Greenville Central School District

Fiscal Planning

&

Budget

Instructional Programs: Pupil Personnel Services

Instructional Technology

January 22, 2013

Submitted by:

Linda Wistar, Director of Pupil Personnel Services

Rebecca Handzel, Assistant Director

Cairo -Durham CSD, Greenville CSD, Windham-Ashland-Jewett CSD

Scott Gardiner, Director of Instructional Technology

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Pupil Personnel Services Budget Overview

Introduction:

The Pupil Services Department continues to seek opportunities to improve programming for our students and

realize cost savings.

Greenville continues to operate and serve students within district that might otherwise have been placed in

out-of-district placements. Programs are operating effectively and have brought in revenue as neighboring

districts have placed eight (8) students in Greenville programs.

IDEA/ARRA Funds:

Each year public school districts are eligible for federal funding for the education of students with

disabilities, through the Individuals with Disabilities Education Act (IDEA).

Greenville Central School should continue to receive Federal IDEA grants totaling approximately $319,000

for the 2013-14 school year. Previous Allocations: 2012/13 $319,152

2011/12 $314,461

2010/11 $318,620

2009/10 $326,316

Federal Funding for Special Education:

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

IDEA $319,152 $319,152 $0 100.0%

For the 2009/2001 and 2010/2011 The American Recovery and Reinvestment Act of 2009 provided a total of

$357,832 through the Federal IDEA grant for salaries, benefits. These funds are no longer available.

Enrollment of Students with Disabilities:

Current Enrollment Projected Enrollment

2012/2013 BEDs Day 2013/2014

12-Oct-12 22-Jan-13

CPSE 15 20

Grades K-5 77 75

Grades 6-8 63 64

Grades 9-12 87 80

Out of District Placements

including private, public, Questar III 20 23

Grapeville * 8 9

Total 270 271

* Grapeville – not all students served are GCS residents. Home (resident) districts are responsible for

educational costs.

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Current Personnel:

Unclassified: 0.84 Director/Assistant Director

1.5 Certified Speech Pathologists

1.0 Teacher of the Speech/Hearing Impaired

0.5 English as a Second Language Instructor (ESL)

Classified: 1.0 Secretary (10 months, 20 days)

1.0 Registrar/CSE Clerk (10 months, 20 days)

Contracted Services: Restore Physical Therapy

Prink Hill Occupational Therapy

Questar III: 0.07 Teacher of the Visually Impaired/Orientation & Mobility

(Itinerant Services)

Teachers, Teaching Assistants, Psychologists and Teacher aide counts were included under the principals

presentations.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Equipment $2,000 $2,000 $0 0.0%

Items in this category include adaptive equipment based on IEP (Individualized Education Program) needs of

students with disabilities; such as walkers, FM systems etc…

This equipment amount was also recorded under the Elementary School printout – It is a district

wide equipment code.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Contractual $224,955 $209,085 -$15,870 -7.1%

Items in this category include Administrative Shared Inter-municipal Services Agreement with Cairo-

Durham, Windham-Ashland-Jewett and Greenville; travel and conferences; copier lease and maintenance;

and contract’s with Restore Physical Therapy and Prink Hill Therapy to provide physical and occupational

therapy.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Materials and Supplies $2,000 $2,000 $0 0.0%

Items in this category include office supplies, therapy supplies, testing materials, and assistive technology

devices.

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Tuition and Instructional Costs 2012/2013 2013/2013 Total Percent

(Questar III and Private Placements) Budget Projected Inc./Dec. Inc./Dec.

Private Schools $606,537 $678,875 $72,338 11.9%

Public Schools $125,000 $100,000 -$25,000 100.0%

Questar III Programs $402,020 $288,884 -$113,136 -28.1%

Itinerant Services (Questar III) $45,935 $26,164 -$19,771 -43.0%

Total $1,179,492 $1,093,923 -$85,569 -7.3%

Items in this category include all public and private out of district placements plus the necessary related

services to support students in their programs. It also includes resident students with special needs placed in

foster care in other districts.

As of January 22, 2013, 2013/2014 projected enrollment includes 23 students attending out of district

programs such as:

Private School: The district is currently responsible for 20% of the maintenance cost for residential place

placements.

Questar Programs: Self Contained Classes

Career Studies and/or Alternative HS Equivalent Program (GED) for students with

disabilities

Ulster-Greene ARC Program: students sheltered workshop and school to work

Public School: students placed in foster care receiving special education services at other public schools.

(As the district of residence we are responsible for the educational costs)

Student that attends a neighboring district. (Inter-municipal agreement)

Itinerant Services (Questar III and Capital Region BOCES): Services may include: teacher of the

blind/visually impaired, Traumatic brain injury, orientation and mobility specialist, and consultant teacher

services.

Special education services and placement options are under review for the 2013-14 school year. They

include out-of-district, in-district, and programs with contiguous districts.

Grapeville Christian School: As the District of Location of a private/parochial school, Greenville Central

School is responsible for all special education evaluations and services for students with disabilities attending

Grapeville Christian School, regardless of the student’s district of residency. Greenville Central School bills

the home district of students attending Grapeville Christian School from other public school districts for the

cost of those services (which include: special education instruction, speech/language therapy, occupational

and physical therapy.

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2012/2013 2013/2014 Total Percent

Questar Budget Projected Inc./Dec. Inc./Dec.

Software/Support $12,319 $12,689 $370 3.0%

Currently the District uses “Clear Track” for generating IEPs and development of all State mandated special

education reports.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Grand Total $1,420,766 $1,319,697 -$101,069 -7.1%

Respectfully submitted,

Linda Wistar Rebecca Handzel

Director of Pupil Personnel Services Assistant Director

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Information Technology Department

Overview:

The Greenville Central School District IT Department maintains and services all technology for the district.

This includes 350 desktop workstations, over 300 laptops and netbooks, 10 servers, 3 computer labs, 2 media

centers, 5 mobile laptop carts, 50 Multimedia (video projection systems and/or interactive white board)

classroom systems, and a voice over IP telephone system with over 220 phones.

Current Personnel:

Classified: Director of Technology

Technology Assistant

The Information Technology department currently has two full time personnel.

The Director of Technology is responsible for managing the use of technology district-wide; this includes,

but is not limited to serving in the following roles:

- Network Administrator

- System coordinator for many district software applications: SchoolTool student

management system, NutriKids point of sale system, Follett library automation system,

SNAP nurse’s system, SchoolConnects notification system, eDoctrina curriculum

software, etc.

- Telephone System Administrator

- NYSED CIO (Chief Information Officer) for GCS

- Technology procurement

- Management of the District’s Technology Plan

- Technology trainer

- Help desk support

- Tasks assigned to the Technology Assistant as necessary

The Technology Assistant is responsible for installation, troubleshooting and repair of technology district-

wide and providing help-desk support. This includes, but is not limited to the following equipment:

- Desktop Workstations (350) - Printers (50 Laser, 20 Inkjet)

- Laptops and carts (300) - Multimedia classrooms (50 installations)

Recommended Personnel changes:

During the school year, our two staff members respond to more technology requests and work orders than

can usually be handled in a timely manner. Although the IT Department responds as quickly as possible,

often the result is a less then desired completion time for faculty and staff. In addition, this year the Director

of Technology has been given additional tasks such as: serving as the district APPR data coordinator,

increased NYSED data reporting, and the coordination of assessment data and scoring. In light of this, IT

Department recommends the addition of the following staff:

- Full time Network Administrator: This person would take over many of the day-to-day network

operational tasks from the Director of Technology and would work with our Technology Assistant

to ensure that all end user devices (workstations, printers, etc.) and the network operate at peak

capacity and performance.

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During previous budget cycles, this third position has been requested, but was not able to be funded. I

understand that the same fiscal realities are present in this budget cycle as well. As a result, I am also

presenting some other options, if the full-time Network Administrator is not able to be funded. These

options include:

- Part- time Network Administrator

- Network Administrator shared with another district

- NERIC Network Administrator contracted for a limited number of days

New Initiatives / Requirements:

PARCC / CBT requirements – by the end of the 2014-2015 school year (Spring 2015 testing), our

district will need to meet the minimum requirements for these mandated electronic based

assessments. With our current understanding of this program, this would mean that we need to have

the following in place:

- 200 CBT (computer based testing) compatible devices (laptop, desktop, tablet) for

simultaneous testing of students

- Increased access point bandwidth in testing areas (cafeteria, gyms, classrooms)

- Increased external bandwidth to accommodate testing requirements – I believe this will be

approximately 25-30 Mbps for us (100 Kbps /student).

My recommendation for this new unfunded state mandate is that we capture a portion (at least half)

of the funds needed for this purchase in the 2013/2014 budget and combine that with funds in the

2014/2015 budget to purchase the technology we will need for these assessments. I estimate our

device cost will be approximately $130,000. If these devices are used in classroom laptop carts,

which I am currently recommending, the estimated costs would be:

Laptops: 200 @ $650 $130,000

Carts 8@$1500 $ 12,000

Printers 8@$700 $ 5,600

Total $147,600

Increasing the access point bandwidth in the testing area is already part of Goal #1 in our District’s

Technology Plan and will be completed by the time these mandates are required.

Increasing the external bandwidth to accommodate testing requirement will affect the 2014-15

budget. This will require further investigation with the NERIC for cost estimates.

Multimedia Classroom Upgrades – based on the work currently being undertaken by the Technology

Committee. As funding allows we would continue to update classrooms district wide with current

interactive multimedia technology. We are currently estimating this cost at $2000 / classroom. A

priority list and recommendation will be coming from the technology committee.

Paperless processes – we continue to review all district and school level processes in order to move

to electronic formats at the most appropriate time. We have had proposals in the past for moving

some of our larger paper record keeping (accounting, human resources, etc.) to an electronic

searchable format and will pursue those initiatives as funding allows.

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Cloud based applications – we continue to review both new educational software purchases and

existing software applications in an effort to move toward cloud based applications whenever

possible.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Equipment $17,036 $18,000 $964 5.7%

For the purchase of new computer equipment that is not included on the lease purchase long-term equipment

replacement plan. This includes printers, projectors, miscellaneous network equipment and some hardware

upgrades. This budget line receives state-aid and is therefore maximized to receive the most aid possible

(2012/2013 Aid $17,195).

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Contractual $114,930 $33,900 -$81,030 -70.5%

Library Automation – Maintenance contract for our library automation system in both the Elementary and

MS/HS: It includes repairs to any of the barcode equipment and/or special printing costs. This cost is

remaining the same.

Support (contracted technical support) - This includes technical training, repairs for areas in which further

expertise is needed (fiber repair/ installations, network configuration, etc.), and includes maintenance

contracts for all of our phone and networking equipment. This line is decreasing due to renegotiating parts of

our phone system maintenance contracts.

Computer Repairs – Labor and parts for hardware repair. Items repaired include computers not under

warranty, printers, projectors, servers, and network equipment. This cost is remaining the same.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Materials and Supplies $17,770 $17,770 $0 0.0%

To purchase computer supplies district wide, includes ink, toner, and removable media. No increase.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Software $19,000 $23,000 $4,000 21.1%

This line covers district-wide software purchases and licensing renewals. This budget line receives state-aid

and is therefore maximized to receive the most aid possible. Software renewals include classroom cloud

based applications, email filter software, and anti-virus / anti-spyware software. The increase in this line

represents the increase in subscriptions for several current online based applications and the IT department

funding some applications previously funded at the building level (2012/13 aid $20,508).

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Questar III – BOCES Aid: 2012/2013 - 51.9%

2011/2012 - 53.1%

2012/2013 2013/2013 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Student Management System $32,000 $32,960 $960 3.0%

Curriculum Mapping Software $5,150 $5,305 $155 3.0%

My Learning Plan $4,571 $4,615 $44 1.0%

Nutrition Management $7,807 $12,307 $4,500 57.6%

Computer Software - Microsoft $8,435 $9,358 $923 10.9%

Computer Lease/Purchase $0 $80,000 $80,000 100.0%

Internet - NERIC $39,821 $28,050 -$11,771 -29.6%

Total $97,784 $172,595 $74,811 76.5%

Services that we utilize through either Questar III or the NERIC receive BOCES Aid: - Student Management System (NERIC service) – Cost for licensing, servicing fees, and support fees for

our student management system SchoolTool.

- Curriculum Mapping Software – Cost is for licensing, servicing and support fees, for our curriculum

mapping software Rubicon ATLAS.

- My Learning Plan – Web based program, allows school administrators to implement and track

professional development plans and activities.

- Nutrition Management – Software program (Nurti-Kids) that supports the food service program. The

increase to this line represents the replacement of aging Point of Sale terminals in the high school and

elementary school lunch lines (6 years old).

- Microsoft Software – Cost for the annual subscription license for installing Microsoft Office (and

ancillary programs) on all district computers.

- Computer Hardware/Lease – Long Range Equipment Plan – cycle of two (2) year lease purchases,

replaces all of our computers every six (6) years. Previously codes under a contractual code (400) to

receive BOCES aid for the last several years, this purchase has been made through Questar. The money

was transferred to the Equipment Lease BOCES code. New code created to budget this under a Questar

code in the future instead of a contractual code and to track it separately.

- Internet Service / Filtering – Cost for moving our Internet service and web filtering from our current

provider to the NERIC. This is our second year with this NERIC provided service. The decrease in this

line represents the cost of equipment that needed to be purchased in the first year as well as some

implementation costs that we will no longer pay.

The 2013/2014 rates have not been released from Questar III. Budget figures are currently based on

2012/2013 budget and/or actual costs plus 3%. These amounts will be revised when the 2013-14 rates are

received.

2012/2013 2013/2014 Total Percent

Budget Projected Inc./Dec. Inc./Dec.

Grand Total $266,520 $265,265 -$1,255 -0.5%

Respectfully submitted,

Scott Gardiner, Director of Technology

CSE 2010-2011 2011-12 2011-12 2012-13 2013-14 2013-14

Account Name BUDGET BUDGET ACTUAL BUDGET REQUESTED PROPOSED

A2250200010000 ELEMENTARY -$ -$ 2,000$ 2,000$ 2,000$

TOTAL EQUIPMENT -$ -$ -$ 2,000$ 2,000$ 2,000$

A2250400020006 COPIER SUPPLIES/MAINTENANCE 3,000$ 3,000$ -$ 3,000$ -$ -$

A2250400070002 ADMINISTRATIVE SHARED SERVICE 102,285$ 103,266$ 108,430$ 110,560$ 110,560$

A2250400070001 TRAVEL & CONFERENCES 1,000$ 1,000$ 653$ 1,000$ 1,000$ 1,000$

A2250400070003 STATE SERVICES 1,500$ 1,500$ 1,900$ 1,500$ 1,500$ 1,500$

A2250400070004 MEDICAID REIMBURSEMENT -$ 1,025$ 3,000$ 3,025$ 3,025$ 3,025$

A2250400070008 PHYSICAL THERAPY 51,000$ 45,000$ 43,000$ 51,000$ 45,000$ 45,000$

A2250400070021 SOFTWARE-DIRECTOR'S WEBSITE 1,720$ -$ -$ -$ -$ -$

TOTAL CONTRACTUAL EXPENSE 58,220$ 153,810$ 151,819$ 167,955$ 161,085$ 161,085$

A2250450010002 SPEECH 134$ 134$ 70$ 216$ 200$ 200$

A2250450010004 CSE OFFICE 217$ 217$ 196$ 217$ 350$ 350$

A2250450070006 SUPPLIES-ESL 67$ 67$ 67$ 67$ 50$ 50$

A2250450070000 SUPPLIES - GRAPEVILLE -$ -$ 670$ -$ -$ -$

A2250450070008 SUPPLIES-PHYSICAL THERAPY 50$ 50$ -$ 50$ -$ -$

TOTAL SUPPLIES 468$ 468$ 1,003$ 550$ 600$ 600$

A2250470090000 TUITION-PRIVATE SCHOOLS 477,735$ 521,909$ 544,821$ 596,537$ 668,875$ 668,875$

A2250470090002 TUITION - PREVIOUS YEARS ADJ. 17,000$ 10,000$ -$ 10,000$ 10,000$ 10,000$

A2250471090000 TUITION-PUBLIC SCHOOLS 85,000$ 90,000$ 19,135$ 125,000$ 100,000$ 100,000$

TOTAL TUITION 579,735$ 621,909$ 563,956$ 731,537$ 778,875$ 778,875$

A2280400070000 OCCUPATIONAL THERAPY 59,500$ 59,000$ 51,116$ 57,000$ 48,000$ 48,000$

TOTAL CONTRACTUAL EXPENSE 59,500$ 59,000$ 51,116$ 57,000$ 48,000$ 48,000$

A2280450010005 OT SUPPLIES 50$ 50$ -$ 50$ -$ -$

A2820450010007 TESTING SUPPLIES 600$ 600$ 597$ 600$ 600$ 600$

A2820450030007 TESTING SUPPLIES 500$ 500$ 500$ 500$ 500$ 500$

A2820450070000 SUPPLIES & MATERIALS 300$ 300$ 209$ 300$ 300$ 300$

TOTAL SUPPLIES 1,450$ 1,450$ 1,306$ 1,450$ 1,400$ 1,400$

QUESTAR III PROGRAMS:

A2250490070000 TUITION 200,000$ 247,065$ 245,574$ 317,950$ 251,773$ 251,773$

A2330490070002 GED W/SPECIAL NEEDS -$ -$ 51,810$ 84,070$ 37,111$ 37,111$

A2810490070012 ITINERANT SERVICES 50,000$ 52,320$ 72,601$ 45,935$ 26,164$ 26,164$

250,000$ 299,385$ 369,985$ 447,955$ 315,048$ 315,048$

A2250490070002 CLEARTRACK SOFTWARE/SUPPORT 12,093$ 12,077$ 12,077$ 12,319$ 12,689$ 12,689$

GRAND TOTAL 961,466$ 1,148,099$ 1,151,262$ 1,420,766$ 1,319,697$ 1,319,697$

EQUIPMENT -$ -$ -$ 2,000$ 2,000$ 2,000$

CONTRACTUAL 117,720$ 212,810$ 202,935$ 224,955$ 209,085$ 209,085$

SUPPLIES 1,918$ 1,918$ 2,309$ 2,000$ 2,000$ 2,000$

QUESTAR III - OTHER 12,093$ 12,077$ 12,077$ 12,319$ 12,689$ 12,689$

TUITION - PRIVATE/QUESTAR 779,735$ 868,974$ 809,530$ 1,133,557$ 1,067,759$ 1,067,759$

ITINERANT SERVICES 50,000$ 52,320$ 72,601$ 45,935$ 26,164$ 26,164$

2250 Students with Disabilities / 2820 Psychological Services

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Instructional Technology 2010-11 2011-12 2011-12 2012-13 2013-14 2013-14

Account Name BUDGET BUDGET ACTUAL BUDGET REQUESTED PROPOSED

A2630220070000 COMPUTER HARDWARE (AIDABLE) 22,057$ 17,220$ 17,220$ 17,036$ 18,000$ 18,000$

22,057$ 17,220$ 17,220$ 17,036$ 18,000$ 18,000$

A1620400070604 COMMUNICATIONS/INTERNET 15,000$ 17,500$ -$ -$ -$ -$

A2610400020009 LIBRARY AUTOMATION 1,500$ 2,400$ 2,380$ 2,400$ 2,400$ 2,400$

A2610400070000 SUPPORT 4,000$ 20,927$ 31,895$ 26,030$ 25,000$ 25,000$

A2630400070001 COMPUTER HARDWARE/LEASE 80,000$ 80,000$ -$ 80,000$ -$ -$

A2630400070002 COMPUTER REPAIR 5,000$ 5,000$ 4,711$ 6,500$ 6,500$ 6,500$

105,500$ 125,827$ 38,986$ 114,930$ 33,900$ 33,900$

A2610450020008 COMPUTER SUPPLIES 17,770$ 17,770$ 16,720$ 17,770$ 17,770$ 17,770$

17,770$ 17,770$ 16,720$ 17,770$ 17,770$ 17,770$

A2630460070000 COMPUTER SOFTWARE (AIDABLE) 22,243$ 19,000$ 21,184$ 19,000$ 23,000$ 23,000$

22,243$ 19,000$ 21,184$ 19,000$ 23,000$ 23,000$

A2810490020009 STUDENT MANAGEMENT SYSTEM 33,326$ 29,895$ 31,674$ 32,000$ 32,960$ 32,960$

A2810490070012 CURRICULUM MAPPING SOFTWARE 5,150$ 5,150$ -$ 5,150$ 5,305$ 5,305$

A2810490020006 MY LEARNING PLAN 815$ 4,483$ 4,481$ 4,571$ 4,615$ 4,615$

A2810490020005 NUTRITION MANAGEMENT 4,727$ 7,545$ 7,653$ 7,807$ 12,307$ 12,307$

A2630490070002 COMPUTER SOFTWARE-MICROSOFT -$ -$ 9,208$ 8,435$ 9,358$ 9,358$

A2630490070006 COMPUTER LEASE/PURCHASE -$ -$ 80,000$ -$ 80,000$ 80,000$

A2630490070003 INTERNET - NERIC -$ -$ -$ 39,821$ 28,050$ 28,050$

44,018$ 47,073$ 133,016$ 97,784$ 172,595$ 172,595$

GRAND TOTAL 211,588$ 226,890$ 227,126$ 266,520$ 265,265$ 265,265$

EQUIPMENT 22,057$ 17,220$ 17,220$ 17,036$ 18,000$ 18,000$

CONTRACTUAL 105,500$ 125,827$ 38,986$ 114,930$ 33,900$ 33,900$

SUPPLIES 17,770$ 17,770$ 16,720$ 17,770$ 17,770$ 17,770$

SOFTWARE 22,243$ 19,000$ 21,184$ 19,000$ 23,000$ 23,000$

QUESTAR 44,018$ 47,073$ 133,016$ 97,784$ 172,595$ 172,595$

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