EMERGENCY AND CONTINGENCY PLAN

1

Wilson Stuart

University College Birmingham

Partnership Trust

EMERGENCY AND CONTINGENCY PLAN

VERSION CONTROL

Issue Date: 11th

September 2018

Version: 2.0

Written By: Business Manager

Agreed by The Board of Trustees

CONTENTS

1. INTRODUCTION ............................................................................................................................................... 2

2. DEFINITION ...................................................................................................................................................... 2

3. AIMS ................................................................................................................................................................ 2

4. EMERGENCY PRIORITY LEVELS ........................................................................................................................ 2

5. PRECAUTIONARY MEASURES .......................................................................................................................... 3

6. WHEN AN EMERGENCY OCCURS..................................................................................................................... 4

7. IMMEDIATE ACTION SHEET ............................................................................................................................. 5

8. INCIDENT LOG ................................................................................................................................................. 6

9. SUBSEQUENT ACTION SHEET .......................................................................................................................... 7

Within Hours ................................................................................................................................................... 7

Within 1 Day .................................................................................................................................................... 7

Within 1 Week................................................................................................................................................. 7

10. EMERGENCIES OFF COLLEGE SITE ................................................................................................................... 7

11. EMERGENCY EVACUATION OF THE COLLEGE .................................................................................................. 7

12. SEVERE WEATHER CONDITIONS ...................................................................................................................... 8

APPENDIX 1: LOCATION ........................................................................................................................................... 9

APPENDIX 2: COLLEGE EMERGENCY MANAGEMENT TEAM .................................................................................. 10

APPENDIX 3 USEFUL CONTACT INFORMATION ..................................................................................................... 11

APPENDIX 4: MEDIA INTERVIEW GUIDANCE ......................................................................................................... 12

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Wilson Stuart


Partnership Trust

1. INTRODUCTION

Every institution should develop a strategy to deal with a major emergency and consequently the Head of

College should:

1.1 Have in place a plan for responding to a major emergency in their institution.

1.2 Keep it up-to-date.

1.3 Ensure that the relevant people are aware of its existence, contents and implications for

themselves.

2. DEFINITION

‘An event or sequence of events affecting students and/or teachers, which creates significant

personal distress to a level which potentially overwhelms normal responses, procedures and coping

strategies and which is likely to have serious emotional and organisational consequences’.

Although is it unlikely that a major emergency will occur in the college, procedures and practices that will

be used should such an incident take place need to be considered. This plan will minimise the disruption

of the college functioning and ensure the emergency will be dealt with efficiently and effectively.

3. AIMS

3.1. Provide staff with a working document to use on site or take off site, which will assist them in the

event of an emergency.

3.2. Identify the contact information of agencies which can provide practical help in the event of an

emergency.

3.3. Identify the college’s Emergency Response Team and ensure staff are aware of its composition.

3.4. Increase awareness of the pre-planned arrangements required to deal effectively with an

emergency.

3.5. Give guidance on other sources of information and help.

4. EMERGENCY PRIORITY LEVELS

Emergencies can cover a range of priority levels and can happen inside or outside of the college and

term-time.

High Priority Level Emergencies would impact on the whole college and the community and result in

major involvement of one or more emergency services.

Examples of this include:

4.1. US shootings at Sandy Hook Elementary School, Newtown, Connecticut (2012)

4.2. The shootings in Whitehaven, Cumbria (2010).

4.3. The shootings at secondary school in Winnenden, Germany (2009).

4.4. US shootings in Virginia Tech University (2007).

4.5. The shootings in Pennslvania at an Amish School (October 2006).

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Wilson Stuart


Partnership Trust

4.6. The shootings in Beslan, Russia (2004).

4.7. The stabbing to death of a parent outside Holte School (2004).

4.8. The Soham murders (2003).

4.9. The shootings in Dunblane Primary School (1996).

4.10. The machete attack on nursery pupils and staff in Wolverhampton (1996).

4.11. The murder of Philip Lawrence, a head teacher, outside his school in London (1995).

4.12. The Hagley school minibus crash (1993).

Community critical incidents such as the Lockerbie air crash (1986), the Hillsborough football stadium

disaster (1989), or a disturbance such as the civil unrest in Lozells (2005) and the riots in Birmingham city

centre (2011). Tragedies which happen abroad can impact on whole communities in this country, such as

9/11 (2001) and the Asian/Boxing Day Tsunami (2004).

Medium Priority Level Emergencies would impact on a significant number of staff and/or students.

Examples of such emergencies are:

4.13. The death of a student or adult on college premises.

4.14. Road traffic accident involving a student or member of staff.

4.15. Fire at either college or home where there is a loss of life or serious injury.

4.16. The murder or severe injury of a student, parent or member of staff outside college.

4.17. The death of a student following an accident or illness outside college.

5. PRECAUTIONARY MEASURES

Whilst we cannot prepare for every eventuality, there are steps we can take in order to provide a

reasonably smooth response to an incident. These include:

5.1. Setting up of an Emergency Management Team (details below).

5.2. Identifying our Press Liaison Officer and a nominated person to deputise as Steve Hughes and Kim

Everton respectively. Guidance for media interviews is attached see Appendix 4.

5.3. Ensuring all staff remain vigilant with regard to the security regulations, in particular public access,

and challenge persons not wearing a visitor's badge.

5.4. Ensuring all staff involved in activities both during and out of college hours are familiar with the fire

and emergency routes of the college.

5.5. Ensuring staff are aware of health issues and medication of students in their class.

5.6. Ensuring students [or appropriate adult] notify reception when they arrive late or leave early.

5.7. Ensuring all staff sign in / out when they leave site.

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Partnership Trust

6. WHEN AN EMERGENCY OCCURS

College Principal - Kim Everton telephones

Trust Board Members (see Appendix 2) and Richard Freeth (Browne Jacobson) 0121 237 3900

School and Governor Support Co-ordinator

0121-464-2216

Joyce Rawlinson

School and Governor Support Manager

0121-303-2193

Mobile 07775-407332

Dave Yardley

School Support Manager, North

0121-464-3174

Mobile 07881-617187

Amanda Daniels

Head of Educational Psychology

0121-464-1364

Mobile 07766-925152

Local Authority Press Officer

City Council Press Office during normal office hours

0121-303-3885 / Mobile 07920-088571

Out of hours emergencies for premises related issues

0121-303-3857

0121-303-4149

Other important contact information

[email protected]

Safety Services (WS)

PO Box 15630

B2 2QF

0121-464-8564

Emergency Duty Press Officer for out of hours

0121-303-3287

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Partnership Trust

7. IMMEDIATE ACTION SHEET

Date: _______________________________ Time commenced: ____________________________

Obtain Factual Information What has happened? Who is involved? Where and when has this taken place? If incident is away from college, obtain location and the name and contact number of the adult on site. What are the injuries?

Emergency Services Required? Police [999] or [West Midlands Police – Nechells Police Station 0845 113 5000] Fire [999] Ambulance [999]

Evacuate college, if necessary and safe to do so

Ensure staff look after students

Allocate an incident management room with dedicated telephone line if possible

Contact relevant LA Officers

Contact family members of those involved and give emergency contact numbers

Complete the attached incident log when time permits

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Wilson Stuart


Partnership Trust

8. INCIDENT LOG

Date: _______________________________ Time commenced: ____________________________

What Happened?

Where?

Who was Involved?

Details of casualties and students / staff requiring support:

Action taken, including contact made with relevant LA Officers:

Signed: _______________________________________________ Date: ____________________

Position: __________________________________________________________________________

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Wilson Stuart


Partnership Trust

9. SUBSEQUENT ACTION SHEET

WITHIN HOURS

9.1. Contact a member of the Trust Board, who will establish cascade of information to other board

members.

9.2. College Principal meet with emergency services and support personnel.

9.3. Decide which staff are going to do what tasks and when.

9.4. Prepare written statement and letters for parents covering the following:

9.4.1 Factual information about the incident;

9.4.2 What the college has already done;

9.4.3 College intentions for the next few days [e.g. meet with parents];

9.4.4 Where more information can be found [e.g. helpline];

9.4.5 Practical information [e.g. closure / re-opening of college];

9.4.6 Promise of further information in the future [e.g. special assembly].

9.5. Consult the press office for advice.

9.6. The statement can be used to inform media and general public.

WITHIN 1 DAY

9.7. Call a debriefing meeting for staff to give factual information about the incident.

9.8. Phone parents of students directly involved and send letter including factual information.

9.9. Inform/debrief students in groups of no more than 10, if police allow.

WITHIN 1 WEEK

9.10. Arrange a debriefing meeting for involved staff when police allow.

9.11. Debrief students involved in the incident in consultation with support services, when police allow.

9.12. Encourage some discussion in the college with support services.

9.13. Try to achieve a balance between student’s emotional needs and trying to get back to normal.

9.14. Identify high-risk students and staff i.e. those most profoundly affected by the incident and arrange

for intervention and support in conjunction with support services.

9.15. Identify any others who need intervention and support and arrange for it to be delivered.

10. EMERGENCIES OFF COLLEGE SITE

10.1. Emergencies can happen either on or off college premises, and therefore a copy of this plan should

be taken on all trips and work placements.

10.2. If an emergency occurs off college premises, the College Principal will need to assess the situation to

identify whether it is serious enough to warrant travelling to the scene. This will be much easier to

decide if all the factual information has been documented on the appropriate Action Sheets.

11. EMERGENCY EVACUATION OF THE COLLEGE

Alarm Fire bell ringing continuously.

Exit Clear instructions with regard to this are prominently displayed in all rooms.

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Wilson Stuart


Partnership Trust

Procedure On discovering a fire, the nearest fire alarm will be activated and it is normally the

responsibility of the College Principal to inform the fire brigade. It is important that the

correct information regarding location and contact details are accurate to ensure speedy

attendance. On hearing the alarm, students and staff immediately leave the building via

the fire exits, ensuring all doors are closed.

Sweep A sweep of the college is carried out by designated people to ensure everybody has left,

but not putting themselves in danger.

Assembly There is 1 fire assembly point – location: car park.

In the event of a major emergency, which requires evacuation of the whole site, staff and

students will assemble at Witton Lakes.

Action College Principal checks all staff and visitors are present.

Teachers ensure adults working in their classroom are present.

The Health and Safety Officer is responsible for giving the all clear to re-enter the college.

Emergency evacuation fire drills are carried out once per term as a minimum.

12. SEVERE WEATHER CONDITIONS

12.1. If the college is to be closed, the College Principal ensures the website is updated on a daily basis

and staff will receive a text message. It is the responsibility of staff to check if college is open.

12.2. Staff should make every effort to report for work, without putting themselves at risk, regardless of

whether the college is closed to students. If for any reason staff are unable to get to work, they

must inform the College Principal.

12.3. In the event of weather conditions deteriorating during the day and the need to send students

home early, details of emergency arrangements organised by the student’s family are held on file in

the college office.

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Wilson Stuart


Partnership Trust

APPENDIX 1

APPENDIX 1: LOCATION

Wilson Stuart UCB Partnership Trust, Perry Common Road, Birmingham B23 7AT

Telephone number 0121-306-4800

Wilson Stuart UCB

Partnership Trust

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Wilson Stuart


Partnership Trust

APPENDIX 2

APPENDIX 2: COLLEGE EMERGENCY MANAGEMENT TEAM

Wilson Stuart UCB Partnership Trust EMT will consist of:

Board Member/Executive Head Steve Hughes 15 Aspen Close Sutton Coldfield West Midlands B76 2PA Tele no: 0121 313 0221 Mobile no: 07572 540191

Email: [email protected]

College Principal Kim Everton 175 Stourbridge Road Bromsgrove Worcestershire B61 OAP Tele no: 01527 835092 Mobile no: 07854 028437


Board Member Alex Lofthouse 23 Shaftesbury Road Wednesbury West Midlands WS10 0DJ Mobile no: 07917 628828


Board Member Amy Hollier 102 Old Birmingham Road Bromsgrove Worcestershire B60 1DG Mobile no: 07747 467159


Board Member (Vice Chair) Debbie Rush 5 Gorsty Bank Boley Park Lichfield WS14 9UB Tele no: 01543 305746 Mobile no: 07595 919440


Board Member Calvin Hussey 2 Pilkington Avenue Sutton Coldfield West Midlands B72 1LA Tele no: 0121 354 1442 Mobile no: 07970 144007


Board Member Dave Bennett 43 Tudor Hill Road Sutton Coldfield West Midlands B73 6BE Tele no: n/a Mobile no: 07725 498468


Placement Co-ordinator Julie Pallister 88 Jordan Road Four Oaks Sutton Coldfield West Midlands B75 5AE Tele no: 0121 308 6901 Mobile no: 07715 212633


Building Services Supervisor Francis McLoughlin 128 Perry Common Road Perry Common Birmingham B23 7AT Tele no: 0121 605 3934 Mobile no: 07762 788792


School System Support Manager Sue Henrick 77 Hollyfield Road Sutton Coldfield West Midlands B75 7SE Tele no: 0121 378 3384 Mobile no: 07798 712593


mailto:[email protected]










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Wilson Stuart


Partnership Trust

APPENDIX 3

APPENDIX 3 USEFUL CONTACT INFORMATION

Electricity EDF Energy Central Networks Tele no: 0800 328 1111

Gas Corona Energy Tele no: 08442 646464 Fax no: 08702 429665

Water Severn Trent Water Ltd Tele no: 0800 783 4444

Alarm ADT Fire and Security plc Tele no: 0121 255 6094

Police Sutton Coldfield Police Station Lichfield Road Sutton Coldfield B74 2NR Emergency: 999 [email protected] Tele no: 0345 113 5000 ext 7851 6231

Fire Service West Midlands Fire & Rescue Service 99 Vauxhall Road Birmingham West Midlands B7 4HW Emergency: 999 Tele no: 0121 380 7404

Ambulance Service West Midlands Ambulance Service NHS Trust Millennium Point Waterfront Business Park Brierley Hill West Midlands DY5 1LX Tele no: 01384 215555 Fax no: 01384 451677 Emergency: 999

Birmingham Evening Mail Editor: David Brookes Tele no: 0121 234 5688 Email: [email protected]

Children’s Hospital Birmingham Children's Hospital NHS Steelhouse Lane Birmingham B4 6NH Tele no: 0121 333 9999 Fax no: 0121 333 9998 Email: [email protected]

Good Hope Hospital Good Hope Hospital Rectory Road Sutton Coldfield Birmingham B75 7RR General enquiries Tele no: 0121 424 2000

Insurance Broker Gomm 2000 Ltd 8 – 10 Coles Lane Sutton Coldfield West Midlands B72 1NE Tele no: 0121 355 4625 Email: [email protected]

Free Radio Station 96.4 FM Free Radio Nine Brindleyplace 4 Oozells Square Birmingham B1 2DJ Tele no: 0121 566 5200 Text: 87867

BBC WM Radio Station 95.6 FM http://www.bbc.co.uk/wm

Heart Radio Station 100.7 FM http://www.heart.co.uk/westmids/





http://www.bbc.co.uk/wm

http://www.heart.co.uk/westmids/

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Wilson Stuart


Partnership Trust

APPENDIX 4

APPENDIX 4: MEDIA INTERVIEW GUIDANCE

The press office will deal with all enquiries from the news media and attend college to deal with reporters

directly if required.

However, if the Press Liaison Officer meets with the media the following points should be considered:

1.1. Be prepared - try to agree an interview format to establish the questions that the interviewer wants

to ask.

1.2. You may have to think on your feet, but prepared answers could assist you.

1.3. Remember you could be quoted on anything you say to a journalist, even if it is not part of the

formal interview.

1.4. Be prepared to say “no comment” and don’t over-elaborate your answers.

1.5. Requests for photos or college work of students/staff involved should be refused.

1.6. Try to stay composed during interviews, but especially if it is TV.

1.7. Most journalists are responsible, but check where interview/camera team go, when interview is

over.

Documents

EMERGENCY AND CONTINGENCY PLAN