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Emergency Preparedness & Response
Richard Shoaf
Sr. VP – Operations
Safety Training & Consultations International (STCI)
Emergency Preparedness & Response
STCI
Small Consulting firm started in 1993 right here in Saint Louis
Over 124 Personnel in over 40 states and 5 countries from diverse disciplines
Ranging from workplace safety/IH to specialized emergency response
We have worked to solve problems with: General Industry Government Agencies Emergency Response Organizations
Very simply have been making the world a safer place for 26 years.
Richard Shoaf
Richard Shoaf Degrees in Safety Management, Industrial
Hygiene, Paramedic Technology and Law.
Served in emergency services: Rescue Diver, Water Patrol Officer, Firefighter / Paramedic, Acting Captain, Division Chief and Chief
Emergency Coordinator for DOE/DOD CERCLA Superfund site (WSSRAP) managing emergency preparedness and response.
Local Emergency Planning Committee, NFPA Committee on PPE, Grant Evaluation for FEMA
Consultant to various government agencies: DOD, DOS, DOJ, DHS, FBI, EPA, OGSD, etc.
What do you think is the most common emergency to a business?
“During 2006-2010, an estimated 42,800 fires in or at industrial or manufacturing properties (including utility, defense, agriculture, and mining) were reported to U.S. fire departments per year, with associated annual losses of 22 civilian deaths, 300 civilian injuries, and $951 million in direct property damage.” - National Fire Protection Association
Emergency Preparedness & Response
Regulatory requirements may apply as part of our nations “critical infrastructure”
This may require emergency planning, business continuity plans, information technology disaster recovery plans, cyber/information security, physical and operational security and other issues
Other industries must comply with regulations because of their use of hazardous chemicals or hazardous operations.
Emergency Preparedness & Response
Most buildings must be built in accordance with building, life safety and fire codes.
These codes specify requirements for building construction, occupant warning systems, exits and protection systems designed to get people safely out of a building during an emergency.
Some buildings require higher levels of protection due to their size, height or the number of occupancy they house.
Emergency Preparedness & Response
Facilities that manufacture, treat, store or dispose of highly hazardous chemicals must comply with environmental regulations.
Chemical facilities that pose a pollution threat to water resources also must comply with environmental regulations.
Emergency Preparedness & Response
Regulations may differ by jurisdiction (city, town, county, parish, state or commonwealth)
If you are developing a program for multiple facilities located in different jurisdictions you will need to identify applicable regulations by facility location.
Employee Safety & Health
Occupational safety and health standards by OSHA (U.S. Occupational Safety and Health Administration or state OSHA) specify measures to be taken to protect employees in the workplace.
Emergency action plans are one of the OSHA standards that apply to many employers of 10 or more employees. Other regulations pertain to means of egress (exits), medical services, hazardous waste, confined spaces, fire protection, firefighting and more.
OSHA’s Evacuation Plans and Procedures eTool is a great resource to determine if your business needs an emergency action plan.
OSHA Publication 3122 provides guidance onemergency response requirements in OSHA regulations.
Environmental Laws and Regulations
Businesses that manufacture, treat, store or dispose of hazardous chemicals that exceed threshold quantities may have to comply with multiple environmental regulations.
Facilities that store large quantities of hazardous materials also may have to comply with environmental or hazardous materials regulations.
These plans include hazardous materials management plans (required by fire codes), spill prevention control and countermeasures plan and hazardous waste plans.
Check with your Local Emergency Planning Committee (LEPC) to obtain information.
The U.S. Environmental Protection Agency provides links to U.S. laws and regulations pertaining to environmental emergency management, compliance assistance by manufacturing sector and links to state and territorial environment agencies.
Life Safety and Fire Codes
Life Safety codes are designed to ensure that occupants of a building can be safely evacuated or protected in place if there is a fire or other emergency within a building. NFPA 101®, Life Safety Code® is published by the National Fire Protection Association. Life safety requirements may also be specified in building codes. Check with your local building department, fire department or state fire marshal.
Fire prevention codes specify requirements for fire safety. There are two model fire prevention codes within the United States—NFPA 1, Fire Code and the International Fire Code.
Some states and cities also publish their own codes or amend the model codes. Check with your local fire department or fire marshal to determine which code is enforceable in your community.
Business Continuity and Information Technology
Recognizing the need to protect the confidentiality of electronic information and to ensure the stability of our financial system, the financial services and health care industries should carefully research regulations pertaining to business continuity and information technology disaster recovery planning.
Businesses that store customer contact and financial information such as credit card data may have to comply with information security regulations.
Check with your industry trade group or state office of economic development for regulations in your state.
Standards and Best Practices
There are many non-mandatory standards and practices for emergency management and business continuity. These standards and practices provide guidance on the subjects of fire brigades, rescue, hazardous materials response, pre-incident planning and security services in fire loss prevention.
The Professional Practices for Business Continuity Planners published by DRI International (a non-profit education and certification body) is a comprehensive guide to developing business continuity plans.
Typical Elements of Emergency Response Plans
Initial steps: Identify Your RiskDevelop a PlanTake Action
Businesses Face a Variety of Hazards
Natural hazards like floods, hurricanes, tornadoes, and earthquakes.
Health hazards such as widespread and serious illnesses like the flu.
Human-caused hazards including accidents and acts of violence.
Technology-related hazards like power outages and equipment failure.Natural
Health
Human-Caused
Technology-Related
What You Should know
Know what to do before, during, and after a disaster.
Identify your risks. Know what disasters are most likely to affect your business.
Develop a workplace emergency plan and be sure employees know it.
Create a crisis communications plan to keep in contact with customers, suppliers and employees during and after a disaster.
Test and practice your preparedness plans.
Have emergency supplies available at the workplace.
Check your insurance policies to ensure you have enough coverage.
Listen to local officials.
Crisis Response and Communication
How will your business communicate with customers, suppliers and employees in the event of a disaster?
Businesses: plan ahead to recover lost data in the event of a disaster.
Evacuate? Shelter in place? Lockdown? What’s your plan for employees if a disaster strikes?
How will you evacuate employees in the event of a disaster? Having a good warning system is step one. https://youtu.be/j4kRQzZqSlI
An act of violence in the workplace could occur without warning. Learn how to train employees for such a disaster.
Will your business’ disaster response plan work? Test your emergency preparedness program
Resources Ready.Gov – DHS
Local Emergency Planning Committee
Local Emergency Management
Local Fire or Police Departments
Insurance Company
Industry Cooperatives
Private Consultants
Emergency Response
The Planning “P” is a common emergency management image that illustrates the model incident management process for one operational period. Incident management planning process should be built on the following phases:
1. Identify and process the potential incidents and effects
2. Establish incident objectives
3. Develop the plan to counteract the effects
4. Prepare, disseminate, and exercise the plan
5. Execute, evaluate, and revise the plan
Decision-makers should utilize the Planning “P” as a guide for developing Incident Action Plans, tactical responses necessary to meet objectives, and planning essential meetings throughout the incident.
Closing
How to you create your Emergency Action or Response Plan? Same way you eat an elephant….
Fast 10….if there is time
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#10 On The Job violent Acts Solutions
Violence training for employees
Create channels for reporting suspicious activity
Active Shooter Training
EAP program
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#9 Repetitive Motion Injuries Solutions
Proper ergonomic equipment
Encourage stretch breaks
Cross-training to help job rotation
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#8 Machine Entanglement Solution
Protective barriers (guarding)
Lock out / Tag out
Training with demonstrations
Procedure for eliminating loose clothing, jewelry and hair
#6 most cited violation by OSHA in 2014 – Control of Hazardous Energy - Lock Out Tag Out (LOTO)
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#7 Vehicle Crashes Solution
Safe driving policies
Distracted & defensive driving training
Incentive programs
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#6 Walking Into Injuries Solution
Neat and tidy workplace
Clearly mark obstacles
Train employees to be diligent in their surroundings
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#5 Falling Object Injuries Solutions
Store materials in a safe manner
Use signage & PPE if needed
#2 in Construction’s “Fatal Four” 10.1% of deaths in 2013 (84/828)
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#4 Reaction Injuries (slips/trips) Solutions
Address slippery areas around workplace
No-slip rugs (engineering)
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#3 Falling From Height Solutions
Engineer hazard out – guards, rails
Training
PPE where needed
#1 in Construction’s “Fatal Four” – 36.5% of deaths in construction (302 / 828 in CY 2013)
#1 most cited violation by OSHA in 2014
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#2 Slipping / Tripping Solutions
Non-slip rugs
Signage over uneven areas
Manage cords
Clean up debris
Top 10 Preventable Workplace Incidents(most reported workers’ compensation injuries as listed by top insurance companies around the country)
#1 Overexertion Injuries Solutions
Training on proper physical activities
Lifting equipment use
Ample breaks
NOTE: This accounts for approximately
$13.6B in benefits cost annually
