Enrichment 2011

Engage Outside Providers and renew contracts with reference to accreditation e.g. Duke of Edinburgh Award June‘11 LH/DP

Gather Enrichment Options from staff / providers.Forward completed document to SR for room allocation.

26th June ’11 All

Chase & Check. 4th July ‘11 CH

Amend list according to responses, double checking class sizes and any related restrictions. 4th July ‘11 LH/CH

Post spreadsheet of current providers and the clubs previously offered on VLE 4th July ‘11 CH

Circulate completed document to staff to check for further amendments 6th July ‘11

Update Collation spreadsheet and put on VLE.- Raise current student list (for all years) from SIMS and replace old list on spreadsheet.- Remove any classes no longer on offer and add any new options (including max class size where applicable).- Add any other class restrictions (e.g. girl’s only clubs or exclude year groups).- Double check Collation spreadsheet against the Options one completed by staff.- Create ‘Assignment’ in relevant area on the VLE with instructions on how to return the response.

11th July ‘11 LH/CH

Send e-mail instructions on filling in choices via VLE.- Create screen shot, step by step guide.- Forward document to all staff.

11th July ‘11 LH/CH

New classes for Enrichment to be created on SIMS and assigned to teachers.- Check current list against Collation spreadsheet for mistakes.- Current list and providers sent to JK and SR.- JK and SR to action.

15th July ‘11 SR/JK

Print and circulate options posters and upload to website/VLE.- Double check all information on each document is correct.- Pass electronically to IT Dept to upload on front page of VLE.- Pass A4 copy to IM to include in Newsletter/Bulletin.- Print 20 A3 colour copies and display around school.- E-mail A4 copies to form tutors so they can go through this with their classes.

September ’11

Copy this document onto A3 poster to be laminated and displayed around school. August 11 CH/AA

4th July 2011 Page 1

Clubs:

Engage Outside Providers and renew contracts with reference to accreditation e.g. Duke of Edinburgh Award, I Gospel June‘11 LH/DP/CH

Gather Club Options from staff / providers including new starters. 26th June ’11 DP/PA

Chase & Check. 4th July ‘11 CH

Allocate days and rooms re: availability LH/DP/SR/CH

Send letter to new staff to inform them of Clubs LH/DP

Post Clubs on VLE daily for responses – transfer responses onto SIMS in order of receipt.- Log into VLE and open any new responses.- Filter through each Form Group’s completed Spreadsheet and allocate Enrichment spaces on SIMS in order of receipt,

ensuring classes are not oversubscribed.- Chase staff.

September ’11 CH / SA / AA

- Signage to be displayed outside each room for clubs September ‘11 CH

Amend choices list and update VLE with classes which are full to ensure further students do not choose classes they cannot attend.

- As clubs become full, remove them from the spreadsheet on VLE and the options poster.- Send updated lists to form tutors who have not yet replied.

Ongoing CH

Allocate where possible remaining students.- Send a list of unallocated students to tutors of undersubscribed clubs to mop them up.- If spaces are left in other Enrichment groups with similar subjects / themes, allocate students to these groups by

checking their preferences and their timetables on SIMS including Year groupings.

September ’11 &

January ‘12

CH

Direct Inclusion Dept. / teachers to SIMS registers to ensure the students allocated are suitable.- E-mail explaining how to access these lists.- I may have to e-mail a list of students if staff cannot access this information themselves.

July ’11 & December

‘11

LH/DP/CH/CS/LT

Send out letters to students who have not chosen or could not be allocated with amended choices list.- Get letter template from LH with Reply Slip.- Filter list of unassigned students on SIMS and select these students as recipients.- Begin mail merge.- Print letters and put in envelopes to be posted.

September ’11 &

January ‘12

All

Print and distribute student timetables. September ’11 &

January ‘12

LH / CH / PA / AA / IA

Check VLE daily for responses – transfer responses onto SIMS in order of receipt. September ’11 & CH / SA / AA

4th July 2011 Page 2

- Log into VLE and open any new responses.- Filter through each Form Group’s completed Spreadsheet and allocate Enrichment spaces on SIMS in order of receipt,

ensuring classes are not oversubscribed.- Chase staff.

January ‘12

Amend choices list and update VLE with classes which are full to ensure further students do not choose classes they cannot attend.

- As clubs become full, remove them from the spreadsheet on VLE and the options poster.- Send updated lists to form tutors who have not yet replied.

Ongoing CH

Allocate where possible remaining students.- Send a list of unallocated students to tutors of undersubscribed clubs to mop them up.- If spaces are left in other Enrichment groups with similar subjects / themes, allocate students to these groups by

checking their preferences and their timetables on SIMS including Year groupings.

September ’11 &

January ‘12

CH

Direct Inclusion Dept. / teachers to SIMS registers to ensure the students allocated are suitable.- E-mail explaining how to access these lists.- I may have to e-mail a list of students if staff cannot access this information themselves.

July ’11 & December

‘11

LH/DP/CH/CS/LT

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Amend student choices according to responses to the letter and changes suggested by tutors.- Amendments from staff feedback to their registers once allocation is complete on SIMs.- Amendments from student feedback from letters, timetables and attending Enrichments.

September ’11 &

January ‘12

JK / SR

Evaluate Enrichment and Club provision with questionnaires for both staff and students December ’11 &

June ’12

LH/DP

Amend provision September ’11 &

January ‘12

LH/DP/ND

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