通バス「APハウス前」バス停

空港バス「高速別府湾・APU」バス停

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Campus Access

N

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Oita Expressway大分自動車道

Beppu-wan SA別府湾サービスエリア

AP House

Ritsumeikan Asia PacificUniversity立命館アジア太平洋大学

Honbouzu本坊主

Kannawa Entrance鉄輪入口

Beppu IC別府IC

Hara原

National BeppuHospital国立別府病院

to Hiji-Machi至　日出町

to Oita Airport至　大分空港

Oita Kotsu BusOita Kotsu BusFuruichiFuruichi大分交通バス大分交通バス【古市】【古市】

Osaka Entrance小坂入口

AirportLimousine BusKamegawa空港リムジンバス【亀川】

JR Nippo Main LineJR Nippo Main LineJR　日豊本線

Shonin-ga-hama上人ヶ浜

Beppu Daigaku St.Beppu Daigaku St.別府大学駅別府大学駅

Beppu Bay別府湾

Tsurumi Hospital鶴見病院

Beppu Municipal Office別府市役所

B-con Plazaビーコンプラザ

Trans-Kyushu Road九州横断道路

Mochi-ga-hama餅ヶ浜

Beppu Kitahama別府北浜

Beppu Park別府公園

Beppu St.Beppu St.別府駅別府駅

Nagarekawa dori流川通り

to Oita City至　大分市

Kamegawa St.Kamegawa St.亀川駅亀川駅

Kamegawa St.Kamegawa St.亀川駅亀川駅

Kamegawa St.亀川駅前

Airport Limousine BusKamegawa (Furuichi)空港リムジンバス【亀川（古市）】

Oita Kotsu Bus, Furuichi大分交通バス【古市】

to APUAPUへ

Furuichi iriebashiFuruichi iriebashi古市入江橋古市入江橋

AP House 4APU PLAZA OITA

【ＡＰＵへの主おも

な交こうつう

通機きかん

関】　　＊（　　）内ない

は目めやす

安となる所しょようじかん

要時間

ＪＲ亀川（かめがわ）駅えき

から大おおいたこうつう

分交通バス「立りつめいかん

命館アジア太たいへいようだいがく

平洋大学」（終しゅうてん

点）下げしゃ

車（約やく

15分ふん

）バス運

うんちん

賃　片かたみち

道 350円えん

ＪＲ別府（べっぷ）駅えき

から・東ひがしぐち

口より　大おおいたこうつう


命館アあじあ

ジア太たいへいようだいがく


点）下げしゃ

車（約やく

35分ふん

）　　バス運

うんちん


道 570円えん

・西にしぐち

口より　亀かめ

の井い

バス「立りつめいかん



点）下げしゃ

車（約やく

35分ふん

）　バス運

うんちん


道 570円えん

大分（おおいた）空くうこう

港から　空くうこう

港リムジンバス「エアライナー」にて「亀かめかわ

川」下げしゃ

車（約やく

30分ふん

）　バス運

うんちん


道 1,350円えん

　→乗の

り継つ

ぎ（反はんたい

対車しゃせん

線のバばす

ス停てい

「古市（ふるいち）」より）　→大

おおいたこうつう




点）下げしゃ

車（約やく

15分ふん

）　　バス運

うんちん

賃片かたみち

道 350円えん

ＪＲ博多（はかた）・福岡（ふくおか）空くうこう

港から　高こうそく

速バス「とよのくに」にて「高こうそく

速別べっぷ

府湾わん

・APU」下げしゃ

車　バス運

うんちん

賃：片かたみち

道 3,140円えん

（4枚まい

回かいすうけん

数券購こうにゅう

入の場ばあい

合、片かたみち

道 2,090円えん

）　乗じょうしゃ

車時じかん

間：JR博はかたえき

多駅からは約やく

140分ふん

、福ふくおかくうこう

岡空港からは約やく

100分ふん

※金きんがく

額については変へんこう

更されることがあります。

APU Access InformationFrom JR Kamegawa Station• Take the Oita Kotsu Bus bound for APU to the last stop, Ritsumeikan Asia Pacifi c University (15 min.) 350 yen.

From JR Beppu Station• East Exit: Take the Oita Kotsu Bus bound for APU to the last stop, Ritsumeikan Asia Pacifi c University (35 min.) 570 yen.

• West Exit: Take the Kamenoi Bus bound for APU to the last stop, Ritsumeikan Asia Pacifi c University (35 min.) 570 yen.

From Oita Airport• Take the Airport "Airliner" Limousine Bus to Kamegawa (Furuichi) Bus Stop (30 min.) 1,350 yen.

→ At the bus stop across the road from Kamegawa (Furuichi) Bus Stop, transfer to Oita Kotsu Bus bound for APU. Get off at the last stop, Ritsumeikan Asia Pacifi c University (15 min.) 350 yen.

From JR Hakata Station / Fukuoka Airport• Take the "Toyonokuni" Highway Bus to Beppu-wan Service Area (APU Bus Stop) (140 min. from Hakata Bus Terminal and 100 min. from Fukuoka Airport International Terminal) 3,140 yen (2,090 yen if you purchase a set of 4 tickets)

* Fees above are subject to change.

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APU Overseas Offi ces and RepresentativesChina　Ritsumeikan Liaison Offi ce, Shanghai Jiao Tong UniversityD, 18F Shentong Xinxi Guangchang, No. 55, Huaihai West Rd.,Shanghai City 200030, ChinaTel: +86-21-6283-5104　Fax: +86-21-6283-5247Email: [email protected]

Indonesia　APU Indonesia Information CenterC/O MARQUEE, Mayapada TowerⅠ,11th Floor, Jl.Jend. Sudirman Kav. 28 Jakarta 12920, IndonesiaTel: +62-21-5289 7328/7392Email: [email protected]

Korea　APU Korea Offi ce#608, Halla Classic Offi cetel 6th Floor, 23 Gangnam Daero 84 Gil, Gangnam-gu, Seoul 06233, KoreaTel: +82-2-564-3425/3426　Fax: +82-2-564-3427http://www.ritsapu-kr.com　Email: [email protected]

Taiwan　APU Taiwan Offi ce8F.,No.560, Sec.4, Zhongxiao E.Rd., Xinyi Dist., Taipei City110, TaiwanTel: +886-2-7718-8685　Email: [email protected]

Thailand　APU Thailand Offi ce1015 Room, 10th Floor, Serm - Mit Tower, 159/16 Soi Asoke,Sukhumvit 21 Road, Wattana, Bangkok 10110, ThailandTel: +66-2-665-7145　Email: [email protected]

Viet Nam　APU Viet Nam Offi ce238/2B Nguyen Thi Minh Khai St., Ward 6, District 3,Ho Chi Minh City, Viet Nam Tel: +84-28-39-30-6432　Email: [email protected]

India （For admitted applicants residing in Delhi/NCR）Ms. Deepti SinghRitsumeikan APU Delhi Offi ce18A103 WeWork, Berger Delhi One Floor 19, Sector 16B, NoidaUttar Pradesh-201301, INDIATel: +91-73037-86004 Email: [email protected]

India （For admitted applicants residing outside Delhi/NCR）Ms. Ishana MalkaniThink Education Advisory Services LLP1116B, Dalamal Towers, Free Press Journal Marg, Nariman Point, Mumbai, India 400021Tel: +91-22-4005-1675 Email: [email protected]

http:r.apu.jp/grad Ritsumeikan.APU APUAdmissionsOffice ritsumeikanapu

You can contact the offices and representatives abovein your native language.

Ritsumeikan Asia Pacific UniversityAdmissions Office (International)1-1 Jumonjibaru, Beppu, Oita, 874-8577 JapanTEL +81-977-78-1119

URL https://admissions.apu.ac.jp/

Printed in October 2020

Contact List If you have any questions or concerns about enrollment procedures or your life as an APU student,please feel free to contact the appropriate offi ce as shown below.

Nature of Inquiry Office in Charge Telephone

Enrollment Procedures Admissions Offi ce (International)Email [email protected] +81-977-78-1119FAX +81-977-78-1121

Placement TestAcademic Information

Academic Offi ceEmail [email protected] +81-977-78-1122

Entrance CeremonyStudent Life at APUScholarships

Student Offi ceEmail [email protected] +81-977-78-1124

Arrival AssistanceAP House (Student Housing)

AP House Offi ceEmail [email protected] +81-977-78-1901FAX +81-977-78-1902

If you are unsure which offi ce to contact, please feel free to inquire at the Admissions Offi ce (telephone +81-977-78-1119).