Energy Management Systems in Practice ISO 50001

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Energy Management Systemsin PracticeISO 50001: A Guide for Companies and Organisations



Imprint

Publisher: Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU)Division: ZG III 2 • 11055 Berlin, GermanyEmail: [email protected] • Internet: www.bmu.de

Federal Environment Agency (UBA)P.O. Box 1406 • 06844 Dessau-Rosslau, Germany

E-Mail: [email protected] • Internet: www.umweltbundesamt.de

Project support: Annette Schmidt-Räntsch, Sahra KoepDivision ZG III 2Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU)

Reinhard PeglauSection I 1.4Federal Environment Agency (UBA)

Authors: Walter Kahlenborn, Sibylle Kabisch, Johanna Klein, Ina Richter,Silas Schürmann (adelphi research)

Design: stoffers / steinicke • www.stoffers-steinicke.de

Photos: Cover: BMU / Christoph EdelhoffP. 4 BMU / Bernd MüllerP. 6 BMU / Thomas HärtrichP. 9 BMU / Brigitte HissP. 13 BMU / Brigitte HissP. 40 BMU / Brigitte HissP. 47 BMU / Brigitte HissP. 51 BMU / Thomas HärtrichP. 58 BMU / Bernd MüllerP. 68 BMU / Bernd MüllerP. 84 Thomas Imo / photothek.netP. 104 BMU / Bernd Müller

As at: June 2012



AblE O COES

IRODUCIO 5

1 AvIGAIO 7

2 OR WHOM IS HIS GUIDE MEA? 8

3 ISO 50001: EMERGECE O A IERAIOAl SADARD

OR EERGY MAAGEME SYSEMS 12

4 IRODUCIO O EERGY MAAGEME SYSEMS 13

5 SEP-bY-SEP OWARDS A EERGY MAAGEME SYSEM 18

A PlA 24

b DO 45

C CHECk & AC 60

6 CERIICAIO, ASSESSME & ExERAl COMMUICAIO 67

7 bIblIOGRAPHY 70

AEx A – EERGY MAAGEME CHECklIS 73

AEx b – COMPARAIvE AblE ISO 50001:2011 AD ISO 14001:2009 85

AEx C – COMPARAIvE AblE ISO 50001:2011 AD EMAS III 105

8 lIS O AbbREvIAIOS 112





Introduction

By 2020, Germany aims to reduce its primary energy consumption by 20 per cent on 2008, and by 50 percent by 2050.It won’t be possible to achieve this goal without asignifcant increase in energy efciency.

Systematic energy management is an appropriate in-strument or continually improving energy efciency in companies and organisations. The cost reductionsalso help to strengthen the company’s competitiveedge on the market.

The ISO 50001 standard, which was published in June2011 and replaces the European EN 16001 standard,defnes the frst international standards or an energy management system. The preceding European stand-ard EN 16001 already contributed to signifcant energy

savings in German companies.

These guidelines are an updated version o theEN 16001 guidelines previously published in fve editions, newly adapted to ISO 50001. The guidelines are

intended to support organisations o any type, size andsector in the implementation o an energy manage-ment system according to ISO 50001. It presents thecontent o the new standard and clearly highlights di-erences and similarities with the European environ-

mental management system EMAS, as well as ISO14001 which orms part o EMAS. The inormationshows that EMAS-certifed companies oten already meet all the requirements o an energy managementsystem and that an energy management system alsoprovides an excellent basis or the implementation oEMAS.

The authors and publishers would like to thank allthose who helped to revise these proven guidelines.This updated version will hopeully also provide sup-port or many companies and organisations and en-

courage them to introduce an energy managementsystem.





1 ISO14001:2004andDINENISO14001:2005-06respectively.

2 EMASIII–the requirementsoISO50001wereadoptedunalteredintheEMAS IIIregulation,whichcontainsadditionalelements.Forthisreason,

ISO14001(EMAS)willbereerredtoi thereisacomparisonbetweenISO50001and ISO14001orEMASromnowon.I thespecifcadditionalvalueo

EMASneedstobementioned,thenthiswillbespecifcallyhighlighted.

1 AvIGAIO

Plan-Do-Check-Act:

This shows the stage o the Plan-Do-Check-Act cycle(Planning-Implementation-Monitoring-Action) that you are at.

Practical examples:

Here, you will fnd practical examples rom German and European companies whohave already successully introduced an energy management system, as well as useultips or implementation.

2. Comparison with ISO 14001:

This describes additional activities that need to be undertaken or introducingISO 50001 i you have already implemented ISO 14001 in your organisation.A detailed overview can be ound in Annex B.

3. Comparison with EMAS:

This describes additional activities that need to be undertaken or introducing ISO

50001 i you have already implemented EMAS in your organisation. The eort is onceagain reduced in comparison to ISO 14001. A detailed overview can be ound in Annex C.

Additional literature and links:

Here you will fnd literature tips and links to additional inormation.

For this guide, a navigation system has been developed to make it easier or you to fnd important inormation.The ollowing navigation support is provided:

To provide your organisation with inormation according to the awareness level and preconditions,the guide is divided into three levels:

1. Common part or ISO 50001:

This is the complete primary text o the guide, in particular Chapter 5. Use o ISO 14001 1 or EMAS 2 is not re-quired. A checklist or the actual implementation status o your EnMS can be ound in Annex A.



Integration of EnMS according to ISO 50001 into other management systems in the company

2 OR WHOM IS HIS GUIDE MEA?

ISO 50001 can be used by companies in all o the sec-tors and sizes. An EnMS that is based on ISO 50001 canbe implemented irrespective o existing managementsystems or can be integrated into the ones already inplace.

ISO 50001 was designed in such a way that it can becombined with other management systems, primarily

those concerning quality and environmental manage-ment. As with DIN EN ISO 9001 or DIN EN ISO 14001and EMAS, it is based on the Plan-Do-Check-Act cycle(PDCA). Accordingly, the various management systemscan be easily consolidated or the company has the op-tion o conorming to the existing management sys-

tem with the aim o developing a management systemin accordance with ISO 50001.5

3

Theguidelooksatawidespectrumoenergyperormanceindicators(EnPI)orenergymanagement;itdoesnotocusontheenergymanagementobuildings.

4 Tomaintainsimplicity,romhenceorthinthedocument,onlycompanieswillbe reerredto.

5 Itmayevenbebasedonthealreadyexistinglow-thresholdenvironmentmanagementapproaches.Formoreinormation,seeBMU(2005).

ISO 50001 is a classical management system standardwhich is not specifcally sector-oriented and can beadopted by dierent organisations, rom small andmedium-sized enterprises (SME) to the Federal Author-ity.3 The standard lays down a ramework within whichyour individual involvement is required. The guide, asa reection o the standard, explains in simple termshow your company or organisation can develop astructured management system, regardless o the en-ergy intensity o activities, size, branch et cetera Thisguide can thus, in principle, be adopted by organisa-tions o any kind.

The guide is not only directed towards large compa-nies / organisations 4 which have already introduced amanagement system or towards those which need tointroduce an energy management system (EnMS) dueto their energy intensity but also towards SMEs whowant to frst amiliarise themselves with the subject.

Special attention is paid to companies which are already ISO 14001 or EMAS - certifed or those which use a simi-lar management system. Even companies that claimenergy tax exemption are subject to emissions trading

or that are committed to the subject o sustainability and corporate social responsibility, respond to these

guidelines in a targeted manner. At the same time,benefts are proposed or those companies which arealready aected by the German Renewable Energy Sources Act (Erneuerbare Energien Gesetz, EEG) or orwhich the uture development o the German FederalGovernment’s integrated energy-climate programmeis particularly relevant.

Chapter 5 provides a step-by-step guide to energy management which can be taken as a proposal andfrst input to introduce EnMS. Each individual steptowards introducing an EnMS is explained in detail,

and this helps to systematically approach the subjecto energy management.

Since ormal requirements in terms o unctions andresponsibilities naturally cover a wide spectrum, itis the task o the particular company to take what itneeds rom the diverse options or developing a man-agement system, as described in ISO 50001, accordingto individual requirements.

The guide ollows a systematic and less technicalapproach. Where relevant, however, you will still fnd

reerences to sector-specifc technical support rominstitutions and other sector-specifc guides.

A guide for a companies and organisations



For integrating various management systems, see or example

• Hessische Landesanstalt ür Umwelt (1997): Leitaden IntegrierteManagementsysteme.

• Bayerisches Staatsministerium ür Wirtschat, Inrastruktur, Verkehr undTechnologie (2003): Integriertes Managementsystem.

An overview o various standards or management systems, as well as dierent

management systems, can be ound at:http://www.izu.bayern.de/download/pd/managementsysteme_2012.pd



In Germany, over 50,000 companies and organisationshave implemented the quality management standardDIN EN ISO 9001 and over 6,000 companies and organ-isations have implemented the requirements or envi-ronmental management according to DIN EN ISO14001. In April 2012, 1,876 sites rom 1,347 organisa-

tions were registered or EMAS. A large part o Germanindustry is thus already amiliar with the principles oISO 50001 and an implementation o the standard isrelatively easy. This has also been demonstrated by theorganisations already certifed under EN 16001 andISO 50001. Worldwide, 462 organisations are certifedunder EN 16001 and 280 under ISO 50001 (according tothe so-called “Peglau Statistics”, Status: 16.05.2012).

Besides the act that implementation is easier orcompanies who have already put a managementmodel into practice, it is also much more logical rom

the point o view o efciency to integrate the require-ments o various management systems instead ointroducing them concurrently to one another.

When integrating EnMS requirements into the already existing management systems, companies proft roma reduction in personnel, as well as in temporal andfnancial expenditure. The successul integration oEnMS requires a company’s successul consolidation oresponsibilities or energy, saety, quality and environ-

mental protection. This is not sel-evident as problemsalways occur when bringing together system account-abilities and, i required, inherent positions also needto be changed or even eliminated. According to thesize o the company, it is a good idea or one personin-charge to be made accountable or all managementsystems. Further clarity can be achieved i all theaspects are consolidated at a higher managerial levelresponsible or all management systems and corre-sponding department experts are made accountableor the individual technical aspects.

R IEGRAIO O EMS

Own illustration based on J. Meyer (2003)

EMS QMS SMS EnMS

Qualitymanagement

Environmentalmanagement

Securitymanagement

Energymanagement

Management system

Integration of targets and objectives (e. g. policy)

Setting-up personnel structure (e. g. responsibilities)

Integration of operative elements (e. g. process and job description)

Top Management

Administration Procurement R & D Production Sales



The introduction o an EnMS is particularly importantor energy-intensive companies. On the one hand, herelies the biggest potential or cost-saving, on the other,

these companies are the ones who are, at present,profting the most rom the regulations o the Germangovernment. On 1 January 2012, an amendment to theRenewable Energy Sources Act (Erneuerbare-Ener-gien-Gesetz EEG) came into eect. According to this,energy-intensive companies will proft under expand-ed terms rom an equalisation scheme. The Federal O-

fce o Economics and Export Control (Bundesamt ürWirtschat und Ausuhrkontrolle, BAFA) can partially subsidise the costs o energy-intensive companiesrom the manuacturing industry and railways in or-der to promote electricity produced rom renewable

energies. The companies who wish to apply or this

rom the Federal Ofce o Economics and Export Con-trol (BAFA) must meet, among others, the ollowing re-quirements:

• The company must have drawn at least 1 gigawatthour (GWh) o power in the last fnancial year rom autility company and have consumed it themselves.

• The ratio o power costs and gross value added o thecompany should amount to more than 14 per cent.

• Certifcation under EMAS or ISO 50001. This does notapply to companies with an energy consumption oless than 10 gigawatt hours. Certain transitional reg-ulations apply to certifcation under ISO 14001 and

DIN EN 16001.

Energy management systems in energy-intensie companies

Additional literature regarding the equalisation scheme:

BAFA bulletins, e. g.:

II. A Merkblatt ür Unternehmen des Produzierenden Gewerbes

II. A 1. UnterMerkblatt zur Zertifzierung des Energieverbrauchs und der Energie-verbrauchsminderungspotentiale

(http://www.baa.de/baa/de/energie/besondere_ausgleichsregelung_eeg/merkblaetter/index.html)

Since the requirements are derived rom ISO 14001 (EMAS) to a standardised EnMS,Chapter 5 demonstrates the relationship between ISO 14001, EMAS and ISO 50001respectively.



Systematic energy management is used worldwide inmany companies. Good energy management identi-fes where the energy saving potential lies. Exploitingsuch a potential reduces administrative costs and in-creases one’s own competitiveness. It was thus decidedthat a consensus needs to be ound across sectors orthe development o a standard which acts as a guideor eective energy management.

In Europe, Denmark is considered a pioneer. By 2000,a common initiative o the Conederation o DanishIndustries, the Danish Federation o Small and Medium-

Sized Enterprises, the Danish Energy Agency, variousscientifc establishments, as well as other participants,drated the frst national standard. Many other Euro-pean countries soon ollowed suit: in 2003, a Swedishstandard was launched, ollowed by an Irish standardin 2005 and a Spanish one in 2007.

A high level o participation was required or thedevelopment o these standards as standards requirethe consent and consensus o all parties concerned.The response to the standards in certain countriesollowing their release was very high.

The success o a national standard led to the ormationo a working group o the European Committee orStandardization (CEN) in 2006 to address this topic.Supported by the European Commission, which sees

the standardisation o EnMS as an important step to-wards increasing energy efciency in European indus-try, the EN 16001:2009 standard was published on 10September 2009 under the leadership o Sweden.

The European unifcation was ollowed, under Ameri-can-Brazilian leadership, by work on an internationalconsensus. In close cooperation with the countries othe European Union, and supported not least by theinvolvement o experts rom the German mirror com-mittee NA 172 00 09 AA “Energy Efciency and Energy Management”, the Technical Committee (TC) ISO/TC

242 “Energy Management” o the InternationalOrganization or Standardization (ISO) prepared theISO 50001 standard on the basis o EN ISO 16001:2009.The new internationally valid standard was publishedon 15 June 2011.

Ater a transitional period extending until 24 April2013, certifcations under the European standard willbecome invalid. Even beore the ofcial release o thenew international energy management standard, thefrst companies conorming to ISO 50001:2011 werecertifed. In Germany, the frst companies certifed to

the international standard were Kappelho Industriet-echnik GmbH in Bottrop and the headquarters andmain spare parts warehouse o Porsche AG in Stutt-gart-Zuenhausen and in Stuttgart near Sachsenheim.

3 ISO 50001: EMERGECE O A IERAIOAlSADARD OR EERGY MAAGEME SYSEMS

2001

Danemark

DS 2403:2001

2003

Sweden

SS 627750:2003

2005

Ireland

I.S. 393:2005

2011

International

ISO 50001

2000

USAANSI/MSE

2000:2000

2007

SpainUNE 216301:2007

South KoreaKSA 4000:2007

2009

South AfrikaSANS 879:2009

ChinaGB/T 23331:2009

EuropeEN 16001:2009



All organisations - whether big or small, complex orsimple, proft or non-proft making - have a manage-ment system. This can be ormal or inormal: all sys-tematic internal regulations or responsibilities andprocedures in a company are considered a manage-ment system.

A management system should ensure that all signif-cant objectives o the company are implemented in asystematic manner and can be assessed at every phase.Management systems which are used appropriately contribute towards the improvement o the operational

and organisational structure o a company, in accor-dance with the requirements o the market, customers,investors, society and the country. Organisationalmeasures like establishing responsibilities, authorities,operational procedures and monitoring systems ormthe basis o this system. By determining accountability in action plans (who does what, until when?) andassessing the system objectively either by internalemployees or, i necessary, by external auditors, itcan be monitored whether the objectives are beingachieved in time or, i documented, who or what isresponsible or any deviation.

The frst standardised approaches or managementsystems were developed in the 1970s rom Quality Management (QM). The frst international standardsor QM, the standard series ISO 9000 et. seqq, was thenpublished in the 1980s. From the early 1990s onwards,more guidelines were introduced or specialised man-agement systems, or example the British Standard BS

8800 or the Occupational Health and Saety Assess-ment Series (OHSAS) 18001 as a management systemor occupational saety, the Hazard Analysis and Criti-cal Control Points-concept (HACCP) or hygiene man-agement, EMAS and ISO 14001 or environmental man-agement, as well as 9100 A and 9100 B or theAmerican Petroleum Institute or Occupational Saety,Environmental Protection and Plant Saety.

The ISO 9000 et. seqq standard series is mainly astandard or Quality Management Systems (QMS).It is likewise possible to integrate an Environmental

Management System (EMS) or security managementsystem into a QMS. The ISO 14001 standard primarily concentrates on developing and upgrading a unc-tioning EMS within an organisation. It is thus assumedthat an active EMS improves the environmentally riendly character o a company. In various areas,EMAS goes much urther than ISO 14001. In EMAS,the environmental management system unctionsto ensure, by means o organisational measures,that the environmental perormance is always ully optimised.

The standards or management systems should not beobserved in isolation: The structure o the environmentmanagement standard ISO 14000 et. seqq complieswith the structure o the quality management stand-ard ISO 9000 et seqq. ISO 14001 served as the basis orEMAS and is a part o it. The structure o the ISO50001:2011 international energy management stand-ard is heavily based on the ISO 14001:2009 standard.

Management systems

4 IRODUCIO O EERGY MAAGEME SYSEMS



6

See,dena2009b.7 Internalauditsshouldgenerallybeconductedaccordingto“ISO19011–Audits orQualityManagementand/orEnvironmentManagementSystems”

standard.

8 ForthepurposeoISO9001andISO14001standards.

Energy management includes all the measures thatare planned and implemented to ensure minimumenergy consumption or the current activity.6

The energy management inuences organisationaland technical procedures, as well as behaviour pat-terns, in order to reduce the total operational energy consumption (thus also the energy required or theproduction), to use basic and additional materials eco-nomically and to continuously improve the energy e-fciency in the company.

An Energy Management System (EnMS) systematically records the energy ux and serves as a basis mainly orinvestments in improving energy efciency. A unc-

tioning EnMS helps a company to comply with thecommitments made in its energy policy and to contin-uously and systematically improve its energy peror-mance.

An EnMS encompasses all elements o an organisationthat are necessary or creating an energy policy, anddefning and achieving strategic objectives. It thus in-

cludes the organisational and inormational structuresrequired or implementing energy management, in-cluding resources. It ormulates and implements theenergy policy (including the strategic and operationalobjectives and the action plan), planning, introductionand operation, monitoring and measurement, controland correction, internal audits7, as well as a regularmanagement review.8

DIN EN 16001 specifes in orm the requirements or anEnMS. It is thus structured towards the ISO 14001(EMAS) environment management standard.

Energy management and energy management systems

Literature tip

The guide, as a reection o the standard, does not concern itsel with other alterna-tives, such as how energy management can be operated outside the standard. It doesnot address technical measures either. A guide rom the German Energy Agency

(Deutschen Energie-Agentur Dena) is thus recommended as it illustrates a gamut oorganisational and technical measures.

Grahl, Andrea/Zoch, Immo/Streibel, Martin/Joest, Steen 2009: Handbuch ürbetriebliches Energiemanagement. Systematisch Energiekosten senken. Pub.Deutsche Energie-Agentur GmbH (dena), Berlin.



R HE MOS IMPORA ASPECS O A EMS

For readers in a hurry, this guide provides an overview o the dierences between ISO14001 and ISO 50001, as well as between EMAS and ISO 50001. ISO 50001 is essentially oriented towards ISO 14001. At the end o every paragraph in Chapter 5, companieswho have already implemented ISO 14001 will fnd an overview o relevant steps, whichneed to be additionally ulflled to introduce ISO 50001. In Annex B, you will fnd a tab-ular overview.

As ISO 14001 is an important component o the EMAS regulation, the companies withan EMAS have the advantage o already ulflling more aspects o ISO 50001 when com-pared with the companies certifed according to ISO 14001. The ew additional require-ments that an EMAS registered company needs to additionally ulfl or ISO 50001 canbe ound in Chapter 5. A tabular overview can be ound in Annex C.

ENMS

Organisation

MonitoringInformation

EnergyEfciency

Documentation



9 Compare,AustrianEnergyAgency(www.energymanagement.at).

10 Compare,FederalOfceoEconomicandExportControl(BAFA),2012(http://www.baa.de/baa/de/energie/besondere_ausgleichsregelung_eeg/

merkblaetter/merkblatt_iii.pd).

The introduction o an EnMS essentially requires thesystematisation o energy-saving methods. In the long-term, this results in measurable energy savings and

cost-related improvements, as well as efciency inprocesses. At the macro-level, it vastly contributesto improving the environmental situation. There arevarious advantages to introducing an EnMS. The mainreasons are discussed below:

1. Cost reduction

Increasing energy costs reduce the overall proft – inalmost every company, there is potential to reduceenergy consumption. By introducing an EnMS, you

can save up to 10 per cent o your energy costs in theinitial years ater implementation by systematically identiying the weak points in your energy consump-tion and addressing them with basic measures. Also,the investment in energy-efcient technologies isworthwhile: investments in compressed air systemsand pump systems, as well as in ventilation systems,rerigeration and materials handling technology, willsee a 5 – 50 per cent reduction in power consumption9 in an average payback time o less than two years.

2. Environmental protection

Climate change is already one o the main causes onatural catastrophes like oods and droughts. Andeven today, the consequences or humans and the en-vironment are considerable. However, the atermatho a more rampant increase in temperature is greater,or example ooding o coastal regions and low-lyingisland nations, increasing desert areas, melting o gla-ciers, et cetera. While climate change is taking placeworldwide, climate protection must occur locally. Only when all households and companies are working to-

gether, the undesirable risks o climate change can bemitigated. An efcient energy management is there-ore an important element as it can contribute consid-erably to reducing greenhouse gas emissions.

3. Sustainable management

Resource efciency in all areas, and particularly with

respect to energy, is a much discussed topic o ourtimes. The reserves o ossil uels are limited. Thosewho continue to rely on these resources are not pre-paring themselves or the uture. Efcient energy management, new energy concepts and innovativeenergy technologies are key to operating successully in the market in the coming years and decades.

4. Improvement o public image

With an ISO 50001:2011 certifcation, you can credibly

show to the public that your company is operatingsensibly with respect to energy-efciency and thusprotects the environment. Environmental require-ments are increasingly an important actor in publicproposals, including, among others, climate-riendly purchasing. Both rom the perspective o the procurerand the supplier, an EnMS support s the measuremento CO

2-emissions.

5. Use o fnancial incentives

Since January 2009, energy management is a prereq-uisite or energy-intensive companies to be exemptedrom the Renewable Energy Sources Act (EEG) ee. Forcompanies with an energy consumption over 10 giga-watt hours (GWh) per year and energy costs amount-ing to more than 14 per cent o the gross value added,certifcation according to ISO 50001 or alternatively toEMAS is required.10

6. Projection o climate policies

• Due to the large savings potential, energy manage-ment is o high importance in achieving the climategoals o the German government. This is clearly un-derlined in the Federal Government’s energy con-cept. It provides that starting in 2013, tax beneftssuch as the peak equalisation within the energy andelectricity tax will only be granted i the companiesmake a contribution to energy savings.

Adantages of an energy management system



R PRACICAl ExAMPlES O EERGY COSERvAIO I COMPAIES ROM DIERE SECORS:

Measures Sectors Inestment

in Euro

Cost reduction

in Euro

per year

Payac time

(statistic)

Saings in Mwh

and tons of CO2

Installation of heat

exchanging device at

different locations

Construction

material industry /

Brick production

(Schlagmann)

925.000 around 450.000 around 2 years 3.225 t CO2

Checking the lighting

situation in the furniture

hall buildings

Mail order selling

(Baur)

0 5.500 0 48 MWh and

30 t CO2

New circulation pumps

in swimming pools

Hospitality industry

(Hotel St. Georg,Bad Aibling)

4.000 3.200 1,25 years 20 MWh and

11 t CO2

Developing a new energy-

saving synthetic paint

nishing system

Car component

industry (sector

classication code)

133.000

(additional

expenditure)

255.000 0,52 years 219 MWh electrical

4080 MWh thermal

120 t CO2

+ 1.224 t CO2

Optimising compressed

air systems

Food industry

(Brauerei Haus

Cramer KG)

62.500 55.000 1,1 years 775 MWh

300 t CO2

Own illustration based on Infozentrum UmweltWirtschaft Bavaria (2009).



R PlA, DO, CHECk, AC

· Management review

· Improvement measures

· Data acquisition

· Processing and documentation

· Legal obligations

· Energy targets and objectives

· Energy management programme

and action plan

· Monitoring and measurement

· Conforming to legal obligations

· Non-conformity, corrective and

preventive action

· Planning and structuring records

· Internal audits

· Resources

· Raising awareness and training

· Communication

· Documentation

· Operational control

Energy management according to ISO 50001 ollowsthe PDCA (Plan, Do, Check, Act) cycle o other wellknown management systems like ISO 14001 and ISO9001. I you have already introduced a managementsystem into your company, then you can easily inte-grate energy management into the present structures.

The PDCA cycle provides a ramework or the continuous improvement o processes or systems. It is a dynamicmodel - the results o one cycle orm the basis or thenext one. This structure enables you to continuously reassess and optimise the current energy consumptionand to gradually reduce costs.

he PDCA cyce

5 SEP-bY-SEP GUIDE OWARDSA EERGY MAAGEME SYSEM

CONTINUOUS IMPROVEMENT

Act

Plan

Check

Do

· Responsibilities of top management

· Energy policy



1. Plan

Establishing energy-saving targets, determining thestrategy, identiying measures and responsibilities,providing the necessary resources, preparing theaction plan.

2. Do

Establishing management structures or maintaininga continuous process, undertaking improvement meas-ures (or example efcient technologies/procedures).

3. Check

Reviewing the level o target achievement and theeectiveness o the EnMS, collecting new ideas viaenergy audits, i necessary, consulting an externalexpert.

4. Act

Strategic optimisation by consolidating the currentenergy data, audit results and new inormation, evalu-ating the progress with the help o current energy market data, deriving new objectives.

Activities can take place in parallel; even the decisionon which to begin an activity depends on the condi-tions in the respective company.

When compared to selective measures (ad-hoc energy management), continuous application o this processclearly reduces the energy-related costs o a company.

R COIUOUS COS REDUCIO WIH EMS

Own illustration based on Lackner, Petra/Holanek, Nicole (2007)

Costs

~ 3 years0

Company decision onimplementation of energy

management

Investments(e. g. buying energy-efcient machines)

Additional investments(e. g. technical improvement of plants)

+ 5%

0

- 5%

- 10%

- 15%

- 20%

- 25%

Increasing energyconsumption

Decreasing energy costs throughsimple energy-saving measures

Additional energy-saving throughefcient use of energy

Saving energy becomes partof the company structure

The individual steps o the PDCA cycle in energy management can be described as ollows:



The management o energy use and consumption is an essential part o environmentalmanagement. ISO 14001 is based on the Plan-Do-Check-Act cycle and the process o

continuous improvement, as well as the ormal and structural requirements already present in the existing ISO 14001 in your company.

As an EMAS-company, you have the Plan-Do-Check-Act cycle, the process o continuousimprovement, as well as all ormal and structural requirements, already frmly rootedin your company.

Practical example (adapted):

A medium-sized company called “Altpapieraubereitung Oswald” decided to introducean EnMS or tax-related purposes. To implement the EnMS, a continuous, objectively assessable improvement process should be present in the structures o the company.

The Head o the company initiated the process by including the objective o energy efcient management in the company philosophy, appointed an Energy Manager andprovided him with the corresponding resources and responsibilities (Plan). The man-ager coordinates the documentation o all energy-related processes in the company.

The company “Altpapieraubereitung Oswald” has already taken other approaches oran environmental management system. However, it is not applied in a systemic man-ner because only certain processes in the company are controlled and directed by thesystem. To reect the continuous improvement process, a structure is established orthe introduction o an energy management which will make it possible to record andassess all energy ows and conduct improvement measures (Do).

The results o the measures are regularly assessed by the Energy Manager, new targetsare set and the resultant reports are compiled (Check).

The newly defned targets and measures are implemented by the Energy Manager

with the support o employees and an external energy advisor (Act).



Determine responsiiities of the top management

For the long-term success o an EnMS, the motivationo the employees and the commitment shown or anEnMS are o major importance.

This includes all levels and unctions o an organisa-tion and begins at the highest management level o acompany, the top management.

According to ISO 50001, the responsibilities o top

management within the ramework o an EnMS in-clude above all:

• To defne and continually maintain an energy policy or the organisation.

• To ensure the availabilit y o required resources orintroducing, attaining, maintaining, and improvingthe EnMS (personnel, special capacities, technicaland fnancial resources).

• To appoint a management representative (“Energy Manager”) with established responsibilities andpowers or implementing an EnMS. This person

should also be responsible or submitting the reporton perormance and the results o the system to thetop management.

• To decide on urther strategic energy managementmeasures on the basis o documented results regard-ing the subject o energy in the internal audits.

• To review the EnMS o the organisation at regular in-tervals to test it or results. This review should be re-corded and maintained as part o management re-views.

• To communicate the importance o the EnMS withinthe organisation.

Tip

By transerring the Energy Manager to the upper-most management level o the company, you are setting the best example or a successul implementation. For example, thePlant Manager can simultaneously lead the energy management team in the company.

EMAS requirements are in accordance with ISO 14001.

Clear responsibility o the top management is an important characteristic o ISO 50001.I you have already implemented ISO 14001 and your top management is amiliar withenergy-related problems, then the introduction o ISO 50001 should pose no additionalcosts or your top management.

Ensure that in the internal communication o the EnMS and the defnition o objectivesand energy indicators, the involvement o top management and the resulting obliga-tions are guaranteed. Also ensure that the company’s long-term planning takes energy perormance into account.

R A EW REASOS WHY MAAGEME DOES’ IRODUCE A EMS

• No one is responsible or energy matters

• Energy costs are seen as fxed costs

• Sub-systems within changing company structures are not transcendental

• Employees regard “their processes” as optimised and greet urther analysis with scepticism



According to ISO 50001, the starting point or a unc-tioning EnMS is the ormulation o an energy policy or your company. The energy policy that needs to be

documented in hard copy is a statement in which yourtop management outlines the objectives o eectiveenergy management. The document is the frst step ina structured energy management process.

The energy policy sets out energy-related guidelines,operating principles and long-term overall objectivesor your company. It is used, over time, as a measure-ment or the eectiveness o energy management.

According to ISO 50001, the statement expressing

the energy policy o a company must contain the

ollowing points:

• The commitment o top management to continu-ously increase the energy efciency o your compa-ny, as well as to careully handle energy, should beexpressed.

• It should state the obligation o your managementto provide inormation and resources required orrealising energy objectives and targets.

• It should include the obligation to adhere to all legal

obligations that aect the energy aspects o yourcompany.

• It should support the purchase o energy-efcientproducts and services.

Ater developing and introducing your energy policy,it should be communicated to all people workingdirectly or indirectly or the company. Your energy

policy should also be regularly assessed and, irequired, adapted to changing circumstances.

I there are already other policies in your company,like an environment or quality policy, then you canintegrate your energy policy into this document. Iyour company is working in several locations, thenyour energy policy can reer to either all activities oronly the ones o specifc locations. Pay attention todefning system boundaries in such a way that yourobjectives can be implemented within these.

While ormulating your energy policy, ensure thatit can be easily understood inside and outside o thecompany.

Dene your energy poicy

Comment

According to ISO 50001, it is not mandatory that the energy policy be made publicly accessible. However, it is advisable as it helps to portray a positive profle o your com-

pany. Additional inormation on this is available in Chapter 6 o this guide.



R ExAMPlE O A EERGY POlICY *

Our Energy Policy

We, the company Samplename GmbH, hereby commit ourselves to the long-term reduction o our energy

consumption and to the improvement o our energy efciency in a continuous improvement process.To ulfll these objectives, we are implementing an energy management system according to the ISO50001:2011 standard. We thereby ensure that all the requirements o this standard are correctly implementedand that there is a continuous improvement o all processes within this energy management system.

In addition, we will regularly review that

• the required fnancial and structural preconditions are met;• all employees are integrated into the implementation and operation o the energy management system

and responsibilities are established;• relevant legal obligations and other requirements are taken into consideration;• a regular evaluation o energy efciency, energy use and energy consumption takes place;

• programmes promoting energy-efciency are correctly introduced and conducted;• energy-efcient products and services are purchased that contribute to the improvement o energy perormance;• the results are measured and evaluated by means o a regular audit;• et cetera.

Date: Place:

Name:

Position:

Literature tip

Take inspiration rom guides or other management systems when ormulating yourenergy policy, e. g.:

• Lackner, Petra / Holanek, Nicole (2007): BESS-Handbook

• Engel, Heinz Werner (2009): EMAS “easy” or Small and Medium Enterprises

The energy policy can easily be integrated into the environmental policy in accordance with

ISO 14001. In order to meet the requirements o ISO 50001, the ollowing aspects should be tak-

en into consideration:

• Include an article in your energy policy that alludes to improved energy use, as well as im-

provement in energy efciency.

• Include a paragraph on ensuring the availability o inormation, as well as all the resources

that are necessary or attaining the objectives.

• Include a paragraph on regular reviews and updating o the EnMS.

• Add inormation in support o the procurement o energy-efcient products and services.

For ormulating an energy policy, EMAS-companies must add the term energy efciency

to their environmental policy and, where missing, include a paragraph on ensuring theavailability o inormation, as well as all resources that are necessary or achieving theobjectives.

* A ew more points can be added to this rough example o an energy policy.



1. Identify responsiiities and

form an energy-efcient team

When introducing an EnMS, all relevant areas o en-ergy consumption in your organisation should be re-viewed and illustrated in a specifc structure that was

defned by the organisation. From the clear and under-standable illustration o the consolidated data, the sav-

ings potential can be determined. This helps in defn-ing short- and medium-term objectives. Additionally,the inormation gathered can be used or certifcation

o the EnMS, as well as in communicating results insideand outside the company.

Energy consumption – Energy conversion

In a physical sense, energy cannot be consumed; despite this, the ollowing colloquial term o energy consumption is used instead o energy use or energy conversion.

The ollowing steps should be ollowed during the planning stages:

1. Identiying responsibilities

2. Including legal obligations

3. Reviewing the consumption, costs and production fgures o energy

4. Processing and documenting the collected data

5. Defning energy objectives and targets

6. Formulating an energy management programme and an action plan

The Energy Manager

As a frst step in the planning process, a managementrepresentative (Energy Manager) is appointed by the top management in your company or the imple-mentation o the EnMS. He/she is the key person and

responsible (i not solely) or compliance with the re-quirements o ISO 50001. His/her tasks and authority should be documented and communicated to the oth-er employees. To be able to carry out his/her tasks, he/she needs sufcient skills, motivation, the necessary competence and the ull support o the top manage-ment. The Energy Manager is inter alia responsible ordefning criteria and methods to ensure that the EnMSand monitoring thereo unction eectively.

The energy efciency team

The frst task o the Energy Manager is to put togetheran energy efciency team and coordinate it. As energy efciency aects almost all areas o your company, itis important that the Energy Manager works together

with the ofcers in-charge o all relevant departments.During selection procedures, technical knowledgeand motivation play a decisive role. For success, moti-vation is more important than technical knowledge assuch knowledge, i required, can always be obtainedby an external adviser.

A PlA



R ExAMPlE O A IERAl jOb DESCRIPIO OR A EERGY MAAGER

ass Quaities

• Setting up and leading the energy team in the company

• Planning and implementing the projects

(according to budget, time and quality)

• Acquisition, processing and communication

of energy-related information

• Delegating tasks and setting time limits

• Supporting the involvement and recognition of the

top management

• Attaining staff support beyond individual areas

and functions

• Regularly reporting to the top management on energy

performance and the performance of the EnMS

• Good knowledge of the operating procedures

• Excellent capabilities in project management,

in organisation and communication

• Sound knowledge of ISO 50001

• Basic technical understanding

• Trust and respect of co-workers

• Involvement and enthusiasm for the subject of

energy management

• Ability to listen to others who, in some cases,

have a different opinion and other ideas

Most medium and large companies have a “quality and environment” department (that usually is respon-sible or implementing ISO 9001 und ISO 14001). This

department should be integrated into the process asit is already working with the existing managementsystems in the company.Furthermore, the employees that have an indirect,yet important, inuence on the energy consumption(e. g. developers, trainers) are an asset or the energy efciency team.

In large enterprises, it makes particular sense to ur-ther train a ew members or this role. This holds trueparticularly or departments whose personnel are nottrained technically but make an important contribu-

tion towards energy consumption.

Another eective option is to consult external advisorsat the time o introducing the EnMS. Due to their expe-rience and an independent point o view on the proce-

dures o the company, these experts are in a positionto support and motivate the team in various areas. Ex-ternal unding can be requested under certain circum-stances or the employment o external advisors.



The Energy Manager shares responsibilities and taskswith the members o the team. Regular meetingsshould take place or coordination. The requency othe meeting is based on demand; it must, however,take place once every quarter. The top managementshould be included at least once a year.

The task o an energy efciency team lies

essentially in implementing and maintaining the

EnMS. This includes:

• Developing an eective organisational structure tointegrate the EnMS into the operational organisa-tion

• Establishing and maintaining an energy inorma-tion system or internal communication

• Developing an energy management programme us-ing a comprehensive data assessment and evalua-tion, as well as the development and implementa-tion o measures to increase energy efciency

• Purchase and selling o energy

• Consultation at the time o purchasing energy-relat-ed products, equipment and services

• Contact point or employees and the public or en-quiries relating to energy

R ExAMPlE O A ORGAISAIOAl CHAR OR A EERGY EICIECY EAM

Development Purchase PersonnelProduction

Other Positions Other Positions Other PositionsOther Positions

Person-in-charge Person-in-charge Person-in-chargePerson-in-charge

Management

Energy Manager Other activity elds



It is recommended that the scope o application and the position o each person involved is recorded in hard copy.

R ExAMPlARY POSIIOS AD RESPOSIbIlIIES

Position Person-in-Charge inc. phone, e-mai Description of tass and authoring

Energy Manager Uta Schmitz Coordinating the energy efciency team and ofcers in-charge

of the EnMS, external contact person, training

Contact person from

company management

Hans Kloß Facilitator between management interests and those interested

in the implementation of EnMS

In-charge for the

departments

Development – Annemarie Hausmeier

Production – Dr. Ulf Haueisen

…

Supporting and communicating tasks between the team

and the departments, contact person for the employees

Assigning tasks like measuring or documenting

In-charge within

the departments

Production – Klaus Bender;

Ella von Berghausen

…

Responsible for data collection and documentation for

electrical energy

Responsible for data collection and documentation for heating

and cooling

External Advisors Engineering company Wagenpfahl Supporting introduction and implementation of the EnMS, training

In order or the energy efciency team to be able toimplement measures, it will need its own budget andshould be able to utilize a fxed part o the savings orurther activities.

Select employees with energy competence rom theindividual operation areas or the energy efciency team. The individual employee can carry out his /her role in the energy efciency team in addition tohis / her normal duties. However, do remember thatduring the introductory phase o an EnMS signifcantly more time is required or the initial data collection.

Tip

Ater the initial euphoria, it can happen that your employees fnd it difcult tocontinuously prioritise the EnMS. It is thereore important that the subject o EnMSis continuously emphasised by the Energy Manager and top management over thelong term.



2. Incude ega oigations

11 Compare,BestAvailableTechniques(BAT)athttp://www.bvt.umweltbundesamt.de/sevilla/kurzue.htm

12 Compare,e.g.www.gesetze-im-internet.deorwww.umwelt-online.de,aswellas(especiallyorEMAS)“EMASinRechts-undVerwaltungsvorschriten

(asat:August2011)”romtheofceotheGermanEMASAdvisoryBoard.

While implementing ISO 50001, all currently applica-ble and relevant laws, regulations and ordinancesshould be adhered to. This applies in particular to laws

relating to energy consumption, energy use and en-ergy efciency. Particularly the ollowing:

• Energy Saving Regulation (EnEV)

• Renewable Energy Sources Act (EEG)

• Act on Energy Services and Energy Efciency Measures(EDL-G)

• Energy Saving Act (EnEG)

• Federal Immission Control Act (BimSchV)

• Energy-using Products Act (EuPA)

• Best Available Techniques (BAT) – Energy Efciency Inormation Leaet 11

Also to be taken into account are other environmentallaws, as well as the Operational Saety and ProtectiveLabour Legislation.12

Make sure to also take into account other require-ments to which your company has committed itselwith regards to energy use, consumption and efcien-

cy.

Companies maintain a register o legal obligationsso that specifc provisions are not orgotten. Thiscontains all relevant laws and regulations which arenecessary or operations. For smaller businesses a sum-mary table is oten sufcient, while a database is rec-ommended or larger businesses. The individual legalprovisions within this register are updated, as are themeasures which must be undertaken or their compli-ance. A documentation o the process or identiyingand implementing legal provisions in the company is

important or the fnal certifcation.

The German Federal government clearly ormulatedits policy objectives with regard to a signifcant in-crease in energy efciency in the Act on Energy Ser-vices and Energy Efciency Measures (EDL-G) and thenational Energy Efciency Action Plan (EEAP). In orderto achieve these goals, the government is also oeringnumerous unding programmes or medium-sized en-terprises.

R SUPPOR PROGRAMMES – ExAMPlES

• Energy efciency advice or SMEs (KW Bank Group)

• Various support programmes o the Jülich research centre

• Supporting emission-ree heavy-duty commercial vehicles (KW Bank Group)

• KW Bank Group – environment programme

• Supporting measures or commercial rerigerating plants (BAFA)



With an existing ISO 14001, ensure that you are complying with all relevant laws andlegal obligations or the introduction o ISO 50001. Review once again i you are actu-ally in compliance with all the energy-related laws and other commitments made by your organisation.

As an EMAS company, you are on the sae side here. You not only comply with all therelevant laws and legal obligations but have proven that already. Nonetheless, reviewonce again i you have actually integrated all the energy-relevant laws in your EMASand whether you are in compliance with all other requirements to which your compa-ny has committed itsel with regards to energy use, consumption and efciency.

Tip

Funding programmes are presented by the EnergyAgency.NRW at:http://www.energieagentur.nrw.de/oerderung/page.asp?RubrikID=2533

A brie overview is also provided by the German Energy Agency (dena):http://www.thema-energie.de/energie-im-ueberblick/oerderung-fnanzierung/

oerderprogramme.html

KW provides inormation or medium-sized companies at:http://www.kw.de/kw/de/Inlandsoerderung/Foerderberater/Unternehmen_erweit-ern_und_estigen/Qualifzierte_Beratung/Energieefzienzberatung/index.jsp

3. Reiew consumption, costs and production of energy

You can’t manage what you don’t measure!

A systematic review and analysis o energy consumption orms the basis or an increase in energy efciency.The higher the consumption the more detailed themeasurement should be and, consequently, the easierit is to ascertain the savings potential.

These measurements are restricted by measurementcosts, which should naturally not exceed the benefts.I you have localised big consumers, you can tightenthe system boundaries o the analysis in order to ob-tain detailed inormation.

In addition to consumption data, there are otherrelevant actors which should be included in orderor a comprehensive assessment o data to be possible.In order to maintain clarity, it makes sense to take intoaccount the entire company, as well as individual areas

(or example equipment, sites, acilities), systems andprocesses. However, system boundaries and operationalconditions should always be determined. In addition,

the sta members with a signifcant inuence on theenergy use o the organisation should also be known.

These can be, or example:

• Measurement interval (time, duration) and

measurement accuracy

• Production stages, type o product, locations or even

areas o building equipment and appliances (lighting,

ventilation et cetera)

You should be able to explain irregularities. It isthereore recommended that you record data orproduction fgures, turnover and breakdowns along-side energy consumption and use. During the review,age and visible deects o equipment and resourcesshould also be identifed.

In order to determine the savings potential and toidentiy changes, the complete energy fow o the

company should be recorded and documented.



R EERGY lOW WIHI HE COMPAY

· Production sites

· halls· machines

· heating/ventilation

· ofces

· lighting

· process heat / process cooling

· controls

· transportation

· …

· Electricity

· gas· heat

· own sources

· …

· Feed-in EEG

· sale of district heat· sale of other energy carriers

· production gures

· turnover

· …

Documentation should be easy to maintain and ollow.Thereore, it is recommended that duration and areaso assessment, as well as type o data sources, are

recorded. Error estimation and system boundaries alsoplay a part here.

R IPUS

Measurement duration Area Energy

source

Quan-

tity

Consump-

tion

Costs Data sources Measu-

rement

errors

from to MWh Euro

01.01.2012 31.12.2012 Hall 2 Electricity Invoice 15.02.12

Meter reading 05.01.12

01.01.2012 31.12.2012 Hall 2 Gas Invoice 15.02.12

To be able to achieve this, you require at least the ollowing fgures:

• Type, quantity and costs o energy sources



R COSUMPIO

Measurement duration Area Energy

source

Quan-

tity

Consump-

tion

Costs Data sources Measu-

rement

errors

from to MWh Euro

01.10.2012 01.11.2012 Drainage

area

Electricity Electricity meter

01.10.2012 01.11.2012 Oil Estimation on

tank lling level

20 %

03.01.2012 31.06.2012 Ofce building Electricity Electricity meter

01.07.2012 23.12.2012 Ofce building Electricity Electricity meter

• Share o energy and cost o individual consumers in total consumption, the energy sources or the costs(areas, machines, production areas, departments, storeys, …)

• Possible time dierentiation (production step-, level-, daily-, weekly and yearly load profles)

• Data on production (quantity, turnover …)

R PRODUCIO IGURES

Measurement duration Area Product Quantity urnoer Data source

from to Unit Euro



13 CombinedHeatandPower(CHP)reerstogeneratingpowerandheat romoneuelsourceduringasingleprocess.

• Apart rom that, inormation on waste heat temperature levels, charges on district heating, supply o electricity rom Combined Heat and Power (CHP) 13 or regenerative sources et cetera.

R OUPUS

Measurement duration Area Energy source Quantity Consumption Reenue Data Sources Measu-

rement

errors

from to Euro

Produc-

tion

Waste heat 120 °C Not

known

None None In-charge Area

Manager

01.01.2012 31.12.2012 Produc-

tion

Waste wood for

producing pellets

or wood briquette

200 t,

0,8 MWh

Sales 20.000 Administration

01.01.2012 31.12.2012 Ofce

building

Electricity from

photovoltaic

13,2 MWh Supply acc. to

the Renewable

Energies Act

6.336 Administration

You can use various sources or recording, such asenergy bills, meter readings, energy reports rombuilding management or inormation rom adminis-tration.

I you have little or no data or a separate illustration,you can make assumptions with the help o type /name tags, measuring devices, through operationalhours, tank level, et cetera. However, extreme cautionshould be exercised here as error estimation mustbe traceable.

The electricity supplier can normally provide a15-minute load profle on demand. This can helpyou maintain the time series.

Above all, or big consumers you should considerinstalling more measurement devices.

I there are no, or only a small number o specialists inyour company who can take on these tasks, consultexternal consultants or provide your personnel withadvanced training.



An overview o energy management sotware available on the market

can be ound at:

http://www.energieagentur.nrw.de/tools/emsmarktspiegel/deault.asp?site=ea&id=40082

3124042012http://www.perpendo.de/fles/tga-1-2005.pd

A sotware solution unded by the German Federal Ministry o Environment or

implementing ISO 50001 can be ound at:

www.modeem.de

The illustration depicted below is only a representativestructure or recording data with the help o sotware.I you already have a computerised inrastructure or

regulating and monitoring the plant technology, thenit is worthwhile searching or relevant IT-supportedsolutions.

R DAA ACQUISIIO WIH HElP O SOWARE

Own illustration based on http://www.perpendo.de/les/tga-1-2005.pdf

Intranet

BusBus

Manual Data Collection Automatic Messages

MeterArea Equipments / Data Logger

Management / Strategic Planning Energy Management Techn. Planning / Maintenance Accountancy / Administration

BenchmarkingCentral

DatabaseCentral

Control CentreProduction

Control



4. Process and eauate a data

14 Energyperormanceindicators(EnPI)arequantitative,i.e.measurablevaluesoenergyperormance,whichwerepreviouslydefnedby theorganisa-

tion.

15 AppendixIVtoEMASIIIalsocontainsstatementsonkeyfguresocompanies(includingenergyefciency).

Documentation plays a central role in an EnMS. There-ore, during the introduction o documentation it isvery important that a clear and traceable structure is

developed rom the beginning on. The objective o thisstep is the clear depiction o the energy ow and itsdocumentation over a long period o time. The pre-pared data orm the basis or the action plans and en-ergy targets.

Thereore, attention should be paid to recording alldata as described above (system boundaries) and thatthey are up to date, complete, easy to maintain, as wellas accessible to those responsible.

Review o the data through illustration and

generation o comparative key indicators hasbeen proven o value.

When introducing an EnMS into your company, vari-ous key indicators (energy perormance indicators -EnPI)14 must be generated which are representative o

what you hope to achieve with your energy policy.Examples can be ound in the table given overlea.While determining these values, it is important to al-ways establish system boundaries and operationalconditions in order to avoid misrepresentation. Es-tablish a reerence period (energy baseline) in orderto assess uture changes with regard to energy con-sumption and use. This is a prominent requirementin the ISO 50001 standard. Use the results o yourcompany’s initial energy assessment when defningthe reerence period, and make sure to choose a rea-sonable period o time.

Industry Company Energy Performance / Consumption Inde

Transport industry Flughafen Friedrichshafen GmbH (2010) 5,4 kWh electricity/passenger

Mining industry CEMEX GmbH Betriebsgemeinschaft Ost

und West Zemen (2011)

3555 kJ heat/t clinker

Health sector LVR-Klinikum Düsseldorf - Kliniken der

Heinrich-Heine-Universität Düsseldorf

(2011)

6,86 kWh electricity/day of care

Tip

In the EMAS internet portal (ww w.emas.de) under the heading Participation / Environ-mental Statement, you will fnd numerous examples o energy perormance indicatorindexes rom the dierent branches as a frst benchmark.15 A ew examples rom thisare depicted in the ollowing table.

However, it is important that each company determines its own individual targets andmeasures its own progress.

Key data indicators or industry-specifc unions and syndicates, which provide theindividual branches with customised material, can serve as comparative values.



R EERGY COvERSIO ACORS

Author’s own compilation

R OPERAIOAl EvIROME PERORMACE IDICAORS

Own illustration based on: BMU / UBA (1997)

* (Mandatory) EMAS core indicators

key Data Description Unit

Total energy consumption Absolute kWh, MWh, Euro

Specic energy consumption* Total energy consumption [kWh]

Production quantity / Units

kWh / PQ,

kWh / PU

Percentage of energy source Consumption per energy source [kWh]

Total energy consumption [kWh]

%

Energy intensity Energy of a process (eld) [kWh]


%

Percentage of energy from internal circuit Energy from internal heat recovery [kWh]


%

Percentage of renewable energy sources* Use of renewable energy [kWh]Total energy consumption [kWh]

%

Total energy costs Absolute Euro

Specic energy costs Energy costs [kWh] ]

Production costs [Euro]

%

Industry-specic energy performance indicator Total energy consumption [kWh]

Turnover [kEuro]

kWh / kEuro

Specic costs per energy source Costs per energy source [Euro] ]

Consumption per energy source [kWh]

Euro / kWh

Cost savings Absolute Euro

et Caoric vaue Gross Caoric vaue

Natural gas 10 kWh / m2 12,66 kWh / kg

Fuel oil light 9,93 kWh / l 11,68 kWh / kg

Fuel oil heavy 10,27 kWh / l 11,17 kWh / kg

Hard coal approx. 8,14 kWh / kg

Brown coal approx. 5,35 kWh / kg



Using the spreadsheet calculation programmesavailable on the market, the data can be illustratedclearly in diagrams.

One way o illustrating volume ows is to use a Sankey diagram. In this diagram, energy ows are illustrated

in proportion to quantity using dierent widths andthe direction o arrows making it easier to detect lossesand “hidden” consumers.

Other illustrations include, or example, cost / energy consumption distribution, time series, load profles,energy ow diagrams, asset analysis, process analysis,long-term developments or tables.

Tip

Regularly announce energy consumption index developments and consumptionvalues to the individual departments to motivate your employees. Celebrate successtogether!

Examples o sotware or creating Sankey diagrams:

http://iwr.tuwien.ac.at/ressourcen/downloads/stan.html

http://www.doka.ch/sankey.htm

http://www.stenum.at/en/?id=sotware/sankey/sankey-intro

R ExAMPlE IllUSRAIG DEvElOPME I HEA AD POWER COSUMPIO

Annual consumption (MWh/a)

1997 1998 1999 200820072006200520042003200220012000

3000

2500

2000

1500

1000

500

0

Heat Electricity



An important objective o your EnMS is to save costs.This requires interace management: Outdated distri-bution ormulae or energy costs oten exist in thecontrolling o companies, something which should beregularly updated. Thereore, the Controller and the

Energy Manager should schedule regular meetingsover a fxed time-period. In the long run, an updateddistribution ormula provides better incentives orthose people in charge o the cost centres.

Tip

Overall, it is important that the current fgures (consumption, costs) are stored in theERP (Enterprise Resource Planning) system (or example SAP) o your company. This datashould be retrievable rom Controlling & Accounting, as well as the technical departments.

Given an existing ISO 14001, the ollowing points should be considered when conduct-ing the energy review:

• Determine the current energy sources and evaluate the past and current energy con-

sumption.• Determine the important equipment, processes and persons with regard to energy

use and consumption.

• Determine the relevant actors inuencing energy use.

• Determine the current energy consumption and use or the areas o signifcant en-ergy use.

• Estimate the uture energy use and consumption.

• Identiy and prioritise opportunities to improve energy perormance.

Also ensure the determination o an appropriate reerence period (“energy baseline”).

With the current EMAS III, the review o past and present energy consumption hasgenerally already been realised when taking into consideration the data rom theenvironmental audit. I required, you must add the important actors inuencing en-ergy consumption.

Even the identifcation o areas with increased energy consumption has already beencompleted. I required, add an estimate o uture consumption, a detailed representa-tion and a acility-based assessment.

Additionally, you should make sure to prioritise opportunities to improve energy useand consumption, and determine an “energy baseline”.

Ater stocktaking, you can develop global, long-termobjectives consistent with your energy policy, which can then be achieved with short-term targets according tothe PDCA principle.

The targets should be based on all inuencing param-eters that decisively impact the energy consumption.During their selection, ensure that the respective pa-

rameters are measurable. On the one hand, the targetsshould be ambitious, while on the other hand, they should be realistic enough to be achievable in theplanned time period.

In the introduction and regular review o strategic andoperational objectives, legal and other requirementsmust be taken into account, as well as opportunities toimprove energy efciency and consumption.

Here are a ew starting points:

• Production processes (or example efcient use o

compressed air, condensate, as well as switches andvalves, use o automatic integrated systems,economic mode);

5. Energy oecties and targets



16 CO 2eqmeans“CO

2equivalent”andstandsortheclimateimpactoallthegreenhousegasescombined,wherebycarbondioxideservesasa

benchmark;theothergreenhousegasesarecorrespondinglycalculatedperspecifcimpactinppmCO 2.

The energy targets should generally be ormulated as“S.M.A.R.T.”, or example:

S - specifc

M - measurable

A - appropriate

R- realistic

- time-bound

Also, include the ollowing while ormulating yourenergy targets:

• The area o consumption to which the targets corre-spond (or example pumps, lighting,…).

• The quantitative reduction target. Use the ratio here(kWh/PU, kWh/k€,…) as the review is independent oproduction activity and other interering actors.

• The time period by when the target should beachieved.

• The fnancial and ecological value (pay-back time,CO

2eq 16, …).

• The measures and persons-in-charge necessary orimplementation.

• Estimated expenditure and costs (investment costs,production accidents, personnel costs, …).

R ORMUlAIG EERGY ObjECIvES

Evaluated dataLegal and other

framework conditionsEnergy objectives

• Motors and engines (or example increased usage oelectronic controls, variable speed drive, integratedapplication programme, requency converter,highly-efcient electric motors);

• Ventilator, variable speed drive and ventilation

(e. g. new devices / systems, using natural ventilation);

• Demand management (or example load manage-ment, servo-mechanism or peak load dismounting);

• Highly efcient Combined Heat and Power(e. g. CHP plants)

In the identifcation and selection o operational ob-jectives, rough cost-beneft estimates may be helpul.The selection can made using a weighted scoring sys-

tem, whereby the ollowing aspects should be consid-ered: legal provisions, industry standards, cost o im-plementation, investment costs, pay-back time andenvironmental benefts.



Publications on energy efciency in industry are available at:

• “Rationelle Energienutzung” (English “Rational Energy Use”) series by ViewegPublishers (Vieweg Verlag)

• http://www.industrie-energieefzienz.de

For proposals on technical measures, you can reer to, or example, your stateEnergy Agency, 3,000 newly appointed energy coaches rom the Chamber o Industry and Commerce (IHK), as well as the NRW (North Rhine-Westphalia) energy project:

• An overview o the local energy agencies is provided by:www.energieagenturen.de

• For energy coaches, you can contact the project ofce o the German Chamber oIndustry and Commerce (DIHK) at http://www.dihk.de/klimaefzient/or your local Chamber o Industry and Commerce (IHK) respectively

• The company pages o the Energy Agency NRW (North Rhine-Westphalia)http://www.energieagentur.nrw.de/unternehmen

The “Modular Energy Efciency Model“ (Mod.EEM) pilot project with around

100 companies or introducing EnMS in NRW provides urther ideas.

R ExAMPlE OR A EERGY ObjECIvE AkE ROM A EMAS EvIROMEAl DEClARAIO

www.emas.de/teilnahme/umwelterklaerungen/sammlung

Oecties, Indiidua Oectie Impementation Status of Specied Measures

Considerate Use of Resources

Reduction of energy consumption in administration until

31.12.2010 by 5 per cent in comparison to the previous year.

Replacing conventional lamps by energy saving lamps is

continuously pursued.

The energy balance for the transparent building of the main

administration was compiled. Measures were undertaken to

reduce the energy consumption.

With an existing EMAS, some o these requirements have already been covered by you

with the environmental statement. I required, you can extend these in order to ensurethat the targets are measurable, documented and have a time rame.

While ormulating strategic and operational energy objectives, you can turn to

the environmental objectives o ISO 14001. In order to meet the requirements o

ISO 50001, the ollowing aspects should also be considered:

• Ensure that your objectives are also based on the improvement o energy efciency and energy perormance.

• Regularly document and update your energy objectives, targets and programmes.



All the steps described so ar should be consolidatedand regularly updated in the action plans so that im-plementation is guaranteed and the internal and ex-ternal control o EnMS is possible.

Establish action plans

Ater you have established the operational objectives,action plans can be prepared which include concretemeasures on how the objectives are to be achieved. Foreach objective and the relating work packages, re-sponsibilities must be defned, a deadline establishedand resources or implementation provided. In addi-tion, you must designate the manner by which youwill later review whether the set objectives and corre-sponding improvements in energy use and consump-tion have been achieved, as well are what methods

were used.

The individual measures should be developed parallelto energy objectives with the help o various actorssuch as the expenditure or implementation, invest-ment costs and pay-back time. Develop measuresjointly with your energy-efciency team, as well as

with the employees responsible, in order to get an over-view o the easibility o the various measures in yourcompany (see “5. Document and monitor your EnMS”).

Documentation o the action plans

The action plans should be documented in order to sim-pliy the implementation and to monitor eectiveness.A synopsis o the action plans should also be part othe energy report.

6. Deeop action pans



17 BayrischeMotorenWerke(BMW)(ed.)(2008):SustainableValueReport2008.Munich.Availableat

http://www.upj.de/fleadmin/user_upload/MAIN-dateien/Aktuelles/Nachrichten/bmw_svr_2008.pd

R EW ObjECIvES I HE AREA O GROUP-WIDE EvIROMEAl PROECIO O bMW GROUP

Environmental programme from the Environmental Statement 2008 of the BMW Group 17

Strategic oecties Measures Deadine

Management of Resources and Enironmenta Protection

Breakthrough goal of a 30 per cent

reduction in energy consumption,VOC, water, process waste water

and solid waste per manufactured

vehicle between 2006 and 2012

(5 per cent per year)

– More measures to raise employer awareness of energy saving

potential– Integration of pilot project ndings on consumption structures and

energy ows in Munich in 2008 into all German locations

– Full implementation of “odour-free foundry” at the Landshut plant

by 2010 and the subsequent continued reduction of VOC-emissions.

– Decrease in drinking water consumption as a result of recycling

in production and the use of other water categories such as near-

surface ground water

2010

2009 / 2010

2010

Ongoing

Increased application of

renewable energies

Evaluate and promote the option of using wind and geothermal

energy at various locations

2010

Waste management Integrate the locations Goodwood and Rayong into the waste

information system of the BMW group

2011

Nature conservation and

biodiversity

Develop a biodiversity indicator for the entire network of the

BMW group

2011

Efcient transport ogistics

Increase percentage of low-

emission transport modes

Development of supply concepts from global procurement sources

to the BMW group’s production sites by taking into consideration

sustainable, environmentally friendly transport modes

2009

Optimisation of transport volumes Development of concepts on trafc reduction (load factor) and trafc

relocation to more environmentally friendly carriers.

2009

Tip

As examples, three environmental programmes rom the environmental statements odierent organisations are given below:



R ExCERP ROM HE EMAS EvIROMEAl SAEME 2008 O HE EDERAl EvIROME AGECY 18

Measures Outcome Compe-

ted on

loca-

tions

Respon-

sie

Detais on Competion Status

Establishing regular informationfor employees on environmental

performance of the locations

(including review) at regular

interval through an environ-

mental statement (March) and

report of EM (Sept.)

First-time publica-tion of environmen-

tal statement and

report

30.09.08 DE, BP,MF, MN,

CO, BE,

LA

EM / location-

EM

(Environmental Programme MF 1.1)According to the complied

environmental statement,

e-mail the employees on the

basis of location.

Formulating a motivational

leaet for workers with advices

concerning environmentally –

friendly behavior (switching-off

monitors, light, heat controls et

cetera)

Allocation 30.10.08 DE, BP,

MF, MN,

CO, BE,

LA

EM / Z5* Coordination is taking place between

technical responsible OEs. In order to

comply with the location speci-

cation, location versions should be

compiled. These are then distributed

via post to all the employees.

Clear and prompt demonstration

of appropriate energy perfor-

mance index in ofce buildings

through information board in

the entrance areas

Implementation

(according to

concept under

1.4.5)

01.09.08 DE, BP,

MF, MN,

CO, BE,

LA

Z5 There was an unsatisfactory attempt.

A technical-optical acceptable

solution is found, the transfer

of data is following.

Developing an action-based

measurement concept for

recording the consumption of

heat, electricity, cold and water

mediums

1.) Determining the

measuring points

2.) Implementation

1.)

20.06.08

2.)

13.12.08

MF Z5 (Environment programme MF 3.0.1)

1.) completed

2.) open

Decommissioning water heater

in the toil. of FLC

Implementing

Standard DG DE

04.09.08 DE Z5 / EM Measures were agreed upon between

Z5 and UB after an inspection (refer

to annotation UB).

Installation of a photovoltaic

plant on the roof of FSA-hall

Approval of resour-

ces from 120 million

programme of BR

30.09.08 MF Z5 (Environment programme MF 3.1.2);

measures requested within the

framework of 120-Mio-programme.

Assessing the improvement

possibilities of structural heat

insulation, particularly of the

windows

Decision on

concrete measures

30.09.08 BP, MF Z5 BP: Decision on measures will

be taken during the course of ES

construction. MF: IR-Thermograph

was conducted, small problems were

resolved by the manufacturer, more

thermograph planned for winter 08/09.

Assessing the improvement

possibilities in heat distribution

Decision on

concrete measures

30.09.08 BP Z5 Refer to 3.4.4 (Z5: new deadline at

the end of 3.Q.´08 realised due to

delay ES construction et cetera) A

complete renovation/reformation of

the heat distribution network.

Installation of a plant for waste

heat recovery from the discharged

air of RLT-plant in new buildings.

Energy saving 31.12.08 MF Z5 Z5: Implementation from 120 Mio.-

building refurbishment programme

18 FederalEnvironmentalAgency(UBA)(Ed.)(2008):EMAS-EnvironmentalStatementotheFederalEnvironmentalAgencyorthelocationsDessau-

Rosslau,Berlin-Bismarckplatz,Berlin-Marienelde,LangenandHouse23inBerlin-Dahlem.

Availableathttp://www.umweltdaten.de/publikationen/pd-l/3671.pd

* Division Z5: Administration



20 IFA-MaschinenbauGmbH/IFA-AntriebstechnikGmbH(Ed.)(2009):EnvironmentalStatement2009accordingtotheOrdinance(EC)No.:761(EMAS).

R EvIROMEAl SAEME 2009 O HE IA GROUP OR lOCAIOS HAlDESlEbE AD GARDElEGE 19

Enironmenta

Oecties

Enironmenta Programme 2006 to 2008 Responsiiities

Deadine

Status of

Competion as

at 31. 12. 08

Further development of

the EM-system for IFA-AT

and IFA-MB

Optimising recycling of old cars by including EMS in the

project planning for all new products and processes

Cooperation of the IFA group in the Saxony-Anhalt

environment alliance

EM-ofcer

F & E

ongoing

EM-ofcer

ongoing

Implemented

for 2007

Implemented

for 2007

Reduction of

atmospheric pollution

While purchasing new company vehicles, it should be taken

into consideration that they meet the requirements for

low-emission E4 and that diesel vehicles are tted with a

particulate lter.

In IFA-drive technology, the atmospheric pollution is

further reduced by natural gas combustion for heating

the ofce space using compressor heat.

EM / Procurement /

Commercial areas

12/2008

Plant management

IFA-AT 01/06

Implemented

for 2007

Implemented

Reduction of

oil consumption

In investment activities, (machines and equipment)

increased attention is paid to low oil consumption / dry

processing, if technically possible.

Engineering

01/01/06 to

31/12/08

Implemented

for 2008

Water conservation Reduction of water consumption in the entire plant as

compared to 2006 per production ton of turnover, for

e. g. by increasing the length of replacement cycles of the

washing machine in the wheel ange production

(based on turnover).

Engineering

and R&D

12/2008

Implemented

for 2008

Reduction ofpaper consumption

By introducing digital archiving, paper consumption shouldsignicantly reduce from an average 46,000 pages / month.

(MB and AT)

Departmentmanager

12/2008

Implementedfor 2008

Reduction of waste

accumulation / person

Reduction of household waste / residual waste by 10 per

cent in comparison to 2006 by training of the employees.

Department manager

Annual balance sheet

Not implemented

Reduction of emissions, in

particular the VOC (Volatile

Organic Compounds) emis-

sions, below the legally

stipulated limits (31 of

Federal Immision Control

Act - BImSchv)

Use of water soluble paints only

· Developing a concept

· Developing a technical solution

· Implementing the solution

Engineering

2004

2005

2006

Implemented

Implemented

Implemented

for 2008

Trainings Conducting continuous internal environment information

events for IFA-employees in group discussions and employ-

ment services

Department manager

Min. 1 x annually

Implemented

for 2006

Preventing soil pollution At IFA-Maschinenbau GmbH, the interim storage of emulsion-

aficted processed shavings should be improved (model

comparison)

Management

Waste Management

Ofcer

Ltr. production 2008

Implemented

for 2008



R PRACICAl ExAMPlE OR DEvElOPIG A ACIO PlA

Concerns / Suect lighting in ofce uiding

Target To reduce the energy consumption for lighting by 10 per cent next year

Parameters Energy consumption for lighting per employee in [kWh / employee]

Reference parameter Yearly consumption

Required investment 500 Euro

Value of savings Approx. 300 Euro / Year

Pay-back time Approx. 1,5 years

Avoided CO2-emission 3.243 kg / year

Measures 1. Building awareness of the user

2. Stocktaking – review of lighting power at work places

3. Using energy saving lamps and / or ballasts

4. Optimised positioning of lamps

Time frame 1. Until October 2012

2. Until October 2012

3. Until November 2012

4. Until November 2012

Person responsible, amount of work 1. Energy Manager – 0.5 day

2. Company Technician – 1.5 days

3. Company Technician – 1 day

4. Energy Manager – 0.5 days

Provision of expenditures By energy efciency team budget

Loss of work / production None

Others Reworking the lighting affects the working atmosphere positively

The durability of energy lamps is higher than the traditional lighting devices



In order to achieve the maximum possible savingspotential, the measures determined in the actionplans should be prioritised and translated into a de-

tailed work plan.

As well as including the responsibilities and time-rame or various activities, the work plan shouldalways take into account the necessary resources.The stipulated energy objectives and targets can thusonly be achieved i sufcient fnancial and technicalresources are available. Furthermore, the Energy Manager should systematically record the success o

measures and activities in order to make it easier orenergy objectives and targets to be realised and a cost-beneft analysis o the implemented measures to be

conducted. Success indicators are cost savings and areduction in environmental pollution, as well as apositive review by the press or positive eedback romthe employees.

Maintain an energy savings register that recordsall the implemented measures with their savingspotential.

Ater you have successully planned your EnMS in Chapter 5A, it is now time or theactual implementation. During the implementation phase, the activities which weredetermined in the action plans are implemented.

The ollowing steps must be considered to ensure an eective implementation

o the EnMS:

1. Securing the necessary resources or implementing the EnMS and establishing theaction plans

2. Raising and building awareness

3. Training the employees

4. Communication o the EnMS

5. Documentation o the EnMS and monitoring the documentation

6. Operational control o all the relevant processes, including acquisition,purchase and maintenance

b DO

Tip

Begin with the implementation o those measures that guarantee quick successand require very little or no investment. This leads to a distinct sense o achievement

which makes it easy to communicate the advantages o energy management and tosystematically tie the EnMS to the organisation.

Formulate the implementation o individual measures like a project in your company.This will simpliy the implementation procedure or your employees.



20 AccordingtoAustrianEnergyAgency(2007).

R ExAMPlE O A EERGY-SAvIG REGISER 20

Electricity consumption in the reference year (kWh)

Gas consumption in the reference year (m3

)Primary sources of energy in the reference year (GJ)

Energy-Saing Measures

(umer and

Description)

I m p l e m e n t a t i o n y e a r

o f t h e m e a s u r e

A c t u a l s a v i n g s

i n t h e 1 s t y e a r


i n t h e 2 n d y

e a r


i n t h e 3 r d y

e a r


i n t h e 4 t h y

e a r


i n t h e 5 t h y

e a r

I n v e s

t m e n t c o s t s /

e m p l o y e e s / m a t e r i a l

P a y - o f f t i m e p e r i o d

i n y e

a r s

S a v i n

g s i n k w h

p e r y

e a r

S a v i n

g s i n m 3

n a t u r a l g a s p e r y e a r

E n e r g y - s a v i n g

( G J /

Y e a r )

I m p r o v e m e n t i n

e n e r g y e f c i e n c y i n %

E l i m i n a t e d C O

2 e m i s s i o n s

p e r y

e a r

Energy management

and good business

management

1) …

2) …

…

Energy-saving projects

in processes

1) …

2) …

…

Energy-saving projects

in plants and buildings

1) …

2) …

…

Strategic projects

1) …

2) …

…

ota

energy efciency



Measures without investment mostly reer to organisa-tional changes, or example, establishing responsibili-ties, a systematic data acquisition, the switching-o omachines and devices when they are not being used,et cetera. Even adjusting energy supply contracts allsunder this category.

Oten, simple changes in the behaviour o the employees towards energy can lead to energy and cost savings

o up to 50 per cent.21 However, the problems duringthe implementation process should not be under-estimated and well-defned responsibilities shouldbe determined.

When undertaking measures that require investment,

it is important to include suppliers and sub-contrac-tors in order to realise the greatest possible savingspotential.

R SUCCESS CA bE ACHIEvED DURIG HE IMPlEMEAIO PHASE AS OllOWS

• Build on what you have while simultaneously encouraging creative thought and new approaches.

• Develop appropriate measures to be able to review and communicate progress.• Communicate what you do, what you need, and what the outcome is.

• Use an improvement in your energy situation to motivate and encourage participation

21 CompareSenterNovem(2004).



As already shown in Chapter 5A, it is necessary to orman energy efciency team that is responsible or intro-

ducing, maintaining and improving the EnMS. Here,it is not sufcient to just appoint an Energy Managerand other personnel who are part o the energy team.

Top management must guarantee the availabilit y orequired technical and fnancial resources which will

ensure a smooth implementation o measures romthe action plan. Additional human resources are oparticular importance during the introduction phaseo your EnMS.


The resources required or the implementation o ISO 50001 are also requiredor ISO 14001. Depending on the size o the company and sector, the Environmentand Energy Manager can be the same person or be in the same team.

For more tips on orming an energy efciency team, reer also to Chapter 5A.Identiy the responsibilities and orm an energy efciency team.

1. Ensure the aaiaiity of required resources

for the impementation of the EnMS



Ater you have decided who will make each statement,it is necessary to determine whether all aected em-

ployees possess the necessary knowledge and exper-tise in order to carry out their tasks in the area o en-ergy management. This applies to the energy management team as well as all other relevant per-sons.

Raising and building awareness are important pre-requisites or the success o the EnMS in your company.

Raising awareness can take place through a variety odierent channels. Appropriate channels include, orexample, inormation campaigns, yers, ino screen,

articles in employee newsletters or the Intranet.

In any case, it is important to motivate the employeesto participate. Provide tips on how one can easily and

simply save energy, and communicate achievementswhich include environmental and the fnancialaspects.

Furthermore, it is important that top managementsets a good example. Simple changes in attitude canbe adopted much more easily i top management iscommitted and communicates this emphatically.

R EMPlOYEES SHOUlD bE AWARE O:

• The advantages o energy efciency or the environment and or the company

• The importance o compliance with the energy policy

• The requirements o the EnMS

• The consequences o noncompliance with the specifcations o the EnMS• The potential impact o their own individual activities on energy consumption and achieving the energy

objectives and targets

• Their tasks, responsibilities and competencies in implementing the energy management accordingto ISO 150001

2. or a successfu EnMS, focus on raising

and uiding awareness

Tip

Involve the intermediary management in identiying all the employees who youregard as important.

Simple steps or reducing energy consumption are a good initial approach to motivat-ing the employees to save energy. This includes, or example switching-o lights andall electrical devices as soon as they are not being used, regulating air conditioners, etcetera. Here, the management has the unction o a role model!



Ater having defned responsibilities, it is necessary tofnd out whether all aected employees have the skillsand competence required to conduct their tasks in the

feld o energy management.

Appropriate training leads to the establishment o therelevant and necessary competence in the company,as well as to creating awareness o the importance oenergy management among individual employees.

Training eatures direct technical aspects, like intro-ductory training or using a new technology. At thesame time, it can also include training measures whichare indirectly related to energy, or example proes-sional development or the Energy Manager in the

feld o communication or project management.

Apart rom concrete proessional training measuresor individual employees, you should prepare trainingprogrammes or the conscious use o energy in your

company. The training material should thus be main-tained on a regular basis.

Training and creating awareness o the topic o energy management should not only be limited to your owncompany but should also include suppliers / contrac-tors. You can expect that all persons working on behalo the company are well-inormed regarding the im-plementation o a successul energy management.

Tip

Include your company’s personnel development department so that energy manage-ment training becomes part o the development plan or the respective employees.

Training service portals can be ound at:www.sophia24.comhttp://whoiswho.wissensportal-energie.de/

Even the local Chamber o Trade and Commerce oers certifcation courses oroperational energy experts.

Furthermore, various certifers and EMAS-environmental consultants conduct work-shops and seminars on energy management in accordance with ISO 50001, as well asor operational energy experts.

3. aciitate empoyee trainings and professiona deeopment

Practical example

The Volkswagen Group conducts a training programme or energy representatives invarious departments. This training includes providing inormation on the most conven-

tional energy sources to demonstrate energy saving potential in various areas. Thetraining provides basic knowledge on the specifc energy-saving options in the feld oelectricity (lighting and electrical machines), compressed air (6 bar and 12 bar), spaceheating / technical heating, water, incoming air/exhaust air, ofce, building envelopeand organisation.



ISO 14001 does not make a statement on the qualifcation o the energy managementrepresentative. Ensure that your energy management representative possesses thenecessary expertise and skills.

Expand your spectrum o training measures with energy-relevant training:

All employees should be inormed about the advantages o energy efciency andenergy management.

By involving all employees, EMAS-companies ensure that the employees are well-inormed when it comes to the various aspects o energy management.

In EMAS, no statements are made regarding the qualifcations o the energy management representative. Review i he / she possesses the required expertise andqualifcations. Expand your spectrum o training measures with energy-relevant training.



While communicating your EnMS, you should dier-entiate between internal and external communication.According to ISO 50001, internal communication is ob-

ligatory and is closely related to raising the awarenesso employees when it comes to implementing theEnMS. The external communication o your EnMS re-sults is not mandatory; however, it helps to portray apositive profle o your company and positively aectsyour corporate image.

Eective internal communication is an importantprerequisite or the successul implementation o yourEnMS. Inorming your employees about the EnMS ona regular basis increases their motivation to actively participate.

In order to continuously improve the EnMS, it is notonly important to raise awareness among employeesabout the importance o energy management but also

a company culture needs to be established, one thatenables your colleagues to actively put orward sug-gestions or improvement and which motivates themon all levels. A separate process should be introducedand implemented or this purpose.

All comments collected and suggestions or improve-ment should be reviewed and answered. Appoint aperson-in-charge and drat a plan or internal commu-nication within the ramework o energy management– this simplifes the inormation ow.

Tip

Build on established communication channels while preparing your communicationsplan. Develop the communications plan together with the department or internalcommunications and gain rom their experience.

R HE OllOWIG ASPECS O HE EMS SHOUlD bE COMMUICAED

• The energy policy and the energy objectives and targets

• The possibility o each individual to contribute towards energy management

• Inormation on energy consumption and trends within the company

• The conormance to legal and other requirements

• Room or improvement

• Financial and environmental advantages o energy management

• Contact person or urther details

4. Communicate your EnMS in the company



Apart rom communicating to raise the generalawareness o your employees, it is important toregularly communicate the most important aspectso the EnMS. Integrate the results o measurementsand the energy indicators and aspects collected orthe energy management into your internal control-

ling. This ensures regular internal communicationo the EnMS results up to the top management.

Even i it is not compulsory communicate your acti-vities externally, it remains important. I you decidein avour o external communication, then you mustdetermine who will be responsible or it, what kind oinormation will be communicated and in which man-ner. You should be able to communicate distinctly and

clearly to the public all possible measures and eventhe continuous improvement thereo according to thephilosophy o ISO 50001.

Tip

Internal communication o your EnMS, its objectives and targets, as well as responsibilities, on a regular basis orms one o the most important aspects o a successul implementation.Especially in the initial phase, regular communication o the measures to be implemented is very important. This helps achieving a change o attitude amongst your colleagues.

External communication is not an obligation but you can take it as an opportunity toportray your company in public as being energy-conscious and environmentally riendly.It is becoming increasingly relevant in the ace o the climate protection debate to portray individual eorts and to be placed positively on the market. A possibility or externalcommunication is the integration o energy management into your sustainability report. Learn more about this aspect in Chapter 6 o this guide.

The requirements or internal communication are similar in ISO 14001 and ISO 50001.Focus your communication on energy aspects. Ensure that all employees are inormed

about energy management and can actively take part. When you decide to communi-cate your energy management externally, prepare a communication plan, just as youdo or internal communication.

EMAS users are already well-positioned with respect to communication. Externalcommunication and the involvement o employees is mandatory in EMAS. Additionalrequirements or internal communication are in accordance with ISO 14001.

Tip

According to ISO 50001, energy management should be a cross-sectoral theme. Stamembers rom dierent departments such as procurement, controlling, building servic-es, production and other areas with high energy consumption should regularly discussthis topic with each other. For example, organise a “round table” that brings togetherresponsibilities concerning quality management, environmental management, en-ergy management, controlling and maintenance or the exchange o experiences andviews.



All key elements o your EnMS should be capturedeither on paper or electronically and then be recorded.

The documents should be easily accessible and there-ore, preerably fled in a systematic manner. I youhave already introduced a documentation system intoyour company, it is recommended that you use it oryour EnMS also in order to save on eort and costs.

These key questions make it easier or you to preparean easily understandable documentation system:

• What is the subject o the documents?• Which part o the company is aected?• Which activities should be documented?

• For whom is the documentation meant and whomust work with it?

Ensure that anyone who is responsible or the docu-mentation o one or more working areas has access to

the documents. Ensure that the documentation systemis monitored regularly and always kept up-to-date.

All processes related to energy must be documented.It is necessary to document the reasons or implement-ing a certain measure, as well as which areas o con-sumption and activities in the daily work routine areaected by a certain procedure.

The simpler the documents are maintained, the easierit is to implement the EnMS. Also, keeping your docu-ments up to date enables you to monitor and measure

your EnMS more easily.

5. Document and monitor your EnMS

HE ECESSARY COMPOES O HE DOCUMEAIO O YOUR EMS IClUDE AbOvE All:

EnMS Documents ecessary records concerning…

EnMS documentation Appointment of an energy manager/energy team

Scope and boundaries of the EnMS Energy review

Energy policy Energy baseline

Energy planning process Methodology for dening and updating your EnPIs

Methodology and criteria for the energy review Training needs and measures

Action plans Design results

Strategic and operational objectives Monitoring results and evaluation of “key characteristics”

Requirements for the purchasing of energy Calibration of measurement equipment and analogous measures

Energy measurement plan Results of investigation into signicant deviations

Audit plan Results of evaluation of noncompliance with regulations and commitments

Results of audits

Corrective and preventative measures

Proof of conformity of the EnMS

Energy performance results

Management review



Tip

Combine the responsibility or documents o the QMS and EMS with the EnMS.The general rule o thumb is that an integrated management system reducesexpenditure by up to 30 per cent!

Documentation obligations in ISO 14001 (EMAS) and ISO 50001 dier only slightly.You already ulfl all the important prerequisites; however, ensure that allenergy-relevant documents are available.

EMAS companies have already presented an externally validated document.No other requirements need to be met. Ensure that all the energy-relevantdocuments are available.

Monitoring documentation

It is undamentally important to make sure that all

documents make the right statements beore releas-ing them. In addition, all documents should regularly be monitored or being up-to-date and being accu-rate. Ensure that the latest documents are well-pre-served rom damage, loss or destruction. The relevantversions o applicable documents must be availablewhere they are used. For legal reasons, a ew obsoletedocuments need to be kept. However, ensure that

these documents are clearly separated rom the cur-rent versions, and thus that out-o-date and/or obso-

lete documents are not used unintentionally.

Also ensure that you identiy and make available any external documents which are necessary or the plan-ning and operation o the EnMS.

All documents can be kept in electronic orm, as wellas in hard copy.

There is no considerable dierence in the monitoring o documentation betweenISO 14001 and ISO 50001. Ensure that all important documents o the EnMS areintegrated and make sure that all the documents are maintained in a mannersufcient to implement the energy management system.

EMAS requirements in accordance with ISO 14001.



R YPICAl PROCESSES I A COMPAY

Own illustration based on B. Ebel (2003)

Tip

Do not only concentrate on the main processes. Studies have shown that a majoramount o the energy in industrial establishments (up to 2/3) is consumed by ancillary

activities! 22

6. Incude energy efciency in processes,

design and procurement

Energy-conscious operational control:

Within the ramework o your EnMS, you need toconsider all the internal and also, to some extent,external processes o the company.

This includes the planning o procedures and processes,maintenance o acilities, installations and equipment,

buildings, purchasing, procurement, as well as theenergy consumption o all the commodities and assets

used in your company.

Examine all processes to determine, or example, howmuch energy can be saved by switching o machineswhen they are not in use or by changing processes orworking procedures.

P r o d u c t i o n

P r o c u r e m e n t

Q u a l i t y C o n t r o

l

Product development

Processing of orders

S a l e s

Corporate planning

P r o c e s s e s

Functional responsibilities

22 Seealso,e.g.FraunhoerInstituteorSystem-andInnovationResearch(FraunhoerISI)(2008).



Furthermore, the regular maintenance and upkeepo machines, equipment and acilities oten leads to

energy savings, or example because air conditionersare cleaned or ailures are noticed more easily.

R O ESURE HA MAIEACE AD REPAIR AkE PlACE A REGUlAR IERvAlS, YOU MUS:

• Carry out operational and repair plans or machinery, equipment and plants.

• Speciy maintenance intervals or relevant acilities. This includes mentioning the type o maintenance.

• Identiy the departments and personnel who are responsible or the operation and repair o the equipment.

• Have ready the time plans or reviewing the relevant acilities and the description on how the assessmentshould be conducted.

See Annex A of DIN EN 16001. ISO 50001 does not go into as much detail here.

Energy-conscious design:

Attention must be paid to energy-efcient design,when designing, modiying or renovating plants,acilities and buildings. Those who ensure that energy-

efcient alternatives, low energy standards or alterna-tive energy sources are used within new acilities andutilities as well as new production lines will conse-quently save energy and costs.

When implementing energy-efcient designs, collab-oration with an external consultant may be advisable.External consultants have the experience needed

or estimating the cost-beneft eect o energy-conscious design.

R ESURE I HE COEx O EERGY-COSCIOUS DESIG HA:

• an in-depth analysis o energy consumption is carried out in the very frst phase o the development pro-ject;

• an energy review is conducted in all relevant development steps (proposals, frst detailed design, fnaldesign, selecting the equipment, delivery, commissioning, et cetera);

• the responsibilities o the persons-in-charge concerning an energy-conscious design are established clearly.

See Annex A of DIN EN 16001. ISO 50001 does not go into as much detail here.

Energy-conscious procurement:

Even when purchasing machinery, equipment, rawmaterials and services, a lot o energy can be saved.Make energy efciency a criterion or evaluation inyour procurement processes, and make sure that the

entire liecycle is always considered in the assessmento energy consumption and energy efciency. Deter-

mine the criteria and calculation methods or this,such as the calculation o the pay-back period or alter-native and potentially more useul methods (or exam-ple internal rate o return, net present value method).



Fundamentally, it is important to take the evaluationo cost-beneft aspects into account. In the case o highenergy consumption, more complex evaluation proce-dures might be useul. In designing the evaluationprocedure, the ollowing points should be taken intoaccount:

• Exact defnition o when a review will be carried out;

• Defnition o responsibilities or conducting o theevaluation, including review and approval;

• Ensure the examination o economic and energy-e-fcient alternatives;

• Defnition o responsibilities with regard to decidingwhich option is the most reasonable;

• In the purchasing o energy, aspects such as energy quality, availability, cost structure, environmentalimpacts and renewable energy should be taken intoaccount.



In principle, the guidelines or energy-conscious pro-

curement must not only be applicable to your compa-ny but also to your suppliers. Make energy efciency aeature when selecting suppliers and consultants / sub-contractors.

Training and raising employee awareness are the

most important prerequisites or an energy-consciousdesign and procurement.

Literature tip

On the website o the Federal Environment Agency (UBA), you will fnd many helpultips on environmentally riendly procurement.

http://www.umweltbundesamt.de/produkte/beschaung/

The Federal Ministry o Economics and Technology (BMWi) has published various linksor practical procurement help on their website, e. g. guides on how energy efciency aspects can be integrated when awarding a contract, important energy consumptiondata and environmental key data, as well as online inormation systems

http://www.bmwi.de/BMWi/Navigation/Energie/Energieefzienz-und-Energieeinspa-rung/energieefziente-beschaung,did=232292.html

In the current ISO 14001, the control o your processes and procedures should beexpanded by energy efciency. With regard to procurement, you also need to consideradditional energy-related requirements in the design o relevant equipment and pro-cesses. This includes inter alia the ollowing aspects:

• Determine criteria or the eective operation and maintenance o signifcant areaso energy use and other relevant areas.

• Provide or the operation and maintenance o equipment, acilities and processes inaccordance with the operational criteria.

• Expand your communication in this regard to your personnel and all others whowork on behal o your company.

• Include opportunities or improving energy perormance in the design o acilitiesor processes.

• Integrate energy efciency and energy consumption as additional criteria or pro-curement.

• Inorm your suppliers that energy is an important criterion o your procurement policy.

As an EMAS company, you have much ewer additional aspects to consider. You havealready integrated environmental impacts into your procurement. In addition, youonly have to ensure that the energy aspect remains a relevant theme. Your employeesare inormed already.

I required, add criteria or operating and maintaining acilities, processes and equip-ment, as well as the review o energy consumption in the design o equipment, acili-ties and processes.



By requently and regularly comparing the expected and actual energy consumption,it is possible or you to quickly detect inefcient use o energy. Also, you have the

opportunity to analyse the energy consumption and to measure the achievement oobjectives and targets.

According to ISO 50001, an important aspect o energy management is the process ocontinuous improvement. In order to ensure this, you need to regularly check iyou have achieved all energy objectives and targets and i the EnMS is unctioningoptimally.

I necessary, you may need to undertake corrective measures.

The ollowing aspects must be considered during a regular review:

1. Monitoring and measurement

2. Reviewing compliance with legal obligations

3. Internal audits

4. Nonconormity, corrective and preventive action

5. Planning and structuring records

6. Review by top management

Tip

Use energy reports, meter readings, inormation rom administration and accountsor monitoring and measuring. For this, your ERP system (or example SAP) shouldcontain the most current data!

It is possible to detect inefcient energy consumptionpromptly i there is a requent and regular comparisonbetween the expected and actual energy consumption.In any case, the areas o signifcant energy use and therelevant actors or energy consumption must be mon-itored. Depending on the type o organisation, you

would measure or example the energy consumptiono processes, compressed air, heating or lighting. Thetypical time period depends on the type and size o theorganisation and individual acilities. Measurementscan be made as real-time measurements, or be carriedout in monthly or even rarer intervals.

1. Monitor and measure the resuts of your EnMS reguary

C CHECk & AC



The purchase o measurement equipment and metersis oten expensive and does not necessarily remain inproportion to the potential savings. Thereore, adjustthe number o the required measurement devices tothe type o your company and to the requirements oyour EnMS. A comprehensive introduction o measure-

ment devices is not necessary; a plan should be pre-pared to optimise the use o measurement devicesand, i necessary, to procure new devices over a longperiod o time.

Generate energy perormance indicators (EnPI) tomeasure energy consumption. This will help you com-pare the consumption o various plants or productionlines. An example energy perormance indicator is theenergy consumption per production unit or m2 o oorarea (See also Chapter 5A).

Important

The relation between energy actors and energy consumption must be assessed ona regular basis to ensure that consumption is assessed with the help o current best-possible perormance.

• The consideration o relevant actors that inuenceenergy consumption

• Examination o signifcant areas o energy use

• Updating o energy perormance indicators

• Reviewing the eectiveness o action plans

• Comparing current and expected energy consump-tion

It should thereby be noted that the energy baselinemust be adjusted as a reerence value i signifcantchanges have occurred in the operations or the previ-ously specifed EnPIs are no longer appropriate ormeasurement.

The ollowing aspects should be part o the regular monitoring:

Tip

Establish benchmarks with other parts o your company or other comparable compa-nies in order to uncover potential or optimisation and defne energy objectives.



2. Monitor and assess compiancy with ega oigations

The requirements or monitoring and measurement are similar in ISO 14001 and

ISO 50001. In order to meet the requirements o ISO 50001, you should addition-

ally consider inter alia the ollowing aspects:

• Consider areas o signifcant energy use and the relevant actors inuencing theseareas.

• Compare and assess the expected vs. actual energy consumption in fxed time peri-ods.

• Make sure to document the results o the energy perormance monitoring.• Make sure to develop an energy measurement plan.

• Make sure that you have defned the measurement requirements and review themregularly.

• Be sure to investigate and document any signifcant nonconormities in energy per-ormance


For companies with EMAS, the same requirements apply as those or ISO 14001. How-

ever, their legal compliance has, unlike within ISO 14001 certifcation requirements,been cross-checked by the responsible authorities, and can be proven by appropriatedocumentation (known as a clearance certifcate o an environmental verifer).

With regard to monitoring and reviewing the compliance o legal obligations, noadditional measures need to be taken in the current ISO 14001.

You should regularly assess to what extent the legalobligations and other requirements o the company described in Chapter 5A have been complied with.

A written review is required here. You can use the re-view to keep your legal register up-to-date.

You must create an energy measurement plan. Its levelo detail should depend on the particular require-ments. Keep inter alia the ollowing points in mind orthe plan:

• Scope o monitoring

• Measurement intervals

• Methods or measuring energy consumption

• Maintenance o measurement instruments

• Assignment o responsibilities



3. Interna audits

You must regularly carry out internal audits, which in-cludes a systematic review o your EnMS. In the run-upto an internal audit, it is advisable to clariy what itactually contains. For instance, it should not be taken

as a:

• Cost-beneft-calculation o individual measures

• Calculation o economic efciency or uture pro-jects

• Analysis o technical aspects o the equipmentpurchased according to the action plan

The aim o the internal audit is to urther develop theunctionality o your EnMS, your energy management

programmes, objectives and targets, et cetera, and tohelp develop new measures or optimising yourenergy management.23 An audit is a systematicelement o the

internal review o your EnMS and thus an importantstep or continuous improvement. Thereore, youshould not see the internal audit as merely a controlmeasure but as an opportunity to urther improve

yoursel and the company.

The internal audit should take place at least once ayear. It can either be conducted by employees o yourcompany who have the required skills and knowledgeabout your EnMS, the standard ISO 50001, as well asthe aspects to be analysed but remain outside the di-rect management o the EnMS. Otherwise, you canconsult an external auditor and have him / her carry itout. In this case, it is advisable to use the same auditorthat is used or certifcation as it reduces eort andcosts. In either case, the auditor should be qualifed,

experienced, impartial and independent o the areato be assessed in the organisation.

23 ISO19011:2011istheinternationalauditstandard.Itunctionsasaguideorauditingqualityandenvironmentmanagementsystemsandlists the

qualifcationsoauditors.

Tip

When conducting internal audits through an employee, it is recommended to frstconsult the other management ofcers o your company to exchange advice.

Once you have decided on the auditor, you shouldthen careully plan the actual implementation o theaudit. Think beorehand about which inormationsources you will use. These can be persons, documentsor already existing energy reports. It is a good idea tocollect the essential data or the internal audit beorethe audit itsel. This will help to save time and cost andwill give you a good opportunity to get more deeply involved in the analysis o possible causes. Inorm therelevant persons in time and gather background in-

ormation in the run-up to the audit.

Prepare audit checklists or guidance during the audit.In Appendix A, you will fnd an example checklist thatwill help you analyse the current status quo o yourEnMS. Note the type o resources used, place and timeo the audit taken, as well as the name o the personsresponsible.

At the beginning o the audit, explain the objective othe internal audit to all employees directly connectedto the EnMS elements which are to be audited. It is

important that it is not about the perormance o theindividual employee but about the eectiveness o theEnMS.



When conducting the internal audit, the auditor

shall:

• Determine the current energy perormance

• Assess the eectiveness o the EnMS, as well as its

processes and systems

• Compare the results with the energy objectives andtargets

• Provide inormation or benchmarking

• Analyse problems and indentiy their sources andweaknesses

• Identiy possibilities or continuous improvement

The result o an internal audit should be an energy report in which all current energy data is present.Apart rom the status quo o the energy managementsystem, the report should also contain a description oollow-up activities, monitoring and measurement oresults, as well as a description o responsibilities.

The report not only ocuses on the improvement othe EnMS but also reers directly to energy efciency.

It compares the results o the activities with plans andenergy targets o the energy management programmeand determines by how much energy consumptionand energy efciency have actually improved.

Tip

It is advisable to present the fnal report to the top management, as well as tothe employees whose job area is aected by the internal audit. You thus get theopportunity to present outcomes, to explain deviations and non-conormity andto plan possible improvement measures.

R ExAMPlE OR PREPARIG A EERGY REPOR (kEY POIS)

Energy Report, Second Half-Year 2012

1 Short company prole (incl. company processes & products)

2 Energy sources & energy consumption (July - Dec. / 2012)

3 Energy targets as of 31.12.2012Achievement of targets as of 31.12.2012

4 Identied measures for 2012

Achieved measures in 2012

5 Synopsis of energy management programme

6 Required corrective measures

7 Next steps



The requirements o the internal audit o ISO 50001 widely conorm to the require-ments o ISO 14001. Ensure that your internal auditor has sufcient knowledge oenergy management and energy efciency. Furthermore, ensure that an audit planand schedule are created under consideration o the results o earlier audits.

EMAS companies already ulfl all the prerequisites through the additionalregulations on internal company auditing. However, ensure that your auditorhas sufcient knowledge regarding energy management and energy efciency.

4. ae action if the energy poicy cannot e impemented:

You must identiy deviations and their causes, as wellas ensure that the problems do not repeat themselves.

Deviations should be documented, but there are no

guidelines on how you have to respond to them. How-ever, an evaluation o the eectiveness o counter-

measures is required.

You must keep records o your energy-related activi-ties. With these records, document the realisation oenergy objectives and targets, energy programmesand action plans. The records depend on the company

and must conorm to the requirements o your EnMS.They should be traceable, legible and accessible andshould be directly assigned to the relevant processes,activities or persons.

As an EMAS user, you already ulfl all the prerequisites as you must regularly collect allinormation on your environmental perormance or updated environmental statements.

In comparison to ISO 14001, no substantial changes are necessary to the procedures ormanaging records.

I the requirements that ISO 50001 sets or your EnMS are not ulflled, then youmust take corrective action.

This is applicable, or instance, when the behaviour o employees or the develop-ment o the company are not conorming to the energy policy, the energy objec-tives and targets or to the energy programme.

5. Create a pan for your records



A review o the EnMS should be undertaken by topmanagement at regular intervals to evaluate thesuitability and eectiveness o the energy policy, the

objectives and targets, the indicators, as well as thegeneral state o your energy management system.

The management review is not only an assessment othe EnMS status quo but also an important tool or theidentifcation o possibilities or improving energy efciency in your company.

In order to ensure that the suggestions given by topmanagement are also taken into consideration, thereview shall be documented, or instance, in the orm

o a protocol or action plan. Furthermore, ollow-upmeasures and responsibilities or implementing thesuggestions must be identifed. Based on the resultso the internal audit, an intensive review by the topmanagement should take place at least once a year.

Tip

Integrate the energy management obligations into your internal fnancial controllingin order or top management to be kept inormed about the status quo o the energy indicators.

In order to organise the respective meeting o the top management or the review o your EnMS as eectively as possibly, preparations should be made well in advance (e. g. prepara-

tion o a comprehensible consolidation o all important data and results o the EnMS).

The requirements or a review by the top management are almost identical in ISO 14001and ISO 50001. Make sure to include energy perormance indicators in the manage-ment review, as well as the planned energy perormance.

The suggestions resulting rom the review undertaken by top management must becompleted with improvements achieved since the last review.

EMAS requirements are identical to those o ISO 14001.

6. Get your EnMS reiewed y the top management (Management board)



I you have ully introduced an EnMS into your com-pany, you have the option o getting it certifed by an independent external certifer. By doing so, youincrease the relevance o your management systemand can simultaneously improve your company’simage. When receiving the certifcate, the company has ofcially demonstrated that it has ulflled therequirements o ISO 50001. Certifcations are carriedout by an independent third party.

Certifcates should be renewed on a regular basis. Thatincludes conducting an audit in order to check i youare continuously improving your management sys-tem. Thereore, select your certifcation body very careully as this business relationship is to last or along time to come.

Initial certifcation

Once you have decided on a certifer, a frst pre-auditis usually carried out. Depending on the particularcertifer, the pre-audit looks at the company’s location,business strategies, requirements o the standard thatyour company has already ulflled, et cetera. Based onthese early assessments, the core points o the meas-ures to be undertaken can be established. In a secondstep, the documentation o your management systemis reviewed to determine the extent to which you al-

ready comply with the requirements o the ISO 50001standard.

During the actual certifcation audit (DIN EN ISO/IEC17021:2011), the certiying auditors look at the extent to

which the unctionality o the management system im-plemented ulfls the conditions o the standard inpractice. It thus primarily deals with the agreementbetween the defned targets and the perormanceagainst these. The expenditure or this certifcation au-dit is dependent on the certifcation body you employ.Thus, apart rom assessing the documents and the (en-ergy) perormance, eectiveness can be evaluatedthrough additional appraisal interviews or by observ-

ing company processes.

I the auditors approve the compliance o your man-agement system with the requirements o ISO 50001,then your company is awarded the certifcate.

Certication

6 CERIICAIO, ASSESSME &ExERAl COMMUICAIO

Tip

Beore starting the certifcation process, the EnMS should have run or at least three

months so that the relevant data is available.

Tip

I you have already introduced another management system, you should bear in mindthat your certifcation body cannot only certiy your EnMS but also other managementsystems (or example ISO 9001 or ISO 14001). Here, the eort required or an audit can bereduced and costs can be saved.



Re-certifcation

To ensure continuous improvement o your manage-

ment system, annual audits are conducted by thecertifer. Perormance is thus assessed systematically,enhanced and, i required, optimised. In this way, non-conormities can be detected at an early stage andrelevant corrective measures are taken.

With a regular review audit by the certifer, you can

re-certiy your management system. Remember toconduct the re-certifcation in time and beore thevalidity o your certifcate expires.

Literature tip

Additional inormation on certifcation can be ound, or example, on the websites o theollowing organisations:

• Deutsche Akkreditierungs- und Zulassungsgesellschat ürUmweltgutachter GmbH (DAU)http://www. dau-bonn-gmbh.de

• Deutsche Akkreditierungsstellehttp://www.dakks.de/content/verzeichnisse-akkreditierter-stellen



Receiving the certifcate signifes to your employees,business partners, clients and the wider public thatyou have successully implemented an EnMS. To com-

municate this, you have various options o internaland external communication tools available. Thus, youcan, or example, include your EnMS in the annual or

sustainability reports. It is urther recommended todefne target groups, identiy communication media(like newsletters, proessional journals, events, com-

pany website, et cetera) and to develop correspondingmarketing strategies.

It is important to ollow the DIN/ISO/CEN standardisa-tions or any kind o external communication toprevent alse statements.

In the past, there have been instancesin which companies have used logos ostandardisation organisations like DIN,CEN or ISO. These logos are, however,registered as trademarks and are thus

protected. Thereore, be careul not touse any such logos.

Pay particular attention to describing your certifcationcorrectly. I you have implemented an EnMS in yourcompany and received the relevant certifcation, thenyou are certifed according to ISO 50001:2011. Expres-sions like “certifed according to ISO” or “ISO 50001certifed” are not precise. You should also be careulabout the use o the terms certifed, registered and ac-

credited. “DIN EN ISO 50001:2011 certifed” and “DINEN ISO 50001:2011 registered” can be used as syno-nyms. However, the use o “DIN EN ISO 50001:2011 ac-credited” is alse.

The misconception that DIN EN ISO 50001:2011 is aproduct standard should be prevented. The standarddoes not reer to a product o your company but toprocesses that aect the energy efciency and energy

consumption o your company.

According to DIN EN ISO 50001:2011, external commu-nication is not obligatory ollowing a certifcation butremains the decision o each company. I a company decides against external communication, it should beable to give reasons or this decision. It is generally recommended that you use external communicationas an opportunity to highlight the credibility o yourcompany’s energy policy.

Eterna communication

Tip

A separate menu item on “energy” or “energy management” on your hompage cancontribute towards underlining the importance o the topic or your company.

Literature tip

Reerences to “Good Practice“ in the communication o the certifcation can be oundin the guidebook rom ISO, Gen:

ISO 2005: Publicising your ISO 9001:2000 or ISO 14001:2004 certifcation.

Available at http://www.iso.org/

DIN EN ISO 9001:2008 and DIN EN ISO 14001:2009 can easily be ordered online romthe Beuth-Verlag website (http://www.beuth.de).



7 bIblIOGRAPHY

Standards

DIN EN ISO 9001:2008, Qualitätsmanagement- systeme– Anorderungen (ISO 9001:2008); dreisprachige Fas-sung EN ISO 9001:2008.

ISO 14001:2004, Environmental management systems– Requirements with guidance or use.

DIN EN ISO 14001:2009, Umweltmanagementsysteme– Anorderungen mit Anleitung zur Anwendung (ISO14001:2004 + Cor. 1:2009); deutsche und englische Fas-sung EN ISO 14001:2004 + AC:2009.

DIN EN 16001:2009, Energiemanagementsysteme –Anorderungen mit Anleitung zur Anwendung.

DIN EN ISO 19011:2002, Leitaden ür Audits von Quali-tätsmanagement- und / oder Umweltmanagement-systemen (ISO 19011:2002); deutsche und englische Fas-sung EN ISO 19011:2002.

DIN EN ISO/IEC 17021:2011, Konormitätsbewertung –Anorderungen an Stellen, die Managementsystemeauditieren und zertifzieren.

DIN EN ISO 50001:2011, Energiemanagementsysteme— Anorderungen mit Anleitung zur Anwendung.

ÖNORM M 7109, Ausgabe 2002-07-01, Begrie der En-ergiewirtschat – Energiehaushalten.

prEN ISO/IEC 17021-2:2009, Konormitätsbewertung –Anorderungen an Stellen, die Managementsystemeauditieren und zertifzieren, und Anorderungen anDrittparteien-Zertifzierungsaudits von Management-systemen – Teil 2: Anorderungen an Drittparteien-Zertifzierungsaudits von Managementsystemen.

Richtlinie VDI 4602 Blatt 1: 2007-10, Energiemanage-ment – Begrie (Verein deutscher Ingenieure e. V.).

Senter Novem, Energy Management System – Specif-cation with Guidance or Use, June 2004.

Legal Framework

Bericht zur Umsetzung der in der Kabinettsklausur am23./24.08.2007 in Meseberg beschlossenen Eckpunkte

ür ein Integriertes Energie- und Klimaprogramm,Berlin, 05.12.2007, verügbar au http://www.bmu.de/klimaschutz/downloads/doc/39875.php.

Commission o the European Communities 2008: Pro-posal or a Regulation o the European Parliament ando the Council on the voluntary participation by or-ganisations in a Community eco-management and au-dit scheme (EMAS), Brussels, verügbar au http://ec.europa.eu/environment/emas/pd/com_2008_402_ drat.pd.

Gesetz ür den Vorrang Erneuerbarer Energien (Erneu-erbare-Energien-Gesetz – EEG) vom 25. Oktober 2008(BGBl. I S. 2074).

Richtlinie 2006/32/EG des Europäischen Parlamentsund des Rates vom 5. April 2006 über Endenergie-ef-zienz und Energiedienstleistungen und zur Au-he-bung der Richtlinie 93/76/ EWG des Rates. (ABl.EG L 114S. 64)

Verordnung (EG) Nr. 1221/2009 des Europäischen Parla-ments und des Rates vom 25. November 2009 über diereiwillige Teilnahme von Organisationen an einemGemeinschatssystem ür Umweltmanagement undUmweltbetriebsprüung und zur Auhebung der Ver-ordnung (EG) Nr. 761/2001, sowie der Beschlüsse derKommission 2001/681/EG und 2006/193/EG.(ABl. EG. L 342 S.1)

Bibliographical Reerences

Austrian Energy Agency 2007: Step by step guide orthe implementation o energy management, Wien.http://energimyndigheten.se/Global/F%C3%B6retag/bess.pd

Bayerische Motoren Werke (BMW) (Hrsg.) 2008: Sus-tainable Value Report 2008, München, verügbar auhttp://www.upj.de/fleadmin/user_upload/MAIN-dateien/Aktuelles/Nachrichten/bmw_svr_2008.pd.

Bayerisches Staatsministerium ür Wirtschat, Inras-truktur, Verkehr und Technologie 2003: IntegriertesManagementsystem. Ein Leitaden ür kleine und mit-tlere Unternehmen, München.

Bundesministerium ür Umwelt, Naturschutz und

Reaktorsicherheit (BMU) / Umweltbundesamt (UBA).1997: Leitaden Betriebliche Umweltkennzahlen,Bonn / Berlin.



Bundesministerium ür Umwelt, Naturschutz undReaktorsicherheit (BMU) / Umweltbundesamt (UBA)

(Hrsg.) 2005: Umweltmanagementansätze in Deutsch-land, verügbar au http://www.bmu.de/wirtschat_ und_umwelt/unternehmensverantwortung_csr/emas/doc/37543.php.

Bundesamt ür Wirtschat und Ausuhrkontrolle(BAFA) 2012: II. A Merkblatt ür Unternehmen des pro-duzierenden Gewerbes, verügbar au http://www.baa.de/baa/de/energie/besondere_ ausgleichsrege-lung_eeg/merkblaetter/merkblatt_ii_a.pd.

Deutsche Energie-Agentur 2009: Energiemanage-

ment, verügbar au http://www.industrie-energieef-zienz.de/energiemanagement.html.

Doka, Gabor: Sankey Helper v2.2, verügbar au http://www.doka.ch/sankey.htm.

Ebel, Bernd 2003: Qualitätsmanagement, Verlag NeueWirtschats-Briee (nwb), Herne, Berlin.

EMAS-Registrierungen in Deutschland, aktuelle An-zahl aller Registrierungen, verügbar au http://www.emas-register.de.

Engel, Heinz Werner 2009: EMAS “easy” or Small andMedium Enterprises, im Internet verügbar: EMAS“easy” or Small and Medium Enterprises.

Fraunhoer Institut ür System- und Innovations-orschung (ISI), Forschungszentrum Jülich, Institut ürEnergieorschung – Systemorschung und Technolo-gische Entwicklung (IEF-STE), Öko-Institut, Berlin, Dr.Hans-Joachim Ziesing, Berlin, CEPE/ETH Zürich 2008:Wirtschatliche Bewertung von Maßnahmen des inte-

grierten Energie- und Klimaprogramms (IEKP).Wirtschatlicher Nutzen des Klimaschutzes. Kostenbe-trachtung ausgewählter Einzelmaßnahmen der Mese-berger Beschlüsse zum Klimaschutz, Hrsg. v. Umwelt-bundesamt, Dessau – Roßlau, verügbar au http://www.umweltdaten.de/publikationen/pd-l/3517.pd.

Hessische Landesanstalt ür Umwelt 1997: LeitadenIntegrierte Managementsysteme, HLU-Schritenreihe,Het 240, Fachverlag Moderne Wirtschat, Wiesbaden.

Inozentrum UmweltWirtschat Bayern d. Bayrischen

Landesamts ür Umwelt 2009: Praxisbeispiele, verüg-bar au http://www.izu.bayern.de/praxisbs/index_prax-isbs.php?pid=1403010100.

ISO 2005: Publicizing your ISO 9001:2000 or ISO14001:2004 certifcation, Gen, verügbar au http://

www.iso.org/iso/publications_and_e-products.htm.

Kahlenborn, Walter / Jutta Knop / Ina Richter 2010:Energiemanagement als Erolgsaktor – Internationalvergleichende Analyse von Energiemanagementnor-men. Hg. Umweltbundesamt. UBA-Texteband 53.Dessau.

Lackner, Petra / Holanek, Nicole 2007: BESS-Handbook:Schritt ür Schritt. Anleitung zur Einührung von Ener-giemanagementsytemen, Wien. Verügbar unterhttp://www.energymanagement.at/fleadmin/elearn-

ing/Tools_Startaktivitaeten/Energiemanagement_ Handbuch_ka_eeb.pd.

Meyer, Jörg 2005: EUTech Energie und Management,Branchenenergiekonzepte: Vom Energiecontrollingzum Energiemanagement, Vortrag zur IHK Bonn /Rhein-Sieg & Energieagentur NRW & KW „Energie-kosten senken: Efzienter Energieeinsatz im produz-ierenden Gewerbe Bonn, 02. Dezember 2005, verüg-bar au http://www.branchenenergiekonzepte.de/pd/BEKPapier_Vortrag_Energiemanagement_Meyer.pd.

Österreichische Energieagentur: Nützliche Tools zurImplementierung von Energiemanagement.http://www.energymanagement.at/Downloads.24.0.html.

SenterNovem 2004: Structural Attention or Energy E-fciency by Energy Management, June 2004, verügbarau http://energiezorg.st.novem.nl/instrumenten/271.pd.

TU Wien, Fachbereich Aballwirtschat und Ressour-cenmanagement 2009: Stan – Sotware ür Stous-sanalyse, verügbar au http://iwr.tuwien.ac.at/ressour-

cen/downloads/stan.html.

Umweltbundesamt (UBA) (Hrsg.) (2009): EMAS-Umwel-terklärung des Umweltbundesamts ür die StandorteDessau-Roßlau, Berlin-Bismarckplatz, Berlin-Marien-elde, Langen und das Haus 23 in Berlin-Dahlem. 2008:EMAS-Umwelterklärung des Umweltbundesamts ürdie Standorte Dessau-Roßlau, Berlin-Bismarckplatz,Berlin-Marienelde, Langen und das Haus 23 in Berlin-Dahlem.

Umweltgutachterausschuss 2009: 7 gute Gründe ür

ein Umweltmanagement nach EMAS. Berlin ht tp://www.uga.de/fleadmin/user_upload/06_service/PDF-Dateien/EMAS_7_Gute_Gruende-Broschuere2009.pd.



Wirtschatskammer Österreich 2011: Energiemanage-mentsysteme nach ISO 50001. Tipps ür die Umset-zung. WIFI-Schritenreihe 348. Wien. Verügbar unter

http://portal.wko.at/wk/ormat_detail.wk?stid=630205&dstid=6963&angid=1

Wirtschatskammer Österreich 2009: Energieefzienz.Tipps ür Unternehmen. WIFI-Schritenreihe 340.Wien. Verügbar unter http://portal.wko.at/wk/or-mat_detail.wk?AngID=1&StID=470979&DstID=6963&opennavid=41356

Further inormation

Bayrisches Landesamt ür Umwelt: VerschiedeneBranchenleitäden zur Energieeinsparung. http://www.izu.bayern.de/service/leitaeden.php

Bundesministerium ür Umwelt, Naturschutz undReaktorsicherheit 2009: Energieefzienz – die intelli-gente Energiequelle. Tipps ür Industrie und Gewerbe.Berlin

Deutsche Energie-Agentur Publikationsliste zum The-ma Energieefzienz in der Industrie. Verschiedene

Publikationen, verügbar au https://www.industrie-energieefzienz.de/publikationen-service/publika-tionen.html.

Deutsche Energie-Agentur 2009: Reerenzprojekte,verügbar au http://www.industrie-energieefzienz.de/dena-reerenzprojekte.html.

Energieagentur NRW. Diverse Inormationen und In-strumente ür Unternehmen: http://www.energiea-gen-tur.nrw.de/unternehmen/willkommen-au-unser-em-portal-uer-unternehmen-3687.asp

IHK Regensburg (Hrsg.), 2012: Tagungsunterlagen „En-ergiemanagement konsequent efzient“ vom 28. Feb-ruar 2012, verügbar unter: ht tp://www.ihk-regens-burg.de/content/121011d

International Organization or Standardization 2011:

Win the energy challenge with ISO 50001. http://www1.eere.energy.gov/energymanagement/pds/iso_50001_energy.pd

Österreichische Energieagentur: Nützliche Tools zurImplementierung von Energiemanagement. http://www.energymanagement.at/Downloads.24.0.html.

US Department o Energy 2011: Guiding Principles orSuccessully Implementing Industrial Energy Assess-ment Recommendations. Verügbar unter: http://www1.eere.energy.gov/manuacturing/pds/imple-

mentation_guidebook.pd



The energy management checklist is an important in-strument or you to review, either when initiating theEnMS or when close to completing the implementation

process, whether you have optimally introduced theEnMS according to the DIN EN ISO 50001:2011 standard.

The checklist includes a series o checkpoints which areormulated as questions. I you have implemented theEnMS correctly, you will be in a position to answer thequestions with “YES”. The checklist consists o 107 ques-

tions. On the hand right side o the table, you will alsofnd a column or comments on every individual point.Comments can, or example, be measures or reerences

to some specifc areas which require urther attention.At the end o the checklist, you will fnd the summa-rised analysis o all the sub-questions. In this, note thenumber o questions answered with YES and NO persection. This will help you to quickly identiy the areasthat show an optimal implementation or, i necessary,those that need urther improvement.

AEx A: EERGY MAAGEME CHECklIS

Tip

Use the comments column during the review process. Ater auditing and certifcation,it serves as a good guideline or improvement and optimisation measures.

R COMPAY DAA

This checklist has been prepared for the following company / organisation:

Address:

Zip Code and City (of Registration):

Telephone Number:

Fax:

E-mail:

Contact: Telephone Number:

1.

2.

3.

Date of Review:



R EERGY MAAGEME SYSEM CHECklIS

* No. analogical to the progression with regard to contents of DIN EN ISO 50001

o.* Required EementsImpementa-

tion Yes / oCommentso.* Required Eements

Impementa-

tion Yes / oComments

A Management responsiiity

A 1 op management

1Has the energy policy been established and implemented by top manage-

ment?

2 Has an energy manager been appointed by top management?

3Have the necessary resources been provided for the establishment and

maintenance of the EnMS?

4 Have the scope and boundaries of the EnMS been dened?

5Has the importance of the EnMS for the company been made sufci-

ently clear to employees?

6 Have strategic and operational objectives been established?

7

Has energy performance (measurable results with regard to energy

efciency, use and consumption) been taken into consideration in long-

term planning?

A 2 Management representative

8Is top management reported to regarding the performance of the EnMS

and energy performance?

9Have the competencies and responsibilities under the EnMS been dened

and communicated?

10Have criteria and methods for ensuring the effective operation and

monitoring of the EnMS been determined?

b Energy poicy

11Does the energy policy include a commitment to continually improve

energy performance?

12Does it include a commitment to provide the information and resour-

ces necessary for achieving the strategic and operational objectives?





13Does it include the commitment to comply with all applicable legal and

other requirements?

14Does the energy policy support the procurement of energy-efcient

products and services?

15 Was it documented and communicated throughout the company?

16 Is it subject to regular review and updating?

C Energy planning

C 1 General

17Has the company conducted and documented an energy planning pro-

cess?

C 2 Legal and other requirements

18Has the company identied and implemented all applicable legal and

other requirements?

19 Is a regular review of legal and other requirements conducted?

C 3 Energy review

20 Has the company conducted an energy review and documented theresults, methodology and criteria?

Were the foowing aspects considered in the deeopment of the

energy reiew?

21 - Evaluation of energy use and consumption

22

- Identication of areas of signicant energy use, important equip-

ment, processes and persons, and relevant factors inuencing

energy use







23- Determination of current and estimation of future energy perfor-

mance

24 Have possibilities for improving energy performance been identied?

C 4 Energy aseine

25Has an energy baseline been established using information from the

initial energy review, and is it further developed as necessary?

C 5 Energy performance indicators

26Have appropriate energy performance indicators (EnPIs) been identied,

and are they regularly reviewed?

C 6Energy oecties, energy targets and energy management action

pans

27Have strategic and operational objectives been established for xed

time-frames based on preliminary work?

28

Have action plans been established, along with the necessary resour-

ces and time-frames for achieving the objectives, and the denition of

responsibilities and review methods?

29 Are the objectives and action plans documented and regularly updated?

D Implementation and operation

D 1 Competence, training and awareness

30Have all employees and other relevant persons working for the company

been sufciently trained with regard to areas of signicant energy use?

Do a empoyees and other reeant persons hae nowedge of the

foowing areas?





31 - The importance of complying with the energy policy

32 - EnMS processes and requirements

33 - Individual roles and responsibilities

34 - The advantages of improved energy performance

35- Their own potential impact on energy consumption and energy

efciency

36 Have the training measures been documented?

D 2 Communication

37 Are the energy performance and the EnMS internally communicated?

38 Can all employees actively take part in improving the EnMS?

39Has the company also decided to communicate externally (and documen-

ted this decision)?

40If yes, has a plan for external communication been developed and imple-

mented?

D 3 Documentation

D 3.1 Documentation requirements

Does the documentation of the EnMS incude:

41 - Its core elements (items 4.2 to 4.5.3 of the standard)







42 - The scope and boundaries of the EnMS

43 - All other documents required by the standard

D 3.2 Contro of documents

Is the foowing ensured with regard to documents?

44 - A review of the adequacy of documents prior to use

45 - Regular evaluation and updating

46 - Clear indication of the revision status and traceability of changes

47 - Good availability

48 - Legibility and identiability

49- Identication and distribution of external documents relevant to

the EnMS

50 - Prevention of the use of obsolete documents

51 - Retention of relevant older documents as necessary

D 4 Operationa contro

Were the foowing aspects taen into consideration when determining

and panning the processes?

52 - Determining criteria for the effective operation and maintenance ofall relevant areas





53- Operation and maintenance of equipment and processes according

to the criteria

54- Appropriate information provided to all employees and other rele-

vant persons

D 5 Design

55Are opportunities for improving energy performance taken into account

in the design of new, altered or renovated equipment and processes?

56 How is this documented?

D 6 Procurement of energy serices, products, equipment and energy

57Are suppliers informed that energy use, consumption and efciency are

relevant purchasing criteria?

58 Have energy-related purchasing criteria been developed?

59 Is this documented?

E Checing

E 1 Monitoring, measurement and anaysis

Are the foowing aspects taen into consideration in monitoring

within the framewor of the EnMS?

60 - The results of the energy review and areas of signicant energy use

61 - Relevant inuential factors

62 - The energy performance indicators







63 - The effectiveness of action plans with regard to set objectives

64 - Evaluation of actual energy consumption relative to expectations

65 Was a plan drawn up to measure energy, and is this plan implemented?

66Are the requirements for measurement and the correct operation of

measurement equipment ensured?

67Are signicant deviations in energy performance investigated and

responded to?

68 Is this all documented?

E 2 Eauation of ega and other requirements

69Is compliance with legal and other relevant requirements regularly evalu-

ated and documented?

E 3 Interna audit of the EnMS

70 Are internal audits conducted regularly?

71 Is there an audit plan?

72 Is the objectivity of the audit ensured in the selection of auditors?

73Are the results of the audit documented and reported to top manage-

ment?

E 4 onconformities, correction, correctie action and preentie action

74 Are nonconformities with the set objectives prevented and/or corrected?





Are the foowing aspects taen into consideration therey?

75 - Identication of nonconformities and their causes

76

- Identication of the need for action, the implementation of neces-

sary countermeasures (including necessary changes to the EnMS),

and a review of their effectiveness

77 - Documentation of these items

E 5 Contro of records

78Have records been established on the conformity of the EnMS with the

requirements of the standard?

79 Is the legibility, identiability and traceability of these records ensured?

F Management review

1 Genera

80 Is the EnMS regularly reviewed by top management?

81Are all the introductory parameters noted in item 4.7.2 of the standard

taken into consideration for the management review?

2 Output from management reiew

82Were all decisions and measures for improving the energy performance

since the last review taken into consideration?

83

Were all decisions and measures with regard to the energy policy, the

strategic and operational objectives and the provision of resources taken

into consideration?



o.* Required Eements umer of questions

answered with "yes"

umer of questions

answered with "no"

A Management responsibility

A 1 Top management

A 2 Management representative

B Energy policy

C Energy planning

C 1 General

C 2 Legal and other requirements

C 3 Energy review

C 4 Energy baseline

C 5 Energy performance indicators

C 6 Energy objectives, energy targets and energy management

action plans

D Implementation and operation

D 1 Competence, training and awareness

D 2 Communication

D 3 Documentation

D 3.1 Documentation requirements

D 3.2 Control of documents

D 4 Operational control

D 5 Design

D 6 Procurement of energy services, products, equipment and

energy



o.* Required Eements umer of questions

answered with "yes"

umer of questions

answered with "no"

E Checking

E 1 Monitoring, measurement and analysis

E 2 Evaluation of legal and other requirements

E 3 Internal audit of the EnMS

E 4 Nonconformities, correction, corrective action and preventi-

ve action

E 5 Control of records

F Management review

F 1 General

F 2 Output from management review





24 Nolegalguaranteeis takenorthetable.Itis onlyaroughdrat;the reviewoindividualprerequisitesis imperative.

AEx b: COMPARAIvE AblE ISO 50001AD ISO 14001

The table consists o three main columns:24

1) The requirements o ISO 500012) A comparison o these requirements with the relevant chapters o ISO 140013) Dierences and necessary additions to ISO 14001

Literature tip

EnMS can also be integrated into ISO 9001. Detailed inormation on this can be oundon the website o the Austrian Energy Agency:http://www.energymanagement.at/fleadmin/elearning/Tools_Startaktivitaeten/Uebereinstimmungslisten.pd

Since the requirements or an EnMS were substantially developed rom ISO 14001 andISO 14001 orms an important basis or ISO 50001, the ollowing table illustrates therelationship between ISO 14001 and ISO 50001, respectively.

As energy manager and energy experts o your organisation, the table serves as anoverview and orientation to review your operational situation with regards to the in-troduction o ISO 50001. Even the parts o the EnMS that are in principle already ul-flled under ISO 14001 should once again be reviewed with reerence to the specialsituation o each company. These parts should also be checked to ensure that they adequately reect energy-related issues.



ISO 50001:2011 Requirements ISO 14001:2009Chapter Chapter

4. Energy management system requirements 4. Enironmenta management system requirements

4.1. Genera requirements 4.1. Genera requirements

Establishment, documentation, implementation

and maintenance of the EnMS

Establishment, documentation, implementation and

maintenance of the EMS

Denition and documentation of the scope and

boundaries of the EnMS

Denition and documentation of the scope of the EMS

Continual improvement of energy performance

and the EnMS

Continual improvement of the EMS

4.2. Management responsiiity 4.4.1 and

4.2

here is no eacty corresponding item; some

proisions are nonetheess incuded in other items,

in particuar in 4.2 and 4.4.1

4.2.1. op management

Top management is responsible for the

denition, establishment, implementation and

maintenance of the energy policy

Denition of the environmental policy by top ma-

nagement

Responsibility for appointing an energy manage-

ment representative and approving the energymanagement team

Appointment of an EMS representative by top ma-

nagement

.

Responsibility for the provision of necessary

resources for the establishment, implementati-

on, maintenance and improvement of the EnMS

and energy performance

Top management must provide the necessary

resources for the establishment, implementation,

maintenance and improvement of the EMS.

Responsibility for the denition of the scope and

boundaries of the EnMS

No requirements

Responsibility for the internal communication of

the importance of the EnMS

No requirements

Responsibility for the establishment of strategicand operational objectives regarding energy

performance

No requirements

Responsibility for appropriate EnPIs No requirements

Responsibility for taking energy performance

into consideration in long-term planning

No requirements

Responsibility for the execution of management

reviews

Implicitly covered by the provisions on management

review.

4.2.2. Management representatie



What shoud additionay e done with an eisting ISO 14001?

Energy must basically be dened as an important factor under ISO 14001.

Generally included

Dene the boundaries of your EMS.

In ISO 14001, an improvement of the EMS is expected, however it is not expected of environmental performance. Dene the improve-

ment of your energy performance as an important aspect and focus your activities on this area.

Generally included

Covered in principle. Depending on the size of the organisation, the energy manager and the in-charge ofcer for environmental

management can be one and the same person.

Generally included

Generally this point is already included, although the dened boundaries of the EnMS must be taken into account (see also 4.1); it is

important to ensure the involvement of top management.

It is important to ensure the involvement of top management in internal communication of the EnMS; in general, this should already be

the case.

It is important to ensure the involvement of top management in establishing the objectives; in general, this should already be thecase.

It is important to ensure the involvement of top management.

Ensure that energy performance is taken into consideration in long-term planning.

Generally included




Responsibility for ensuring the conformity of the

EnMS with the standard

Responsibility for ensuring conformity of the EMS

with the standard

Responsibility for forming an energy manage-

ment team

No requirements

Reporting to top management on energy per-

formance

No requirements

Reporting to top management on EnMS perfor-

mance

Reporting to top management on EMS performance

Ensuring the appropriateness of the planning of

energy management activities in support of the

energy policy

No requirements

Denition and communication of competencies

and responsibilities to support energy manage-

ment

No requirements

Determination of criteria and methods for

ensuring the effective monitoring and operation

of the EnMS

No requirements

Promotion of awareness of the energy policyand strategic energy objectives

No requirements

4.3. Energy poicy 4.2. Enironmenta poicy

Appropriateness to the nature and scale of

energy use and consumption

Appropriateness to the nature, scale and environ-

mental impacts of activities and products/services

Consideration of the commitment to continually

improve energy performance

Consideration of the commitment to continual

improvement

Consideration of the commitment to provide

the information and resources necessary for

achieving objectives

No requirements

Consideration of the commitment to comply with

all legal and other requirements

Consideration of the commitment to comply with all

applicable legal and other requirements

Establishment of a framework for the deni-

tion and review of strategic and operational

objectives

Establishment of a framework for the denition and

review of environmental objectives

Promoting the purchase of energy-efcient

products and services

No requirements

Ensuring the documentation and internal com-

munication of the energy policy

Ensuring documentation




Generally included

Ensure that the energy management representative appoints an energy management team.

Ensure that energy performance is also considered in the context of the reporting requirements.

Generally included

Assign the appropriate responsibility to the energy management representative.




Generally included

Generally included. Ensure that the commitment also specically refers to the improvement of energy performance.

Ensure that the environmental policy includes corresponding commitments.

Generally included

Generally included

Ensure that the environmental policy includes stipulations on the purchase of energy-efcient products and services.

Communication of the energy policy is already partly required due to the necessary training measures (see 4.2). Ensure that the

energy policy is adequately communicated.




Ensuring regular review and needs-based

updating

Implicitly included in requirements in other items

4.4. Energy panning 4.3. Panning

4.4.1. Genera

Commitment to conduct and document an ener-

gy planning process

Not explicitly asked

Consideration in the energy planning of activi-

ties that impact energy performance

Not explicitly asked .

4.4.2. lega and other requirements 4.3.2. lega and other requirements

Identication and implementation of applicable

legal and other requirements

Establishment and implementation of a procedure for

identifying applicable legal and other requirements

Consideration in the establishment and imple-

mentation of the EnMS

Consideration in the establishment and implementa-

tion of the EMS

Regular review of legal and other requirements -

4.4.3. Energy reiew Partia correspondence to 4.3.1: Enironmenta

aspects

Conducting and maintenance of an energy

review


Identication of energy sources and evaluation

of energy use and consumption


Identication of areas of signicant energy use

based on certain preparations

Identication of environmental aspects with signi-

cant impact on the environment

Identication and prioritisation of opportunities

for improving energy performance


4.4.4. Energy aseine ot incuded

4.4.5. Energy performance indicators ot incuded

4.4.6. Energy oecties, energy targets and energy

management action pans

4.3.3. Oecties, targets and programme(s)

Establishment and implementation of documen-

ted strategic and operational objectives

Establishment and implementation of documented

environmental objectives and targets




Generally included

Ensure that you conduct and document an energy planning process.

Ensure that all important activities that impact energy performance are considered in the energy planning.

Generally included. Ensure conformity with all energy-related laws.

Generally included

Generally included

In substance largely included in the regulations on review.

Ensure that an energy review is conducted regularly and document your methodology and criteria.

Generally this should already have been done, but make sure.

The requirements of ISO 50001 are considerably more detailed here. Take note of the inclusion of different points, such as the identi-

cation of relevant factors, the determination of energy performance or the estimation of future energy use.

Identify and prioritise opportunities for improving your energy performance.

Ensure that you establish an energy baseline and adjust it as needed, and keep the necessary records of this.

Ensure that you identify energy performance indicators, document your corresponding methodology and regularly review the data and

compare it to the energy baseline.

Generally included. Ensure that your objectives are aimed at improving energy performance.

Generally included




Consistency of the objectives with the energy

policy

Consistency of the objectives with the environmental

policy

Establishment and implementation of action

plans including the identication of responsibili-

ties, means, time-frames and review methods

Establishment and implementation of programmes

including the designation of responsibility, means and

time-frame

Documentation and updating of the action plans 4.3.4. Included in principle as part of the requirements for

documentation

4.5. Impementation and operation 4.4. Impementation and operation

4.5.1. Genera

4.5.2. Competence, training and awareness 4.4.2. Competence, training and awareness

Ensuring the necessary competence of emplo-

yees and other relevant persons

Ensuring the necessary qualication of all persons

with a potentially signicant environmental impact

Determination and documentation of training

measures

Identication and implementation of training measu-

res; maintenance of relevant documentation

Ensuring the knowledge of all employees andrelevant persons of:

Establishment and implementation of a process toensure that all relevant persons are aware of:

– The importance of complying with the energy

policy and EnMS requirements

– The importance of complying with the environmen-

tal policy and EMS requirements

– Individual roles and responsibilities with

regard to the EnMS

– Individual roles and responsibilities with regard to

ensuring compliance with the EMS requirements

– The advantages of improved energy perfor-

mance

– The advantages of improving their own perfor-

mance

– The actual and potential impact of their own

activities on energy use and consumption

– Individual contribution to achieving energy

objectives“

– The actual or potential impact of their own activi-

ties on important environmental aspects

– Potential consequences of nonconformity with

established procedures

– Potential consequences of nonconformity with

established procedures

4.5.3. Communication 4.4.3. Communication

Internal communication of energy performance

and the EnMS

Internal communication of environmental aspects

and the EMS




Generally included

Ensure that you also consider the review methods.

Generally included; ensure that action plans are updated.

Ensure that your organisation especially fulls the energy requirements.

Generally included

Generally included

Generally included

Generally included

Ensure that the advantages of improved energy performance are generally known.

ISO 50001 species a bit further; ensure that employees are aware of their own contribution to achieving the energy objectives.

Generally included

Generally included; ensure that energy performance is included.

Ensure that you especially facilitate suggestions for improvement.




Facilitation of employees' suggestions for

improvement

Receipt and documentation of and response to exter-

nal communication

Decision on external communication and docu-

mentation of the decision

Decision on external communication and documenta-

tion of the decision

If necessary, establishment of a method for

external communication

If necessary, establishment of a method for external

communication

4.5.4. Documentation 4.4.4. Documentation

4.5.4.1 Documentation requirements

Implementation of documentation of the core

elements of the EnMS

Consideration of: The documentation of the EMS must include:

– Scope and boundaries of the EnMS – Description of the scope

– Energy policy – Environmental policy

– Strategic/operational energy objectives andaction plans

– Objectives and targets

– Other documents required by the standard – Documents required by the standard

– Other necessary documents – Other necessary documents

4.5.4.2 Contro of documents 4.4.5. Contro of documents

Establishment and maintenance of a procedure

for:

Establishment and maintenance of a procedure for:

– Reviewing the adequacy of documents priorto use – Approving the suitability of documents prior to use

– Regular evaluation and updating of docu-

ments

– Evaluation and updating of documents as neces-

sary

– Indication of changes and the current revision

status

– Indication of changes and the current revision

status

– Availability of applicable documents where

necessary

– Ensuring the availability of documents

– Legibility and identiability of documents – Legibility and identiability of documents




Generally included

Generally included

Generally included; ensure that all energy-relevant documents are available.

Implicitly included

Generally included. Ensure that you consider the boundaries of the EnMS.

Generally included

Generally included. Ensure that the action plans are included.

Generally included

Generally included

Generally included. Ensure that all relevant documents for the EnMS are integrated.

Generally included

Generally included

Generally included

Generally included

Generally included

Generally included




– Identication and distribution of relevant

external documents

– Identication and distribution of relevant external

documents

– Prevention of the use of obsolete documents

and retention of relevant older documents

– Prevention of the use of obsolete documents and

labelling if retained

4.5.5. Operationa contro 4.4.6. Operationa contro

Identication and planning of relevant opera-

tions and maintenance activities

Identication and planning of relevant operations

Establishment of criteria for effective operation

and maintenance in areas of signicant energy

use

Operation and maintenance according to the

criteria

Establishment and implementation of procedures to

prevent deviation from the environmental policy and

objectives

Stipulation of operational criteria in the procedures

Information on operational control provided to

all employees and other relevant persons

Documentation of procedures

4.5.6. Design o separate item

Consideration of opportunities for improving

energy performance in the design of relevant

equipment and processes

No requirements

Consideration of the results of the energy

performance evaluation in the design of relevant

projects

No requirements

Documentation of the design results No requirements

4.5.7. Procurement of energy serices, products,equipment and energy

o separate item

Informing of suppliers on energy-related

purchasing criteria

4.4.6. Introduction and implementation of procedures

for purchasing and the communication thereof to

suppliers

Establishment and implementation of energy-

related purchasing criteria

No specic requirements

Denition and documentation of specications

for energy purchasing

No specic requirements

4.6. Checing 4.5. Checing




Generally included

Ensure that all relevant older documents are retained.

If necessary, broaden the control of your processes and procedures to include energy efciency.

Ensure that maintenance activities are included.

Generally included; ensure that maintenance activities are included.

ISO 50001 places greater emphasis on communication in the context of operational control; expand your communication in this area to

all relevant employees and other persons.

Requirements not included in ISO 14001.

Take note of the relevant requirements in ISO 50001.



ISO 50001 requirements are more detailed; ensure that energy is considered here in your EMS.

Integrate energy efciency and energy consumption as additional criteria into your purchasing procedures.

Ensure to you dene and document requirements for the purchasing of energy.




4.6.1. Monitoring, measurement and anaysis 4.5.1. Monitoring and measurement

Regular monitoring and evaluation of key cha-

racteristics that impact energy performance

Regular monitoring of key characteristics of opera-

tions

Consideration of: The procedure must include:

– Areas of signicant energy use and the results

of the energy review


– Relevant inuential factors in areas of signi-

cant energy use


– EnPIs – Performance

– The effectiveness of action plans with regard

to strategic/operational objectives

– Conformity with objectives and targets

– Evaluation of actual energy consumption

relative to expectations


Documentation of the results of monitoring – Documentation of the information

Denition and implementation of an energy

measurement plan


Denition of measurement needs and regular

monitoring, including the review of measure-

ment equipment and calibration

– Ensuring the calibration and monitoring of measu-

rement equipment

Investigation and documentation of any signi-

cant deviations in energy performance


4.6.2. Eauation of ega and other requirements 4.5.2. Eauation of compiance

Regular evaluation of compliance with legal and

other relevant requirements

Regular evaluation of compliance with legal require-

ments; evaluation of other relevant requirements

Maintenance of records of the results Maintenance of records of the results

4.6.3. Interna audit of the EnMS 4.5.5. Interna audit

Conducting internal audits Conducting internal audits

Development of an audit plan and schedule un-

der consideration of the results of earlier audits

Establishment of an audit programme with require-

ments for planning and implementation; considerati-

on of the results of earlier audits




Ensure that monitoring also encompasses energy performance.

Generally included

Implicitly covered, as well as in item A.3.1; make sure that this point is ensured.

Take this into consideration in monitoring and measurement.

Generally included. Ensure that monitoring is based on the energy performance indicators.

Generally included

Generally included. Ensure that you consider the results of monitoring of energy-related performance.

Ensure that an energy measurement plan is developed.

Largely covered; ensure that you have dened the measurement needs and review them regularly.

Be sure to investigate and document any signicant deviations in energy performance.

Generally included

Generally included

Generally included; the objectives are somewhat more highly differentiated in ISO 50001.

Requirements are very similar; ensure that the plans are developed in accordance with the requirements of ISO 50001.




Selection of objective auditors Selection of objective auditors

Documentation of the audit results Documentation of the audit results

4.6.4. onconformities, correction, correctie action

and preentie action

4.5.3. on-conformity, correctie action and preentie

action

Review of nonconformities Procedure for addressing nonconformities

Determination of causes Determination of causes

Identication of the need for action, also with

a view to preventing nonconformities or their

potential reoccurrence

Measures to prevent occurrence and reoccurrence

Determination and implementation of necessary

countermeasures

Identication and correction of nonconformities

Documentation of corrective and preventative

measures

Documentation of the results of corrective and

preventative measures

Reviewing effectiveness Reviewing effectiveness

Ensuring the necessary changes to the EnMS Ensuring the necessary changes to the EMS docu-

mentation

4.6.5. Contro of records 4.5.4. Contro of records

Establishment of records on conformity with the

EnMS requirements and the standard

Establishment of records on conformity with the EMS

requirements and the standard

Documentation of energy performance achieve-

ments

Documentation of results achieved

Establishment of control mechanisms for iden-tifying, retrieving and retaining records Procedures for identifying, protecting and retrievingrecords

Legibility, identiability and traceability of

records

Legibility, identiability and retrievability of records

4.7. Management reiew 4.6. Management reiew

4.7.1. Genera

Regular review of the EnMS by top management Regular review of the EMS by top management

Documentation of the management review Documentation of the management review




Generally included

Generally included

Generally included

Generally included

Generally included

Generally included

Generally included

Generally included

You may need to ensure that the necessary changes are made to the EMS yourself.

Generally included

Generally included

Generally included

Generally included

Generally included

Generally included




4.7.2. Input to management reiew

Follow-up activities Follow-up activities

Energy policy review Environmental policy review

Review of energy performance and EnPIs The organisation's environmental performance

Conformity with legal and other requirements Conformity with legal and other requirements

Degree of achievement of operational and

strategic objectives

Degree of achievement of objectives and targets

Results of internal audits Results of internal audits

Status of corrective and preventative measures Status of corrective and preventative measures

Predicted energy performance Projected developments are not explicitly mentioned.

Recommendations Suggestions for improvement

4.7.3. Output from management reiew o specic su-item ut resuts arise from input

parameters




Generally included

Generally included

Generally included; you may need to add EnPIs.

Generally included

Generally included

Generally included

Generally included

Integrate planned energy use/consumption in your management review.

Generally included

Generally included. Add the improvements made since the last management review to the results/output.





25 Theollowingtableisbasedonthebrochureby theGermanEMAS-AdvisoryBoardmentionedinthe“Literaturetip”.

AEx C: COMPARAIvE AblE ISO 50001 AD EMAS

ISO 14001 is an essential part o the EMAS-regulation, but as the EMAS regulation goesbeyond the regulations o ISO 14001, ewer additional requirements are necessary withan already existing EMAS-validation when introducing ISO 50001. The ollowing tablelists items that EMAS-registered companies can build upon (beyond the additional re-quirements already indicated in the previous table) i they wish to be certifed accord-ing to ISO 50001.25 In light o the many requirements that are already ulflled, certif-cation according to ISO 50001 is relatively easy or EMAS companies. In most cases it isonly a matter o making adjustments with regard to specifc terms or energy con-sumption and efciency.

Literature tip

The German EMAS-Advisory Board has prepared a brochure clearly presenting the di-erences between EMAS and ISO 50001:

http://www.emas.de/fleadmin/user_upload/06_service/PDF-Dateien/EMAS-und-DIN-EN-ISO-50001.pd



DI E ISO 50001 EMASChapter Chapter

4.1 Genera requirements A.1 Genera requirements

Continual improvement of energy performance

and the EnMS.

Continual improvement of environmental perfor-

mance; energy efciency as the key indicator.

4.2 Management responsiiity o separate item

4.2.1 op Management

Top management is responsible for: Top management (or simply “management”) is not

addressed with its own item in EMAS. Requirementsare to be found under various other items:

Appointing an energy management representati-

ve and approving the energy management team.

The “team” may consist of a single person, for

example the management representative (Terms

and denitions, 3.10).

Corresponds to employee involvement (B.4)

Providing the necessary resources for the

establishment, implementation, maintenance

and improvement of the EnMS and energy

performance.

Commitment to continually improve environmental

performance (B.3).

Internally communicating the importance of the

EnMS.

Employee participation

(B.4.2)

Ensuring appropriate energy performance

indicators (EnPIs).

Corresponds to Annex IV C.

Energy efciency required as a core indicator for

environmental performance. Other indicators can be

additionally used and reported on (Annex IV C).

Taking energy performance into consideration in

long-term planning.

Not specically required, but for the purpose of con-

tinual improvement of environmental performance(B. 3.2).

Measuring results and reporting on them at

xed intervals.

Environmental reporting (Annex IV)

4.2.2 Management representatie o separate item

Top management must appoint a sufciently

skilled and competent management represen-

tative.

Appointment of an energy management representa-

tive (A.4.1)

The representative shall have the following

responsibility and authority:




Promoting awareness of the energy policy and

objectives at all levels

Employee involvement

4.3 Energy poicy A.2 Enironmenta poicy

To be dened by top management. Substantive

criteria:

To be dened by top management. Substantive

criteria:

Contains a commitment to continually improve

energy performance.


performance (B.3)

Contains a commitment to ensure the provision

of the information and resources necessary for

reaching strategic and operational objectives.

Environmental statement as comprehensive informa-

tion

Promotes the purchase of energy-efcient

products and services to improve energy per-

formance.

Procurement must be taken into account in the EMAS

management system (Annex I 2. b, 3. e).

4.4 Energy panning A.3 Panning

4.4.1 Genera o genera item

Conduct and document an energy planning

process.

The energy planning must be consistent with the

energy policy and lead to activities for the con-

tinuous improvement of energy performance.

Energy-related activities of the organisation

must be reviewed.

Environmental review; commitment to continually

improve environmental performance

4.4.2 lega and other requirements A.3.2 lega and other requirements

Identify, consider and regularly review legal

requirements regarding energy use, consumpti-on and efciency.

Organisation must demonstrate compliance with all

applicable environment-related legal requirements(Art.4.4 and Annex II B.2).

4.4.3 Energy reiew A.3.1 Enironmenta aspects

Development, documentation and maintenance

of an energy review. Documentation of the

methodology and criteria.

Environmental review of direct and indirect en-

vironmental aspects; evaluation criteria must be

comprehensive, reproducible and made available to

the public (Annex I):

The energy review encompasses the following:

Identify energy sources. Measure, analyse and

evaluate energy use and consumption.

Environmental review of direct environmental as-

pects (Annex I, Annex II B.1)




Identify areas of signicant energy use (for ex-

ample equipment, facilities, processes, inuence

of personnel).

Dene signicant areas of energy use.

Estimate future energy use and consumption.

Environmental review; consideration of past, present

and planned activities (Annex I)

Identication and prioritisation of opportunities

for improving energy performance.


performance, covered in substance by the internal

environmental audit, environmental programme,

objectives and management review

Update energy review at xed intervals and af-

ter any major changes (for example in facilities,

equipment, processes, et cetera).

Environmental review after any substantial changes,

as well as updating of all required EMS elements (Art.

8)

4.4.4 Energy aseine Corresponds to EMAS enironmenta reiew

Establish energy baseline using information

from the initial energy review and drawing upon

data on energy use and consumption from an

appropriate period of time. Changes in energy

performance are to be measured against this

baseline.

Initial environmental review as baseline (Annex I),

updating after any substantial changes (Art. 8).

Dene core indicators of energy efciency in the

environmental statement (Annex IV).

4.4.5 Energy performance indicators Corresponds to EMAS core indicators

Identify appropriate energy performance

indicators (EnPIs) and review them regularly.

Document and review your methodology.

Core indicators of energy efciency and other

relevant environmental performance indicators in the

environmental statement (Annex IV)

4.4.6 Energy oecties, energy targets and action

pans

A.3.3 Oecties, targets and programme(s)

Energy objectives and action plans.

Action plans must contain statements on the

methodology for reviewing improvement of

energy performance and conrming the results.

Objectives associated with signicant environmental

aspects must be considered in the environmentalstatement; performance must be evaluated; commit-

ment to improve environmental performance (B.3);

core and other relevant indicators (Annex IV); yearly

presentation in (updated) environmental statement

(environmental programme).

4.5 Impementation and operation A.4 Impementation and operation

4.5.2 Competence, training and awareness A.4.2 Competence, training and awareness

Competence and training with regard to energy. Requires greater employee involvement (B.4).

4.5.3 Communication A.4.3 Communication




Introduce processes to enable the submission

of comments or suggestions for improving the

EnMS.

Employees must be involved in process of continual

improvement (B.4.3); use of appropriate forms of

participation, for example suggestion systems, group

work, environmental committees (B.4.4)

Organisation makes a decision on the external

communication of the energy policy, the EnMS

and energy performance.

Commitment to externally communicate and publish

the environmental statement (B.5, Annex IV)

4.5.5 Operationa contro A.4.6 Operationa contro

Appropriately communicate the operational

controls.

Employee involvement at all levels

4.5.6 Design No direct equivalent

Opportunities for improving energy performance

must be considered in the design of new, altered

or renovated facilities, processes, et cetera that

have a signicant impact on energy performance.

Consider the energy performance evaluation in

relevant procurement activities.

Product life cycle related aspects should be

considered as part of the environmental review.

Environmental aspects must be taken into account in

procurement (Annex I 2). New environmental review,

et cetera after substantial changes (Art. 8).

4.5.7 Procurement of energy serices, products,

equipment and energy

o direct equiaent

Procurement is to be based in part on energy

performance. Suppliers are to be informed of

this.

Environmental aspects of procurement must be

taken into account. It is necessary to consider what

measures can be taken to reduce the environmental

impact (Annex I 2).

Requirements must be established for the

purchasing of energy.

Criteria on energy use, consumption and efci-

ency must be established for the procurement ofenergy-using products, equipment and services.

4.6 Checing A.5 Checing

4.6.1 Monitoring, measurement and anaysis A.5.1 Monitoring and measurement

Those characteristics that impact energy perfor-

mance must be regularly monitored, measured

and analysed, with documentation of the results.

Operations with signicant environmental impacts

are to be monitored, measured and documented.

Areas of signicant energy use and the relevant

inuential factors, results of the energy review,

energy performance indicators (EnPIs)

Energy efciency indicator




4.6.2 Eauation of ega and other requirements A.5.2 Eauation of compiance

Basically the same requirements as ISO 14001

(evaluate and document compliance with legal

and other requirements).

Organisations must demonstrate compliance with

all applicable environmental regulations (Art.4.4).

Non-conformity must be ruled out prior to the initial

registration (Art. 4.4).

4.6.3 Interna audit of the EnMS A.5.5 Interna audit

Requirements for the internal audit. Audit

should be conducted of whether:• the EnMS is consistent with the energy

objectives

• energy performance is improved

Environmental audit requires an evaluation of envi-

ronmental performance and whether the environ-mental objectives have been achieved (Annex III B).

4.6.4 onconformities, correction, correctie action

and preentie action

A.5.3 on-conformity, correctie action and preentie

action

Regulations on non-conformities. Non-conformity must be ruled out prior to the initial

registration; participation of environmental authori-

ties (Art. 32.5)




4.6.5 Contro of records A.5.4 Contro of records

Requirements for records.

Documentation should also serve to demonstra-

te the results of energy performance.

Environmental performance must be evaluated as

part of the management review (B.3), and published

in the environmental statement.

4.7 Management reiew A.6 Management reiew

4.7.3 Output from management reiew

Requirements for the results of the management

review. Consideration of energy performance

indicators (EnPIs) and allocation of resources.

Environmental performance must be evaluated

(B.3.2), including the core indicators.



BAFA Federal Ofce of Economics and Export Control

BAT Best Available Techniques

BimSchV Federal Immission Control Act

BMU Federal Ministry for the Environment, Nature Conservation and Nuclear Safety

BMW Bavarian Motor Works

BMWi Federal Ministry of Economics and Technology

CEN European Committee for Standardization

CHP Combined Heat and Power

CO2 Carbon dioxide

CO2eq CO2 equivalent; stands for the climate impact of all the greenhouse gases combined, whereby carbon dioxide serves

as a benchmark; the other greenhouse gases are correspondingly calculated per specic impact in ppm CO2.

CSR Corporate Social Responsibility

DAU Deutsche Akkreditierungs- und Zulassungsgesellschaft für Umweltgutachter GmbH

dena German Energy Agency

EDL-G Act on Energy Services and Energy Efciency Measures

EEAP Energy Efciency Action Plan

EEG Renewable Energy Sources Act

EM Energy Manager

EMAS Eco-Management and Audit Scheme

EMS Environmental Management System

EnEG Energy Saving Act

EnEV Energy Saving Regulation

EnMS Energy management system(s)

EnPI Energy performance indicator

ERP Enterprise Resource Planning

EuPA Energy-using Products Act

GJ Gigajoule = 1 billion joules = 1,000,000,000 joules

HACCP Hazard Analysis and Critical Control Point

IEF-STE Forschungszentrum Jülich, Institut für Energieforschung – Systemforschung und Technologische Entwicklung

IHK Chamber of Industry and Commerce

8 lIS O AbbREvIAIOS:



ISO/TC Technical Committee (TC) of the International Organization for Standardization (ISO)

KfW Kreditanstalt für Wiederaufbau

kWh Kilowatt hour = 1,000 watts · hour

MWh Megawatt hour = 1,000,000 watt · hour

NAGUS Principles of the Environmental Protection Standards Committee

NRW North Rhine-Westphalia

OHSAS Occupational Health and Safety Assessment Series

PDCA Plan-Do-Check-Act

PQ Production quantity

PU Production unit

QM Quality management

QMS Quality management system

SAP Systeme Anwendungen Produkte Aktiengesellschaft

SME Small and medium-sized enterprises

SMS Security management

t Unit of weight: ton = 1,000 kg

UBA Federal Environment Agency

UGA German EMAS Advisory Board

VOC Volatile Organic Compounds



OES



OES