EMEWS

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EMEWS

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EMEWS is the newsletter of the East Midlands Orienteering Association. The views expressed in this newsletter are not necessarily those of the East Midlands Orienteering Association, nor of the Committee.

Posts Vacant: Vice-Chairman

East Midlands website: www.emoa.org.uk

Copy Date for next issue: 1st December 2011 for next EMEWS. Contributions are always welcome

but especially by e-mail (mikegardvo@sky.com).

----0000----

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The 47th East Midlands Orienteering Association AGM

Notice is hereby given that the Annual General Meeting of the East Midlands

Orienteering Association will be held at 7.30pm on Monday 17th October

2011 at the

Pace Room, St Mary’s Church, Clifton Village, Nottingham

Note: There have been no formal proposed constitution changes.

AGENDA

1. Apologies for absence

2. Approval of minutes of last AGM September 19th 2010

3. Chairman’s Report

4. Secretary’s Report including activity statistics

5. Treasurer’s report including membership numbers and presentation of accounts

6. Approval of Balance Sheet and Income and Expenditure Statement

7. Election of Principal Officers

President

Chairman

Vice chairman

Secretary

Treasurer

8. Election of other officers

British Orienteering Rules Group

British Orienteering Coaching

Development Officer

Fixtures Secretary

Mapping Advisor

Webmaster

EMEWS Editor

9. Appointment of Independent Financial Advisor

10. Appointment of Formal Delegates and Corresponding Members

Map Group

International Competitions Group

Elite Competitions Group

Senior Competitions Group

Junior Competitions Group

National Forest

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11. Budget projections for coming year to 30.6.2012 and recommendations for

membership fees, equipment rental fees and event levies (Treasurer)

12. Fixing of charges

Membership fees

Event Levies

Electronic equipment rental fees (formal agreement that no longer required)

13. Plans for the coming year (Chairman)

14. Close of formal meeting followed by open discussion

Tea and biscuits will be provided

----ooo----

It is hoped to have Ed Nicholas (British Orienteering Development Manager) and members from

the satellite clubs to attend to provide progress overviews for each club.

-----ooo-----

Location: Turn off A453 in to Nottingham (Clifton Lane) and follow Village Road in to

Clifton village. Keep following the main road to Holgate and Church is at the end of the

road (PW on map). You may need to park on the road.

The Pace Room is round the back of the church, just follow footpath around the chuch.

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REPORT FROM EMOA CHAIRMAN FOR 2010-2011

The easy part is to begin this Report with a very similar statement to the one that I made in

the 2009-2010 Report – members of the Association have been able to take part in a wide

variety and number of events and activities from Club Nights, Training and School Events, Club

Leagues, the East Midland League, the East Midlands Championships and Regional Events

throughout the past year, together with the continuing commitment to support the Satellite

Clubs and the Junior Squad, not forgetting the regular publication of EMEWS, our Regional

Newsletter.

The membership throughout the Region continues to benefit from the experience and input of

the Officers and members of the Executive Committee who, I am both pleased and grateful to

say, are prepared to stay in office for the forthcoming year – to them all ‘Thank You’ and ‘Keep

up the good work’!

One Officer who needs a special ‘Vote of Thanks’ is Bob Alderson who has completed his three

year term of office as the Secretary (for the record his second three year stint!) and who will

be missed. Hopefully another willing EMOA member will be Proposed and Seconded to ensure

the continuity of minute taking at the bi-monthly meetings to be held at the Pace Room at St.

Mary’s Church in Clifton Village.

One Officer, conspicuous by his/her absence, has been a Vice Chairman – no member was

elected to this position at either the 2009 AGM or the 2010 AGM – hopefully third time lucky

in 2011!

The format of the meetings has changed in the past year with Open Meetings to discuss and

consider Junior Development throughout the Region and Adult Orienteering, allied to a review

of the East Midlands Development Plan and future priorities, particularly with attention being

paid to the funds of the Association, the funding of Regional activities, and the annual budget.

One aspect of the Region’s activities was the holding of a very successful Development Day in

early December 2010 and there is another Development Day being arranged in late November

this year.

It has also become obvious that the current Association Constitution, drafted in 2003, needs to

be reviewed and updated to match changes both within the Region and the National Federation.

I hope that in the near future a Working Party consisting of one nominated person from each

constituent Club will be formed to consider and draft a revised Constitution suitable for 2012

and beyond.

A full range of 16 League Events, including for 2012 a Short Green Course being added to the

traditional seven Colour Coded courses, is already arranged and there is the possibility of not

only a ‘Night League’ but also an ‘Urban League’.

In 2013 Clubs within our Region are particularly active – the Midlands Championships (NOC), the

CompassSport Cup and Trophy First Round (LEI), the British Sprint Championships (LEI), the

British Middle Championships (DVO), the Yvette Baker Trophy Final (LOG), and the British

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Schools Championships (DVO). There is also a possibility that the Region will be actively

involved in the 2014 JK scheduled to be hosted in South Wales.

Finally, I would like to thank John Woodall, our Association President, and Judith Holt, elected

at the 2011 National AGM, for their work on behalf of orienteers as Directors of British

Orienteering.

Ernie Williams

September 2010

---000---

Proposed Accounts / Budget from Treasurer

East Midlands Orienteering Association Budget 2011 - 12 General Fund

INCOME 2010/11 2010/11 2011/12

budget actual budget

Membership 1450 1516 1450 assumes similar levels

Event Levies 1100 992 1000 seniors 40; juniors 10p - less £25

Interest 0 0 0

Sponsorship and other income 100 100 100 from Ultrasport for advert in EMEWS

EMJS Income 842 13205 0

EMJS clothing sales 150 129 150 potential sale of 3/4 tops

Training course income 0 790 0

EMJS cake stall 0 361 0

INCOME 3642 17093 2700

EXPENDITURE

Regional Development Plan

Junior squad 3585 15870 1500 infrastructure & coaches expenses to support squad

Trophies & certificates 100 73 200 164 - paid so far in 2011/12

Volunteer development 0 0 500 Annual vol dev day and training day

Coaching development 200 0 100 Room hire as needed

Conferences 0 970 300 Expenses for reps at conferences

Support for senior orienteers 0.00 0.00 200.00 Possibly pay for external coaches

Support for talent & elite orienteers 220 134 200 Grants to talent & elite orienteers

Sub total 4105 17047 3000

Running costs

Phone, post and web licence 110 68 100

Hire of meeting room 108.00 90.00 150.00 6 meetings at £25 per meeting

English Orienteering Council 350 349 376 Paid for 2010-11

Tax 0 46 50 estimate - £46 paid for 2008/9

Sub total 568 553 676

EXPENDITURE 4673 17,600 3676

Surplus / Loss -1031 -507 -976

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Charges

Membership (new members free) £3 senior, £1 junior, £5 family unchanged

£10 associate £15 club

Event levy (paid only if at least £10) 40p senior, 10p junior, less £25 unchanged

East Midlands Orienteering Association

Income & Expenditure for 2010 - 11 as at 30 June 2011

2009 -

10 actual INCOME

2010 - 11 budget 2010 -11 actual

£ £ £

1,475 Membership 1,450 1,516

1,116 Event Levies 1,100 992

2 Interest 0 0

0 Sponsorship and other income 100 100

4,450 EMJS Income 842 13,205

123 EMJS clothing sales 150 129

500 Grants 0 0

199 Payment for lost SI equipment 0 0

1,680 SI hire 0 0

0 Training course income 0 790

EMJS cake stall 361

9,546 INCOME (excluding project) 3,642 17,093

EXPENDITURE

Training, Grants

395 Coaching 200 0

115 Support to elite competitors 220 134

96 Trophies & certificates 100 73

0 EMEWS 0 0

0 Development Funds 0 0

1,450 sub total 520 207

Running Costs

112 Phone, Post, & web licence 110 68

90 Hire of Meeting Rooms 108 90

0 English Orienteering Council 350 349

0 Insurance 0 0

0 Tax 0 46

0 Training events/conferences 0 970

202 sub total 568 1,523

Junior coaching

5,656 Training & events 3,585 15,870

Equipment 0

Administration 0

Clothing 0

5,656 sub total 3,585 15,870

SI Equipment

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464 Equipment Maintenance/Replacement 0 0

197 Insurances 0 0

0 Equipment purchase 0 0

662 sub total 0 0

7,969 EXPENDITURE (excluding project) 4,673 17,600

1,577 Surplus / Loss (excluding project) -1,031 -507

46,950 Satellite project income total to date 0 71,400

34,618 Satellite project expenditure total to date 0 59,188

12,332 Satellite club project Surplus / Loss 0 12,212

East Midlands Orienteering Association

Balance Sheet at 30 June 2011

2009 - 10 2010 -11

Liabilities

7,378 General fund 8954

1,577 General fund surplus/deficit -507 8,447

3,000 junior squad - payments in advance 0

satellite project grants

increase / decrease in unspent grant

12,332 satellite project grants c/fwd 12,210

24,287 20,657

Assets

-1,140 Closing Debtors/Creditors 0

24,867 HSBC 10,065

100 Scottish Widows (instant access) 0

0 HSBC investment bond 10,000

760 Derbyshire Building Society 592

24,287 20,657

I have compared the accounts with he underlying accounting records of the East Midlands Orienteering Association

I confirm that the accounts at 30 June 2011 are consistent with the underlying accounting records

My reviewed noted that the

Treasurer now operates an online banking payments system

but the constitution makes no mention of these arrangements

for operating the account.

Control over the Association's funds may therefore be compromised.

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Roger Edwards CPFA

Independent Financial Examiner

11-Sep-11

EMOA – Final income from event levies in 2010 /11 Based on levy of 40p per senior; 10p per junior; less £25

Event Income Seniors Juniors

Clumber 51.50 174 69

Carsington 32.60 122 88

Lincoln 51.60 183 34

Stanton 69.10 215 81

Burbage 0 79 17

Bestwood 30.80 125 58

Outwoods 32.20 136 28

Beacon Hill 80.00 242 82

Walesby 34.60 133 64

Eyam Moor 34.30 133 61

Shining Cliff 49.20 173 50

Bagworth 21.20 105 42

Hardwick 64.90 203 87

Ratby 21.00 107 32

Belton 35.70 137 59

Cademan 71.80 226 64

Robin Hood 104.00 295 110

Notts University 12.30 87 25

Harlow Wood 40.80 151 54

Crich 54.20 181 68

Kedleston 33.90 132 61

Notts City 52.00 179 54

Burrough Hill 13.70 87 39

Total - events 23 991.94 3605 1327

Total no of runners Income Seniors Juniors

2009/10 – 19 events 4912 1100 3614 (74%) 1298 (26%)

2010/11 – 23 events 4932 992 3605 (73%) 1327 (27%)

---ooo---

Draft - East Midlands Development Plan 2011 – 14

In accordance with the constitution, the objectives of the Association “shall be to co-

ordinate and develop the sport of orienteering, as defined by British Orienteering, within

the East Midlands, and so to further the development and participation in the sport of

orienteering”.

This Development Plan has been drawn up to take forward those objectives. In order to

fund the Plan, it was agreed by EMOA at its Committee meeting on 6 June 2011, that

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there was “a need to keep membership fees and levies at current levels supported by

existing surpluses where necessary. Consider retaining three years money as reserve

(£7500)”. Action Responsibility to

initiate

When Resources Comments

Community orienteering

Establish and run the

community orienteering

programme set out in the

BO development strategy

and work towards the

sustainability of the club

nights

DVO – Buxton,

Derby, Chesterfield,

Matlock

LEI –

Groby,Loughborough,

Corby

NOC – Bassetlaw,

Broxtowe, West

Notts, Rushcliffe

LOG – Lincoln,

Grantham

2011

onwards

Current

programme

is funded

through

external

funding.

Future

programmes

would be

supported

by BO

funding &

Clubs

No EMOA

funding needed

at present.

Junior squad

Development of the junior

squad through training and

weekend sessions;

- To represent East

Midlands

- Where appropriate, to

go onto the Talent

Squad

Junior squad

officers

Ongoing Currently

£1500 pa

The current

funding is spent

on

infrastructure &

coaches’

expenses to

support the

junior squad

training

weekends and

development. The

Juniors pay for

themselves to

attend.

Events

Co-ordination of Fixtures

programme

Fixtures Secretary Ongoing None

Run a varied range of

events at all levels including

the EM League

Committee Ongoing £200 pa for

trophies

For East

Midlands Champs

and EM League

Co-ordination of two day

major events (eg BOC:JK);

Home Internationals

Committee and

neighbouring regions

As

appropriate

None.

Maintain

reserves to

cover non

BO

franchised

Events

Normally

undertaken by

BO

Development of technical

knowledge best done at a

Committee None at

present but

Eg. Mapping

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regional level need to

maintain

reserves to

cover this

aspect of

the

Development

Plan

Volunteer development

Annual volunteers

development day & annual

volunteers training day

Development officer Autumn

and/or as

appropriate

£500 pa in

total

Clubs to be asked

to contribute to

delegates

expenses (eg

travelling &

refreshments)

Awards system for

volunteers

Committee to set up

working group

To be developed

in 2012 & beyond

Coaching development Coaching Co-

ordinator

Ongoing £100 pa Room hire as and

when required

Conferences Committee As

appropriate

£300 pa Expenses for

Association

Representative(s)

attending

Conferences

Orienteers

Support for senior and elite

orienteers:

- EMOA coaching days

for all senior

orienteers

- Support for talent and

elite orienteers to train

and compete

Coaching Co-

ordinator

Ongoing

£200 pa for

seniors.

£200 pa for

grants to

talent and

elite

orienteers

Could bring in

external coaches.

Disappearance of

UK Sport funding

for elite

The estimated level of EMOA funding required is therefore £3000

per annum for the Development Plan plus £650 pa for running costs

(membership of EOC, hire of hall, tax) for the next three years 2011-

12, 2012-13 and 2013-14. ---ooo---

Editorial

This EMEWS is purely intended as a reminder of the EMOA AGM.

We want as many people there as possible so please try to attend if you can.

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Fixtures

This fixture list is intended to list all major events in the UK, and all East Midlands events. It includes

all the information available to me about the event at the time of going to press. Unless otherwise

stated, Local events offer entry on the day (EOD) to a range of colour coded courses with start times

from 10:30 to 12:30. Some will provide a wider range of courses than others. Regional events provide

colour coded within which age classes can be run. National events provide a range of age related courses

and are normally entered in advance using a Standard Entry Form (SEF); entry on the day (EOD) will

usually be limited and more expensive. Cheques payable to organising clubs given at beginning of details,

if not specified.

The OS map reference is either the car park or point from which the event will be signposted. The list

is based on BOF registration, but events are sometimes cancelled. If you are uncertain of whether an

event will be on, check with the organiser. The editor takes no responsibility for wasted journeys.

October

Sat

1st EM NOC

Level D

NOC Winter League 2 Brierley EOD TBC

Sat

1st EM LEI

Level D

Level BEE Orienteering Races Wistow Maize Maze EOD O: 13/09

SP639959

Organiser: Steve Edgar Tel: 07854 788 438; Complex maize maze. Starts: 2.00pm to 3.00pm, Final Later; £9/£5; Four races. Heat One Micro Maze, Heat Two Maize Maze, Day Final 1 - Maize and Micro. Night Final 2

Sat

1st EM DVO

Level D

Club Handicap Championships Ilam Enter by 26/9

TBC

DVO members only – must pre-enter to Mike Godfree by 26th

September. Final details to be confirmed

Sat

1st NE NN

Level B

October Odyssey Weekend - October Odyssey day 1, Edges Green

Edges Green EOD O: 26/09 P: 26/09

NY723686

Sun

2nd SE SO

Level B

SO Regional Event (including Yvette Baker Trophy regional heat) - Selhurst Park, near Goodwood.

Charlton Forest, East Dean, (NE of Chichester)

EOD SU904142

Sun

2nd NE NN

Level B

October Odyssey Weekend - October Odyssey day 2, Cottonshope

Cottonshope EOD O: 26/09 P: 26/09

NZ072337

Sun

2nd YH SYO

Level C

SYO Regional Event Wincobank EOD SK375908

Tue

4th EM LEI

Level D

Welbeck College Score Inter Platoon Day 1 Welbeck College EOD SK521148

Organiser: Howard Alcock; For Welbeck college to British Schools Score standards. Open to limited numbers of othetr. Pay on Entry Car park (£2.50); 60 Minute Score; Registration 13:30-15:00; £5.50 / £1

Sun

9th EM LEI

Level D

East Midlands League Event Outwoods EOD SK522148

Organiser: Gary & Mary Boothroyd Tel: 01572 756097; Starts 10:30-12:30pm; White – Brown; £8/£2 (discount for BO members £2); Beacon Hill East/Lower Car Park (£2.50 at barrier)

Sun

9th YH EBOR

Level B

EBOR Regional Event & UK Cup Final Pickering Forest EOD TBC

Sun

9th NW BL

Level B

NWOL event including an Yvette Baker Trophy Heat

High Pike, Caldbeck Fells EOD O: 02/10

NY345358

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P: 02/10

Sun

9th WM POTOC

Level C

POTOC Colour Coded Event and WMOA League

Leek Training Area EOD SK 031 625

Sun

16th EM DVO

Level A

CompassSport Cup Final Longshaw P: 01/01/70

SK265799

Finalists only – Enter by Club Captains only. Organiser; Roger Hodgson

Sun

16th NW MDOC

Level C

MDOC Regional event Prestwich Forest Park EOD SD797040

Tue

18th EM LEI

Level D

Ratby - winter league 2 Ratby Woodlands EOD SK496062

Woodland Trust car park; Short, Medium & Long courses; £5.50 / £1 (£2 discount for BO seniors)

Sat

22nd EA CUOC

Level B

Cambridge City Race Coe Fen, Cambridge City Centre

EOD TL444575

Sun

23rd EM NOC

Level C

Colour Coded Event Bramcote Hills and The Hemlockstone

EOD TBC

Sun

23rd YH EPOC

Level C

EPOC Regional Event Storthes Hall EOD SE185125

Sun

23rd WM WCH

Level C

Walton Chasers Regional Event & WMOA League 5

Shoal Hill, Cannock Chase EOD SJ970117

Sun

30th EM LEI

Level D

Sence Valley - winter league 3 Sence Valley EOD SK404113

Sence Valley Forest Park; Short, Medium & Long; Starts 11:00-12:00; £5.50 / £1

November

Sat 5th EM LOG Level D

LOG Winter Series #1 Branston EOD TBC

Sun 6th EM LEI Level B

LEI Regional Event Fineshade EOD SP990985

Organiser: Bob Haskins Tel: 01509 842449; Starts 10:30 – 12:30; All colours

Sun 6th SC SOC Level B

November Classic Regional Event TBC EOD SU315091

Sun 6th YH SYO Level C

SYO Regional Event Ramsley Moor EOD TBC

Sun 6th WM WRE Level C

WRE Regional Event & WMOA League 7 TBC EOD TBC

Tue 8h EM LEI Level D

LEI Night Score Bagworth EOD SK458068

Sat

12th NW DEE

Level B

Deeside Double Weekend: Thurstaston Common Middle Distance

Thurstaston EOD SJ248843

Sun

13th EM NOC

Level C

Colour Coded Event Byron's Walk EOD TBC

Sun

13th SE SN

Level C

SN Regional Event Wisley and Ockham Common

EOD TQ067584

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Sun

13th NW DEE

Level B

Deeside Double Weekend: Chester Sprints City Centre EOD SJ405665

Sat

19th EM NOC

Level C

Colour Coded Event Byron's Walk EOD TBC

Sat

19th EM LEI

Level D

Groby – Winter League 5 Groby EOD SK518070

Sat

19th EM LOG

Level D

LOG Winter Series #2 Lincoln? EOD TBC

Sun

20th EM DVO

Level C

DVO Regional Event & EM League Calke Park EOD SK367226

Organiser: Dave Bennett

Sun

20th SE CHIG

Level B

CHIG Regional Event TBC EOD TQ440000

Sun

20th WM OD

Level C

OD Colour-coded Event Arley Wood, WMOA League 8 & WMOA Champs

Arley Wood (FC) EOD SP281907

Sun

20th NW SELOC

Level B

SELOC Clowbridge Classic Clowbridge EOD SD823279

Sat

26th NW BL

Level B

BL Penrith Nope Sport Urban League Final Town Centre EOD O: 01/01/70

NY515301

Sun

27th EA SOS

Level C

SOS Colour Code Event Pods, Conyfield & Layer Woods

EOD TL903180

Sun

27th YH SYO

Level B

SYO Regional Event Burbage Moor EOD SK272808

Sun

27th SE SLOW

Level C

OK Nuts Trophy and Hankley Blood Races Hankley Common EOD TBC

Sun

27th WM WCH

Level C

WCH Regional and WMOA League 9 Beaudesert, Cannock Chase

EOD SK028152

December

Sat 3rd EM DVO Level D DVO Local Night Event Allestree Park EOD SK352398

Sat 3rd EM LOG Level D LOG Winter Series #3 Stapleford Woods EOD TBC

Sat 10th EM WCH Level C WCH Regional and WMOA League 9 Beaudesert, Cannock Chase EOD SK028152

Sat 10th EM LOG Level D LOG Winter Series # 4 Lincon City EOD TBC

Sun 11th SE SAX Level B SAX Regional Event Hindleap Warren EOD TQ416323

Sun 11th WM HOC Level C HOC Regional Event & WMOA League 10 Hawkbatch EOD SO767780

Tue 13th EM LEI Level D LEI Night Sprint (Winter League 6) Leicester Grammar School EOD SP648981

Sat 17th EM NOC Level D NOC Night Event Walesby EOD TBC

Sat 17th EM LEI Level D LEI Xmas Novelty Event Snibston Discovery Park EOD SK414142

Sun 18th EM NOC Level C Colour Coded Event Walesby EOD TBC

This event will include the LOG Club Champs

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Sun 18th YH HOC Level C HOC Regional Event & WMOA League 10 Hawkbatch EOD SO767780

Tue 27th YH EBOR Level C EBOR Regional Event Wheldrake Woods EOD TBC

Wed 28th EM LEI Level C LEI East Midlands League Willesley EOD TBC