National Archives buildings:National Archives buildings:

- General Register House- General Register House- West Register House- West Register House- Thomas Thomson House- Thomas Thomson House

Each includes:Each includes:

- Offices- Offices- Archive stores- Archive stores- Public search rooms- Public search rooms

Other important servicesOther important services

• Digital Camera / Digital Camera / Reprographic Reprographic StudiosStudios

• LiftsLifts

Building ServicesBuilding Services

• Air conditioningAir conditioning

• Gas heatingGas heating

• Electrical Heating and general electrical and IT Electrical Heating and general electrical and IT serviceservice

Why obtain Energy Efficiency Why obtain Energy Efficiency Accreditation?Accreditation?

• To comply with SE and NAS Environmental Policy

• To save energy• Conserve resources• Minimise the impact

our business has on the environment

• And as a consequence And as a consequence to attempt to make to attempt to make financial savings for financial savings for the benefit of the the benefit of the departmentdepartment

How did we achieve accreditation?How did we achieve accreditation?

Reviewwhat we do in NAS

To comply withPolicy

Consider what

could be done better

List both positive and negative items

to show where we did or did not

comply

Identify where improvements

should be made

List of items reviewedList of items reviewed

• PropertyProperty

• Energy ContractsEnergy Contracts

• Transport Transport

• Waste disposal and recyclingWaste disposal and recycling

• Maintenance contracts with Maintenance contracts with consultants and contractorsconsultants and contractors

• Staff awarenessStaff awareness

What action was consideredWhat action was considered

Property Property Energy audits were undertaken Energy audits were undertaken

and the results considered.and the results considered.

Presence detectors were fitted Presence detectors were fitted within toilets and other rooms. within toilets and other rooms.

Energy saving fittings installed Energy saving fittings installed within toilets to save water and within toilets to save water and electrical fittings upgraded as and electrical fittings upgraded as and when they required replacement when they required replacement

Secondary glazing was fitted at Secondary glazing was fitted at GRH GRH

All new or refurbishment work All new or refurbishment work now includes energy saving now includes energy saving measures in the design.measures in the design.

What action was consideredWhat action was considered

Energy ContractsEnergy Contracts - - Gas, Gas, electricity and waterelectricity and water

We reviewed our existing We reviewed our existing contracts and joined in with contracts and joined in with the SE Family of contracts to the SE Family of contracts to gain the benefits from,gain the benefits from,

• Energy savings Energy savings • The increased scale of the The increased scale of the

electricity and gas contracts electricity and gas contracts a better price was achieved.a better price was achieved.

• Water saver devices were Water saver devices were fitted.fitted.

• Water meters sizes were Water meters sizes were reviewed and where reviewed and where appropriate new meters appropriate new meters were fittedwere fitted

What action was consideredWhat action was considered

TransportTransportWe reviewed staff and visitors We reviewed staff and visitors travel to our buildings as well as travel to our buildings as well as the provision of our daily van the provision of our daily van service, as a result we considered,service, as a result we considered,

more search room spaces at GRH more search room spaces at GRH which is easily reached by public which is easily reached by public transporttransport

Bike bins at GRH so that staff and Bike bins at GRH so that staff and visitors could lock their bicycles visitors could lock their bicycles away safelyaway safely

Although no action has been Although no action has been taken at this time with respect of taken at this time with respect of our van. When the van is changed our van. When the van is changed we are considering replacing it we are considering replacing it with which will run on LPG fuel.with which will run on LPG fuel.

When hire cars are required When hire cars are required alternative fuels such as diesel alternative fuels such as diesel and lowering the cc rating is and lowering the cc rating is consideredconsidered

What action was consideredWhat action was considered

Waste disposal and Waste disposal and recyclingrecycling

We reviewed our contracts with We reviewed our contracts with regard toregard to Re-cycling and put Re-cycling and put contracts in place to cope with contracts in place to cope with disposal and recycling as much disposal and recycling as much waste as possible such as toner waste as possible such as toner cartridges, paper etc.cartridges, paper etc.

Maintenance contractors were Maintenance contractors were charged with a similar obligations charged with a similar obligations for safe disposal and recyclingfor safe disposal and recycling

What action was consideredWhat action was considered

Maintenance ContractsMaintenance Contracts• Consultants were charged with Consultants were charged with

incorporating Energy Efficiency incorporating Energy Efficiency measures within their designs and measures within their designs and when dealing with maintenance.when dealing with maintenance.

• Maintenance contractors now have Maintenance contractors now have a continual obligations to ensure a continual obligations to ensure energy and environmental energy and environmental measures are regularly considered measures are regularly considered and where appropriate and where appropriate incorporated. incorporated.

• Energy Conservation features as an Energy Conservation features as an agenda item at the monthly agenda item at the monthly meetings and are discussed.meetings and are discussed.

• Meter readings are taken monthly Meter readings are taken monthly and trends considered. Any upward and trends considered. Any upward or downward trends that are not or downward trends that are not easily explained are looked at in easily explained are looked at in detail.detail.

What action was consideredWhat action was considered

Staff AwarenessStaff Awareness This is perhaps the most difficult item as staff This is perhaps the most difficult item as staff generally see no advantage in switching off generally see no advantage in switching off unnecessary lights or turning down heating.unnecessary lights or turning down heating.

What we did was to provided What we did was to provided them with,them with,

• a talk on how they could save money at home a talk on how they could save money at home and at the same time save the planetand at the same time save the planet

• make them more aware by drip feeding them make them more aware by drip feeding them with a series of posters and energy with a series of posters and energy conservation reports via the intranetconservation reports via the intranet

• Encourage them to switch off unnecessary Encourage them to switch off unnecessary lights and heating lights and heating

• and to report any defects in their heating, and to report any defects in their heating, lighting or water supplylighting or water supply

STAFF AWARENESS STAFF AWARENESS INFORMATIONINFORMATION

Global WarmingGlobal Warming• COCO22 is a harmful by-product of burning fossil is a harmful by-product of burning fossil

fuels in the generation of energy.fuels in the generation of energy.

• As the levels of COAs the levels of CO22 in the atmosphere rise in the atmosphere rise more heat will be trapped and the earth will more heat will be trapped and the earth will get hotter.get hotter.

• This global warming could have an This global warming could have an irreversible effect on the planet’s climate.irreversible effect on the planet’s climate.

STAFF AWARENESS INFORMATIONSTAFF AWARENESS INFORMATION Energy Conservation Report 4Energy Conservation Report 4

• Did you know climate change Did you know climate change caused by global warming is the caused by global warming is the biggest environmental problem biggest environmental problem we face today.we face today.

• Climate change is destroying the Climate change is destroying the environment as increased water environment as increased water temperatures kill off coral reefs. temperatures kill off coral reefs.

• Rising seas threaten to engulf Rising seas threaten to engulf countries. Enormous ice shelves countries. Enormous ice shelves are cracking and are breaking off are cracking and are breaking off in the Antarcticin the Antarctic

• Vulnerable species face Vulnerable species face extinctionextinction

NAS staff can help to reduce NAS staff can help to reduce pollution by taking the following pollution by taking the following action.action.•Turning off lighting when leaving Turning off lighting when leaving a room or corridora room or corridor•Don’t open windows in cold Don’t open windows in cold weather. Turn the heating down weather. Turn the heating down instead.instead.•Make use of daylight by ensuring Make use of daylight by ensuring dirty windows are cleaned.dirty windows are cleaned.•Report to the help desk if your Report to the help desk if your light fittings are dirty so they can light fittings are dirty so they can be cleaned.be cleaned.•Make sure your heaters are not Make sure your heaters are not obscured by furnitureobscured by furniture

STAFF AWARENESS INFORMATIONSTAFF AWARENESS INFORMATION

Utilities Consumed Utilities Consumed

• The Scottish Executive consumed 22 The Scottish Executive consumed 22 million kWh last yearmillion kWh last year

• Constituting approximately 7500 Constituting approximately 7500 tonnes of carbon dioxide per annum tonnes of carbon dioxide per annum into the atmosphere contributing to into the atmosphere contributing to the “Green House” effectthe “Green House” effect

HOW DID WE ACHIEVE ENERGY ACCREDITATION?HOW DID WE ACHIEVE ENERGY ACCREDITATION?

With a great deal of hard work trying to With a great deal of hard work trying to convince our maintenance consultant, convince our maintenance consultant,

contractors and more particularly our staff contractors and more particularly our staff that we were deadly serious about that we were deadly serious about achieving this excellence award.achieving this excellence award.

Now we have to keep itNow we have to keep it