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EMERGENCY PREPAREDNESS TRAINING GEORGE A. SMATHERS LIBRARIES JULY 2016

Emergency preparedness training · 2017. 8. 22. · Building Emergency Coordinator (BEC) A BEC is a pre-identified point of contact designated by a department / college for an assigned

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  • EMERGENCY PREPAREDNESS TRAINING

    GEORGE A. SMATHERS LIBRARIES

    JULY 2016

  • Agenda

    • Information Flow

    •Building Emergency Coordinators and

    Area Supervisors

    •Evacuation and Rally Points

    •Hurricane Preparedness

  • Agenda

    •Other Emergencies

    •AED Demo

    •Training Opportunities

    •Links

    •Questions

  • Take away

    •What to do in the event of an emergency

    •Your role in the event of an emergency

    •Who your Building Emergency

    Coordinator is

    •Who your Area Supervisor is

  • Information Flow

    University of Florida

    UF Smathers Libraries Facilities: Peter Miller

    Building Emergency Coordinators (BEC)

    Area Supervisors

  • Smathers LibrariesBuilding Emergency Coordinators

    and Area Supervisors

  • Building Emergency Coordinator (BEC)

    A BEC is a pre-identified point of contact

    designated by a department / college for an

    assigned space within a building. BECs provide

    pertinent building or departmental information

    relating to their area to public safety officials

    in emergency situations. BECs also relay

    information from public safety officials back to

    their areas through the receipt of email

    communications and / or course instruction.

  • What are BEC’s Roles & Responsibilities?

    • Proponent of preparedness in your area

    • Point of contact for safety & emergency preparedness

    • Liaison with emergency services in the event of an incident at your

    building

    • Knowledgeable about your building and people

    • Maintains Emergency Supply Closet/Cabinet

  • Area Supervisors

    Area supervisors are responsible for coordinating

    response and recovery for the people, computers,

    collections and facilities under their supervision in

    the event of an emergency.

  • What are Area Supervisors Roles & Responsibilities?

    • Proponent of preparedness in your area

    • Liaison with your BECs and emergency services in the event of an

    incident in your area

    • Be knowledgeable of your area and employees

  • Who is your BEC?

  • Smathers Libraries BECs

    Smathers Library

    Primary Haven Hawley

    Alternate Michele Wilbanks

    Library West

    Primary Peter Miller

    Alternate Leonardo “Jun” Tolentino

  • Smathers Libraries BECs

    Architecture and Fine Arts Library

    Marston Science Library (MSL)

    Primary Marijka Willis

    Alternate Tiffany Esteban

    Primary Ann Lindell

    Alternate Dan Salvano

  • Smathers Libraries BECs

    Education Library (Norman Hall)

    Primary Rachael Elrod

    Alternate Vacant

    HSC Library (Communicore)

    Primary Verne Burch

    Alternate Cliff Richmond

  • Smathers Libraries BECs

    Auxiliary Library Facility (ALF) and Library Storage

    Primary Hang Soohoo

    Alternate Clinton Dailey

    Interim Library Facility (ILF)

    Primary Ben Walker

    Alternate Tabatha Pursley

  • Who is your Area Supervisor?

  • Department/Unit Area Supervisor

    Library Admin

    Library West

    HR/Budget

    Misty Swain

    Jana Ronan

    Bonnie Smith

    Latin American & Caribbean Collection

    Special Collections

    Cataloging & Metadata

    Acquisitions & Licensing

    Paul Losch

    John Nemmers

    David Van Kleeck

    Trey Shelton

    MSL All Val Minson

    AFA All Ann Lindell

  • Departments/Units Area Supervisor

    Education Rachel Elrod

    Health Science Center (HSC) Library Verne Burch

    Library IT Todd Digby

    Digital Services

    Conservation

    Shared Collections

    Chelsea Dinsmore

    Fletcher Durant

    Tabatha Pursley

    Storage

    Shared Collections Cataloging

    Clinton Dailey

    Jody Hewitt

  • Supply Closet/Cabinet

    • Every library building has supplies on hand, such as visqueen,

    flashlights, tape, gloves, etc., to use in case of an emergency

    • Designated closet, cabinet, or bin, used before and after a disaster

    • BEC responsible for maintaining this supply.

  • Evacuation and Rally Points

  • Evacuation and Rally Points

    A Rally Point is a pre-designated unit gathering

    point that is located at a point that is convenient to

    the building, but does not interfere with

    emergency response staging.

    Know where your Rally Point is!!!

  • Evacuation and Rally Points

    • Know entrances and exits of your building and of buildings you

    routinely use

    • Exit route maps are located throughout the libraries

    • Two exit locations

    Know where your Rally Point is!!!

  • Evacuation and Rally Points

    • Remain at the rally point

    • Area Supervisor verifies employees

    • Area Supervisor alerts emergency response personnel of any missing

    employees

    • ONLY re-enter a building when informed it is safe to do so by

    emergency personnel

  • Emergency evacuation for people with disabilities

    What to do before an emergency

    • Contact Peter Miller in Library Facilities to request an emergency assistance card

    • Inform your Area Supervisor that you have an emergency assistance card

    What to do in an emergency

    • Alert Area Supervisor

    • Give Area Supervisor your emergency assistance card

    • Wait for assistance

  • Hurricane Preparedness

    • A hurricane warning is declared when

    hurricane conditions are expected within

    24 hours.

    • When this condition is declared for the

    Gainesville area, the UF president or his

    designee may declare the university

    closed.

  • Hurricane Preparedness

    UF Smathers Library Hurricane and Tropical Storm Preparedness Plan Checklists

    http://cms.uflib.ufl.edu/disaster/hurricane.aspx

    • Checklists for before and after a disaster

    Disaster and Emergency Plan Committee checklist

    BECs checklist

    Area Supervisors checklist

    http://cms.uflib.ufl.edu/disaster/hurricane.aspxhttp://cms.uflib.ufl.edu/Portals/disaster/DEPC Checklist 2013.docxhttp://cms.uflib.ufl.edu/Portals/disaster/LBEC Checklist 2013.docxhttp://cms.uflib.ufl.edu/Portals/disaster/Supervisors Checklist 2013.docx

  • Other Emergencies

  • Emergency & Disaster Telephone Numbers

    •Alachua County Sheriff: 911

    •University Police Department (UPD): 2-1111

    •Physical Plant Division (PPD): 2-1121

    •Library Facilities (8am-5pm): 273-2575

    •Library Facilities (after hours): 281-3641

  • 1. Secure immediate area

    2. Call 911

    Emergency & Disaster Procedures

  • If there is an immediate threat of

    danger:

    1.Get to safety

    2.Call UPD

    3.Advise other employees of danger

    Emergency & Disaster Procedures

  • Received by phone:

    1. Obtain as much information as possible about the threat

    2. Alert co-workers to call UPD

    If expected detonation is imminent:

    1. Pull fire alarm

    2. Call University Police Department after evacuating

    3. Meet at Rally Point

    If expected detonation is not imminent:

    1. Call UPD immediately

    2. Alert Library Facilities Department

    Emergency & Disaster Procedures

  • Fire

    • Pull fire alarm

    • Evacuate the building

    • Meet at Rally Point

    Emergency & Disaster Procedures

  • • Call Libraries Facilities

    Emergency & Disaster Procedures

  • Emergency & Disaster Procedures

    • Call 911

    • DO NOT MOVE THE VICTIM

    • Stop the bleeding, if necessary,

    with direct pressure on the wound

    Serious Injuries

    For serious injuries where moving the victim is inadvisable:

  • Emergency & Disaster Procedures

    Animals

    • DO NOT ATTEMPT TO CAPTURE

    THE ANIMAL!!!

    • Call PPD

    • Call Library Facilities

  • Emergency & Disaster Procedures

    Elevator Problems

    • Call Library Facilities 8 a.m. - 5 p.m.,

    Monday - Friday

    • After hours and weekends, call PPD

    and email or leave message for

    Facilities

    • Alert Library staff of elevator

    problems and let them know that

    Facilities has been notified

  • Emergency & Disaster Procedures

    Flood or Water Leakage

    • Call Library Facilities 8 a.m. – 5 p.m.,

    Monday - Friday

    • After hours and weekends call PPD &

    email or leave message for Facilities

    • Secure affected area to prevent

    unauthorized entry.

  • Emergency & Disaster Procedures

    Power Failure

    • Call Library Facilities 8 a.m. - 5 p.m.,

    Monday - Friday

    • After hours and weekends, call PPD

    • If building is dark and power is not

    restored in 15 minutes, notify UPD to

    assist in evacuating the building.

  • AED Demo

    Automatic External Defibrillator

  • Training at UF

    Online Courses

    Training sessions are now available online in myUFL.

    • BEC Active Shooter Training (presented by UFPD)

    • Bomb Threat Guidelines (presented by UFPD)

    • Fire Safety (presented by Environmental Health & Safety)

    • Local Weather Hazards (presented by the National Weather Service-

    Jacksonville)

    • BEC Introduction (presented by Department of Emergency Management)

  • Training at UF

    For a full list of training sessions and

    registration information, please see the

    EH&S Training List:

    http://www.ehs.ufl.edu/training/ehs_training/

  • Important Links

    • UF Emergency Management: http://emergency.ufl.edu/

    • Smathers Libraries Disaster and Emergency Planning:

    http://cms.uflib.ufl.edu/disaster

    • Building Emergency Coordinators:

    https://emergency.ufl.edu/programs/building-emergency-

    coordinators/

  • Questions?