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EngineersPlannersContractorsSERVICESRENDERED:! LandSurveys! LandDevelopment! HousingConstruc?on! Mapping! ComputerizedSurveyReturns! ConsultancyServices
PLANNING, MANAGEMENT
AND DEVELOPMENT
Engr. Rommel M. Antonio
Management
Management
CambridgeDic-onary" thecontrolandorganiza/onofsomething,esp.abusinessanditsemployees
management
BusinessDic-onary" Theorganiza/onandcoordina/onoftheac/vi/esofabusinessinordertoachievedefinedobjec/ves.
HENRI FAYOL
• Founderof“ManagementProcessSchool”
• First“ManagementTheore/cian”
• PublishedAdministra/onIndustrielleetGenerale(GeneralandIndustrialManagement”in1916
Management
AccordingtoHenriFayol,Managementhas5elements
" Planning" Organizing" Commanding
" Coordina/ng" Controlling
Planning–thoughtandanalysisprocesstobeabletodrawanac/onplantoachievegoals
Organizing–assemblingandbringingtogetheralltheresourcesforthe
implementa/onofplansCommanding–seNnghumanresources
towardsorganiza/onalobjec/ves
Coordina?ng–harmonyoforganiza/onal
ac/vi/esensuringthealignmentwithcommon
objec/ves
Controlling–monitoringac/vi/estoassurethateverythingisofqualityandaccordancewith
plans
General Principles of Management
General Principles of Management
1.DivisionofWork-Subdividingworkanddecisionsamongthemanagerandsubordinates
2.AuthorityandResponsibility-Thepowerofamanagertogivecommandstoemployeeswhichinvolvesresponsibility
3.Discipline-Respectforagreementsandobediencetoorders
General Principles of Management
4.UnityofCommand- Establisheschainofauthoritywhereinordersshouldbereceivedfromonesuperioronly
5.UnityofDirec?on-Peopleineachgroupac/vi/esmusthaveonlyonehead,oneplanandtowardsthesameobjec/ves
General Principles of Management
7.FairRemunera?on-Employeesmustberemuneratedfortheireffortandforsa/sfyingemployers
6.Subordina?on-Employeesmustbesubordinatedtogeneralinterestoforganiza/on
General Principles of Management
9.ScalarChain-LinesofauthorityorchainofsuperiorswhereinchainismaintainedfromtoptoboVomstructureoforganiza/on
8.Centraliza?on/Decentraliza?on-Authorityisconcentratedordisperseddependingonorganiza/on’sstructure,natureofopera/on,cultureofstaff,andbusiness
General Principles of Management
11.Equity-Employeesmustbetreatedequally,fairlyandwithkindnessbymanagerstoelicitloyaltyfromthem
10.Order-Materialandsocialordernecessaryforproperfunc/oningoforganiza/on
12.StabilityofTenure-Jobsecurityandcareerprogressareassured
General Principles of Management
14.EspritdeCorps-Raisingthemoraleandmo/va/ngemployeesthroughestablishingunitywithintheorganiza/on
13.Ini?a?ve-Eagernessofanindividualtodosomethingthatwouldbenefittheorganiza/on
Conditions for Management to Succeed
1. Mission(goals)2. Authority(power&control)3. Resources(suppliesorfinancial
resources)4. ResponsibilityandAccountability
Levels of Management
Levels of Management
1. TopLevelofManagement2. MiddleLevelofManagement
3. BoZomLevelofManagement
TOP LEVEL OF MANAGEMENT
MIDDLE LEVEL OF
MANAGEMENT
LOWER LEVEL OF
MANAGEMENT
MANAGEMENT ROLES
(AccordingtoMintzbergaspublishedinhisbookMintzbergonManagement:InsideOurStrangeWorld
ofOrganiza/ons)
INTERPERSONALFIGUREHEADLEADERLIAISON
INFORMATIONALMONITORDISSEMINATORSPOKESPERSON
DECISIONAL
ENTREPRENEURDISTURBANCEHANDLERRESOURCEALLOCATORNEGOTIATOR
PLANNING
PLANNING
MerriamWebsterDic-onary
" Theactorprocessofmakingorcarryingoutplans
" Theestablishmentofgoals,policies,andproceduresforasocialoreconomicunit
PLANNING
“Decidinginadvancewhattodo,howtodoitandwhoistodoit.”
-KoontzandO’Donell
Four Types of Planning
Four Types of Planning
1. Opera?onalPlanning2. StrategicPlanning3. Tac?calPlanning
4. Con?ngencyPlanning
Four Types of Planning
1. Opera?onalPlanning- Abouthowthingsneedto
happen
- Day-to-dayac/vi/esandopera/onsofacompany
Four Types of Planning
2.StrategicPlanning- Morefocusedonlong-term
ac/vi/esanddecisionsofthecompanyandservesasitsfounda/on
- Includeshigh-leveloverviewofthebusiness
Four Types of Planning
3.Tac?calPlanning- Focused,specificandshort-
termplans
- Supportsstrategicplanningthroughorganizingwaysor‘tac/cs’astohowtoachievetheplansoutlinedinthestrategicplan
Four Types of Planning
4.Con?ngencyPlanning- Expertsconsiderthisasspecial
typeofplanning
- Managingproblemsthatareunexpectedorunforeseenbythemanager
Approaches in Planning
Approaches in Planning
1. Top-DownApproach2. BoZom-UpApproach
3. MixedApproach
1.Top-DownApproach- “StepwiseDesign”,“Break-
Down”
- Alldirec/onscamefromthetop
- Projectobjec/ves,guidelines,plansandfundprocessesareprovidedbythetopmanagers
- Thisapproachoeencausereducedproduc/vityandboVlenecks
Approaches in Planning
2.BoZom-UpApproach- Teammemberspar/cipatein
everystepofmanagementwhereindiscussiononacertainprojectisdonebythewholeteam
- Managerscommunicatethegoalsandvalues,andteammembersareencouragedtodotheirownto-doliststoachievetheirgoals
Approaches in Planning
2.BoZom-UpApproach- Choiceofmethodsandhowto
performac/onsdependontheteammembers
- Membersaremoreinvolvedandthattheirini/a/vesareappreciated
Approaches in Planning
3.MixedApproach- Accordingtoexperts,combining
twoapproachesisthebestapproach
- Itisfocusedmoreondistribu/ngtheworkasamanagerbuts/llmaintaintheauthorityandcontrolintheoverallproject
- Eachlevelsofmanagementhasequalpar/cipa/on
Approaches in Planning
Steps in Planning
1. Iden/fygoals2. Evaluatecurrentsitua/on3. Establisha/meframe
4. SetSMARTobjec/ves
5. Forecastresourcesneeded6. Implementtheplan
7. Createfeedbackmechanisms
• Along-termambi/onoftheorganiza/on
Goal
• Fundamentalpurposeoftheorganiza/on
Mission
• Thewayonhowanorganiza/onwillbeinthefuture
Vision
SMART METHOD
SMART
-specific
-measurable
-aVainable
-realis/c
-/mely
Generic Elements of a Plan 1. Title2. Goals3. Objec/ves4. Coursesofac/on5. ResourcerequirementsandBudget
6. Responsibleunitsorpersons7. Developmonitoringandevalua/ontools
8. Keyresultsareasandperformanceindicators
DEVELOPMENT
DEVELOPMENT
CambridgeDic-onary
" Processinwhichsomethingorsomeonegrowsorchangesandbecomesmoreadvanced
DEVELOPMENT
BusinessDic-onary
" Systema/cuseofscien/ficandtechnicalknowledgetomeetspecificobjec/vesandrequirements
" Theemployeeownstheplan" Bothsupervisorandemployeecreatedtheplan
" Bothhaverealis/callybalancedbenefitswithcosts
" ThesupervisoriscommiVedtohelpingtheemployeeaccomplishtheplan
Key Concepts of DEVELOPMENT Plan
" Theplanisoutcome-focused,notac/vity-focused
" Developmentalgoalsarenotratedduringtheperformancereview(theyarepartofplanning)
" Trainingisnottheonlywaytodevelopment.Focusotheoutcomestobeachievedthenplanonhowtoaccomplishthem
Key Concepts of DEVELOPMENT Plan
1. Gatherinputtodeterminewheretofocus:
# PerformanceOutcomes:Whatnewskillsorbehaviorsarerequiredtoachievethisyear’sobjec/ves?
# Developmentareas:Basedonperformancefeedbackfrompastyears,wherehaveyoufallenshort?
# Careerplanning:Whatnewskillsandbehaviorsshouldyouworkontoprepareforyourfuturecareer?
To build a DEVELOPMENT Plan (AccordingtoRochesterIns/tuteTechnology)
2.DefineonetofourdevelopmentgoalsforJobDu/es,UniversalPerformanceDimensions,andJobSpecificCompetenciesthatwillbuildskillsfortodayorprepareyouforfuturerolesandrecordthosegoalsinthe“DevelopmentNeeds”columnforeachareaofthethreeareas.
To build a DEVELOPMENT Plan (AccordingtoRochesterIns/tuteTechnology)
3.Iden/fydevelopmentac/vi/esthatsupportachievementofyourgoals.Consider:
To build a DEVELOPMENT Plan (AccordingtoRochesterIns/tuteTechnology)
4.Recordtheselecteddevelopmentalac/vi/esinthe“Ac/onSteps”columnforeachareaofthePerformanceManagementPlanningandReviewForm(JobDu/es,UniversalPerformanceDimensions,andJobSpecificCompetencies);theseitemsshouldbetheactuallearningac/vi/esthatwillsupportthe“DevelopmentNeeds”orgoals;alsofillinthe“TargetedImplementa/onDates.”
5.Gooverthedevelopmentpor/onoftheplanwithyoursupervisor.
To build a DEVELOPMENT Plan (AccordingtoRochesterIns/tuteTechnology)
Sample Project
CadastralSurveyProjectofBurgosCadastre
ProvinceofPangasinan
MunicipalBoundary
ACTIVITYWORKSCHEDULEFORLOTSURVEYA. FIELDWORK
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11thAcitvity(Work)
1Researchwork 30 102PloNng 15 203IEC 10
4Monumen/ng/sketching 10 30
5FinalLotsurvey 30 30
6Prepara/onofCadastralSurveyReturn 20 30 30 10
7Pos/ngandValida/on 10andCorrec/onofFinalLotsurvey
8Correction and Final Printing 10
9Submittal of Survey Return 2
10Ivas for Lot Survey 10.a. Field Inspection 610.b. Office Verification
BOFFICEWORKANDSUBMISSIONOFCOMPETESURVEYRETURN
Reports Date
1Incep/onreportUponissuanceoftheNo/cetoproceed
2InterimProgressreport
a)FirstStatusReport45daysaeerthestartoftheac/vity
b)SecondStatusReport
120daysaeerthestartoftheac/vity
3DraeReport148daysaeerthestartoftheac/vity
4FinalReport 365days
ACTIVITYWORKSCHEDULEFORESTABLISHMENTOFPOLITICALBOUNDARY
A. FIELDWORK1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th11th
Acitvity(Work)
1ResearchworkandPlo/ng 102IEC 43Reconnaisance 104Monumen/ng 12 10
5Observa/onofControl 7PointsbyGPSandTotalSta/on6OfficeWork 10
7SubmissionofComplete 2SurveyReturn
8IVASforProjectControl 5
B.OFFICEWORKANDSUBMISSIONOFCOMPLETESURVEYRETURNS
Reports Date
1Incep/onreportUponissuanceoftheNo/cetoproceed
2InterimProgressreport
a)FirstStatusReport30daysaeerthestartoftheac/vity
b)SecondStatusReport
5daysupontheobserva/onisfinished
3DraeReport58daysaeerthestartoftheac/vity
4FinalReportUponapprovaloftheProjectac/vity
ACTIVITYWORKSCHEDULEFORESTABLISHMENTOFPROJECTCONTROL
A. FIELDWORK
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th
Acitvity(Work)
1ResearchworkandPlo/ng 8
2IEC 4
3Reconnaisance 10
4Monumen/ng 10
5Observa/onofControl 5 5PointsbyGPSandTotalSta/on
6OfficeWork 5
7SubmissionofComplete 2
SurveyReturn
8IVASforProjectControl 4
BOFFICEWORKANDSUBMISSIONOFCOMPLETESURVEYRETURN
Reports Date
1Incep/onReportUponissuanceofNo/cetoproceed
2InterimProgressReport
a)FirstStatusReport30daysaeerthestartoftheac/vity
b)SecondStatusReport
5daysupontheobserva/onisfinished
3DraeReport47daysaeerthestartoftheac/vity
4FinalReportUponapprovaloftheProjectac/vity
ACTIVITYWORKSCHEDULEFORCADASTRALSURVEYOFBURGOS1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th
A. ProjectControl 47days
B Poli/calBoundary 58days
C. LotSurvey 150days
Reports Date1Incep/onreport UponissuanceoftheNo/cetoproceed2InterimProgressreport
a)FirstStatusReport48daysaeerthestartoftheProjectControl
b)SecondStatusReport59daysaeerthestartofthePoli/calBoundary
3DraeReport 151daysaeerthestartoftheLotSurvey4FinalReport 215days
1.ESTABLISHMENTOFPROJECTCONTROL
10 20 30 40 50 60 70 80
1.1ResearchWorkPloNngandEncoding1.2.Informa/onEduca/onCampaign
1.3Reconnaisance1.4Monumen/ng(20X20X100cm)1.5Observa/onofControlPointsbyGPSandTotalSta/on
1.6OfficeWork
1.7SubmissionofCompositeProjectControl
1.8IVASofProjectControl
47days
2.ESTABLISHMENTOFPOLITICALBOUNDARY
10 20 30 40 50 60 70 80
1.1ResearchWorkPloNngandEncoding1.2.Informa/onEduca/onCampaign
1.3Reconnaisance
1.4Monumen/ng1.5Observa/onofControlPointsbyGPSandTotalSta/on
1.6OfficeWork
1.7SubmissionofCompositeProjectControl
1.8IVASofProjectControl
58days
3.LOTSURVEYS 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150
3.1Research
3.2PloNng3.3.Informa/onEduca/onCampaign3.4LotMonumen/ng&Sketching
3.5FinalLotSurvey
3.6Prepara/onofCadastralSurveyReturns
3.7Pos/ngValida/onandCorrec/onofFinalLotSurvey
3.8FinalReviewofCadastralMapandcorrec/onandfinalprin/ngofplanListofClaimant
3.9SubmiValofCadastralSurveyReturnforApproval
3.10IVASforSurvey
10.AFieldOpera/on
10.BOfficeVerifica/on
3.11Reproduc/onofCM,BBIM&MICM
150days
4.Comple/onoftheProject
“Whenyoudothethingsinthepresentthatyoucansee,youareshapingthefuturethatyou
areyettosee”
-IdowuKoyenikan
THANK YOU!