Engineering Division

DRAFT FY2009-10 Budget

Mission: To provide excellent and timely engineering support to the Richmond City Council, the public and other City departments so that the City maintains a quality infrastructure.

Key Objectives for Strategic Goals: 1. Maintain and enhance the physical environment • Maintain a high-quality network of streets, trails, sidewalks and public access areas that

connect Richmond residents to their homes, parks, jobs and commercial areas.

2. Promote a safe and secure community • Ensure that the quality and quantity of the street lights are adequate to create a safe

nighttime atmosphere. • Provide safe thoroughfares for both pedestrians and cyclists in and around the City.

3. Promote economic vitality • Improve the aged storm drainage system to help reduce flooding. • Provide a Capital Improvement Program that revitalizes the City’s commercial areas. • Provide an infrastructure that allows for the latest technology.

4. Promote sustainable communities • Use “BidsOnline” to help eliminate excessive printing of Request for Proposals, plans

and specifications and to cut down on mailing costs. • Research opportunities to reduce idling and improve traffic flow in Richmond to reduce

transportation related emissions. • Replace existing light fixtures with LED technology in City-owned street lights to reduce

energy consumption. • Determine opportunities for improving the overall environmental performance of the City-

owned wastewater treatment plant. 5. Promote effective government • Continue to provide friendly and efficient customer service. • Promote the City in a positive manner. • Provide more information on the City’s website regarding the design, bidding, and

construction of City projects. • Respond to the public’s requests in a timely fashion with accurate information. • Improve traffic engineering and subdivision plan review services by using consultants on

an “on-call” basis.

P-1

Engineering Services Department Engineering

DRAFT FY2009-10 Budget

Goal To install, maintain and enhance the City’s street, sidewalk and street light infrastructure in order to improve Richmond’s quality of life. Description Engineering undertakes and reviews projects that improve the City’s street and sidewalk conditions, maintains traffic flow, and improves the street lighting. 2009-2010 Supporting Actions 1.22.a Resurface at least 350,000 square yards of the City’s streets annually. 1.22.b Achieve and maintain, in coordination with the Public Works Streets Division and the

Redevelopment Agency, a City-wide Pavement Condition Index (PCI) of 65 (this rating is in the mid-range of good). Increase the pavement condition index by 3% each year until a score of 65 or better is reached.

1.22.c Repair at least 15,000 square feet of sidewalk per year. 1.22.d Reduce the number of trip and fall claims by 10% each year. 1.22.e Complete projects on schedule and within budget. Success Indicators

Output

2009 Goal

2009 Mid-Year

Actual

2009 Year End Projection

2010 Proposed

1.22.a Square feet of streets paved 250,000 0 2,300,000 2,000,000

1.22.c Square feet of sidewalk repaired 30,000 8,650 15,000 15,000

Effectiveness

1.22.b % of streets at or above a PCI of 65 33% 39% 39% 40%

1.22.d # of trip and fall claims 8 0 0 0

Efficiency

% of projects completed on time and within budget N/A N/A N/A 100%

Average costs per square foot for repairing damaged sidewalk $8.25 $8.25 $8.25 $9.00

Average cost per square yards for slurry seal $2.65 $2.36 $3.30 $3.30

Average cost per square yard for overlay $20.00 $29.50 $22.40 $25.00

1.22.e

Average cost per square yard for reconstruction $51.00 $84.00 $62.70 $65.00

P-2

Engineering Services Department Wastewater

DRAFT FY2009-10 Budget

Goal To provide continuous operation and maintenance of the City of Richmond’s wastewater treatment facility and sanitary sewer collection system. To administer the City’s National Pollutant Discharge Elimination System Permit as it pertains to the Pretreatment Program. To continue administering the Fats, Oils & Grease (FOG) program to identify areas of concern for possible Sanitary Sewer Overflows (SSOs) and rehabilitate and provide preventative maintenance to the subsurface network of pipes and conduits. Description The wastewater treatment facility consists of screening, grit removal, preparation, primary sedimentation, activated sludge, secondary clarification, anaerobic sludge digestion, and de-chlorination. The waste water program oversees the efficient and effective cleaning, maintenance and repair of the City of Richmond’s sanitary sewer collection system. The wastewater treatment plant and sanitary sewer collection system are operated under contract by Veolia Water North America. 2009-10 Supporting Actions 1.22.a Respond to referrals involving potential life-safety issues within 48 hours; respond to

referrals involving non-life safety issues with five business days. 1.22.b Meet site inspection requirements for existing development as mandated by state

water quality permits. 1.22.c Rehabilitate and maintain subsurface network of pipes and conduits. 1.22.d Continue the overall maintenance of the wastewater collection system.

P-3

Engineering Services Department Wastewater

DRAFT FY2009-10 Budget

Success Indicators

Output

2009 Goal

2009 Mid-Year

Actual

2009 Year End Projection

2010 Proposed

1.22.b Inspect 20% of the City of Richmond’s food handling facilities

100% 0% 0% 100%

1.22.c % of upgrades made to boilers, heat exchangers, and piping to digesters, boilers and heat exchangers

50% 38% 60% 100%

1.22.d Miles of collection system cleaned and inspected 68 18 68 68

Effectiveness

1.22.a % of life/safety referrals responded to within 48 hours 100% 100% 100% 100%

1.22.b Amount of time taken to inspect food handling facilities 30 Minutes 38 Minutes 32 Minutes 30 Minutes

Efficiency

1.22.b Average cost per inspection of food handling facility $9.00/lf $8.72/lf $8.72/lf $9.00/lf

1.22.d Average cost per linear foot (lf) of collection system cleaned and inspected

$35.00/ea $44.33/ea $37.33/ea $35.00/ea

P-4

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P-6

City of Richmond Multi-Year Comparative Position Listing

DepartmentAdopted Budget

2006-2007

Adopted Budget

2007-2008

Adjusted Budget

2008-2009

Proposed Budget

2009-2010

Position Request or Reclassification

ENGINEERINGAssistant Civil Engineer 1.0Assistant Engineer 2.0 3.0Assistant Public Works Inspector 2.0 4.0 2.0 2.0Associate Civil Engineer 2.0 2.0 1.0 2.0 Reclassified from Engineering CIP Manager 1.0 1.0 1.0Junior Engineers 2.0 ProposedSenior Public Works Inspector 1.0 ProposedCity Engineer 1.0 1.0 1.0 1.0Engineering Operations Administrator 1.0 1.0 1.0 1.0Environmental Manager 1.0 1.0Management Analyst 1.0 1.0 1.0Office Assistant I/II 2.0 1.0 1.0 1.0Senior Civil Engineer 3.0 3.0 2.0 2.0Traffic Engineer - Assistant Engineer 1.0Total Full-Time Equivalents (FTEs) 15.0 19.0 10.0 14.0

P-7

City of Richmond Multi-Year Comparative Position Listing

DepartmentAdopted Budget

2006-2007

Adopted Budget

2007-2008

Adjusted Budget

2008-2009

Proposed Budget

2009-2010

Position Request or Reclassification

WASTEWATERGIS Administrator 1.0 ProposedIndustrial Waste Inspector 4.0 5.0 4.0 2.0Project Manager II 1.0 Veoilia Contract Public Works Superintendent 1.0 ProposedSenior Civil Engineer 1.0 1.0Senior Industrial Waste Inspector 2.0 2.0 2.0 2.0Total Full-Time Equivalents (FTEs) 6.0 8.0 7.0 7.0

P-8

CITY OF RICHMONDFund 1051 - Engineering Cost Recovery

FY 07/08Actual

FY 08/09Adjusted Budget

[includingmid-Year]

FY 09/10Proposed

Budget

$ Changefrom

FY 08/09

% Changefrom

FY 08/09

Working Capital, Beginning Balance - (1,949,588) (4,584,903) (2,635,315) 135%

RevenuesLicenses & Permits 18,049 58,720 460,000 401,280 683%Service Charges and Fees 102,386 64,718 2,064,718 2,000,000 3090%Interest and Investment 3,605 - - - Rental and Other Income - 16,278 16,278 - 0%Reimbursements 34,282 - - - Transfers In 810 - - -

Total Revenues 159,132 139,717 2,540,997 2,401,280 1719%

ExpendituresSalaries and Wages 654,688 867,955 1,086,421 218,466 25% [1]Benefits 341,989 423,919 554,624 130,705 31%Subtotal Salaries & Benefits 996,677 1,291,874 1,641,045 349,171 27%

Operating ExpendituresProfessional Services 15,903 100,000 306,948 206,948 207% [2]Supplies 24,228 40,830 38,060 (2,770) -7% [3]Utilities 594 6,480 6,480 - 0%Direct Costs - 105,000 105,000 - 0%Internal Service Fund Charges 1,094,859 1,127,148 1,628,976 501,828 45%Other Operating Expenditures 4,605 28,700 28,700 - 0%Transfers Out - 75,000 75,000 - 0%

Total Operating Expenditures 1,140,188 1,483,158 2,189,164 706,006 48%

Total Expenditures 2,136,865 2,775,032 3,830,209 1,055,177 38%

Working Capital, Ending Balance (1,949,588) (4,584,903) (5,874,115) (1,289,212) 28%

Change in Working Capital (1,949,588) (2,635,315) (1,289,212)

[1] Added 3 positions:Salary & wages 183,748 Benefits 110,249 Total 293,997

[2] Professional Services Original Reduction Proposed Contract Construction Program Mgr. 120,000 - 120,000 On-Call Traffic Engineering Contract 105,000 33,302 71,698 On-Call Material Testing Contract 65,250 65,250 On-Call Surveying Contract 105,750 55,750 50,000 Contract Land-Development Program Mgr. 192,000 192,000 - Total 588,000 281,052 306,948

[3] Supplies Original Reduction Proposed Building Rent 21,560 21,560 Office Supplies 15,000 7,500 7,500 Miscellaneous Expense 5,000 5,000 Clothing & Supplies 4,000 4,000 Total 45,560 7,500 38,060

Fund 1051 - ENGINEERING COST RECOVERY

FY 2009/10 Budget P-9

CITY OF RICHMONDFund 4003 - Wastewater

FY 07/08Actual

FY 08/09Adjusted Budget

[includingmid-Year]

FY 09/10Proposed

Budget

$ Changefrom

FY 08/09

% Changefrom

FY 08/09

Working Capital, Beginning Balance 9,351,529 (4,426,077) (5,025,260) (599,183) 14%

RevenuesProperty and Sales Taxes 10,382 10,000 10,000 - 0%Service Charges and Fees 13,855,261 14,923,229 14,223,121 (700,108) -5%Fines and Forfeitures 250 500 500 - 0%Interest and Investment (266,245) 75,000 82,650 7,650 10%Rental and Other Income 682 30,000 30,000 - 0%Reimbursements 1,227 - - - Transfers In 100,439 - - -

Total Revenues 13,701,996 15,038,729 14,346,271 (692,458) -5%

ExpendituresSalaries and Wages 277,450 548,287 570,722 22,435 4%Benefits 155,091 274,338 287,071 12,734 5%

Total Salaries & Benefits 432,541 822,625 857,793 35,169 4%

Operating ExpendituresProfessional Services 5,433,395 5,829,555 6,231,250 401,695 7%Supplies 123,127 123,756 88,419 (35,337) -29%Utilities 700,123 1,051,150 925,470 (125,680) -12%Direct Costs 36,431 152,500 83,750 (68,750) -45%Internal Service Fund Charges 3,658,613 3,756,160 2,812,254 (943,906) -25%Non-Capital Asset Acquisition - 7,500 10,750 3,250 43%Debt Service 3,309,793 2,485,717 1,142,766 (1,342,951) -54%Grant Expenditures 56,679 - - - Other Operating Expenditures 50,960 108,950 70,200 (38,750) -36%Depreciation 1,282,713 1,300,000 1,300,000 - 0%Transfers Out 12,395,225 - - -

Total Operating Expenditures 27,047,061 14,815,288 12,664,859 (2,150,429) -15%

Total Expenditures 27,479,601 15,637,912 13,522,652 (2,115,260) -14%

Working Capital, Ending Balance (4,426,077) (5,025,260) (4,201,642) 823,619 16%

Change in Working Capital (13,777,606) (599,183) 823,619

Fund 4003 - WASTEWATER

FY 2009/10 Budget P-10