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EMC Documentum Information Rights Management

EMC Content Management and Archiving

2© Copyright 2007 EMC Corporation. All rights reserved.

IRM Server Key and Policy Management

Content is always encrypted The keys are always separated from the

content The local key is destroyed after use

Workflow Integrations

Desktop Integration

IRM PolicyServer

EMC Documentum eRoom

EMC Documentum Repository

File Share Content Owner

+Policy

+Policy

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Partner

Hacker

Network

IRM PolicyServer

ContentServer

EMC Documentum IRM WorkflowSecure Data Sharing

Corporate VPN

PartnerNetwork

Internet

Author

Review

4© Copyright 2007 EMC Corporation. All rights reserved.

Industry Use Examples for IRM

Manufacturing – Sharing of new product specifications,

planning, R&D, and pricing documents

Government – Share information on a need-to-know basis

within intelligence community

Healthcare– Communications with business associates– Control of PHI dissemination

Financial and Legal Services– On-line mergers and acquisitions– Protect customer data– High value research circulation control– Secure distribution of bills of lading

4

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Large Global Energy Supplier

Requirements Protect highly valuable financial information shared as PDF and Office files Leverage existing SharePoint and Documentum systems wherever possible Prevent external access to documents that might be emailed or otherwise

distributed outside of collaboration system or repository

IRM Solution IRM policies were specified and mapped to existing corporate policies for

information distribution. These policies govern which after-delivery controls (e.g. print, copy/paste, offline access rights) apply to which documents.

Initially, confidential documents were protected using a manual batch process and uploaded to internal SharePoint sites

Now, end users can manually add files to a Documentum cabinet or folder and have IRM policies applied automatically

A single access control list (ACL) governs who can access a document A single retention policy governs expiration and deletion

Customer Case Study

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Global Energy Infrastructure & Construction Firm

Requirements Prevent unauthorized access to project documents distributed via email Require multiple level of access and rights depending on group membership Must be easy to mechanical engineers and project managers to use

IRM Solution Document owners protect documents directly from Adobe Acrobat and

distributes through portal No access outside of current insider list Username watermark raises the bar on re-distribution of printed copies

Customer Case Study

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Global Shipping Firm

Requirements Provide a web-based mechanism for authorized global customers to

download and print Bills of Lading Prevent users from saving copies of files locally or printing additional

copies

IRM Solution PDF files generated from database queries IRM Server Management API protects PDF and applies the IRM policy

to the file automatically without end-user intervention IRM Server Extension API reports on print operations; the permission

to toggled in business database based on document state

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Questions