7/31/2019 Enquiry Seeking Accommodation Details - Instructions
to Operative
1/2
Hi
Here are my notes re gathering the information that I am
seeking.
This is a few stage process.
1. Source accommodation in towns that I provide you with2. Send
these places the proforma email and bcc me in on one of these
emails so I can see the copy that
everyone else is receiving.
-- This email must have the Tour Local logo attached at the top
as a small insert in the left hand corner. Itmust also have my
signature sign off as provided
3. All emails will come to me and I will immediately redirect
them. We can stream line this procedure if all goeswell I look for
your guidance in this matter. It may be better for us to set up
another email address
4. Please resend to any places that we have not heard from in a
week with the following included: (logo andsignature to be included
of course) and We note that we sent you an email over a week ago
now
requesting some details regarding your accommodation. Please do
not regard this as spam or a waste of
your time as we genuinely want to know more about your place.
Could you please reply to our email or
alternatively could you please advise us if you are not
interested in securing work from us and we will
remove you from our email list of contacts. Kind regards..
5. As the information comes to hand please complete an Excel
spreadsheet as provided and update me on theFriday of the next 3
weeks so that I can monitor the situation. When updating me please
provide:1. The spreadsheet as it has been updated
2. The number of places that you have included since the last
update to me
3. The amount of time you have spent on the activity
4. Your charge to date
6. Please contact me by email at any stage if you have any
queries even if you are doubtful please send me anexample of the
email before you send it and the Excel spreadsheet layout with one
or two entries before you
collate a lot of information
Note: Documents that I have provided you with here:
1. Small format logo2. My signature is on the bottom of this
email please replicate and use but where my name shows as
Joanne S-J please insert your first name and then writeper
Joanne Staindl-Johnson(all in the same font etc)
3. Text for proforma email
Please source 3.5 4 star accommodation places in:
Lakes Entrance
Horsham
BendigoShepparton
Albury
Hamilton
Good morning
We are currently seeking accommodation suitable for groups
(primarily in the over 55s) but also for open age
groups. Our company has been experiencing rapid growth and to
keep pace with this growth we need to have data
readily available to ourselves.
If you are interested in us bringing groups to your place could
you please answer the following questions by simply
typing along side the query and then forward the email back to
us.
1. Your accommodation name
7/31/2019 Enquiry Seeking Accommodation Details - Instructions
to Operative
2/2
2. Address2a. Street address
2b. Town
2c. State
3. Person/s to address when making contact4. Phone number
4a. alternative phone number (mobile maybe)
5. Email6. Web7. Accommodation specific queries
7a. Star rating (or self rated rating)
7b. how many rooms
7c. how many disabilities specific rooms
7d. ground floor or how many levels in establishment
7e. lifts / portage
7f. in house restaurant
7g. coach parking onsite/ street/ or away from the premise
7h. bathrooms walk in and non walk in percentage
7i. pool indoor / outdoor / heated/ solar heated
7j. $ room / bed and breakfast (BB) and dinner, bed and
breakfast rate (DBB)7k. $ driver and hostess policy
7l. anything other features that enhance your place
7m. distance to closest shopping
7n. permission to use logo and other online images etc
