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End-of-Semester Module Review (EMR) Briefing to MCs
Office of Quality Assurance & Systems (OQS)
4 Feb 2012
Revised EMR Report Template(dated 5 Feb 2013)
As endorsed by PAC , the EMR Report template has been refined:
Involve Senior Academic staff identified by their respective HOD to assist in the review & endorsement of EMR Reports (besides PCs & ADs Acad).
Schools/Centres may choose to tap on this provision to:•(i) develop the academic capabilities of their senior staff; and/or •(ii) spread out the review & endorsement workload.
Removed the “Template for Student Assessment Results” (to be be
replaced by the BOE Module Chair (MC) Report.
Removed the removal of 3 Committee of Student Learning Abilities (CSLA) recommendations that will no longer be tracked in the EMR (refer to Appendix D for details).
Microsoft Word 97 - 2003 Document
Initial Findings: CSLA 2009 Recommendations
CSLA 2009
3
P19 Students know
Learning Outcomes
P23 Ways to gauge learning pace &
understanding level during lesson
P25 Knowledge & skills
reflection questions
P24 Review UTs with students
P20 Sufficient quantity and quality
resources for problem
P62 Materials stretch better students
P21 Train & brief Facilitators before
lessonSTANDAR
D
PRACTICE
1-2 weeks after UT
Clicker Pop quiz Quick survey
Problem / curriculum review committee decide
Feedback from facilitators/students
Challenges Too complex or not
enough depth Insufficient copies in
library
Going further questions/activities in worksheet/materials
Attempted by 10-20% of students
Reminder Modules that have implemented changes in adopting
flexibility in teaching and learning as approved by PAC [Cross-ref: PAC 04(12)] will be required to include another section, i.e., Section 2.5 “Implementation of flexibility in teaching and learning approach with approval by PAC”
This is only applicable for modules that have implemented
such changes.
2.5 Implementation of flexibility in teaching and learning approach with approval by PAC [Cross-ref: PAC 04(12)]
If the module has implemented PAC approved changes relating to flexibility in teaching and learning, please: •attach the relevant endorsed PAC paper as Appendix E;
•outline the key changes in the module;
•provide findings on the outcome of the implementation, including student and facilitator feedback, and other relevant findings;
•indicate any challenges or issues faced, if applicable.
INCLUDE SECTION 2.5 ONLY IF APPLICABLE
End-of-Semester Module Review Process End-of-Semester Module Review Process
Module Delivery (Ongoing Monitoring & Evidence Gathering)
Module Delivery (Ongoing Monitoring & Evidence Gathering)
Module Review DeliberationsModule Review Deliberations
Review Findings and AnalysisReview Findings and Analysis
Baseline Evidences
Monitor Follow-upMonitor Follow-up
Process Flow Endorsement/ Approving Authorities
Closed by Programme Head/ AD (Acad)Closed by Programme Head/ AD (Acad)
Recommendations Recommendations
Follow-up Actions by next Module Coordinator
Follow-up Actions by next Module Coordinator
CET Module Review
Approval By Relevant Authority
Approval By Relevant Authority
Facilitator Feedback Student Feedback
Student Assessment Results
Facilitator Feedback Student Feedback
Student Assessment Results
Authorities for Approving Module ChangesAuthorities for Approving Module Changes
Approval by PC/ AD (Acad) Typically Minor Changes to Module Materials
Approval by HOD (as required) Change in Assessment Weightings Add/ Remove LOs(> 15%; serves as a guide for PCs/ AD Acad to trigger
discussion and approval by HOD)
Approval by PAC/ Senate (as required) Change in Module Name/ Module Synopsis Change in Assessment Mode Change in Delivery Mode
Pointers on Writing the Report
Outline:
General Comments
Findings and Analysis (Section 2)
Recommendations (Section 3)
Endorsement (Section 4)
Concluding Remarks
General Comments Focus on areas to improve module academic quality
rather than operational issues
Example: Avoid operational issues that do NOT directly address areas to improve module academic quality
General Comments As a general guide, keep main report to 4-5 pages
(excluding appendices)
It is a good practice to have a handover of the EMR Report from the current MC to the incoming MC
It should highlight areas for improvement and follow-up
Only essential and relevant information or evidences should be included in the document
The EMR Report should be properly signed off by the current MC and endorsed by the AD/PC/HOD
There should be no subsequent changes to the document after the report sign-off/approval
Section 2 : Findings and Analysis Avoid restating objectives and details of the Module
Comment on the changes made and what can be improved
Sub-headers may be useful for organising the issues
Findings and analysis should be balanced and corroborated across 3 baseline evidences Facilitator Feedback Student Feedback Student Assessment
Elaborate and analyze the baseline evidences instead of merely attaching them
Section 3: Recommendations
Address issues highlighted in Section 2
Follow-up to be completed by incoming programme coordinator
Avoid generic statements ego “Review the current problem statements and make
necessary changes”o “Check validity of weblinks”o “Re-craft UT questions”
State specific actions on how the module can be improved
2.2 Facilitation …Students sometimes find the lessons dry and mundane and would prefer more real life experiences shared and hands-on sessions/visits, to be more motivated. This should be taken into consideration in the next run…
2.4 Assessment
… it would be good to have a compulsory weightage in one of the UTs for practical assessment …
Address issues
raised in Section 2
Specific actions
Some Pointers/ Suggestions
Where rectification can be done immediately, this should be done before handing over to next MC
For example: “Problem 02: Inconsistent use of words –
“Chinese” vs “Mandarin”
Recommendations should be clear and actionable
Section 4: Endorsement
Endorsement Options
School/Centre storage
Acad QA Sharepoint
1 Sign using Tablet
Nil MS Word document (signed copy)
2 Sign hardcopy Signed hardcopy must be stored by School/Centre and retrieved as proof during audits
Upload MS Word document (Unsigned)*Indicate “Hardcopy signed and archived” as remarks
3 E-mail approval Signed hardcopy of email must be stored by School/ Centre and retrieved as proof during audits.
Upload MS Word document (Unsigned)*Indicate “Approval via email” as remarks
Correct
Example from AY0910 Sem 2 C203
Tan Ah Beng
Lim Ah Mui
Tan Ah Beng
Lim Ah MuiIncorrect
Incorrect