183
Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION One of the most important aspects of being a director is creating the right mix of physicians and mid-level providers to ensure efficient care, satisfied patients, and proper revenue. Proper scheduling and awareness of practitioner wellness is essential for practitioner satisfaction. The presenter will review several methods for making an ED schedule that maximizes staff satisfaction yet effectively provides necessary ED coverage. When is another attending physician needed? When is a mid-level provider the best option? The most recent staffing trends will be discussed in light of the current increases in patient volume and acuity that many emergency departments are experiencing. Despite little scientific data, the current experiences of the most efficiently run emergency departments will be discussed. OBJECTIVES Demonstrate several methods available to an ED medical director to assist with staffing and scheduling issues. Discuss the staffing models of the most efficient emergency departments. Explain the best ways to reconfigure staffing models as the volume increases. List critical points of when another attending is required. Explain how staffing affects efficiency, patient and provider satisfaction, cost-effective care, and medical-legal safety. Staffing and Scheduling Methodologies I 2/7/2020, 8:00 AM - 9:30 AM FACULTY: Jody Crane, MD, MBA DISCLOSURE: (+) No significant financial relationships to disclose

Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

  • Upload
    others

  • View
    1

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION One of the most important aspects of being a director is creating the right mix of physicians and mid-level providers to ensure efficient care, satisfied patients, and proper revenue. Proper scheduling and awareness of practitioner wellness is essential for practitioner satisfaction. The presenter will review several methods for making an ED schedule that maximizes staff satisfaction yet effectively provides necessary ED coverage. When is another attending physician needed? When is a mid-level provider the best option? The most recent staffing trends will be discussed in light of the current increases in patient volume and acuity that many emergency departments are experiencing. Despite little scientific data, the current experiences of the most efficiently run emergency departments will be discussed. OBJECTIVES

• Demonstrate several methods available to an ED medical director to assist with staffing and scheduling issues.

• Discuss the staffing models of the most efficient emergency departments. • Explain the best ways to reconfigure staffing models as the volume increases. • List critical points of when another attending is required. • Explain how staffing affects efficiency, patient and provider satisfaction, cost-effective care, and

medical-legal safety. • Staffing and Scheduling Methodologies I

2/7/2020, 8:00 AM - 9:30 AM FACULTY: Jody Crane, MD, MBA DISCLOSURE: (+) No significant financial relationships to disclose

Page 2: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies II DESCRIPTION The formation of an effective leadership structure can move idea and commitment to implementation and improvement. The panel will describe how to develop various forms successful to ED organizational leadership. The participants will be given ample time to ask questions and describe barriers to successful leadership in their own organization. Panel members will comment on and make suggestions for improvement. OBJECTIVES

• Identify critical departmental goals and integration strategies. • List various departmental leadership structures, successful and unsuccessful. • Identify essential participants in leadership group. • Define communication to and from leadership group. • Describe management of disagreement. • Staffing and Scheduling Methodologies II

2/7/2020, 9:45 AM - 11:15 AM FACULTY: Jody Crane, MD, MBA DISCLOSURE: (+) No significant financial relationships to disclose

Page 3: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Staffing OptimizationI & II

JodyCrane,MD,[email protected]

This presenter has nothing to disclose

Page 4: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 5: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Outline

Academic PrinciplesCase StudyApproach to Staffing Optimization

Define DemandDefine CapacityContextualize

Case Study Wrap-upConclusions

© 2020, Crane, Noon

Page 6: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Outline

Academic PrinciplesCase StudyApproach to Staffing Optimization

Define DemandDefine CapacityContextualize

Case Study Wrap-upConclusions

© 2020, Crane, Noon

Page 7: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Queuing Theory - Agner Krarup Erlang

Copenhagen Telephone Company (KTAS), 1908

"Solution of some Problems in the Theory of Probabilities of Significance in Automatic Telephone Exchanges,” 1917

© 2019, Crane, Noon

Page 8: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Server

Queue(waiting line)Customer

Arrivals

CustomerDepartures

A Simple Queue

© 2020, Crane, Noon

Page 9: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Server

Queue(waiting line)Customer

Arrivals

CustomerDepartures

A Simple Queue

© 2020, Crane, Noon

Page 10: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

A Simple Queue

Server

Queue(waiting line)Customer

Arrivals

CustomerDepartures

ArrivalRate (l )and Distribution

ServiceRate (µ )and Distribution

© 2020, Crane, Noon

Page 11: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

A Simple Queue

Server

Queue(waiting line)Customer

Arrivals

CustomerDepartures

ArrivalRate (l )and Distribution

ServiceRate (µ )and Distribution

Avg Numberin Queue (Lq )

Avg. Wait Timein Queue (Wq )

Avg Time in System (W )Avg Number in System (L )

© 2020, Crane, Noon

Page 12: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Triage Example 1Suppose we have a triage operation staffed by a single nurse. Patients arrive and wait in the waiting area if the triage nurse is busy triaging other patients. When a patient is seen by the triage nurse, the triage activity occurs in a single encounter. Data was gathered and, on average, 6 patients arrive per hour. The average time it takes to triage a patient is 12 minutes.So, will there be any waiting? YES!

© 2020, Crane, Noon

Page 13: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Triage Example 2Suppose we have a triage operation staffed by a single nurse. Patients arrive and wait in the waiting area if the triage nurse is busy triaging other patients. When a patient is seen by the triage nurse, the triage activity occurs in a single encounter. Data was gathered and, on average, 4 patients arrive per hour. The average time it takes to triage a patient is 12 minutes (again, a “service rate” of 5 patients/hour).So, will there be any waiting? It Depends!

© 2020, Crane, Noon

Page 14: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

On average, 4 patients arrive per hour. Assume 1 patient arrives every 15 minutes.

The time it takes the nurse to triage a patient averages 12 minutes (can triage 5 per hour).

Assume exactly 12 minutes per patient.

Sigma ED - Ideal Triage

© 2020, Crane, Noon

Page 15: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

The nurse and patient arrive at 4pmThe first triage encounter lasts exactly 12 minThe nurse has exactly 3 min of idle timeThe next patient arrives at exactly 4:15And so on…

4:154:00 4:30 4:45

arrive1 arrive2 arrive3 arrive4

......triage1 triage2 triage3 triage4

Sigma ED - Ideal Triage

© 2020, Crane, Noon

Page 16: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

QueueCalc

Sigma ED - Ideal Triage

© 2020, Crane, Noon

Page 17: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Sigma ED Triage – Variation

On average, 4 patients arrive per hour. Assume 1 patient arrives every 15 minutes.

The time it takes the nurse to triage a patient averages 12 minutes (can triage 5 per hour).

Assume exactly 12 minutes per patient.

variation around service times

random arrival process.

© 2020, Crane, Noon

Page 18: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrival data from a real ED

ARRIVAL TIMES

660 690 720 750 780 810 840 870 900

Time

ARRIVAL TIMES

460 490 520 550 580 610 640 670 700

Time

Arrival data from a California hospital. Mondays, 2pm-6pm.

© 2020, Crane, Noon

Page 19: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Distribution of Actual ED Triage Times.Distribution of Observed Triage Times (n=777)

020406080100120140160180

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Minutes

Cou

nt

Average = 5.06Std.Dev. = 4.97

Time study data from MWH.

© 2020, Crane, Noon

Page 20: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Sigma ED Triage – Variation

On average, 4 patients arrive per hour. Assume 1 patient arrives every 15 minutes.

The time it takes the nurse to triage a patient averages 12 minutes (can triage 5 per hour).

Assume exactly 12 minutes per patient.

Will there be waiting, and if so, how much?

variation around service times

random arrival process.

© 2020, Crane, Noon

Page 21: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

QueueCalc

Sigma ED - Ideal Triage

© 2020, Crane, Noon

Page 22: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

As Server Variation Increases…

© 2020, Crane, Noon

Page 23: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

As Utilization Increases…

© 2020, Crane, Noon

Waiting

Page 24: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Physician

Theory of Constraints – FT Example

30 min/pt3pts/hr

=1) How many patients can my

clinic see per hour?

2) How can you improve this system?

3) if you can’t add resources….Nurse

Page 25: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

TOC: The Theory of Constraints§ Bottleneck- A resource

that has the capacity equal to or less than the demand placed upon it

§ Non-bottleneck- A resource that has a capacity that is greater than the demand placed upon it

Page 26: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Outline

Academic PrinciplesCase StudyApproach to Staffing Optimization

Define DemandDefine CapacityContextualize

Case Study Wrap-upConclusions

© 2020, Crane, Noon

Page 27: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Case Study: 75,000-visit Peds ED

© 2020, Crane, Noon

Page 28: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

You’re called into the CEO’s Office!Our ED really stinks!

© 2020, Crane, Noon

Page 29: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Door to Doc by Month

© 2020, Crane, Noon

Page 30: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED LWOBS by Month

© 2020, Crane, Noon

Page 31: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED LWOBS vs. Peers

© 2020, Crane, Noon

Page 32: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

You’re called into the CEO’s Office!Our ED really stinks!

YOU better fix this NOW!

© 2020, Crane, Noon

Page 33: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

What are you going to do?

© 2020, Crane, Noon

Page 34: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

What Information Do You Need?

© 2020, Crane, Noon

Page 35: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 36: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

PEDs ED Acuity Mix by ESI Level

© 2020, Crane, Noon

Page 37: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Day of Week Arrivals

© 2020, Crane, Noon

Page 38: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Hourly Arrivals

© 2020, Crane, Noon

Page 39: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Seasonal Hourly Arrivals

© 2020, Crane, Noon

Page 40: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Hourly LWOBS

© 2020, Crane, Noon

Page 41: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED LWOBS vs Door to Doc

© 2020, Crane, Noon

Page 42: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 43: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Low Acuity Arrivals

© 2020, Crane, Noon

Page 44: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Low Acuity

Prod – 1.5 pts/hrVolume – 3 pts/hr

© 2020, Crane, Noon

Page 45: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Low Acuity

Prod – 0.5 pts/hrVolume – 3 pts/hr

© 2020, Crane, Noon

Page 46: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Main ED #1

Prod – 0.89 pts/hrVolume – 3 pts/hr

© 2020, Crane, Noon

Page 47: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Peds ED Main ED #1

Prod – 0.5 pts/hrVolume – 3 pts/hr

© 2020, Crane, Noon

Page 48: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 49: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Outline

Academic PrinciplesCase StudyApproach to Staffing Optimization

Define DemandDefine CapacityContextualize

Case Study Wrap-upConclusions

© 2020, Crane, Noon

Page 50: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Basic Approach to Staffing

1. Define the arrival Demand2. Define and align the server Capacity

(physician, nurse, APC, resident, bed productivity)

3. Execute in the Context of your current operational environment

© 2020, Crane, Noon

Page 51: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Basic Approach to Staffing

1. Define the arrival Demand2. Define and align the server Capacity

(physician, nurse, midlevel, resident, bed productivity)

1. Understand your current productivity2. Benchmarking3. Max Productivity (Time Studies)

3. Execute in the Context of your current operational environment

© 2020, Crane, Noon

Page 52: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1. Define the Arrival DemandArrival demand defines the demand for healthcare deliveryIs the primary driver for physician, APC, and resident staffing

© 2020, Crane, Noon

Page 53: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1. Demand – Hour of Day Variation

Peak usually starts between 8a and 11amUsually ends between 9pm and 11pmTypically between 4:1 and 6:1 peak vs overnight arrivalsPediatrics and low acuity – higher evenings

Peak 10/hrLow 2/hr

© 2020, Crane, Noon

Page 54: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

… but the actual count of arrivals for any given hour or day can vary considerably. This is arrival variation.

22 121 120 119 1 118 1 1 1 217 116 2 1 1 1 3 1 115 2 1 1 1 1 1 1 1 1 114 1 2 8 3 7 3 1 2 1 9 1 113 6 3 6 6 1 2 2 1 2 3 3 1 1 112 4 3 7 4 6 3 1 3 5 5 6 9 2 3 1 1

Count 11 3 4 6 5 8 4 6 5 5 4 2 4 4 2 1 210 1 7 10 5 4 6 7 5 6 3 7 6 9 2 3 3 19 1 1 1 2 4 7 5 8 5 3 6 10 14 5 4 4 8 10 12 48 3 2 1 6 3 5 6 5 10 11 6 5 8 8 6 11 9 6 57 4 1 2 1 1 3 6 3 1 5 4 4 7 6 6 6 4 7 9 6 8 66 4 6 4 3 2 3 12 8 4 7 1 5 5 1 5 4 5 1 4 3 9 5 85 12 5 6 1 3 1 4 5 5 7 5 2 2 4 3 3 3 5 5 3 1 54 10 15 12 10 10 5 4 6 3 2 3 3 3 2 1 3 2 2 5 133 8 13 11 16 12 17 10 9 1 2 1 1 1 1 1 2 6 52 9 6 14 15 11 11 20 8 4 1 1 1 1 1 11 3 3 5 8 10 10 6 1 10 1 7 6 1

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23Hour of Day (Mondays only)

Copyright Jody Crane, MD, MBA, Chuck Noon, PhD 2008© 2020, Crane, Noon

Page 55: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1. Demand – Hour of Week Variation

Volume varies significantly by day of week in most institutionsWeekend volume is usually lower than weekday volumeMondays are usually the busiest and also have the highest acuityPediatrics will have much higher weekends and evenings

© 2020, Crane, Noon

Page 56: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

From One of My Directors…

“We had a 250-patient Sunday this week, which was the highest volume day of the week. This is why you can’t staff to averages, because ED volume is unpredictable.”

© 2020, Crane, Noon

Page 57: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 58: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1. Demand – Hour of Week Variation

Volume varies significantly by day of week in most institutionsWeekend volume is usually lower than weekday volumeMondays are usually the busiest and also have the highest acuityPediatrics will have much higher weekends and evenings

1. Would you bet $1,000 this Mon will have more arrivals than this Sun?2. Would you staff Mon differently than Sun?

© 2020, Crane, Noon

Page 59: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

226

256 255

243241

229

222

Sun Mon Tue Wed Thur Fri Sat

Average Volume by Day of Week 12/14-5/31Mon ≈ Tue

Wed ≈ Thur

Sat ≈ Sun Sat ≈ Sun

1. Would you bet $1,000 this Mon will have more arrivals than this Sun?2. Would you staff Mon differently than Sun?

© 2020, Crane, Noon

Page 60: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

150

170

190

210

230

250

270

290

0 1 2 3 4 5 6 7 8

Scatter Plot Day of Week 2/1/15 - 5/31/15

• 100% of the Sundays fall below the Monday average • 50% of the Sundays fall below the lowest volume Monday• Monday and Tuesday averages are 35 patients per day higher than Saturday/Sunday• The 5 highest volumes fall on Mon and Tue• Note the 2 busiest days in the sample (Mon/Tue) of the sample had 30+ more patients than

the busiest Sunday, 50 more than the Sunday average.

Mon ≈ Tue Wed ≈ Thur Sat ≈ Sun

1. Would you bet $1,000 this Mon will have more arrivals than this Sun?2. Would you staff Mon differently than Sun?

© 2020, Crane, Noon

Page 61: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1. Demand - Seasonal Variation

Seasonal Variation can be problematic if not consideredUltimately affects the size of your ED and the operational approachPeds follows this profileNeed specific strategies to staff appropriately –part time staffing, preferential vacations, snowbird scheduling

Summer10/hr

Winter12/hr

© 2020, Crane, Noon

Page 62: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Basic Approach to Staffing

1. Define the arrival Demand2. Define and align the server Capacity

(physician, nurse, midlevel, resident, bed productivity)

3. Execute in the Context of your current operational environment

© 2020, Crane, Noon

Page 63: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Define Server Capacity1. Assess the volume

over a week and divide by the total staffing hours

1400 pts/wk700 doc hrs/wk = 2 pts/hr

© 2020, Crane, Noon

Page 64: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Average Service Rate1. Assess the volume

over a week and divide by the total staffing hours

2. Peak productivity will usually be higher as lower overnight volumes tend to drive the overall average down

© 2020, Crane, Noon

1400 pts/wk700 doc hrs/wk = 2 pts/hr

1100 pts/wk500 doc hrs/wk = 2.2 pts/hr

Page 65: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Benchmarks are ScarceNursing

No source for ideal productivityMost recommendations are from nurse advocate organizationsGrowing evidence that lower nurse staffing results in increased morbidity, mortality, and cost

PhysicianNo source for ideal productivityACEP, SAEM, AAEM all have position statementsOther studies are largely inaccurate, outdated

Recommended Benchmarking Sources: ACEP; Premier; EDBA; VHA

© 2020, Crane, Noon

Page 66: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

3.26

2.4

2.6 - 3.1

2.8

© 2020, Crane, Noon

Page 67: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

For moderate Acuity EDs, 2.5 patients per hour should not be exceeded.

© 2020, Crane, Noon

Page 68: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1.8 to 2.8 patients per hour2.1 to 2.2 patients per hour, you should consider increasing staffingMaximize the lowest cost staffing alternatives first

© 2020, Crane, Noon

Page 69: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

EDBA Actual PPH

Based on 2013 data© 2020, Crane, Noon

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

020406080

100120140160180200

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9 1

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9 2

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

2.9 3

Mor

e

EDBA Actual Provider Productivity

Frequency Cumulative %

Page 70: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Physician

Theory of Constraints – FT Example

30 min/pt3pts/hr

=1) How many patients can my

clinic see per hour?

2) How can you improve this system?

3) if you can’t add resources….Nurse

Page 71: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

EDBA Actual PPH

Based on 2013 data© 2020, Crane, Noon

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

020406080

100120140160180200

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9 1

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9 2

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

2.9 3

Mor

e

EDBA Actual Provider Productivity

Frequency Cumulative %

Higher prod = ↑ queuingLower prod = ↓ queuing

Must take system flow into account!

Page 72: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 73: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

What’s Possible???

© 2020, Crane, Noon

Page 74: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Time Studies

1. Perform a time study2. Follow nurses and

physicians around as they work throughout the week and time everything they do

3. This will give you how much time they spend on patients

4. And…where to improve

Nurse Doc Nurse DocCap Hill 1.8 1.1 44 28 Largo 1.6 1.0 39 25 Tysons 1.6 0.9 38 21

Miles/Shift Min/Shift

© 2020, Crane, Noon

Page 75: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Time Studies

1. Perform a time study2. Follow nurses and

physicians around as they work throughout the week and time everything they do

3. This will give you how much time they spend on patients

4. And…where to improve

© 2020, Crane, Noon

Page 76: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

MinutesCTAS 1 73.6CTAS 2 38.9CTAS 3 26.3CTAS 4 15CTAS 5 10.9 Pts/HrWeighted Avg 26.0 2.3

120% 31.2 1.9

Dreyer, JF, et. al. “Physician workload and the Canadian Emergency Department Triage and Acuity Scale: the Predictors of Workload in the Emergency Room (POWER) Study,” CJEM 2009;11(4):321-329

*Over 11,000 visits

2. Capacity - EM Time Studies

© 2020, Crane, Noon

Page 77: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

4,000 Clicks

• 43% of time on data entry• 28% on direct care• 12% Results review• 13% Communication• 3% Other

© 2020, Crane, Noon

Page 78: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Scribes

© 2020, Crane, Noon

Page 79: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 80: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Scribes – Outback Style

• Increased productivity 0.32 pts/hr (0.16-0.65)• Provider income increased $105 Aus ($80 US)

per scribed hour

© 2020, Crane, Noon

Page 81: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Productivity – Before and After Scribes

17%

© 2020, Crane, Noon

Page 82: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 83: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

EDBA Impact of Scribes

© 2020, Crane, Noon

Page 84: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Scribes vs Voice Dictation

© 2020, Crane, Noon

Page 85: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Nurse Capacity

© 2020, Crane, Noon

Page 86: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Assess the volume over a week and divide by the total staffing hours

Productivity Targets1400 pts/wk

700 doc hrs/wk = 2.0 pts/hr

665 pts/wk1,000 RN hrs/wk= 0.67 pts/hr

84

© 2020, Crane, Noon

Page 87: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

EDBA Nurse Productivity

© 2020, Crane, Noon

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

0

20

40

60

80

100

120

140

0.30 0.35 0.40 0.45 0.50 0.55 0.60 0.65 0.70 0.75 0.80 0.85 0.90 0.95 1.00 More

Nurse PPH

Frequency Cumulative %

Higher prod = ↑ queuingLower prod = ↓ queuing

Page 88: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Worked Hours per Patient Visit (whppv)Nursing worked hours per patient visit:WHPPV is just the inverse of the calculation we use for provider pts/hr

Total worked hours per patient visit is calculated similarly, but includes all other staff as well as nurse admin FTEs.

© 2020, Crane, Noon

1400 pts/wk700 doc hrs/wk = 2

pts/hrPts/

hr

Whp

pv 1000 RN hrs/wk600 pts/wk = 1.67

whppvinve

rse

Page 89: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

EDBA WHPPV – All Sites

*This data set does not include admin FTE

© 2020, Crane, Noon

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

010203040506070

1.001.20

1.401.60

1.802.00

2.202.40

2.602.80

3.003.20

3.403.60

3.804.00

4.204.40

4.604.80

5.00

Freq

uenc

y

Bin

Nurse, Tech, UC - WHPPV, All (No Admin)

Frequency Cumulative %

Higher prod = ↑ queuingLower prod = ↓ queuing

Page 90: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

EDBA WHPPV – All Sites

*This data set does not include admin FTE

© 2020, Crane, Noon

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%

010203040506070

1.001.20

1.401.60

1.802.00

2.202.40

2.602.80

3.003.20

3.403.60

3.804.00

4.204.40

4.604.80

5.00

Freq

uenc

y

Bin

Nurse, Tech, UC - WHPPV, All (No Admin)

Frequency Cumulative %

Higher prod = ↑ queuing Lower prod = ↓ queuing

Page 91: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 92: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Nurse Staffing Ratios

© 2020, Crane, Noon

Page 93: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

3. Capacity Alignment – Nurse Staffing Ratios

© 2020, Crane, Noon

Page 94: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Nurse Staffing Ratios

1. Many nurse staffing paradigms are driven off of bed ratios (4 beds per nurse)

2. Nurse staffing will depend on occupancy

© 2020, Crane, Noon

Page 95: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Nurse Staffing Ratios

1. Many nurse staffing paradigms are driven off of bed ratios (4 beds per nurse)

2. Nurse staffing will depend on occupancy

© 2020, Crane, Noon

Page 96: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Nurse Staffing Ratios

1. Many nurse staffing paradigms are driven off of bed ratios (4 beds per nurse)

2. Nurse staffing will depend on occupancy

Caution!!! Every hospital I have ever worked with budgets nurse FTEs based on worked hours per patient visit (nurse budget is based on volume, not occupancy).

© 2020, Crane, Noon

Page 97: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Example - Baseline

4 pts/hr

2 hour LOS

8 beds

2RNs

© 2020, Crane, Noon

Page 98: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Example – 1hr ↑LOS

4 pts/hr

2 hour LOS

8 beds

2RNs

© 2020, Crane, Noon

12

33

50% more RN hours needed with no additional volume!What are examples of things that cause ↑LOS?

Page 99: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Example – The Good News

4 pts/hr

2 hour LOS

8 beds

2RNs

1

4

© 2020, Crane, Noon

Page 100: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 101: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Dynamic Capacity Alignment

Steady state staffing is straightforwardRamp up and ramp down is more difficult

© 2020, Crane, Noon

Page 102: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1 hour 1 hour1 hour 1 hour

3-hour Length Of Stay

MD spends 30 minutes per patient,but when?

Assume all 30

minutes in first hour?

Copyright Jody Crane, MD, MBA, Chuck Noon, PhD 2008

MD Demand – 2 pts/hr

© 2020, Crane, Noon

Page 103: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1 hour 1 hour1 hour 1 hour

3-hour Length Of Stay

MD spends 30 minutes per patient,but when?

10 Minutes in first hour

10 Minutes in second

hour

10 Minutes in third

hour

Copyright Jody Crane, MD, MBA, Chuck Noon, PhD 2008

MD Demand – 2 pts/hr

© 2020, Crane, Noon

Page 104: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1 hour 1 hour1 hour 1 hour

3-hour Length Of Stay

MD spends 30 minutes per patient,but when?

15 Minutes in first hour

6 Minutes in second

hour

9 Minutes in third

hour

50% in first 33% 20% in second 33% 30% in third 33%

Copyright Jody Crane, MD, MBA, Chuck Noon, PhD 2008

MD Demand – 2 pts/hr

© 2020, Crane, Noon

Page 105: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Optimizing the Alignment

© 2020, Crane, Noon

Page 106: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Nursing Demand/Capacity by HOW

© 2020, Crane, Noon

Page 107: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

APC Demand/Capacity by HOW

© 2020, Crane, Noon

Page 108: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Physician Demand/Capacity by HOW

© 2020, Crane, Noon

Page 109: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Provider Demand/Capacity by HOW

© 2020, Crane, Noon

Page 110: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Basic Approach to Staffing

1. Define the arrival Demand2. Define and align the server Capacity

(physician, nurse, midlevel, resident, bed productivity)

3. Execute in the Context of your current operational environment

© 2020, Crane, Noon

Page 111: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Geography, Process, and People

© 2020, Crane, Noon

Page 112: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

This ED is a lot harder to staff….

© 2020, Crane, Noon

Page 113: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Than this ED….

Turbo Care/Results Waiting

Laboratory

Public EntryIntakeWaiting

Continuous Care

TraumaD Pod

EMS Access

© 2020, Crane, Noon

Page 114: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrival Acuity by HOD

© 2020, Crane, Noon

Page 115: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

There are Really Only 3 Typesof ED Patients…

SickEasy Complicated

© 2020, Crane, Noon

Page 116: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Optimizing Streams

© 2020, Crane, Noon

Page 117: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Assessment

SickEasy Complicated

Walk-in Arrivals

Ambulance Arrivals

10 pts/hr“Vertical”

Super Track

8 pts/hr“Horizontal”

Main ED

4 pts/hr“Vertical”

Intake/RME

© 2020, Crane, Noon

Page 118: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Low Acuity Arrivals = ESI 4,5

2.5 Vertical 6 Horizontal

© 2020, Crane, Noon

Page 119: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Assessment

SickEasy Complicated

Walk-in Arrivals

Ambulance Arrivals

2.5 pts/hr“Vertical”

Super Track

6 pts/hr“Horizontal”

Main ED© 2020, Crane, Noon

Page 120: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 121: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

“Super Track”

Fast Track located in or near triage for the purpose of promptly treating patients who require very low resource utilization

Treatment Room 1

Treatment Room 2

Procedure Chair

Entrance/Exit1 MD/APC1 Nurse1 Tech

Results Waiting

© 2020, Crane, Noon

Doc – 1.5x Nurse – 4x

Page 122: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Intake Arrivals – ESI 4, 5, 33% ESI 3

4 Vertical 4.5 Horizontal

© 2020, Crane, Noon

Page 123: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

6'-3/8"

13'-3

"

42 43 44 4645

4948

47

23

24

2526

OR 1

Lab - Phlebotomy

50

OR 2OR 3

OR 4

TR 9

TR 8

TR 7

TR 5

TR 6

16 15 14

13

12

10

11

18

19

20

21

22

28

29

31 30 17

27

32

33

39

38

37

36

35

34

41

40Peds WR

Rainbow Room

(Internal Waiting)

Treatment

Intake

Team 1

Team 2

Rad Room

SuperMini

Triage

TrackDischarge

Intake

Treatment

Treatment

Treatment

Results Waiting

3

1

2

4

5

6

7

Intake Systems

© 2020, Crane, Noon

Doc 1.25x Nurse 3x

Page 124: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

2'-8

7/8

"

6'-5 5/8"

6'-3/8"

13'-3

"

42 43 44 4645

4948

47

23

24

2526

OR 1

Lab - Phlebotomy

50

OR 2OR 3

OR 4

TR 9

TR 8

TR 7

TR 5

TR 6

16 15 14

13

12

10

11

18

19

20

21

22

28

29

31 30 17

27

32

33

39

38

37

36

35

34

41

40Peds WR

Rainbow Room

(Internal Waiting)

Treatment

Intake

Team 1

Team 2

Rad Room

SuperMini

Triage

TrackDischarge

Intake

Treatment

Treatment

Treatment

Results WaitingRN

Tech

RN

2 RN, 1 Doc, 1 APC, 1 tech, 2 Scribes

2 RN

Know Your Staff Needs

© 2020, Crane, Noon

Page 125: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Symptoms:Elevated patient throughput timesHigh left-without-being-seen rateLow patient satisfactionClinician behavior in a stressful environmentLow clinician satisfaction and retention

The four key drivers of patient satisfaction:

Length of stay Quality of the interactions with providers Quality of the explanations Pain management

© 2020, Crane, Noon

Page 126: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

A Tale of 2 Cities

© 2020, Crane, Noon

Page 127: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

ED #1: 20,000 Visits, 200min LOS

Page 128: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

ED #2: 20,000 Visits, 100min LOS

Page 129: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Outline

Academic PrinciplesCase StudyApproach to Staffing Optimization

Define DemandDefine CapacityContextualize

Case Study Wrap-upConclusions

© 2020, Crane, Noon

Page 130: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Case Study - Future Directions

© 2020, Crane, Noon

Page 131: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Low Acuity Option 2

© 2020, Crane, Noon

Page 132: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Sun Mon Tues Wed Thur Fri Sat Sun Mon Tues Wed Thur Fri Sat Sun Mon Tues Wed Thur Fri Sat7.0 7.0 7.0 7.0 6.0 6.0 7.0 8.0 8.0 8.0 8.0 7.0 7.0 8.0 1.0 1.0 1.0 1.0 1.0 1.0 1.06.0 6.0 6.0 6.0 5.0 5.0 6.0 7.0 7.0 7.0 7.0 6.0 6.0 7.0 1.0 1.0 1.0 1.0 1.0 1.0 1.05.0 5.0 5.0 5.0 5.0 5.0 5.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.04.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.04.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.04.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.05.0 5.0 5.0 5.0 5.0 5.0 5.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.05.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 0.0 0.0 0.0 0.0 0.0 0.0 0.05.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 0.0 0.0 0.0 0.0 0.0 0.0 0.05.0 5.0 5.0 5.0 5.0 5.0 5.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 1.0 1.0 1.0 1.0 1.0 1.0 1.05.0 5.0 5.0 5.0 5.0 5.0 5.0 7.0 8.0 7.0 7.0 7.0 7.0 7.0 2.0 3.0 2.0 2.0 2.0 2.0 2.06.0 6.0 6.0 6.0 6.0 6.0 6.0 8.0 9.0 8.0 8.0 8.0 8.0 8.0 2.0 3.0 2.0 2.0 2.0 2.0 2.06.0 6.0 6.0 6.0 6.0 6.0 6.0 8.0 9.0 8.0 8.0 8.0 8.0 8.0 2.0 3.0 2.0 2.0 2.0 2.0 2.06.0 6.0 6.0 6.0 6.0 6.0 6.0 8.0 9.0 8.0 8.0 8.0 8.0 8.0 2.0 3.0 2.0 2.0 2.0 2.0 2.06.0 6.0 6.0 6.0 6.0 6.0 6.0 8.0 9.0 8.0 8.0 8.0 8.0 8.0 2.0 3.0 2.0 2.0 2.0 2.0 2.08.0 8.0 8.0 8.0 8.0 8.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 1.0 1.0 1.0 1.0 1.0 1.0 1.08.0 8.0 8.0 8.0 8.0 8.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 1.0 1.0 1.0 1.0 1.0 1.0 1.08.0 8.0 8.0 8.0 8.0 8.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 1.0 1.0 1.0 1.0 1.0 1.0 1.08.0 9.0 9.0 8.0 9.0 9.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 1.0 0.0 0.0 1.0 0.0 0.0 1.08.0 9.0 9.0 8.0 9.0 9.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 1.0 0.0 0.0 1.0 0.0 0.0 1.09.0 9.0 9.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 0.0 0.0 0.0 1.0 0.0 0.0 0.09.0 9.0 9.0 8.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 0.0 0.0 0.0 1.0 0.0 0.0 0.08.0 8.0 8.0 7.0 8.0 8.0 8.0 9.0 9.0 9.0 8.0 9.0 9.0 9.0 1.0 1.0 1.0 1.0 1.0 1.0 1.07.0 7.0 7.0 6.0 7.0 7.0 7.0 8.0 8.0 8.0 7.0 8.0 8.0 8.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0

152.0 154.0 154.0 148.0 152.0 152.0 152.0 170.0 175.0 170.0 168.0 168.0 168.0 170.0 18.0 21.0 16.0 20.0 16.0 16.0 18.0

Recommended Profile Change from CurrentCurrent Staffing Profile

1,064.0 1,189.0 125.0

Overall Provider

Assumes PA Prod = Future (2.0 pts/hr)

© 2020, Crane, Noon

Page 133: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Overall Nursing

Sun Mon Tues Wed Thur Fri Sat Sun Mon Tues Wed Thur Fri Sat Sun Mon Tues Wed Thur Fri Sat24.0 24.0 24.0 24.0 24.0 24.0 24.0 22.0 24.0 25.0 24.0 24.0 25.0 25.0 -2.0 0.0 1.0 0.0 0.0 1.0 1.024.0 24.0 24.0 24.0 24.0 24.0 24.0 22.0 22.0 25.0 24.0 24.0 25.0 25.0 -2.0 -2.0 1.0 0.0 0.0 1.0 1.024.0 24.0 24.0 24.0 24.0 24.0 24.0 20.0 20.0 22.0 20.0 20.0 22.0 22.0 -4.0 -4.0 -2.0 -4.0 -4.0 -2.0 -2.022.0 22.0 22.0 22.0 22.0 22.0 22.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 -4.0 -4.0 -4.0 -4.0 -4.0 -4.0 -4.018.0 18.0 18.0 18.0 18.0 18.0 18.0 17.0 17.0 17.0 17.0 17.0 17.0 17.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.018.0 18.0 18.0 18.0 18.0 18.0 18.0 17.0 17.0 17.0 17.0 17.0 17.0 17.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.018.0 18.0 18.0 18.0 18.0 18.0 18.0 17.0 17.0 17.0 17.0 17.0 17.0 17.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.018.0 18.0 18.0 18.0 18.0 18.0 18.0 17.0 17.0 17.0 17.0 17.0 17.0 17.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.018.0 18.0 18.0 18.0 18.0 18.0 18.0 17.0 17.0 17.0 17.0 17.0 17.0 17.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.0 -1.018.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 0.0 0.0 0.0 0.0 0.0 0.0 0.018.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 0.0 0.0 0.0 0.0 0.0 0.0 0.019.0 19.0 19.0 19.0 19.0 19.0 19.0 18.0 20.0 20.0 20.0 20.0 20.0 18.0 -1.0 1.0 1.0 1.0 1.0 1.0 -1.019.0 19.0 19.0 19.0 19.0 19.0 19.0 20.0 24.0 23.0 23.0 23.0 23.0 20.0 1.0 5.0 4.0 4.0 4.0 4.0 1.019.0 19.0 19.0 19.0 19.0 19.0 19.0 20.0 24.0 23.0 23.0 23.0 23.0 20.0 1.0 5.0 4.0 4.0 4.0 4.0 1.019.0 19.0 19.0 19.0 19.0 19.0 19.0 20.0 24.0 23.0 23.0 23.0 23.0 20.0 1.0 5.0 4.0 4.0 4.0 4.0 1.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.024.0 24.0 24.0 24.0 24.0 24.0 24.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 0.0 1.0 0.0 0.0 1.0 1.0 0.025.0 25.0 25.0 25.0 25.0 25.0 25.0 24.0 25.0 24.0 24.0 25.0 25.0 24.0 -1.0 0.0 -1.0 -1.0 0.0 0.0 -1.0

513.0 513.0 513.0 513.0 513.0 513.0 513.0 497.0 522.0 516.0 512.0 521.0 525.0 505.0 -16.0 9.0 3.0 -1.0 8.0 12.0 -8.0

Change from CurrentRecommended ProfileCurrent Staffing Profile

3,591.0 3,598.0 7.0

Assumes Nurse Prod = Current (0.8pts/hr)

SummSched

© 2020, Crane, Noon

Page 134: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

© 2020, Crane, Noon

Page 135: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

What Are You Sinking About?

© 2020, Crane, Noon

Page 136: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

ConclusionsOptimizing staffing in the emergency department requires understanding core flow concepts like queuing theory and the theory of constraintsAn accurate assessment of demand, capacity, and variation is necessary to be successfulA consistent approach to staffing is necessary to achieve consistent resultsPhysician staffing cannot be looked at in isolation and must be contextualized relative to nurse staffing, bed constraints, physical space, skill mix and acuity mix

© 2020, Crane, Noon

Page 137: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Additional Information

© 2020, Crane, Noon

Page 138: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Common Mistakes

Under capacitating low acuityNot having a well-designed segmentation schemeNot having a dedicated front-end processMissing the ramp-upIncorrect skill mixIncorrect assumptions about physician workflow and productivity

© 2019, Crane, Noon

Page 139: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1. Demand – Arrivals vs OccupancyArrival demand defines the demand for healthcare deliveryIs the primary driver for physician, midlevel, and resident staffingIs only part of the equation for nurses as occupancy and boarding must be considered

© 2020, Crane, Noon

Page 140: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Potential Flaws in Staffing Optimization

We are calculating physician productivity based on 1 week’s worth of data which does not account for overnight, peak, or maximum sustainable productivity We are assuming all of the work occurs at the point of the patient arrival – bad ideaWe are not accounting for inter-physician productivity variationWe are only looking at physicians or nurses in isolation

© 2020, Crane, Noon

Page 141: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Peak Service Rate

Waiting Room Count Start

Waiting Room Count End

Total Patients / Total Physician hours

[Total Arrivals - (WR Count End – WR Count Start)]-------------------------------------------------------------------

Total Provider Hours

© 2020, Crane, Noon

Page 142: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Peak Service Rate

0 patients 12 patients4 patients per hour btwn11am and 11pm with

double provider coverage

© 2020, Crane, Noon

Page 143: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Peak Service Rate

36--------

24

[48 pts - (12pts – 0 pts)]-------------------------------------

24 provider hours1.5 pts/hr= =

© 2020, Crane, Noon

Page 144: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

2. Capacity – Peak Service Rate

36--------

24

[48 pts - (12pts – 0 pts)]-------------------------------------

24 provider hours1.5 pts/hr= =

This is 60 min / 1.5 pts or 40 min per patient

© 2020, Crane, Noon

Page 145: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

© 2020, Crane, Noon

Page 146: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

© 2020, Crane, Noon

Page 147: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

© 2020, Crane, Noon

Page 148: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

© 2020, Crane, Noon

Page 149: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

© 2020, Crane, Noon

Page 150: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

© 2020, Crane, Noon

Page 151: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

Existing Patients

© 2020, Crane, Noon

Page 152: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

Total Physician Minutes

© 2020, Crane, Noon

Page 153: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Arrivals 2 2 2 2 2Hour 0:00 1:00 2:00 3:00 4:00

Approach to Staffing by Hour

Patient #1Patient #2Patient #3Patient #4Patient #5Patient #6Sum Doc Hours

20 10 1020 10 1010 20 10 1010 20 10 1010 10 20 10 1010 10 20 10 1080 80 80 40 20

Variables2 arrivals/hr3 hour LOS1.5 pts/hr40 min/pt50%/25%/25%

Total Number of Physicians Needed

# Docs Needed 2 2 2 1 0.5

© 2020, Crane, Noon

Page 154: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

MD demand/ capacity mismatch

Missing ramp-up in main EDMaximal utilization for the rest of the day in Main and FTResulting prolonged waiting that doesn’t recover until early AM (if ever)

© 2020, Crane, Noon

Page 155: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Graphical representation of Main ED and FT Doc and Nurse

demand relative to capacity by

hour of day

Nurse and Doc Staffing vs. Patient Demand

© 2020, Crane, Noon

Page 156: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Demand/capacity mismatching –MD/RN

Nurses miss ramp-up and miss throughout the dayDoc perfectly staffedDecreasing RN to MD indicating worsening RN bottleneck

VolumeYearly ED volume 67,246% ambulance arrivals 28%% ED patients are admitted 16%% of total hospital admissions from ED 67%

© 2020, Crane, Noon

Page 157: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Approach to Staffing AdjustmentsFirst, look at low acuity patients and establish number of providers by looking at acuity and volume by hour of week.

Is there sufficient 4,5 volume to sustain one or more APCs?

© 2017, Crane

Page 158: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Approach to Staffing AdjustmentsFirst, look at low acuity patients and establish number of providers by looking at acuity and volume by hour of week.

Is there sufficient 4,5 volume to sustain one or more PAs?If not, look at 4,5, vertical 3’s (25-50% of level 3’s). This should be managed by an MD/APC team.

© 2019, Crane, Noon

Page 159: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Approach to Staffing AdjustmentsFirst, look at low acuity patients and establish number of providers by looking at acuity and volume by hour of week.

Is there sufficient 4,5 volume to sustain one or more PAs?If not, look at 4,5, vertical 3’s (25-50% of level 3’s). This should be managed by an MD/PA team.

Make sure your low acuity area is busy at all times, otherwise, step up your approach to next higher acuity classLook at remaining volume and err on the side of staffing “fat” to handle fluctuations in acuity and volumeAdapt - Once you have demand of providers, then you must fit it into an operational framework – beds, geography, back end flow, nurse staffing, etc.

Page 160: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Schedules Need to Be:Equitable, fairConsistentMaintain work-life balance (don’t have shifts that are all over the map or insane shift durations or total hours)Patient needs-based (as opposed to provider)Able to minimize variation between providers (slow-fast, medium-medium, not slow-slow)

© 2019, Crane, Noon

Page 161: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

The Most Common Type

Time Off RequestVacation

Specific DaysNights

Weekends

ComplicatedIf manual, nearly impossibleSchedule posting delays

© 2019, Crane, Noon

Page 162: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24Doctor #1 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off OffDoctor #2 Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7aDoctor #3 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off OffDoctor #4 Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11pDoctor #5 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off OffDoctor #6 Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p

Day of Month

8-hour Template

24/7 single provider coverage = 4.2 FTE at 40 hours per weekTemplate #1 = 32 hours per week = 5.25 Docs

Easy Template Scheduling

© 2020, Crane, Noon

Page 163: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24Doctor #1 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off OffDoctor #2 Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7aDoctor #3 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off OffDoctor #4 Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11pDoctor #5 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off OffDoctor #6 Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p

Day of Month

8-hour Template

• Forward shift progression• Blocks of time off• Can drop 4 days and have 12 days off• One cycle on/off should not = 7 days• Can manage on Google Docs or Dropbox

Easy Template Scheduling

© 2020, Crane, Noon

Page 164: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24Doctor #1 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off OffDoctor #2 Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7aDoctor #3 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off OffDoctor #4 Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11pDoctor #5 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p Off Off Off OffDoctor #6 Off Off Off Off 3p-11p 3p-11p 3p-11p 3p-11p Off Off Off Off 11p-7a 11p-7a 11p-7a 11p-7a Off Off Off Off 7a-3p 7a-3p 7a-3p 7a-3p

Day of Month

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24Doctor #1 7a-7p 7a-7p 7a-7p 7a-7p Off Off Off Off 7p-7a 7p-7a 7p-7a 7p-7a Off Off Off Off 7a-7p 7a-7p 7a-7p 7a-7p Off Off Off OffDoctor #2 7p-7a 7p-7a 7p-7a 7p-7a Off Off Off Off 7a-7p 7a-7p 7a-7p 7a-7p Off Off Off Off 7p-7a 7p-7a 7p-7a 7p-7a Off Off Off OffDoctor #3 Off Off Off Off 7a-7p 7a-7p 7a-7p 7a-7p Off Off Off Off 7p-7a 7p-7a 7p-7a 7p-7a Off Off Off Off 7a-7p 7a-7p 7a-7p 7a-7pDoctor #4 11p-7a 11p-7a 11p-7a 11p-7a 7p-7a 7p-7a 7p-7a 7p-7a Off Off Off Off 7a-7p 7a-7p 7a-7p 7a-7p Off Off Off Off 7p-7a 7p-7a 7p-7a 7p-7a

Day of Month

12-hour Template

8-hour Template

24/7 single provider coverage = 4.2 FTE at 40 hours per weekTemplate #1 = 32 hours per week = 5.25 DocsTemplate #2 = 42 hours per week = 4 Docs

Relationship between Schedule and FTE Needs – Choose Your Poison

© 2020, Crane, Noon

Page 165: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

It can get Complicated…Don’t be Cheap

Once you move to multiple provider types and/or multiple sites, scheduling gets much more complexMost use scheduling software

Varying, but similar approaches and featuresSome handle multi-site better than othersVarying pricesSwaps and trades vastly superior

© 2020, Crane, Noon

Page 166: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Breakout #1

© 2020, Crane, Noon

Page 167: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Breakout #1 – Questions #1, #2The physicians staff this ED with the following shifts: 7a-4p, 3p-1a, 11p-8a, 3p-11p. The thought is that they would like to have 1 hour shift overlap to clean up their patients and they would like to double-cover the time when the ED is anecdotally the busiest.

Figure 2 represents the average demand and physician staffing by hour of week. 1) Calculate the average physician service rate. 2) Do you think the capacity matches demand? Be prepared to explain your answer.

© 2020, Crane, Noon

Page 168: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Break Out #1, Figure #2

© 2020, Crane, Noon

Page 169: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Breakout #1 – Questions #1, #2The physicians staff this ED with the following shifts: 7a-4p, 3p-1a, 11p-8a, 3p-11p. The thought is that they would like to have 1 hour shift overlap to clean up their patients and they would like to double-cover the time when the ED is anecdotally the busiest.

Figure 2 represents the average demand and physician staffing by hour of week. 1) Calculate the average physician service rate. 2) Do you think the capacity matches demand? Be prepared to explain your answer.

= 64pts/36 doc hrs = 1.8 pts/hr

© 2020, Crane, Noon

Page 170: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Break Out #1, Question #3What is the peak service rate between 11am and 8pm if the ED is full and the waiting room empty at 11am and there are 6 patients in the waiting room at 8pm?

© 2020, Crane, Noon

Page 171: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Break Out #1, Question #3What is the peak service rate between 11am and 8pm if the ED is full and the waiting room empty at 11am and there are 6 patients in the waiting room at 8pm?

(Total arrivals between 11am and 8pm – WR net change census)Total physician hours between 11am and 8pm

36 - 615

= 2 pts/hr

© 2020, Crane, Noon

Page 172: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Basic Approach to Staffing

1. Define the arrival Demand2. Define the server Capacity

(physician, nurse, midlevel, resident, bed productivity)

3. Execute in the Context of your current environment

© 2020, Crane, Noon

Page 173: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Example

4 pts/hr

4 hour LOS

16 beds

4RNs

2

8

2

© 2020, Crane, Noon

Page 174: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Example

4 pts/hr

4 hour LOS

16 beds

4RNs

© 2020, Crane, Noon

Page 175: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Example

4 pts/hr

4 hour LOS

16 beds

4RNs

2

8

2

Same amount of work that 4 nurses

had!

© 2020, Crane, Noon

Page 176: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Break Out #2 – Question #4If physicians can see 2 patients per hour, fill in the missing hourly physician demand if the LOS is 3 hours and the demand is distributed in the following manner: 1/3 over the first hour, 1/3 over the second hour, and 1/3 over the 3rd hour.

© 2020, Crane, Noon

Page 177: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Hour of Arrival 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00Patient Arrivals 1 1 1 2 3 4 4 46am Pt Demand7am Pt Demand8am Pt demand9am Pt1 Demand9am Pt2 Demand10am Pt1 Demand10am Pt2 Demand10am Pt3 Demand11am Pt1 Demand11am Pt2 Demand11am Pt3 Demand11am Pt4 Demand12n Pt1 Demand12n Pt2 Demand12n Pt3 Demand12n Pt4 Demand1pm Pt1 Demand1pm Pt2 Demand1pm Pt3 Demand1pm Pt4 DemandTotal Doc Minutes 0 0 0 0 0 0Total Docs (min/60) 0.0 0.0 0.0 0.0 0.0 0.0Rounded Docs 0.0 0.0 0.0 0.0 0.0 0.0

Break Out #2 – Question #4

© 2020, Crane, Noon

Page 178: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Hour of Arrival 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00Patient Arrivals 1 1 1 2 3 4 4 46am Pt Demand 10 10 107am Pt Demand8am Pt demand9am Pt1 Demand9am Pt2 Demand10am Pt1 Demand10am Pt2 Demand10am Pt3 Demand11am Pt1 Demand11am Pt2 Demand11am Pt3 Demand11am Pt4 Demand12n Pt1 Demand12n Pt2 Demand12n Pt3 Demand12n Pt4 Demand1pm Pt1 Demand1pm Pt2 Demand1pm Pt3 Demand1pm Pt4 DemandTotal Doc Minutes 10 0 0 0 0 0Total Docs (min/60) 0.2 0.0 0.0 0.0 0.0 0.0Rounded Docs 0.0 0.0 0.0 0.0 0.0 0.0

Break Out #2 – Question #4

© 2020, Crane, Noon

Page 179: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Hour of Arrival 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00Patient Arrivals 1 1 1 2 3 4 4 46am Pt Demand 10 10 107am Pt Demand8am Pt demand9am Pt1 Demand9am Pt2 Demand10am Pt1 Demand10am Pt2 Demand10am Pt3 Demand11am Pt1 Demand11am Pt2 Demand11am Pt3 Demand11am Pt4 Demand12n Pt1 Demand12n Pt2 Demand12n Pt3 Demand12n Pt4 Demand1pm Pt1 Demand1pm Pt2 Demand1pm Pt3 Demand1pm Pt4 DemandTotal Doc Minutes 10 0 0 0 0 0Total Docs (min/60) 0.2 0.0 0.0 0.0 0.0 0.0Rounded Docs 0.0 0.0 0.0 0.0 0.0 0.0

Break Out #2 – Question #4

© 2020, Crane, Noon

Page 180: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Hour of Arrival 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00Patient Arrivals 1 1 1 2 3 4 4 46am Pt Demand 10 10 107am Pt Demand 10 10 108am Pt demand9am Pt1 Demand9am Pt2 Demand10am Pt1 Demand10am Pt2 Demand10am Pt3 Demand11am Pt1 Demand11am Pt2 Demand11am Pt3 Demand11am Pt4 Demand12n Pt1 Demand12n Pt2 Demand12n Pt3 Demand12n Pt4 Demand1pm Pt1 Demand1pm Pt2 Demand1pm Pt3 Demand1pm Pt4 DemandTotal Doc Minutes 20 10 0 0 0 0Total Docs (min/60) 0.3 0.2 0.0 0.0 0.0 0.0Rounded Docs 0.0 0.0 0.0 0.0 0.0 0.0

Break Out #2 – Question #4

Pleas

e Fill

in The R

est

© 2020, Crane, Noon

Page 181: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Hour of Arrival 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00Patient Arrivals 1 1 1 2 3 4 4 46am Pt Demand 10 10 107am Pt Demand 10 10 108am Pt demand 10 10 109am Pt1 Demand 10 10 109am Pt2 Demand 10 10 1010am Pt1 Demand 10 10 1010am Pt2 Demand 10 10 1010am Pt3 Demand 10 10 1011am Pt1 Demand 10 10 1011am Pt2 Demand 10 10 1011am Pt3 Demand 10 10 1011am Pt4 Demand 10 10 1012n Pt1 Demand 10 10 1012n Pt2 Demand 10 10 1012n Pt3 Demand 10 10 1012n Pt4 Demand 10 10 101pm Pt1 Demand 10 10 101pm Pt2 Demand 10 10 101pm Pt3 Demand 10 10 101pm Pt4 Demand 10 10 10Total Doc Minutes 30 40 60 90 110 120Total Docs (min/60) 0.5 0.7 1.0 1.5 1.8 2.0Rounded Docs 1.0 1.0 1.0 2.0 2.0 2.0

Break Out #2 – Question #4

© 2020, Crane, Noon

Page 182: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Break Out – Question #55) Please design a shift configuration for the average day based on your calculated need relative to demand:

Make a schedule for this ED using only 12hr shifts, 4-on, 4-off. a) How many doctors would you need? How many hours would they be working per week?

© 2020, Crane, Noon

Page 183: Emergency Department Directors Academy Phase I Spring 2020 ...€¦ · Emergency Department Directors Academy Phase I Spring 2020 Staffing and Scheduling Methodologies I DESCRIPTION

Break Out – Question #55) Please design a shift configuration for the average day based on your calculated need relative to demand:

Make a schedule for this ED using only 12hr shifts, 4-on, 4-off. a) How many doctors would you need? How many hours would they be working per week? b) If you could only use 8-hour shifts, how many doctors would you need? What are the challenges with only sticking to an 8-hour rotation?

© 2020, Crane, Noon