Employee Resource Guide

USF Employee Resource Guide • 1

DIVISION OF HUMAN RESOURCES

EMPLOYEE

RESOURCE GUIDE FALL 2015 USF.EDU/HR

®

WELCOME TO USF

WELCO

ME TO

USF

Revised 8/19/2015


It’s easy to give through payroll deduction. For more information, go to: www.usf.edu/fscc or call (813) 974-4900.

Employees are the heart of our university. Every day, you make an impact by sharing your ideas, talents and abilities.

More than 44% of system employees give to the three institutions of the USF System through the Faculty & Staff Campaign. Please join us.

Together, we make USF unstoppable.


Welcome to the University of South Florida, and to one of the most exciting jobs in American higher education today.

All of us who work at USF have a vital role to play in building one of the nation’s great metropolitan research universities. Our achievements are based on an absolute commitment to excellence, whether it is in teaching, research, public service or the support work that makes these contributions possible.

Your selection to join the USF staff is a statement of the University’s confidence in your ability to do your work in a way that meets the needs of faculty, students and staff colleagues effectively, and in a manner that contributes to an environment of mutual achievement and respect. I look forward to working with you in the building of a magnificent university. —President Judy Genshaft

PRESIDENT’S WELCOME MESSAGE


How do I get my parking tag?The Parking Services building is located at the back of the campus. However, you should be able to take care of all your parking needs through the website.www.usf.edu/parking_services

How do I get my employee ID card?The USFCard is the official identification card of the Uni-versity of South Florida. Replacement cards are $15.

PROCEDURES FOR OBTAINING AN USF ID card Your U-number must be in the system before an ID card can be issued. This typically takes 48 after the comple-tion of your new hire paperwork.

· Persons requesting an ID must visit the ID center located on the first floor of Student Services Building (SVC)

· Legal identification (passport, driver’s license, or State/Government Photo Identification card) must be presented to obtain an ID.

· Customers may pay with Visa/MasterCard, Cash, Check, or BullBucks. Hours: Monday - Thursday: 9:00am-6:00pm, Friday: 9:00am-5:00pm For more information, please call (813) 974-2357.

Do I get discounts and perks? You sure do!· Visit www.usf.edu/hr/benefits and click “work/

life programs” for a directory of discounts and info about programs such as child care, tuition programs, transportation, and more.

What about a gym/recreational activities?

Campus Recreation website www.usf.edu/campusrec• Membership includes use of the Campus Recreation

Center’s fitness floor, upper gym, lower gym, equipment check-out, group fitness classes, indoor pool and racquetball courts.

• Currently Campus Recreation accepts VISA/Master-Card and payroll deduction (annual faculty/staff memberships only).

• Intramural Sports: USF Faculty and Staff must pur-chase a Campus Recreation membership in order to participate in any Intramural activity.

• Outdoor Recreation: Campus Recreation members can checkout bikes with NO Rental Fee. NON USF Campus Recreation members with a USF ID are eligible to RENT BIKES for a $10 rental. NON USF Campus Recreation members can rent camping/trip gear with a USF ID.

What other places should I know about?

Marshall Center – http://msc.usf.edu· The Marshall Center is literally in the center of

the campus and it houses many helpful stop-ping points:

o Information Desko Computer Store – Also visit them on-

line to see what they offer. They have great deals on software.

o Print shopo Pharmacyo Diningo ATM machineso Card Center (for your USF ID)o USF Credit Union Brancho Wellness Center

USF Tampa Campus Limited Smoking

For the health and enjoyment of the USF Tampa campus, smoking is limited to designated areas on campus. Smoking is not allowed in indoor or outdoor areas, including parking lots, grounds, sidewalks and recreational areas, unless officially designated as a smoking area. For details about smoking on campus or smoking cessation resources: usf.edu/smoking

Frequently Asked Questions


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OUR MISSIONThe University of South Florida’s mission is to deliver competitive undergraduate, graduate, and professional programs, to generate knowledge, foster intellectual development, and ensure student success in a global environment.

The University of South Florida is a high-impact, global research university dedicated to student success. USF ranks 50th in the nation for federal expenditures in research and total expenditures in research among all U.S. universities, public or private, according to the National Science Foundation. Serving more than 47,000 students, the USF System has an annual budget of $1.5 billion and an annual economic impact of $3.7 billion. USF is a member of the American Athletic Conference.

USF Board of TrusteesThe USF Board of Trustees was established by the Legislature in 2001. The 13 trustees include distinguished figures in the law, commerce, medicine, education, philanthropy and public policy leadership. Six trustees are appointed by the governor and five trustees are appointed by the Board of Governors. The USF System Faculty Senate President and Student Body President also serve as trustees. The USF System President serves as a Corporate Secretary.

As Florida’s leading metropolitan research university, USF is dedicated to:

• Student access, learning, and success through a vibrant, interdisciplinary, and learner- centered research environment incorporating a global curriculum

• Research and scientific discovery to strengthen the economy, promote civic culture and the arts, and design and build sustainable communities through the generation, dissemination, and translation of new knowledge across all academic and health-related disciplines

• Partnerships to build significant locally- and globally-integrated university-community collaborations through sound scholarly and artistic activities and technological innovation

• A sustainable economic base to support USF’s continued academic advancement

OUR VISIONThe University of South Florida is a global research university dedicated to student success and positioned for membership in the Association of American Universities (AAU).


• • USF is one of the nation’s top 73 very high public research universities, and is one of 40

public universities nationwide that is designated as both very high research activity and as community engaged by the Carnegie Foundation for the Advancement of Teaching.

• USF ranks 40th on Forbes’ Top 100 Best Buy Colleges. (2012)

• USF is named in Princeton Review’s Best 377 Colleges: 2013 Edition.• USF is recognized by Princeton Review as one of the top 75 Best College Values (2014).

• With a student body representing over 130 different countries, USF is one of the 40 most diverse public universities in the country and the second most diverse public university in the state of Florida, according to U.S. News & World Report’s recent Diversity Index ratings.

• USF is featured in Princeton Review’s Guide to 322 Green Colleges: 2012 Edition as one of 322 institutions of higher education that demonstrate a strong commmitment to sustainability in their academic offerings, campus infrastructure, activities and career preparation.

• For 2014, USF faculty were awarded 81 highly prestigious awards, including Fellows of the American Association for the Advancement of Science (AAAS), an AAU-recognized honor. USF ranked 4th worldwide for organizations with the most AAAS Fellows named in 2014.

FACTS ABOUT USF

OUR GOALSThe University of South Florida will pursue its rising stature as a pre-eminent research university with a state, national and global impact, and position itself for membership in the Association of American Universities (AAU) through:

• Expanding world-class interdisciplinary research, creative and scholarly endeavors

• Promoting globally competitive undergraduate, graduate and professional programs that support interdisciplinary inquiry, intellectual development, knowledge and skill acquisition, and student success through a diverse, fully-engaged, learner-centered campus environment.

• Enhancing all sources of revenue, and maximizing effectiveness in business practices and financial management to establish a strong and sustainable economic base in support of USF’s growth.


Engagement Engaged people drive innovation and organizational goals, are passionate about their jobs and feel a strong commitment to the organization for which they work. They are mentally and emotionally invested in their work and in contributing to the organization’s success.

The importance of engagement is reflected in the following value statements, “Facilitating the optimal development of personal and professional potential of students, faculty and staff, and enriching the quality of an engaged campus community.”

“Mutually beneficial partnerships and community engagement that increase the understanding of, and present solutions to, local and global challenges, with a mind to strengthening the economy and building sustainable healthy communities.”

Achievement is best defined in the value statement: “excellence in teaching and learning; scholarship and research (both basic and applied/translational); together with community engagement and public service based on the highest standards of discovery, creativity and intellectual attainment.”

USF’S CULTURE OF EXCELLENCE

Discovery “The commitment to outstanding research and scientific discovery that leads to the application of new knowledge to solve state, national and global problems.”

“An entrepreneurial spirit of innovation with a focus on defining, informing and generating ‘next best practices.’”

Discovery includes “the utility of proven and emerging technologies to enhance instruction, learning, research and engagement, and to improve service quality and efficiencies in institutional business practices.”

Collaboration is the collection of high performing teams working together for the greater good. People believe that we all belong to the same team and must work together to achieve overall goals.

The following value statement describes collaboration: “An environment of collegiality, based on the principles of academic freedom, respect, integrity, civility, the freedom to engage in debate, the exchange of ideas and intellectual discovery and professional responsibility.”

Every employee at USF has a vital role to play as we build the university into one of the nation’s top-ranked public research universities. We will accomplish this through a culture of excellence –our absolute commitment to engagement, achievement, discovery and collaboration.

USF VALUES• High-quality education and excellence in

teaching and learning• High-impact scholarship, research, and

creative activities• Diversity of students, faculty, and staff• Affordable and accessible education• Global research, community engagement,

and public service• Social, economic, and environmental

sustainability

• Focus and discipline in aligning the budget with institutional priorities

• A campus life with broad academic, cultural, and athletic opportunities

• Success and achievement of its students, faculty, staff, and alumni

• Shared governance within all components of the institution

• Collegiality, academic freedom, and professional responsibility

• Entrepreneurial spirit, partnerships, and innovation

• Efficiency and transparent accountability• First-class physical infrastructure and a safe

campus environment


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Welcome to USF and the start of an exciting journey with one of the fastest growing research institutions in the country!

This guide has been designed to provide you with information and resources that will help you become successful as you start your USF career. We’ve started with what you can expect and should review in your first week. The remaining sections will guide you on information that will help you the first month and beyond.

Each USF department has a dedicated team to provide answers on benefits, payroll, employee relations, and other HR Services. Please let us know how we can make your new employee experience even better.

You will probably spend a lot of time during the first week meeting your coworkers and getting to know your new office surroundings. As you do, we encourage you to jot down names, numbers, and other things you don’t want to forget in this notebook for easy reference.

Many departments have computer access and will offer some quiet time to get to know the university’s website. Take some time to review the following:

• Visit the Human Resources website at: usf.edu/hr Visit the new employee website (Click on “Getting Started at USF”)

• Review your benefit and retirement options at: usf.edu/hr/benefits/new-employee.asp

• Stay informed about news and information for USF employees at: usf.edu/News/index.asp

IMPORTANTTHINGS TO DO

Important Things to Do This Week with Your Department: • Activate Net ID• Obtain ID card• Review your position description• Decide on parking and commuter options

Important Things to Do This Month: • Training • Compliance Training

The Division of Human Resources is organized into HR Service Centers. The service center model is a team approach to providing ex-cellent customer service through centralized, dedicated resources for HR actions. There are four USF Tampa Service Centers. Each regional HR Office serves as the Service Center for its respective campus.

Getting Started


Once you’ve received your PeopleFirst ID through the mail and you’ve reviewed the Insurance Overview and How to Enroll with PeopleFirst (usf.edu/hr/ben-info.asp), you can enroll in your benefits in three easy ways: 1. Online by visiting: peoplefirst.myflorida.com

2. By phone: (866) 663-4735

3. By fax: (800) 422-3128

Enrolling in Retirement Plans The Retirement Overview will help identify your retirement plan options. And remember, HR is here to help answer your questions, too. Please call us at: (813) 974-2970

ENROLLING IN YOUR BENEFITS

doctors.usf.edu 813-974-2201

Turning Science Into Health™

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The University of South Florida pays on a bi-weekly payroll cycle. Each pay period begins on Friday and ends two weeks later on Thurs-day. You will be paid for that pay period one week later on Friday.

Section 110.113 of the Florida Statutes requires that all employees, except undergraduate work study students, are required to enroll in direct deposit as a condition of employment. You may enroll in direct deposit via Gems Self- Service or by completing a Direct Deposit Au-thorization Form. Employees enrolled in Direct Deposit do not receive a printed paycheck, or a printed itemized pay statement. You may ac-cess your itemized payment statement in GEMS Self-Service.

In addition to direct deposit enrollment and viewing your payment statements, GEMS Self-Service also allows you to do the following: • Make changes to your Form W4 (Fed-eral Withholding) status and number of exemptions • Change your address and phone num-bers • Request leave • View your salary history • Enroll for electronic W-2; view and print your W-2 • Register for training classes

PAYROLL PARKINGAll USF faculty and staff electing to park on campus are required to have valid parking permits displayed in vehicles on campus at all times. Permits may be purchased through USF Tampa Campus Parking & Transportation Ser-vices by logging into the parking account that is created for you within 48 hours of activating your USF NetID. Many employees purchase “E” permits that are valid in any lot or space designated “E.” “E” lots are spread throughout campus and can be found near most build-ings and offices. Some employees prefer to purchase “Y” permits, which offer a more cost effective Park-N-Ride option. “Y” permits allow for parking in lots 18 and 43 and use of the USF Bull Runner, a campus bus, to get to destina-tions on campus. Gold zone “GZ” permits are considered prime parking and are sold on a first come, first served basis.

Permits are available by the academic year or semester and are prorated depending on the date of purchase. For permits purchased by early August for the new academic year, certain employees may qualify to opt for pay-ments made through payroll deductions.

To purchase your permit, view parking maps, and find more information on permit eligibility, cost, valid locations, restrictions, permit types or disabled parking information visit usf.edu/parking.

Step by step instructions for accessing GEMS Self-Service are found in the online tutorial here:usf.edu/hr/Talent-Management/onlinetrng/hrprocess/GEMS_Self_Service.htm

GEMS SELF-SERVICE


EMPLOYEE RELATIONSEmployee Relations (ER) provides education, training, mentoring and guidance to individual employees, supervisors, managers and admin-istrators to address questions and workplace issues for non-Faculty employees. ER Consultants work with managers and indi-vidual employees on effective employee-man-ager communications and provide individual coaching to improve employee performance and resolve conflicts and problems before the point of formal corrective action and griev-ance.

ER Consultants advise on and interpret univer-sity policies, procedures, regulations, labor con-tracts, and key state statutes and federal laws.

For more information: usf.edu/hr/employee-relations

For specific procedures, go to the HR web site: usf.edu/hr

Policies and regulations can be accessed at the bottom of the USF main webpage, right above the HR link. http://regulationspolicies.usf.edu/regulations-and-policies/regulations-policies-procedures.asp

Many issues presented by customers are com-plex, involving more than one functional area in HR. Customers can contact a member of their Service Center who will assist them in re-solving their issues. Benefits of the service cen-ter model include improved communication, faster response time, less duplication and fewer errors. The service center model ensures a one-stop solution by HR professionals who are famil-iar with your unique needs. Each service center serves specific colleges and areas of campus. They provide assistance for all HR services by combining the following resources:

• Employment Center Representative• Employment Specialist• Benefits Representative• Employee Relations Consultant• Learning and Development Facilitator• HR Manager

To find you Service Center please visit: usf.edu/hr/services/service-center-dept.asp and usf.edu/hr/services/service-center-info.asp

HR SERVICE CENTERS


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HR Organizational Development (HROD) provides training and development programs for all university employees. We provide employees with the training to learn USF business systems and procedures in their jobs, and professional development programs to grow and expand their role in the university.

ServicesWe provide services in technical training, data management, program support services, professional learning and organization development.

Technical Training CenterThe Technical Training Center is equipped with 12 computer stations located in SVC 2068. The Center serves the technical/functional training mission by:• Providing skill training for business systems, such as GEMS, FAST, and OASIS• Delivering training on commonly-used software such as Microsoft Office

Data Management and Support ServicesWe support training activities by coordinating training events, administering registration, tracking participation, and providing evaluations.

How do I find and sign up for programs?Registration is through GEMS Self Service via myUSF on your computer. Once in Self Service, select Learning and Development, then Request Training Enrollment. Once on the enrollment page, search for the program by Category, Course Name, Course Number, Location or Date. Phone: (813) 974-3090

For more information about our programs, please visit: usfweb2.usf.edu/human-resources/Talent-Management/Training-Workshops.asp

HR ORGANIZATIONAL DEVELOPMENT

GROWING WITH USF

GRO

WIN

GW

ITH USF

GROWINGWITH USF

The HR Organizational Development staff is dedicated to a standard of quality that makes the university a preferred choice for students, a first rate intellectual environment for faculty, and an outstanding place to work for staff. To meet this challenge we provide the following organization development programs and services:

• Needs assessment and analysis• Change management• Team effectiveness survey• Team development• Strategic plan development• Meeting and focus group facilitation• Service excellence • Initiative development• Development planning


Professional development offerings and services are provided to assist employees in meeting performance and developmental objectives established in the Performance, Planning, and Communication Process. Programs and offerings are identified on the HR Organizational Development (HROD) web site by competency and/or by job function.

Competencies are defined as sets of knowledge, skills, abilities and behaviors needed for job success. There are seven competencies identified on the website. Program offerings are listed under individual competencies. You and your manager determine together the competencies critical to success in your current or future job role. Once you know that, you will be able to determine which development activities are needed to improve designated competencies.

Your job function or role is described in your position description and in conversa-tion with your supervisor regarding your job duties. Our program offerings are aimed at employees in management/supervisory roles, academic support, office management, trainers, and front-line service providers.

To learn more about our professional development programs and to view our course schedule, please visit the HROD website: usf.edu/hr/Talent-Management

PROFESSIONALDEVELOPMENT

AWARDS & RECOGNITION PROGRAMS Recognition is an important part of our culture at USF. While we believe in providing employees with regular feedback throughout their employment, we also believe in identifying those individuals who demonstrate excellence and a high level of performance that supports the overall values and standards of the university.

Outstanding Staff Awards Each year, the university hosts the Outstanding Staff Awards ceremony to recognize and cel-ebrate those individuals who were nominated for outstanding job performance and selected to receive this most prestigious award. For more information, please visit: usfweb2.usf.edu/human-resources/communications-programs-and-events

Length of Service Recognition ProgramUSF’s Length of Service Recognition Program celebrates the long-term commitment of our employees to the university. Recognizing and supporting the contributions of our faculty and staff is a critical way of fulfilling our mission. Each of our employees makes a difference and this is another way of saying, “Thanks!”For more information, please visit: usf.edu/hr/communications-programs-and-events

The Quiet Quality Awards were implemented by the Staff Senate and are distributed on a monthly basis. Alll full-time Staff members employed for six continuous months on a Staff line are eligible. Each June, the Staff Senate sponsors an award reception to honor the Quiet Quality recipients for the year. The reception is attended by the recipients, nominations, department, and university leaders. For more information, please visit: http://usfweb2.usf.edu/usps/index.html


LEARNING PLAN DEVELOPMENT

Tips for Creating a Learning Plan

The individual learning plan will identify the areas you most want to develop and the most effective methods to acquire skills and improve performance.

1. Make a list of developmental needs and review with your supervisor. For example:

• I want to speak up more in meetings and make a contribution in problem solving and in expressing what I need to accomplish my goals.

• I want to be more confident in my presentation abilities in small groups or when presenting status reports to my manager and to clients.

• I need to build a more productive relationship with a coworker that I usually disagree with.

• I need to learn the latest upgrades to the current business systems. I need skills in the areas of budgeting and IT.

• I am becoming more responsible for several administrative processes in our area. I could use better skills in improving the flow of paper through our department.

2. Develop learning objectives based on your developmental needs. For example:

• Demonstrate the ability to use effective communication skills in staff meetings, and in gaining cooperation with peers.

• Successfully contribute to group problem solving by applying more effective methods of analyzing root causes and generating solutions.

• Apply skills in active listening and resolving disagreements in productive manners.

• Increase efficiency in assembling information for displaying data for regular reports available in the business system.

• Demonstrate skills in administrative processes.

3. Consider the variety of resources and actions available to accomplish learning objectives. These include:

Assignments • Job scope increase or change • Start-up project • Key presentation • Represent manager • Benchmarking other companies • Fix-it project • Project team leader • Project in another area

Staff development is critical for employee and university growth. Planning for development with one’s supervisor is essential in identifying the knowledge and skills necessary to achieve department and organization objectives.


Employee Tuition ProgramAt USF, employees are encouraged to pursue continuous learning, including taking USF courses. USF offers the Employee Tuition Program (ETP) to help our employees waive tuition costs of up to 6 credit hours per semester. For more information on the program please visit: usf.edu/hr/benefits/tuition.asp

Employee Assistance ProgramThe Employee Assistance Program (EAP) is a service program designed to assist employees with personal, family, or workplace concerns. The EAP professional staff seeks to enhance the emotional functioning of employees and to respond to the needs of faculty and staff through various educational and psychological interventions including assessment, crisis intervention, psychological counseling, substance abuse services, couples counseling, career counseling, seminars, consultation, and information/referral services.

Phone: 1-800-327-8705Hours: 24 hours a day, seven days a weekOnline: usf.edu/hr/eap

Tobacco Cessation Services at USFIQuit with AHEC is the in-person option of Tobacco Free Florida’s 3 free and easy ways to quit. Programs cover all forms of tobacco.

WORK & LIFE

USF Family CenterThe USF Family Center’s main goal is to provide a safe and nurturing environment that encourages autonomy and self control in children. Managed by Bright Horizons and accredited by NAEYC, the center provides services for students, staff and faculty with children ages six weeks to five years old.Phone: (813) 974-8500Hours: 7:00am – 6:00pm, Monday - Friday Online: brighthorizons.com

USF Preschool Center for Creative Learning The USF Preschool Center for Creative Learning features a curriculum that emphasizes the process of learning. The center provides services for students, faculty, staff and community members with children ages two to five years old. The Preschool also has a small school age program.Phone: (813) 974-5142 Hours: Monday - Friday: 7:30am – 6:00pmOnline: coedu.usf.edu/main/auxiliary/pcl/ home.html

For more information about childcare at USF, please visit: usf.edu/campus-life/campus-resources.aspx


GET INVOLVED Alumni Association The USF Alumni Association is a membership-based organization whose mission is to maintain a mutually beneficial relationship between the university and with its alumni and friends. Non-alumni employees can enjoy the benefits of the association membership by joining as a friend of USF.

Phone: (813) 974-2100Hours: 8:00am–5:00pm, Monday–FridayOnline: usfalumni.net

There are three governance organizations that advise the USF System President on matters of interest:

A&P CouncilThe A&P council represents all administrative and professional employees.

Meetings: The second Tuesday of each month at 2:00 p.m. in MSC 4200. Visitors are welcome.Online: usf.edu/ap

Faculty SenateThe Faculty Senate serves as the main channel of communication between faculty members and the central administration of the university.

Phone: (813) 974-2889Meetings: Once a month, Wednesdays at 3:05 p.m. in MSC 4200.Online: web.usf.edu/FacultySenate/

Staff SenateThe Staff Senate is made up of USF Staff employees who want to “make a difference.”

Phone: (813) 974-9197Meetings: The second Tuesday of each month at 10:00am in MSC 4200.Online: http://usfweb2.usf.edu/usps/index.html

USF ClubThe USF Club is a social group for faculty, staff and friends of the university. Online: usf.edu/USFClub/

USF Women’s ClubThe USF Women’s Club is a charitable volunteer organization that also promotes social and cultural activities among its members. Member-ship is open to USF employees, and their spouses, friends, parents, alumnae or other persons interested in the club’s goals.4202 E. Fowler Ave., USF30317 Tampa FL 33620 Online: usfwomensclub.org

System Advisory CouncilsThe USF System has four formal Advisory Councils:

1. Academics and Campus Environment Advisory Council 2. Finance and Audit Advisory Council 3. Research, Innovation, Engagement & Job Creation Advisory Council 4. Health Sciences Advisory Council

Online: system.usf.edu/system-councils/index.asp


ARTS & CULTURE

Centre Gallery

Centre Gallery is a student-run exhibition space for the University of South Florida’s students, faculty, staff and alumni. Phone: (813) 974-5464Hours: 10:00am – 5:00pm, Monday-Friday Online: centregallery.usf.edu

Contemporary Art Museum

USF’s Contemporary Art Museum maintains the university’s art collection, comprised of more than 5,000 art works. There are excep-tional holdings in graphics and sculpture multiples by internationally acclaimed artists, such as Roy Lichtenstein, Robert Rauschenberg and James Rosenquist, who have worked at USF’s Graphicstudio. Contemporary photography and African art are also important areas of the collection. Free admission. Phone: (813) 974-4133Hours: Check exhibitions schedule onlineOnline: usfcam.usf.edu

Graphicstudio Graphicstudio is a university-based atelier engaged in a unique experiment in art and education, committed to research and the application of traditional and new techniques for the production of limited edition prints and sculpture multiples. Over one hundred leading international contemporary artists have created more than 600 limited edition fine art works at Graphicstudio, in intaglio, photogravure, lithography, relief, serigraphy, sculpture, artist books, and in the Graphicstudio invented techniques of waxtype (encaustic screenprinting), and heliorelief (a photographic woodblock process). Tours available upon request. Free admission. Phone: (813) 974-3503Hours: 10:00am – 5:00pm, Monday - FridayOnline: ira.usf.edu/gs

School of Theatre and Dance

The University of South Florida’s School of Theatre and Dance offers daring, innovative performances presented by an outstanding, diverse faculty and talented, enthusiastic students. Employees can purchase tickets at the College of the Arts Box Office (located in the USF Theatre 2 lobby), or online or at any Ticketmaster location. Phone (Theatre Program): (813) 974-2701Phone (Dance Program): (813) 974-3867CoTA Box Office Hours: 12:00pm - 4:00pm, T–Fri.Online: boxoffice.arts.usf.edu


Athletics

The USF Department of Athletics provides leadership for the University of South Florida’s NCAA Division I Intercollegiate Athletics programs. Consistent with the larger institutional mission, the department is committed to sponsoring a competitive program of inter-collegiate athletics for men and women that fosters excellence in competition, in the class-room, and toward the development of the whole person. Faculty and Staff are welcome to attend athletic sporting events for USF Bulls baseball, basketball, football, volleyball, tennis, soccer, and more. Visit the Athletics website for more information on game schedules and tickets. Online: gousfbulls.com

Campus Recreation

Campus Recreation enriches the educational and employment experience at USF by providing opportunities that focus on the development of lifelong wellness skills for students, faculty, and staff. USF employees can take advantage of state-of-the-art fitness and aquatic facilities, sports clubs, and outdoor recreation programs such as ropes courses, canoeing, and customized adventure experiences. Phone: (813) 974-7084Online: usf.edu/campusrec

The Claw at USF

The Claw at USF is one of Tampa Bay’s most challenging public golf courses. Amenities include a grass tee driving range, a learning center, and a large putting/chipping green. Phone: (813) 632-6893Hours: Call for tee times Online: theclawatusfgolf.com

WUSF Radio and WUSF TV

WUSF 89.7 is the NPR station for West Central Florida, with listeners and members from Crystal River in the north, to Port Charlotte in the south, and Osceola County to the east. WUSF also provides classical music with the WSMR 89.1, which is West Florida’s only all classical music radio station that can be heard from Tampa Bay to the north to Ft. Myers in the south. Since 1966, WUSF TV has delivered quality television programming to viewers in west central Florida. WUSF TV offers PBS favorites like Rick Steves’ Europe, NATURE and Antiques Roadshow. WUSF TV also produces programs of local and national interest, such as Tampa Bay’s Top Ten and Power Yoga: Mind & Body. Phone: (813) 974-8700Online: wusf.usf.edu

Serenity Room Located on the third floor of the Marshall Center, the Serenity room is a quiet non-denominational space where students, faculty, and staff can go to reflect, meditate, pray or unwind.

Phone: (813) 974-3180Hours: 7:00am – 12:00am, Monday - Friday 8:00am – 12:00am, Saturday 10:00am – 12:00am, SundayOnline: msc.usf.edu

CAMPUS PLACES OF INTEREST


RETAIL The USF Bookstore

serves the USF community by providing support to the academic endeavors of students and faculty, as well as by enriching the spirit of USF for all who are associated with the university. In addition to textbooks, a variety of USF Bulls merchandise, apparel, books, magazines, and gifts are available for purchase. Phone: (813) 974-2631Online: bookstore.usf.edu

Bull Market

The USF Bull Market is a decades old tradition which started in the MLK Plaza. Now located on the Marshall Center plaza, the market is still a great place to find a bargain, get to know USF’s student organizations, or casually visit with friends and colleagues from USF. Phone: (813) 974-5309Online: msc.usf.edu/bullmarket.php

Bulls Country Pharmacy Students, faculty, staff, and their immediate family members are eligible to fill prescriptions at the pharmacy, located on the first floor of the Marshall Center. Phone: (813) 974-2071Online: shs.usf.edu/pharmacy.aspx

Computer Store

Full-time faculty and staff can purchase desktop computers, laptops, televisions, printers, iPods, iPads, software, and accessories from the USF Computer Store. Payroll deduction programs are available. Phone: (813) 974-1779 Online: computerstore.usf.edu

& OTHER

Sun Dome Events

Tickets for USF and non-USF events, concerts, shows, and games can be purchased at the Sun Dome. The main box office is located at Gate A on the southwest corner of the arena. The Box Office sells tickets for USF Sun Dome and USF Athletics events only.Phone: 813-974-3004Online: sundomearena.com/events-tickets/ box-office

USF Card Center

The USF Card is the official identification card of the University of South Florida. Faculty and Staff can use their card for accessing secure buildings on campus and after hours, maintaining a cash balance for purchasing on-campus meals and copy services (Bull Buck$), receiving discounts with participating Bulls Country vendors, and borrowing books and media from the Library. Phone: (813) 974-2357Online: usf.edu/it/class-prep/usf-card.aspx

USF Federal Credit Union

The USF Federal Credit Union proudly serves all USF faculty and staff on any USF Campus, including employees of organizations housed on a USF campus. Members are eligible for lifetime membership, and family members of the same household are welcome to join. Phone: (813) 569-2000Online: usffcu.org Motorist Assistance Program

On-campus motorist assistance is available to USF employees, students, and visitors. Providing air in the event of a flat tire, and jump starts are complimentary services. The University Police Department and Allied Barton can provide some additional services in case of an emergency (please visit website for more details). Phone: (813) 974-8040Online: usf.edu/parking/motoristassistance.asp


Post Office

The USF Post Office is a United States Post Office Contract Station on campus, and is open to the public. The post office sells mailing supplies, postage stamps, and money orders as well as provides a variety of USPS services. Private mailboxes are also available for rental. Phone: (813) 974-2606Online: www.pplant.usf.edu/index.php/post-office

Veteran Achievement Center (VAC)

USF created the VAC to help veterens connect with other veterans, transition into college life, and to support academic success. The center was sponsored by the Birdies for the Brave, an organization that believes in veterans and the success they can have at the university.

The VAC is located on campus at ALN 131The center is located next door to the Office of Veteren Services.

Office of Veteren Services: Location: ALN 130Phone: 813-974-2291Online: http://www.usf.edu/student-affairs/veterans/

INFORMATION TECHNOLOGYA Welcome Message from IT:

“On behalf of Information Technology, we would like to welcome you to USF. Our job is to make sure you receive the necessary support to complete your technology-related tasks throughout the school year.”

Please take note of the link below as it will take you to a continually updated document, introducing you to the computing resoures made available to you.

www.usf.edu/it4u

Topics include:

NetID & MyUSF º Wireless Access Service Desk & Tech Café

Canvas º FOREST º Email º File Storage Spam & Virus Protection º Telephone Services

Audio Visual Support & Services Application Gateway º MoBull Messenger

MyUSF Mobile º Research Computing USF Computer Store º Teaching Resources

Request Forms


USF Contacts Location Phone URL

University Police UPB

Bookstore

USF Health Bookstore

Computer Store (Sales)

Main Library

USF Health Library

Morsani Center

Center for Victim Advocacy & Violence Prevention

DEO (Diversity and Equal Opportunity)

BKS0269

MDC1050

SVC0067

MSC1506 (Hardware)

LIB608 (Software)

ALN172

SVC2172

LIB

MDC31

PSB101 974-3990

974-2606

974-8700

MDH

MSC

911 or974-2628

974-2631

974-4984

974-5756

974-5757(helpline)

974-8040

974-2628

974-1779

974-4373

1-800-327-8705

974-2970

974-2729

974-2243

974-2201

974-3180

PPA

TVB100

EAP (Employee Assistance Program)

Marshall Student Center

On-Campus Motorist Assistance

8–8:30 Mon–Thurs

8–4:30 Friday After Hours

Parking & Transportation Services

Post Office

Public Broadcasting

WUSF TVWUSF Radio 98.7

Human Resources

usfpd.usf.edu

bookstore.usf.edu

usfhsc.bkstore.com

lib.usf.edu

library.hsc.usf.edu

sa.usf.edu/advocacy

computerstore.usf.edu

myhealthcare.usf.edu

msc.usf.edu

usf.edu/parking/motoristassistance.asp

pplant.usf.edu/index.php/post-off ce

usf.edu/parking

wusf.usf.edu

usf.edu/eoa

usf.edu/hr/eap

usf.edu/hr

13302 USF Palm Dr. MSC1400

710 Oakfield Dr. 20401 Bruce B. Downs 510 3rd St. S.

USF Federal Credit Union

Tampa Main Office

Marshall Center Brandon Branch

New Tampa Branch St. Pete Campus

(813)569-2000

USF ID Card Center MSC1505 974-2357

USF Information Technology LIB117

usffcu.org

974-1222

usf.edu/it/class-prep/usf-card.aspx

Computer Store (Service)

974-1779

computerstore.usf.edu

usf.edu/it


USF GLOSSARYThe following list explains and defines words and terms that are commonly used at USF.

Term

Administration One of four pay plans at USF, Administration is an overtime-exempt salaried category. Formerly “A&P (Administrative & Professional).”

AFD/FAR Assigned Faculty Duties/Faculty Activity Reporting done in the FAIR system to track faculty assignments.

AH Academic History

ALT Attendance and Leave Tracking. Located in GEMS Self-Service and used for employes to request leave time and for supervisors/managers to approve leave requests.

Banner Alum An instance of OASIS used for tracking USF Foundation finances.

Canvas An academic portal used by faculty and students to post course content, grades, discussions, etc.

BOG Board of Governors – governing body of the Florida State University System (SUS).

BOR Board of Regents – formerly the state unversity governing body, before the formation of the BOG.

BOT Board of Trustees – governing body of USF. Online: usf.edu/board

BPA Budget and Policy Analysis Department for the USF System.

BSR Business Systems Re-Engineering

Careers@USF Online employment application system used to recruit and hire candidates.

Definition Term Definition

CAS College of Arts and Sciences

CCBCS or BCS College of Behavioral and Community Sciences

CERTS Payroll certification – an online system for entering hours for pay.

CITF Capital Improvement Trust Fund allocated to students at state universities.

CMS College of Marine Science

COBA College of Business Administration

COEDU College of Education

CoE College of Engineering

COM College of Medicine

COPH College of Public Health

CON College of Nursing

COTA College of The Arts

CTS Classroom Technology Services – part of Educational Outreach. Supports classroom needs with AV services and resources. Services also available to USF departments on a fee basis.

CUTR Center for Urban Transportation Research (College of Engineering)

DEO Diversity and Equal Opportunity

DOE Department of Education

DSO A Direct Support Organization (DSO) is a separate, not-for-profit corporation organized and operated exclusively to assist the university to achieve excellence by providing supplemental resources from private gifts and bequests, and valuable educational support services.

DSR Division of Sponsored Research

EAP Employee Assistance Program

E&G Educational and General, an entity of the SUS operating budget.

EH&S Environmental Health and Safety – risk management, lab and fire safety programs at USF.

ETP Employee Tuition Program – administered through HR.

FACT Faculty Activity Credentials for Teaching – to edit or enter faculty activity credentials for teaching.

FAFSA Financial Aid Federal Scholarship Application

GEMS Self-Service

This online system allows USF employees to view and manage their employment data. View paychecks; request leave and training; change W4 information, direct deposit, phone numbers, contact information and home addresses.

HOT Herd of Thunder – USF’s marching band.

IAF Instructional Activity File – file submitted to the State.

OASIS Online Access Student Information System – USF’s student information system (Banner software).

OPS An out-of-use term – now known as Temporary, the term describes one of four pay plans at USF.

myUSF Blackboard portal for students and employees.

NSLDS National Student Loan Data System

PATS Parking and Transportation Services

NRA Non-Resident Alien

Oracle Oracle/PeopleSoft organization – developer of USF’s financial and HR systems – FAST and GEMS.

ORACLE USF’s student newspaper.

PCard Purchasing card

PD Position Description

PECO Public Education Capital Outlay – funding used to construct and renovate buildings for public universities, colleges and public schools.

PeopleFirst The state’s self-service, secure, web-based personnel information system an enterprise-wide suite of human resource (HR) services.

PeopleSoft PeopleSoft/Oracle – developer of USF’s financial and HR systems, FAST and GEMS.

FAIR Faculty Academic Information Reporting is used to input and track faculty assignments.

FAST Financial Accounting System – Oracle/PeopleSoft financial system at USF

FERPA Family Educadtional Rights and Privacy Act, a Federal law that protects the privacy of student education records.

FLSA Fair Labor Standards Act

FMHI Florida Mental Health Institute – now a part of the College of Behavioral and Community Sciences.

GBR Grant Budget Release

GEMS Global Employment System – USF’s human resources and payroll manage-ment system that maintains information on employees, positions, appoint-ments and payroll.

PERT Personnel Effort Reporting Tool – tracks effort expended by USF employees on Federal and State grants to certify that these sponsor-funded salaries and wages are consistent with the effort contributed.

PI Principal Investigator – primary individual in charge of and accountable for research grant activities.

Portal See “myUSF.”

PurchasingServices

Department that provides management and oversight in the acquisition of commodities, equipment, and contractual services while promoting fair and open competition in the public procurement process.

RFM Research Financial Management – a division of the Office of Research.

RPS Research Proposal Services - a division of the Office of Research.

SACS Southern Association of Colleges and Schools – provides USF with accreditation to award degrees.

SASS Student Academic Support System

SAVE Scholarly Activity and Vita Entry – within the FAIR system, this module holds faculty publication lists and faculty vita.

SCDF Salary Category Detail File – file submitted to the State by the Budget Office.

SDCF Student Data Course File – file submitted to the State.

SEVIS Student and Exchange Visitor Information System – International Affairs.

Share drive Networked drive for staff access – each unit is assigned space on a server for file storage.

Staff Formerly called “USPS (University Support Personnel Services),” this is one of four pay plans at USF.

Staff Reporting The process of compiling and submitting to the State (BOG).

TAPS Tracking Academic Progress of Students is a program that pulls information from SASS.

Sun Dome DSO – a Direct Support Organization.

SUS State University System

UBIT Unrelated Business Income Tax

TERP Temporary Employee Retirement Program

UBOT University Board of Trustees

UCO University Controller’s Office – includes Travel and Accounts Payable.

UP (or UPD) University Police Department

FMLA Family Medical Leave Act


MoBull Messenger is part of USF’s Emergency Notification System, but it requires indi-viduals to “opt in” for this important service. The service is free; however, standard text messaging rates may apply. Check with your carrier for details on your plan. The University strongly recommends all faculty, staff, and students sign up for this critical emergency service.

EyeWitness is a tool that gives students, faculty, and staff an easy and confidential way to report criminal activity to help keep USF safe! Registered MoBull Messenger users can send anonymous crime tips and reports to the University Police via text messaging.

Once you’ve signed up for MoBull Messenger at mobull.usf.edu, USF offers to additional free, voluntary “opt in” emergency services:

Guardian works like a “pocket blue phone” by turning a cell phone into a mobile safety device. Subscribers can activate a “precautionary timer” as they travel from one area of the campus to another. The timer is set as the individual leaves a location and will alert the University Police if that person does not call to cancel the timer in a specified amount of time.

Smart911 provides emergency responders with critical personal data about a subscriber. Having this information available to emergency responders can improve outcomes of emergency calls. This service is only available for USF Tampa and can only be used while on campus.

The safety of students, faculty, and staff is a top priority at the University of South Florida. In the event of an emergency, USF activates its Emergency Notification System (ENS) which includes cell phone messages via MoBull Messenger, the USF Website, desktop alerts, emergency sirens, and digital display boards located throughout campus.

ALERT USF Tampa:Tornado warning in effectfor area. Seek shelterimmediately and monitorthe weather. Remainindoors. www.usf.edu

Log on to mobull.usf.edu and “opt in” to these critical emergency services today!For more information about these and other personal safety services, visit theEmergency Safety Management website <usf.edu/Adminsvc/public safety>.



Documents

Employee Resource Guide